We are looking for an experienced Accounts Payable Specialist to join our team in Manchester, New Hampshire. This long-term contract position offers the opportunity to contribute your expertise in managing financial operations and ensuring accurate processing of payments. The ideal candidate will have a strong background in accounts payable and a detail-oriented approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Process invoices and verify accuracy to ensure timely payments.<br>• Manage account coding and ensure proper categorization of expenses.<br>• Handle Automated Clearing House (ACH) transactions and monitor payment schedules.<br>• Perform check runs and maintain detailed records of payments.<br>• Communicate with vendors to resolve payment discrepancies and inquiries.<br>• Maintain accurate and organized accounts payable documentation.<br>• Assist in monthly, quarterly, and annual closing processes related to accounts payable.<br>• Collaborate with internal teams to ensure compliance with company policies and procedures.<br>• Continuously identify opportunities for process improvement in accounts payable workflow.<br>• Ensure adherence to all financial regulations and standards.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Portland, Maine. In this long-term contract position, you will play a vital role in managing vendor payments, maintaining accurate financial records, and ensuring compliance with company policies. This opportunity is ideal for someone with experience in accounts payable processes and a keen ability to navigate complex workflows.<br><br>Responsibilities:<br>• Process vendor invoices with accuracy and ensure timely payment through established procedures.<br>• Monitor and resolve discrepancies in accounts payable transactions, including coding and data entry errors.<br>• Manage purchase orders and verify proper documentation for invoice approvals.<br>• Conduct regular W-9 updates and maintain compliance with tax regulations.<br>• Handle ACH transactions and check runs efficiently while adhering to company standards.<br>• Collaborate with team members to prepare repair invoices for vessels in dry dock.<br>• Maintain organized records of all accounts payable activities for audit purposes.<br>• Provide general administrative support to ensure smooth financial operations.<br>• Communicate effectively with vendors and internal teams to address payment inquiries.<br>• Identify opportunities to streamline processes and improve efficiency within the accounts payable function.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Danvers, Massachusetts. In this Contract to permanent role, you will play a vital part in ensuring accurate and timely processing of financial transactions. This position offers an excellent opportunity to contribute to the efficiency of our accounting operations while growing within the organization.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and compliance with company policies.<br>• Prepare and execute check runs in a timely manner.<br>• Assist in managing accruals to support accurate financial reporting.<br>• Collaborate with the accounting team to complete month-end close activities.<br>• Resolve discrepancies and respond to vendor inquiries promptly.<br>• Maintain organized records of accounts payable transactions for auditing purposes.<br>• Monitor payment schedules to avoid late fees and ensure timely disbursements.<br>• Support the implementation of best practices to improve accounts payable processes.<br>• Generate financial reports related to accounts payable as needed.<br>• Ensure adherence to all financial regulations and internal controls.
<p>We are looking for a detail-oriented Accounts Payable Clerk in Ward Hill, Massachusetts. In this long-term contract position, you will play a key role in managing high-volume invoice processing and ensuring the accuracy of financial transactions. This opportunity is ideal for professionals with a strong background in accounts payable and a commitment to maintaining efficiency in daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices, averaging approximately 600 per month, while maintaining accuracy and timeliness.</p><p>• Accurately code invoices and ensure proper matching and data entry into the system.</p><p>• Investigate and resolve invoice discrepancies to support smooth financial operations.</p><p>• Assist with routine accounts payable tasks to ensure efficient workflow.</p><p>• Conduct check runs and ensure timely payments to vendors.</p><p>• Collaborate with team members to address issues and improve processes related to accounts payable.</p><p>• Maintain organized records of all invoices and transactions for reporting purposes.</p><p>• Provide support in audits and compliance checks as needed.</p><p>• Communicate effectively with vendors and internal departments to resolve payment inquiries.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk on a long-term contract basis in Lawrence, Massachusetts. In this role, you will play a vital part in ensuring the accurate and timely processing of invoices and payments, as well as supporting administrative tasks. This position offers an excellent opportunity to contribute to the smooth operation of financial processes.</p><p><br></p><p>Responsibilities:</p><p>• Process and match invoices accurately to ensure timely payments.</p><p>• Enter financial data into accounting systems with precision and efficiency.</p><p>• Reconcile accounts to maintain accurate financial records.</p><p>• Conduct coding for invoices and ensure proper classification of transactions.</p><p>• Perform regular check runs and verify payment details.</p><p>• Support administrative tasks related to accounts payable operations.</p><p>• Collaborate with internal teams to resolve discrepancies and provide solutions.</p><p>• Maintain compliance with company policies and relevant financial regulations.</p><p>• Assist in preparing reports and documentation as needed.</p><p>• Manage vendor relationships and respond to inquiries promptly.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Portland, Maine. In this long-term contract position, you will play a vital role in managing financial transactions and ensuring accuracy in records. This is an excellent opportunity for someone with a strong background in accounts payable, accounts receivable, and QuickBooks.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accurate payments and proper documentation.<br>• Maintain and update accounts payable and accounts receivable records.<br>• Utilize QuickBooks to manage financial transactions and generate reports.<br>• Perform accurate data entry to maintain organized financial records.<br>• Reconcile discrepancies in invoices and resolve any payment issues.<br>• Collaborate with team members to improve financial workflows and processes.<br>• Prepare periodic financial summaries and reports for management review.<br>• Ensure compliance with company policies and financial regulations.<br>• Respond to inquiries related to accounting matters in a timely manner.
<p>Growing Consulting Company with 50+ year history and leader in their industry located in the Burlington area is looking for Accounting Manager/ Controller to join the leadership team. This will be the # 1 Finance person reporting into the owner managing a small staff. This role will have complete ownership of all financial reporting, transactional accounting activities including accounts payable, accounts receivable, billing, expense reports, order entry and human resources and payroll functions. Other duties include cash management/reporting, financial analysis, internal controls, tax and insurance reporting and point person dealing with outside CPA firm. This is an excellent opportunity to join a growing and very stable company in a “hands on” leadership role. Experience working in a small company environment required, previous experience with payroll and human resources duties preferred. Deltek and advanced Excel knowledge is highly desired. Hybrid availability offered (1-2 days from home) once up to speed. If interested, reach out to Dino Valeri at dino.valeri@roberthalf;com or message me thru LinkedIn. </p>
We are looking for an experienced Accounts Receivable Specialist to join our team in York, Maine. In this long-term contract position, you will play a crucial role in managing financial transactions, ensuring timely payments, and maintaining accurate records. If you have strong organizational skills and a keen eye for detail, we invite you to apply and contribute to our company's financial success.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions with accuracy and efficiency.<br>• Handle cash applications and reconcile payments to ensure proper allocation.<br>• Monitor and follow up on outstanding commercial collections to minimize overdue balances.<br>• Generate invoices and oversee billing functions to maintain timely and accurate billing processes.<br>• Track and report on cash activity to support financial planning and analysis.<br>• Communicate with clients and stakeholders to resolve payment discrepancies and inquiries.<br>• Maintain detailed records of transactions and update systems to reflect current account statuses.<br>• Collaborate with internal teams to streamline accounts receivable procedures and improve efficiency.<br>• Prepare reports and summaries for management to provide insights into accounts receivable performance.<br>• Ensure compliance with company policies and financial regulations throughout all processes.
We are looking for an Accounts Receivable Specialist to join our team in Scarborough, Maine. In this long-term contract position, you will play a vital role in managing financial transactions and ensuring the accuracy of accounts receivable processes. This role offers an opportunity to contribute to a dynamic industry focused on energy and natural resources.<br><br>Responsibilities:<br>• Process accounts receivable transactions, ensuring accuracy and compliance with financial procedures.<br>• Apply payments to customer accounts promptly and correctly through cash application processes.<br>• Handle commercial collections to resolve outstanding balances and maintain positive client relationships.<br>• Prepare and issue invoices, ensuring billing accuracy and adherence to company guidelines.<br>• Monitor and reconcile cash activity to maintain accurate records of financial transactions.<br>• Investigate and resolve discrepancies in accounts receivable balances.<br>• Collaborate with internal teams to optimize billing and collection processes.<br>• Assist in generating reports related to accounts receivable and cash flow.<br>• Maintain detailed and organized documentation for audits and financial reviews.<br>• Provide exceptional customer service to address inquiries related to billing and payments.
We are looking for a dedicated Accounts Receivable Specialist to join our team in Westbrook, Maine. In this role, you will handle critical financial tasks, including managing receivables, cash applications, and commercial collections. This is a long-term contract position, offering the opportunity to contribute significantly to a dynamic and fast-paced environment within the food and food processing industry.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions to ensure accuracy and timeliness.<br>• Handle cash applications, including posting payments to customer accounts.<br>• Monitor and follow up on outstanding balances through commercial collections.<br>• Prepare and issue invoices while ensuring compliance with billing standards.<br>• Reconcile cash activity and resolve discrepancies effectively.<br>• Collaborate with internal teams to address customer queries related to accounts and payments.<br>• Maintain detailed and organized records of all receivable activities.<br>• Generate and analyze reports to track receivable performance and identify improvement areas.<br>• Ensure adherence to company policies and financial regulations in all processes.<br>• Provide support during audits by supplying relevant documentation and information.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Wilmington, Massachusetts. The ideal candidate will play a key role in managing financial transactions related to accounts receivable, ensuring accuracy and efficiency in all processes. This position offers an excellent opportunity to contribute to the company's financial operations while maintaining strong relationships with clients.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions with precision and attention to detail.<br>• Conduct timely and effective collections of outstanding payments from commercial clients.<br>• Apply cash payments accurately to customer accounts, ensuring proper reconciliation.<br>• Handle billing functions, including preparing and sending invoices to clients.<br>• Maintain up-to-date records of accounts receivable activities and payment histories.<br>• Collaborate with internal teams to resolve discrepancies and address client inquiries.<br>• Monitor aging reports and follow up on overdue accounts to minimize delinquencies.<br>• Generate reports related to accounts receivable and provide insights to management.<br>• Ensure compliance with company policies and procedures in all financial transactions.
• Enter new projects into the system and verify contract values.<br>• Review insurance tickets and request bonds when necessary.<br>• Prepare and process monthly AIA construction billing, ensuring timely submission with all required documentation (e.g., lien waivers, stored materials billing, right of entry).<br>• Post sales to CF Data system and internal software (straightforward data entry).<br>• Manage and enter change orders into CF Data, confirming correct contract pricing.<br>• Post cash receipts and scan checks for deposits (no bank visits required).<br>• Follow up with General Contractors regarding payments and resolve any billing issues.<br>• Monitor payment timelines (typically 45–60 days) and maintain accurate records.
<p>For consideration, please reach out to <strong>Jennifer Lavoie </strong>as soon as possible, ensure to include your most current resume when you apply. <em><u>Connect with me on LinkedIn</u></em> at Jennifer Lavoie.</p><p><br></p><p>If you are currently working with a Robert Half recruiter, please reach out to them.</p><p><br></p><p>Robert Half is seeking an experienced Accountant to support our client in the Concord area and be the sole Accountant for this small company environment. This Accountant/Manager role is integral to overseeing the company's financial operations, HR and compliance, ensuring the organization runs efficiently and effectively. The ideal Accountant will bring a proven track record in managing the Accounting & Finance for a small company environment where you wear many hats.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and analyze detailed financial reports to support organizational decision-making.</p><p>• Oversee and maintain general ledger activities, accounts payable, accounts receivable, payroll, month end close, and financial statement preparation.</p><p>• Work with the auditors to ensure compliance and accuracy.</p><p>• Develop, manage, and monitor the organization's budget to align with financial goals.</p><p>• Review and negotiate vendor service agreements to optimize organizational resources.</p><p>• Manage all human resources functions, including recruitment, onboarding, training, benefits administration, and employee relations (willing to train on these items).</p><p>• Handle additional tasks and projects as needed to support organizational objectives.</p>
We are looking for a detail-oriented Staff Accountant to join our team in Kennebunk, Maine. This role is essential in ensuring the accuracy of financial transactions, preparing comprehensive reports, and maintaining compliance with accounting standards and company policies. The ideal candidate will bring strong analytical skills and a commitment to excellence in financial operations.<br><br>Responsibilities:<br>• Record and reconcile financial transactions such as accounts payable, accounts receivable, bank reconciliations, and general ledger entries.<br>• Process vendor invoices, expense reports, and ensure accurate coding and approval procedures.<br>• Maintain accurate financial records for multiple properties, including tracking income, expenses, and utility bills.<br>• Support month-end and year-end closing processes by preparing journal entries, accruals, and reconciliations.<br>• Generate timely financial statements, including balance sheets, income statements, and cash flow reports.<br>• Conduct audits to verify compliance with accounting standards and company policies.<br>• Assist with regulatory reporting and tax filings, ensuring all deadlines are met.<br>• Identify and implement process improvements to enhance efficiency and accuracy in financial operations.<br>• Collaborate effectively with team members to ensure smooth financial workflows.<br>• Perform additional tasks as assigned by the supervisor.
<p>We are looking for a dedicated Accounting Clerk in Salem, New Hampshire. This long-term contract position offers an opportunity to contribute to essential purchasing, planning, and negotiation activities while working collaboratively with various departments. The ideal candidate will bring strong organizational skills and attention to detail to ensure efficiency and accuracy in all accounting-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Procure essential supplies and materials to support operational needs.</p><p>• Coordinate production schedules to align with inventory and manufacturing requirements.</p><p>• Negotiate supplier contracts to achieve cost savings while maintaining quality standards.</p><p>• Build and maintain effective relationships with suppliers to ensure reliable sourcing.</p><p>• Collaborate closely with Manufacturing, Accounting, and Inventory Control teams to streamline processes.</p><p>• Perform accurate data entry to maintain up-to-date records of transactions.</p><p>• Process invoices promptly and ensure compliance with established guidelines.</p><p>• Utilize Excel and other tools to analyze data and support reporting requirements.</p><p>• Assist in resolving discrepancies related to procurement and supplier accounts.</p><p>• Maintain attention to detail in all tasks to ensure accuracy and compliance.</p>
<p>We are seeking a detail-oriented and motivated Payroll Associate to join our team. This role is ideal for recent graduates with 1+ years of professional experience who are eager to learn and grow in payroll, HR, and accounting functions. You will play a key part in processing multi-state, high-volume payrolls (average of 3,000 employees/week), supporting benefits and reporting, and collaborating closely with accounting staff. This entry-level opportunity offers excellent training and the chance to evolve within HR and accounting.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process multiple payrolls on a daily, weekly, and biweekly schedule for approximately 3,000 employees per week, including union and multi-state payrolls</li><li>Handle all types of employee pay: hourly, salary, and non-exempt, using ADP Workforce Now and Watson Time & Attendance systems</li><li>Administer payroll-related activities such as benefits, garnishments, and insurance</li><li>Calculate regular and overtime/shift differential pay according to federal and state guidelines</li><li>Track and update employee vacation, sick time, leave of absences, FMLA records, and personnel files</li><li>Conduct periodic audits to ensure data integrity and compliance</li><li>Prepare and provide payroll data and reports as needed</li><li>Collaborate with staff accountants to assist with posting and reconciliation (no direct work in general ledger)</li><li>Utilize Excel to manage basic spreadsheets and support payroll data management; comprehensive Excel training provided by team experts</li></ul><p><br></p>
<p>Payroll Associate</p><p><br></p><p><strong>Location:</strong> Dracut, MA (Onsite daily with some schedule flexibility)</p><p><br></p><p> <strong>Pay Rate:</strong> Targeting ~$28/hr to $30/hr</p><p><br></p><p>A well-established <strong>manufacturing company</strong> is seeking a <strong>Payroll Associate </strong>to take ownership of the payroll function in a stable, family-oriented environment. This role reports directly to the <strong>HR Manager</strong> and works closely with Finance.</p><p>The organization is part of a <strong>privately held manufacturing group</strong> with a long-term ownership mindset, low turnover, and a strong commitment to its employees.</p><p><br></p><p>Why This Role</p><ul><li>Stable company with a strong reputation and minimal turnover</li><li>Family-oriented culture with a supportive leadership team</li><li>Flexible onsite schedule</li><li>Most Fridays in-office until noon</li><li>Most days employees wrap up the day by ~4:00 PM</li><li>Exposure to a professional manufacturing environment serving high-end customers</li><li>Opportunity to fully own payroll and operate autonomously</li></ul><p>What You’ll Be Doing</p><ul><li>Own end-to-end payroll processing with full responsibility for accuracy and timeliness</li><li>Review, verify, and transmit payroll data through the payroll system</li><li>Serve as the main point of contact for employee payroll questions</li><li>Maintain payroll records, including accruals and employee account information</li><li>Prepare payroll-related reports and respond to management requests</li><li>Partner with the payroll provider to resolve issues efficiently</li><li>Ensure compliance with payroll tax regulations and internal controls</li><li>Support HR and Accounting with payroll-related initiatives as needed</li></ul><p>What We’re Looking For</p><ul><li><strong>Hands-on payroll experience</strong> with the ability to run payroll independently</li><li><strong>ADP Workforce Now experience is required</strong> (must be able to hit the ground running)</li><li>Strong understanding of payroll taxes and end-to-end payroll processes</li><li>High attention to detail with the ability to meet strict deadlines</li><li>Comfortable working autonomously in a deadline-driven environment</li><li>Solid Excel skills</li><li>Professional, responsive, and service-oriented communication style</li><li>Bilingual Spanish/English is a plus, not required</li></ul><p><br></p>
<p>We are looking for an Office Services Associate to join our team in Portland, ME on a contract basis. In this role, you will provide essential back-office support, including reprographics, mail services, and other administrative tasks in both physical and digital environments. You will ensure smooth operations across hospitality, audio/visual, reception, and other service lines as needed.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office services tasks, including reprographics, mail handling, and intake processes, following established procedures.</p><p>• Ensure work requests are accurately logged and job tickets are completed before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues and escalate complex problems when necessary.</p><p>• Collaborate with supervisors and clients to address job requirements and meet deadlines.</p><p>• Maintain quality assurance standards for both individual work and team tasks.</p><p>• Load and manage office equipment with necessary supplies, such as paper and toner.</p><p>• Follow company policies and client site protocols to ensure compliance and efficiency.</p><p>• Prioritize and organize workflow to meet contracted deadlines and deliverables.</p><p>• Regularly lift and transport items weighing up to 50 pounds.</p><p>• Utilize resources and supplies cost-effectively to support operational goals.</p>
<p>We are looking for a dedicated HIMs Clerk to join our healthcare team in Lawrence, Massachusetts. In this role, you will play a key part in managing medical records, ensuring accurate documentation, and supporting the organization’s operational needs. This is a long-term contract position requiring onsite work Monday through Friday.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate scanning and indexing of medical records, with a focus on birth certificates.</p><p>• Prepare documents for processing by organizing and verifying their completeness.</p><p>• Maintain compliance with TRICARE and other healthcare regulations during record management.</p><p>• Collaborate with team members to ensure timely and efficient handling of medical records.</p><p>• Address offshore and onsite data management needs as required.</p><p>• Ensure the security and confidentiality of patient information.</p><p>• Utilize electronic systems to support the organization’s medical recordkeeping processes.</p><p>• Assist in resolving discrepancies or issues related to documentation and indexing.</p><p>• Provide support in maintaining the accuracy and accessibility of the hospital’s records system. Robert Half is seeking a detail-oriented <strong>Health Information Clerk</strong> to support a premier healthcare client in an onsite, metrics-driven role. This <strong>contract-to-permanent opportunity</strong> is ideal for candidates with prior experience in <strong>high-volume records processing</strong> and a strong commitment to accuracy, productivity, and compliance. The Health Information Clerk will play a critical role in maintaining the integrity, organization, and accessibility of patient health records.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately <strong>image, scan, index, and process clinical documentation</strong> in accordance with healthcare and regulatory standards.</li><li><strong>Process birth certificates</strong> and related documentation with strict adherence to confidentiality and accuracy requirements.</li><li>Maintain and meet established <strong>productivity metrics</strong>, including pages scanned per hour and records processed per day.</li><li>Ensure proper <strong>organization, labeling, and quality control</strong> of electronic and paper medical records.</li><li>Identify and resolve documentation discrepancies while maintaining data integrity.</li><li>Follow HIPAA guidelines and organizational policies to protect <strong>patient privacy and sensitive health information</strong>.</li><li>Collaborate with internal departments to support timely and efficient medical records workflows.</li></ul><p><br></p>
