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9 results for Office Specialist in Dearborn, MI

Office Administrator

Southfield, MI
onsite
Permanent / Full Time
50000 - 62500 USD / Yearly
We are looking for a dependable Office Administrator to support daily operations in our office and help create an efficient experience for clients and staff. This position is ideal for someone who enjoys balancing administrative coordination, customer service, and operational follow-through in a detail-oriented setting. The right candidate brings strong organization, sound judgment, and a proactive approach to keeping office activities running smoothly. Responsibilities: • Welcome clients, visitors, and employees with a detail-oriented approach that supports a positive office experience. • Organize day-to-day office activities, including meeting logistics, training arrangements, event coordination, and catering support. • Oversee shared workspace scheduling and ensure conference rooms are properly prepared for internal and external meetings. • Maintain inventory of office materials, monitor equipment needs, and coordinate facility or building-related service requests. • Handle incoming and outgoing mail, packages, shipments, and other office correspondence with accuracy and timeliness. • Provide administrative support for licensing and contracting activities by tracking documentation and following up on outstanding items. • Assist with client service needs such as billing questions, policy changes, address updates, claims-related requests, and advisor support matters. • Coordinate third-party follow-up for items such as medical exams and records, and monitor open requirements through completion. • Partner with leadership and internal teams on special assignments, operational improvements, and other administrative priorities as needed.
2026-08-17T00:00:00Z

Legal Secretary

Troy, MI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy law firm in Troy, Michigan. This position is ideal for someone who thrives in a fast-paced legal environment and can manage document preparation, court filings, and administrative coordination with a high degree of accuracy. The role requires strong knowledge of litigation support practices, sound judgment when handling confidential information, and the ability to keep multiple priorities organized. Responsibilities: • Draft, format, and finalize legal materials such as pleadings, notices, summonses, and related court documents with close attention to detail. • Prepare routine written communications and ensure correspondence is completed accurately and distributed in a timely manner. • Submit filings to state and federal courts while following applicable rules, deadlines, and procedural requirements. • Track service activity and maintain organized records to support timely follow-up with process servers and other external parties. • Review legal paperwork for grammar, formatting, consistency, and completeness before submission or distribution. • Coordinate administrative support activities including copying, mail handling, file maintenance, and document organization. • Use legal terminology appropriately in daily work while supporting litigation-related tasks and court proceeding preparation. • Manage competing deadlines, calendars, and workflow priorities while maintaining strict confidentiality of sensitive client and case information.
2026-08-05T00:00:00Z

Legal Assistant

Farmington Hills, MI
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized and detail-oriented Legal Assistant to join our team in Farmington Hills, Michigan. This role involves providing comprehensive support to attorneys, managing legal documentation, and ensuring smooth scheduling and e-filing processes. If you have experience in civil litigation, a strong understanding of legal procedures, and a proactive approach to problem-solving, we encourage you to apply. Responsibilities: • Prepare, file, and manage legal documents, including e-filing and court submissions. • Coordinate and maintain attorneys’ schedules, ensuring all deadlines and appointments are met. • Assist with civil litigation tasks, including drafting correspondence and legal documentation. • Act as a liaison between attorneys, clients, and court personnel to facilitate communication. • Ensure all court filings are accurate and submitted in a timely manner. • Support attorneys with administrative tasks, such as organizing case files and maintaining records. • Monitor and update calendars with key dates, hearings, and deadlines. • Handle scheduling of meetings, hearings, and depositions. • Conduct research to support case preparation and legal proceedings. • Provide general office support to ensure smooth daily operations.
2026-08-12T00:00:00Z

Legal Assistant

Southfield, MI
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a litigation practice in Southfield, Michigan. This position is well suited for someone who can balance paralegal duties with administrative legal support in a fast-paced environment. The ideal candidate brings hands-on experience with medical malpractice matters, court submissions, and legal document preparation. Responsibilities: • Prepare, revise, and organize pleadings, correspondence, and other legal documents for litigation matters. • Manage electronic court submissions and ensure filings are completed accurately and within required deadlines. • Maintain attorney calendars by tracking hearings, filing dates, appointments, and other case-related deadlines. • Assist with medical malpractice cases by compiling records, organizing case materials, and supporting ongoing litigation activity. • Coordinate case files, monitor document flow, and keep matter information current and accessible. • Provide a combination of paralegal and legal assistant support to help attorneys move cases forward efficiently.
2026-08-17T00:00:00Z

Legal Assistant

Birmingham, MI
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are seeking an experienced Legal Secretary to provide comprehensive administrative and legal support to a team of attorneys. This role involves preparing legal documents, managing deadlines, coordinating communications, and maintaining organized systems that ensure smooth workflow within the litigation practice. The ideal candidate is detail-oriented, proactive, and capable of managing a diverse, high-volume workload while supporting attorneys, legal assistants, and others as needed. Key Responsibilities:<ul><li>Provide legal secretarial and administrative support to assigned attorneys</li><li>Prepare letters, memos, pleadings, and other legal documents</li><li>File pleadings electronically or in person with the appropriate courts</li><li>Enter and manage deadlines in the central docketing system</li><li>Coordinate travel arrangements and prepare expense reimbursement forms</li><li>Provide documentation to clients, opposing counsel, and other parties</li><li>Enter conflict information and prepare supporting materials for conflict checks</li><li>Maintain organized filing systems for attorney and client materials</li><li>Answer and manage incoming calls for assigned attorneys</li><li>Enter attorney time entries accurately and promptly</li><li>Collaborate with attorneys, legal assistants, and staff across practice areas as needed</li></ul>
2026-08-05T00:00:00Z

Administrative Assistant

Ypsilanti, MI
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an Administrative Assistant to support food service administration and program compliance for an education environment in Ypsilanti, Michigan. This Long-term Contract position works closely with finance and school-based teams to keep records accurate, coordinate required documentation, and help maintain smooth daily operations. The ideal candidate is comfortable working on-site, managing multiple priorities, and communicating effectively with staff, families, vendors, and public agencies. Responsibilities: • Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs. • Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance. • Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed. • Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents. • Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner. • Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams. • Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures. • Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership. • Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled. • Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration.
2026-07-19T00:00:00Z

Administrative Assistant

Grand Blanc, MI
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for an Administrative Assistant to support centralized purchasing operations in Grand Blanc, Michigan. This Long-term Contract position focuses on coordinating order processing, verifying purchasing information, and helping maintain accurate procurement records. The ideal candidate will bring strong administrative skills, attention to detail, and the ability to work across departments and with external vendors to keep purchasing activities running smoothly. Responsibilities: • Process purchase orders for supplies, services, equipment, and urgent organizational needs with a high level of accuracy. • Review order details and confirmations to ensure pricing, quantities, and product information are correct before final processing. • Investigate and help resolve mismatches between purchase orders and invoices by gathering details from relevant systems and records. • Maintain organized logs, files, and supporting documentation to preserve accurate purchasing data and assist with audit readiness. • Communicate with internal teams, procurement staff, inventory personnel, and suppliers regarding delays, substitutions, pricing updates, and backordered items. • Prepare purchase documentation from submitted requests and apply the appropriate terms and conditions based on the type of order. • Support day-to-day clerical operations within the centralized order processing function, including document handling and office equipment use.
2026-08-19T00:00:00Z

Executive Assistant

Beverly Hills, MI
onsite
Temporary / Contract
33.65 - 33.65 USD / Hourly
We are looking for an organized and resourceful Executive Assistant to provide high-level administrative support within a services environment that values accuracy and organization in Bingham Farms, Michigan. This Long-term Contract position is well suited for someone who can stay ahead of shifting priorities, manage sensitive information with discretion, and keep executive operations running smoothly. The role also offers the opportunity to contribute to client intake activities and strengthen day-to-day office coordination as you become established in the position. Responsibilities: • Coordinate executive schedules by arranging meetings, managing appointments, and helping prioritize daily commitments. • Serve as a central point of contact for incoming calls, messages, and correspondence, ensuring timely and effective communication. • Create, organize, and maintain digital and physical records so important documents remain accurate and easy to access. • Monitor follow-up items, deadlines, and materials awaiting executive review to support efficient decision-making. • Oversee routine office support tasks, including supply management, shipping coordination, and general administrative coverage. • Assist with client intake by gathering required information, organizing documentation, and preparing materials for leadership review. • Handle special assignments and ad hoc administrative projects that support executive and office operations. • Perform administrative data entry and front-desk style support duties as needed to maintain smooth daily workflow.
2026-07-27T00:00:00Z

Executive Assistant

Dexter, MI
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for a highly organized Executive Assistant to support leadership and help maintain smooth daily operations. This contract opportunity with permanent potential is ideal for someone who is proactive, experienced, and comfortable handling a mix of executive coordination, client-facing communication, and office support. The right candidate will bring strong judgment, attention to detail, and the ability to keep priorities moving forward with minimal supervision. Responsibilities: • Oversee the executive’s schedule and email flow, anticipating conflicts, prioritizing requests, and ensuring important matters are addressed promptly. • Arrange internal and external meetings, prepare logistics, and coordinate travel plans to support efficient day-to-day operations. • Draft, edit, and organize clear correspondence, reports, and internal documents with a high level of accuracy and presentation quality. • Act as a dependable point of coordination between leadership, team members, and clients, ensuring updates are communicated and open items are tracked through completion. • Provide day-to-day administrative assistance to the client service team based on workload needs and shifting business priorities. • Maintain digital and physical records through scanning, filing, and document organization to support efficient office workflows. • Help keep the office environment orderly, well-maintained, and welcoming for employees and visitors.
2026-08-14T00:00:00Z