<p>Are you a highly organized and detail-oriented professional with a passion for supporting teams and streamlining operations? We are seeking a motivated Administrative Assistant to join a growing team in the Denver Tech Center. As a key member of our organization, you’ll play an integral role in ensuring day-to-day operations run smoothly while contributing to the success of our team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Handle and prioritize incoming correspondence, phone calls, and emails.</li><li>Prepare and edit documents, presentations, and reports using Microsoft Office Suite.</li><li>Organize and maintain electronic and physical filing systems to ensure accurate recordkeeping.</li><li>Assist with data entry and maintaining databases or CRM systems.</li><li>Collaborate with team members across departments to tackle special projects.</li><li>Order office supplies and manage inventory to ensure the workplace is well-equipped.</li><li>Act as a point of contact for internal and external stakeholders, delivering exceptional service.</li></ul><p><br></p>
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
Great benefits for an Administrative Assistant! <br> Robert Half Finance and Accounting is partnering with a local firm seeking an Administrative Assistant. <br> The Administrative Assistant should have 2+ years of admin exp. and good customer service skills. <br> The Administrative Assistant should be good at multi-tasking and detail oriented. <br> The Administrative Assistant should be detail oriented and reliable. <br> If you or anyone you know is interested in this administrative assistant role please apply to this posting by Vanessa Sutton.
CLE Coordinator<br><br>Our client, a top regional law firm in Denver is seeking a highly organized 3 plus years experienced CLE Coordinator to support attorney training, CLE accreditation, and compliance tracking. This role involves coordinating program logistics, maintaining records, assisting with onboarding, and ensuring attorneys meet licensing requirements.<br>This position requires, Professionalism and discretion when working across firm levels. A customer service approach and strong attention to detail is required for this position. CLE experience and familiarity with tracking systems strongly preferred. The firm offers a very competitive salary, excellent benefits, hybrid work environment, time off, paid overtime over 40 hours, and 401K. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in Denver, Colorado. This role involves managing complex administrative tasks, coordinating projects, and ensuring seamless daily operations. The ideal candidate will excel in data management, scheduling, and communication, contributing to the success of the team.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, including scheduling meetings, managing appointments, and arranging travel plans.<br>• Prepare agendas, meeting materials, and track follow-up tasks to ensure efficient communication and execution.<br>• Create and maintain detailed spreadsheets and data models using advanced Excel functions such as pivot tables and conditional formatting.<br>• Generate insightful reports and assist with budget tracking, forecasting, and resource allocation.<br>• Support executives in managing special projects by monitoring timelines, deliverables, and stakeholder communications.<br>• Facilitate cross-departmental initiatives and compile executive-level summaries for decision-making purposes.<br>• Draft, edit, and review correspondence, presentations, and reports with precision and professionalism.<br>• Conduct research on various topics and summarize findings for executive use.<br>• Develop and implement systems to optimize administrative operations and workflow.<br>• Address operational challenges proactively to ensure smooth day-to-day activities.
<p>We are looking for a detail-oriented Executive Assistant to provide comprehensive support to the Executive Director and Senior Director of Manufacturing for a pharmaceutical company in Boulder, Colorado. This long-term contract opportunity requires a proactive individual who excels in organizational tasks, communication, and managing executive-level schedules and activities. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and conference calls.</p><p>• Coordinate domestic and international travel arrangements, ensuring seamless itineraries.</p><p>• Prepare and edit executive presentations and correspondence using Microsoft Office Suite.</p><p>• Organize and oversee logistics for events, including planning and coordinating details.</p><p>• Handle expense reporting and reimbursement processes with accuracy and timeliness.</p><p>• Take detailed notes during meetings and distribute action items to relevant stakeholders.</p><p>• Maintain effective communication with internal and external parties on behalf of the executives.</p><p>• Assist in booking travel accommodations and arranging transportation as needed.</p><p>• Support the preparation of materials for executive meetings and presentations.</p><p>• Ensure smooth execution of day-to-day administrative tasks for the leadership team.</p>
<p>Partnering with a well-established hospitality company in Denver, CO seeking an Executive Assistant to support to C-Suite executives on staff.</p><p>This role will be responsible for...</p><ul><li>supporting all executive administration activities</li><li>maintaining office supplies</li><li>carrying out special projects</li><li>preparing for Board meetings</li><li>screening all incoming calls</li><li>maintaining confidentiality and professionalism</li><li>managing Executive calendars/travel</li><li>processing and approving invoices</li><li>and more</li></ul><p>Benefits for the Executive Assistant includes...</p><ul><li>annual bonus potential</li><li>paid time off</li><li>health/vision/dental coverage</li><li>stock purchase options</li><li> 401k with company match</li><li>company discounts</li></ul>
• Assist in preparation of sales proposals, presentations and contracts<br>• Help maintain Veeva by setting up accounts and resetting passwords<br>• Coordinate with sales representative to ensure timely follow-up on leads and opportunities<br>• Manage OVOU cards, dosimetry badges and lead fittings/orders<br>• Manage credentialing<br>• Maintain excellent record keeping of customer interactions<br>• Support sales representatives with Value Analysis Committee Process (VAC). This includes internal documentation, materials, application support and process tracking<br>• Assist in creation of physician dinner agendas<br>• Assist Sr. Manager of Administrative Operations with internal meetings including area sales meetings and national sales meetings including potential travel for non-employees<br><br>Marketing support:<br>• Manage and maintain marketing collateral, including brochures, case studies, and product sheets<br>• Review all marketing materials prior to printing<br>• Help implement marketing campaigns and initiatives<br>• Coordinate with vendors, partners, and internal teams for campaign execution<br>• Support email marketing, social media, and content development efforts<br>• Prioritizing, tracking, and following up on communications and determining the appropriate course of action, referral or response<br>• Book physician travel for Speaker’s Bureau<br><br>Other Support<br>• Backup for admin support to CEO when needed<br>• Maintain a shared calendar for sales and marketing initiatives<br>• Monitor and respond to general inquiries via email or website<br>• Other projects as assigned
<p>Litigation Legal Assistant</p><p><br></p><p>We are looking for a detail-oriented and experienced Legal Assistant to join a dynamic law firm in Denver, Colorado. This role involves supporting a busy commercial litigation practice, including assisting with pre-trial preparation, trial activities, and managing various administrative tasks. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and has a strong understanding of federal and state court procedures.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents in both federal and state courts, ensuring compliance with all e-filing requirements.</p><p>• Provide pre-trial and trial support, including coordinating materials, managing deadlines, and assisting attorneys in court.</p><p>• Manage schedules and calendars for multiple attorneys, including court dates, client meetings, and depositions.</p><p>• Organize and maintain legal records, documents, and correspondence in a systematic and accessible manner.</p><p>• Assist with the production and review of legal documents, ensuring accuracy and completeness.</p><p>• Collaborate with attorneys and staff to coordinate case management and ensure deadlines are met.</p><p>• Follow ethical guidelines and maintain confidentiality as outlined by the Rules of Professional Conduct.</p><p>• Utilize legal and administrative software, including Microsoft Office Suite, iManage, and DocuSign, to streamline workflows.</p><p>• Handle client communications professionally, maintaining strong relationships and addressing inquiries promptly.</p>
<p>My client is a small construction company based in Arvada, CO, is seeking a skilled and organized Accounting Clerk / Administrative Assistant. The ideal candidate will have 2-3 years of experience in a similar role within the construction industry. This position requires a proactive individual who can manage administrative tasks and support the controller in daily accounting activities.</p><p><br></p><p>Key Responsibilities:</p><p>• Handle accounts payable (AP), accounts receivable (AR), and payroll functions.</p><p>• Manage inventory and maintain accurate records.</p><p>• Assist with day-to-day accounting tasks and support the controller as needed.</p><p>• Coordinate with construction staff to ensure seamless project support and communication.</p><p>• Perform general administrative duties, including scheduling, document management, and office organization.</p><p>• Assist with compliance-related documentation and reporting.</p><p><br></p><p>Qualifications:</p><p>• 2-3 years of experience in a small construction company.</p><p>• Proficiency in accounting software and Microsoft Office Suite.</p><p>• Strong organizational skills and attention to detail.</p><p>• Effective communication and interpersonal skills.</p><p>• Ability to multi-task and manage priorities in a fast-paced environment.</p><p><br></p><p>Compensation:</p><p>• Competitive salary based on experience.</p><p>• Benefits package available.</p><p><br></p><p><strong>Please contact Chuck Bustos with Robert Half at 303-931-4005 for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")</strong></p>
<p>General Office Clerk </p><p><br></p><p><br></p><p>We are looking for a highly organized and detail-oriented General Office Clerk to join our team on a short-term contract basis in Denver, Colorado. This position is ideal for someone who thrives in an administrative support role and is skilled in managing tasks efficiently. The assignment will last 2-3 weeks and provides an excellent opportunity to contribute to various office operations.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Create and update spreadsheets using Microsoft Excel to ensure accurate recordkeeping.</p><p><br></p><p>• Assist in completing permit paperwork and processing necessary documentation.</p><p><br></p><p>• Coordinate license plate renewals by obtaining authorizations and submitting them to appropriate offices.</p><p><br></p><p>• Collaborate with project managers to collect submittals and organize them both manually and electronically.</p><p><br></p><p>• Maintain and organize general paperwork to support ongoing office tasks.</p><p><br></p><p>• Provide administrative support across various projects as needed.</p><p><br></p><p>• Ensure proper filing and document control systems are in place.</p><p><br></p><p>• Perform scanning and digital archiving of important documents.</p>
<p>We are looking for a motivated and detail-oriented Office Administrator to join our team in south Denver. In this role, you will manage essential administrative functions while supporting accounting operations such as billing, data entry, and reconciliation. Your ability to multitask and ensure accuracy will be critical to maintaining smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations, ensuring a well-organized and efficient work environment.</p><p>• Handle accounts payable and receivable tasks, including invoice processing and payment reconciliation.</p><p>• Perform accurate data entry for financial and administrative records.</p><p>• Generate and review billing statements to ensure accuracy and timely distribution.</p><p>• Reconcile account discrepancies and resolve any issues promptly.</p><p>• Maintain and update spreadsheets using Microsoft Excel for reporting and analysis.</p><p>• Coordinate and manage calendars, scheduling meetings, and appointments as needed.</p><p>• Collaborate with team members to streamline office procedures and improve efficiency.</p><p>• Provide general administrative support, including filing, correspondence, and record management.</p>
<p>Robert Half is partnering with a local government entity in Denver on an Assistant Controller opening. The Assistant Controller will report to the Controller for this organization. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the oversight and daily operations of the accounting department, including accounts payable, receivable, payroll, and general ledger functions.</li><li>Prepare and review monthly, quarterly, and annual financial statements in accordance with GASB (Governmental Accounting Standards Board) standards.</li><li>Ensure timely and accurate month-end and year-end closings.</li><li>Assist in the preparation and coordination of the district’s annual external audit and act as a primary liaison with auditors.</li><li>Support the development and management of the district’s annual budget in collaboration with the CFO and other departments.</li><li>Monitor compliance with local, state, and federal financial regulations, grant requirements, and internal policies.</li><li>Analyze complex financial data and provide reports and recommendations to senior leadership for informed decision-making.</li><li>Maintain and improve internal controls and accounting procedures to ensure the integrity of financial systems and data.</li><li>Supervise and mentor accounting staff, promoting professional development and high performance.</li><li>Participate in strategic planning initiatives and long-range financial forecasting.</li><li>Prepare and submit required financial reports to state and federal agencies.</li></ul><p><br></p><p><br></p>
<p>E-Discovery Litigation & Document Processing Specialist</p><p><br></p><p>Our client, a top-tier litigation law firm in Denver, is seeking a highly detail-oriented and tech-savvy professional to support their Litigation Department and Document Processing team. This hybrid role offers the opportunity to work on complex litigation matters and cutting-edge eDiscovery projects. </p><p>Key Responsibilities:</p><p>Provide advanced support in Relativity, including leading the migration to RelOne</p><p>Partner with attorneys to perform keyword searches, apply filters, and prepare document sets for review</p><p>Load, process, and export data within eDiscovery platforms while ensuring compliance with ESI protocols and field mapping standards</p><p>Coordinate with outside vendors for data hosting and project support</p><p>Track project timelines, communicate status updates, and address any delays or issues</p><p>Conduct quality control checks to ensure accuracy and format compliance</p><p>Maintain documentation and tracking systems for client data</p><p>Act as the first point of contact for users of eDiscovery review tools</p><p>Qualifications:</p><p>Proven experience with Relativity (RelOne experience strongly preferred)</p><p>Strong understanding of eDiscovery and litigation support workflows</p><p>Ability to manage multiple projects under tight deadlines</p><p>Strong communication skills, both written and verbal</p><p>Experience working with external vendors and managing data workflows</p><p>Must be based in Denver, CO and able to work in-office on a hybrid schedule</p><p>Qualified candidates should email their resume directly to Mala Saraogi, Director, at mala.saraogi@roberthalf[dot][com] for immediate consideration.</p>
We are looking for a dedicated Project Assistant to join our team in Fort Collins, Colorado. This is a long-term contract position focused on supporting project operations, ensuring smooth communication, and maintaining organizational efficiency. The ideal candidate will bring strong attention to detail, excellent organizational skills, and proficiency in data entry and software tools.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to project teams, ensuring tasks and timelines are effectively managed.<br>• Perform accurate data entry to maintain and update project databases and records.<br>• Monitor project schedules and deadlines, ensuring timely completion of deliverables.<br>• Utilize Microsoft Excel and Word to create, edit, and manage project-related documents.<br>• Coordinate communication between team members and stakeholders to facilitate smooth project operations.<br>• Track and report key performance indicators (KPIs) to measure project success.<br>• Manage and update CRM systems to ensure accurate client and project information.<br>• Support online training initiatives by organizing materials and tracking participation.<br>• Identify areas for process improvement and suggest solutions to enhance efficiency.<br>• Assist with general customer service inquiries related to project needs.
<p>Partnering with a growing construction/real estate company in Denver, CO looking for a Staff Accountant. </p><p>Responsibilities:</p><p>• Record financial transactions related to home closings, including preparing journal entries and documenting cash receipts.</p><p>• Maintain and monitor budgets for land and land development projects.</p><p>• Support the Accounts Payables process by assisting team members with administrative tasks.</p><p>• Organize and file accounting documents to ensure proper recordkeeping.</p><p>• Process monthly closings and conduct reviews of cost of sales.</p><p>• Evaluate Accounts Payable entries for accuracy and compliance.</p><p>• Assess balances of completed projects to determine reserves and write-offs based on company policies.</p><p>• Collaborate with the Controller or Assistant Controller to prepare monthly financial reports.</p><p>• Reconcile bank accounts and manage postings for general and subsidiary ledgers.</p><p>• Handle payment processing and compile data for monthly closings and periodic financial reports.</p><p><br></p><p>Benefits for the Staff Accountant includes health/vision/dental coverage, 401k, PTO, and a fun and collaborative work environment. </p>
<p><br></p><p>Litigation Attorney </p><p>Our client, a leading Rocky Mountain Law firm in Denver, Colorado, seeks an Associate attorney with 4 plus years of litigation attorney experience, to join their Litigation Department.</p><p>The appropriate candidate for this position must have the ability to successfully handle a variety of civil litigation matters with the ability to meet deadlines in a collaborative and professional environment. We are looking for an individual with a foundation in excellent legal research, writing, and analysis. The ideal candidate will possess the following qualifications/skills:</p><p>Experience: 4 plus years of commercial litigation experience in federal and/or state court litigation, administrative hearings, and other legal proceedings, including but not limited to:</p><p>o Participation in setting, executing and managing case strategy.</p><p>o Preparing pleadings, written discovery, subpoenas, etc.</p><p>o Motions practice, briefing, and oral argument.</p><p>o Document discovery, review, management, and production, including electronic discovery.</p><p>o Taking and defending fact, expert, and document depositions.</p><p>o Handling expert witnesses in diverse fields.</p><p>o Negotiating settlements and participating in mediation and other alternative dispute resolution processes.</p><p>o Bench or jury trial experience is an added plus.</p><p>• All candidates should have excellent writing, communication, analytical, and legal research skills.</p><p>• Experience as the primary author of client memoranda, court, arbitration and mediation briefs, motions, and/or appellate briefing.</p><p>• Desire to be part of a dynamic litigation team with significant participation in the day-to-day activities of a case, working with other attorneys, paralegals, and legal assistants.</p><p>• Excellent communication and interpersonal skills are a must - decisive, collegial, and collaborative.</p><p>• Ideal candidates will be responsive to clients and partners and accept project responsibility.</p><p>• Qualified candidate must have a positive attitude, strong interpersonal skills, an exceptional work ethic, and must be comfortable having direct interaction with partners and clients.</p><p>• Familiarity with the Colorado state and federal court system is required.</p><p>Possession of a license to practice law in Colorado from the Colorado Supreme Court at the time of application or possession of a license from U.S. states that have a reciprocity agreement with the state of Colorado. The firm offers a very competitive pay, bonus, and a complete benefits package. The billable hour requirement is only 1440 hours a year! If you hit 1440, you automatically get a minimum bonus of 10K. If you are qualified for this position, please email your resume and writing sample to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
