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8 results for Office Specialist in Dearborn, MI

Office Assistant

Ann Arbor, MI
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an Office Administrator/Project Manager Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance to other TRC offices as needed. This position will support the overall office activities including receiving, mail, and facilities management. Working closely with Project Managers, Engineers, Geologists and Hydrogeologists with project-related tasks. Key Responsibilities & Tasks include the following:  Assist in formatting / processing project reports, developing spreadsheets, monthly invoicing, processing client & overhead invoices from this office to Accounts/Payable (AP), fielding of AP queries, and formatting / assembling proposals.  Support to accounts receivable actions comprising tracking and client inquiries for non-payments if Project Managers require support.  Preparation of documents, correspondence and proposals using Adobe, Word, and Excel applications at an advanced level of competency.  Provide contract administration, which includes the review, processing of subcontractor agreements and purchase orders.  Update and maintain Salesforce opportunity tracking software as required.  Assist with project setup / updates in Deltek’s Vision software.  Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and needed.  Interface with building management / landlords.  Maintain records and organize filing and archive system to facilitate the expeditious retrieval of information as needed.  Assist with special projects requested by local or corporate office staff. Requirements  High School Diploma required, Associates degree or Bachelor degree preferred  2 to 5 years of experience supporting multiple project managers in an engineering, consulting, or construction environment.  Proficient in Microsoft Office (Word, Excel, SharePoint, PowerPoint)  Strong verbal, written, interpersonal and communication skills  Must be a self-starter and able to work in an organized manner with limited supervision.  Must be detail oriented and organized.  Ability to manage priorities with various independent teams.  Must have a sense of urgency, be self-motivated, team oriented, and collaborative.
2026-09-03T00:00:00Z

Legal Secretary

Southfield, MI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy legal team in Southfield, Michigan. This position is well suited for someone who can manage litigation-related administrative work with accuracy, strong organization, and a sense of urgency. The ideal candidate brings a solid background in legal support, ideally with experience in multi-jurisdiction matters or insurance defense environments. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court rules and deadlines.• Coordinate attorney calendars, schedule hearings, meetings, and case-related appointments, and monitor critical dates to keep matters on track.• Draft, format, revise, and finalize correspondence, pleadings, and other legal materials from dictation, notes, or attorney instruction.• Maintain organized case files and ensure records, filings, and supporting documentation are accurate and readily accessible.• Communicate with courts, clients, opposing counsel, and vendors in a clear and organized manner regarding case logistics and documentation.• Track filing requirements across jurisdictions and help ensure compliance with varying procedural expectations in litigation matters.• Provide day-to-day administrative support to attorneys handling defense-related or subrogation matters, as needed.• Assist with document management and workflow coordination to support efficient handling of active legal cases
2026-09-09T00:00:00Z

Legal Assistant

Clinton Township, MI
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an experienced Legal Assistant to support a nationally recognized law firm in Michigan. This Long-term Contract opportunity is ideal for a highly organized candidate who can confidently manage a busy practice, provide high-level support to multiple attorneys, and work effectively with minimal supervision in a remote environment. The position will focus on litigation support as well as trust and estate matters, requiring strong organizational skills and the ability to keep competing priorities on track. Responsibilities: • Provide day-to-day administrative and legal support to three attorneys, including one focused on litigation and two handling trust and estate matters. • Prepare, format, revise, and organize legal correspondence, pleadings, filings, and other case-related documents with a high level of accuracy. • Coordinate court filings in both state and federal courts, ensuring documents are submitted correctly and within required deadlines. • Maintain attorney calendars by scheduling hearings, meetings, deadlines, and other critical dates while proactively monitoring changes and conflicts. • Track case activity, manage legal files, and keep records organized to support efficient workflow across multiple matters. • Communicate professionally with courts, clients, and internal team members regarding scheduling, documentation, and case updates. • Assist with litigation processes by gathering materials, preparing exhibits, and supporting attorneys with matter-related logistics. • Work independently in a remote setting while managing priorities and meeting deadlines in a fast-paced legal environment.
2026-09-01T00:00:00Z

Legal Assistant

Troy, MI
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for an experienced Legal Assistant to support a prominent law firm in Troy, Michigan. This role is ideal for someone who thrives in a law firm environment, manages priorities independently, and produces accurate work under deadline pressure. The right candidate brings strong communication skills, solid judgment, and a highly organized approach to litigation support. Responsibilities:• Prepare, revise, and finalize litigation documents for filing, service, and internal use while ensuring accuracy in formatting and content.• Coordinate electronic submissions with state courts and related agencies, tracking confirmations and resolving filing issues as needed.• Maintain case calendars by monitoring court dates, response deadlines, and other critical milestones to help keep matters on schedule.• Organize and update physical and electronic case files so records remain complete, accessible, and audit-ready.• Support attorneys with case-related correspondence, document management, and day-to-day administrative tasks tied to active litigation matters.• Review incoming materials and route information promptly, following up on pending items to help prevent missed deadlines.• Assist with the preparation of court-ready materials, including exhibits, pleadings, and other litigation support documents.• Communicate professionally with attorneys, court personnel, clients, and outside parties regarding filings, scheduling, and document status.
2026-09-09T00:00:00Z

Legal Assistant

Royal Oak, MI
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for an experienced Legal Assistant to join a prominent law firm. This role supports attorneys with document preparation, court filings, scheduling, and daily case coordination in a fast-paced legal environment. The ideal candidate brings strong attention to detail, excellent communication skills, and the ability to keep multiple matters organized while meeting important deadlines. Responsibilities:• Draft, edit, and finalize legal pleadings, letters, and other case-related documents with accuracy and consistent formatting.• Submit filings through state and federal electronic court systems while ensuring compliance with procedural requirements and deadlines.• Manage attorney schedules by coordinating calendars, monitoring hearing dates, and tracking critical litigation deadlines.• Maintain orderly case files and supporting records to help the team stay prepared throughout all phases of litigation.• Assist with discovery activities and trial preparation by organizing materials, compiling documents, and coordinating logistics.• Serve as a detail-oriented point of contact for clients, court personnel, and opposing counsel regarding case-related communications.• Provide day-to-day administrative support to attorneys and the broader litigation team to promote efficient workflow.
2026-09-03T00:00:00Z

Administrative Assistant

Detroit, MI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Administrative Assistant to provide high-level support to the Vice President at a university. This Contract position is ideal for an experienced administrative assistant who can keep daily operations organized, coordinate priorities effectively, and communicate clearly in a fast-paced academic environment. The role offers the opportunity to manage executive scheduling, assist with event logistics, and contribute to the smooth execution of key administrative activities. Responsibilities: • Coordinate the Vice President’s calendar by scheduling meetings, adjusting priorities, and ensuring daily commitments are well organized. • Arrange travel plans and prepare related itineraries, confirmations, and supporting materials for business needs. • Support conference and meeting logistics by reserving spaces, preparing rooms, and assisting with setup and cleanup activities. • Draft, format, and distribute clear correspondence, reports, and other administrative documents using standard office software. • Monitor email communications and respond or route messages appropriately to maintain timely follow-up. • Enter and maintain alphanumeric data accurately while organizing files, records, and office materials for efficient access. • Prepare presentations, spreadsheets, and written documents using Microsoft Word, Excel, and PowerPoint. • Provide general administrative support such as copying, document handling, and day-to-day office coordination. • Use strong organizational methods, including color-coded systems, to track schedules, materials, and priorities effectively.
2026-09-01T00:00:00Z

Executive Assistant

Ann Arbor, MI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership across two affiliated organizations. This Long-term Contract position is ideal for someone who can manage competing priorities, keep executive schedules running smoothly, and create structure around critical day-to-day coordination. The person in this role will help streamline meetings, travel, follow-up activities, and broader executive support while also assisting selected senior team members as needed. Responsibilities: • Manage complex calendars for executive leaders, aligning meetings, appointments, and shifting priorities to maximize efficiency. • Coordinate domestic and/or international travel arrangements, including itineraries, bookings, schedule updates, and related logistics. • Prepare and organize executive meetings by confirming attendees, arranging materials, and tracking important action items afterward. • Serve as a central point of coordination for scheduling needs across multiple leaders and affiliated business entities. • Monitor follow-up items on behalf of executives to help ensure deadlines, responses, and commitments stay on track. • Provide day-to-day administrative support such as handling correspondence, organizing information, and maintaining orderly records. • Anticipate conflicts or time-sensitive issues and resolve them proactively to protect leadership capacity for strategic and technical work. • Support additional senior team members with administrative coordination when business needs require broader assistance.
2026-09-09T00:00:00Z

Executive Assistant

Dexter, MI
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for a highly organized Executive Assistant to support leadership and help maintain smooth daily operations. This contract opportunity with permanent potential is ideal for someone who is proactive, experienced, and comfortable handling a mix of executive coordination, client-facing communication, and office support. The right candidate will bring strong judgment, attention to detail, and the ability to keep priorities moving forward with minimal supervision. Responsibilities: • Oversee the executive’s schedule and email flow, anticipating conflicts, prioritizing requests, and ensuring important matters are addressed promptly. • Arrange internal and external meetings, prepare logistics, and coordinate travel plans to support efficient day-to-day operations. • Draft, edit, and organize clear correspondence, reports, and internal documents with a high level of accuracy and presentation quality. • Act as a dependable point of coordination between leadership, team members, and clients, ensuring updates are communicated and open items are tracked through completion. • Provide day-to-day administrative assistance to the client service team based on workload needs and shifting business priorities. • Maintain digital and physical records through scanning, filing, and document organization to support efficient office workflows. • Help keep the office environment orderly, well-maintained, and welcoming for employees and visitors.
2026-09-09T00:00:00Z