We are looking for a detail-oriented Payroll Clerk to join our team in Vacaville, California. This position is ideal for someone who thrives in a fast-paced environment and has a strong background in payroll processing and compliance. The role will require you to ensure accurate payroll operations while maintaining compliance with company policies and regulations.<br><br>Responsibilities:<br>• Review and track weekly field timesheets to ensure originals are submitted to the corporate payroll department.<br>• Input field timesheet details into payroll audit spreadsheets and identify potential compliance issues.<br>• Communicate weekly with superintendents and managers about meal violations and other compliance concerns.<br>• Ensure proper documentation is collected for all compliance-related matters.<br>• Review weekly office timesheets and address meal violations or other issues with managers.<br>• Assist in developing and maintaining payroll process flow charts to streamline operations.<br>• Support monitoring and approval processes for payroll systems, including follow-ups with employees and managers.<br>• Provide training and troubleshooting assistance for system users to resolve payroll-related issues.<br>• Collaborate with the HR/Payroll team to complete additional tasks and assignments as needed.
<p>We are seeking a Payroll Clerk to join our team in Hayward, California. This is a Contract to permanent position offering the opportunity to contribute to a dynamic service industry environment. The ideal candidate will be fluent in both English and Spanish, with a strong ability to handle payroll processes and communicate effectively with employees. If you are skilled in payroll operations and eager to support a workforce of 500 employees, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process bi-weekly payroll for multiple branches, ensuring accuracy for 500 employees.</p><p>• Audit timesheets for unauthorized or missing entries and resolve discrepancies promptly.</p><p>• Generate and review daily and weekly payroll reports, including wage reports for submission to the Controller.</p><p>• Communicate with staff regarding payroll issues, timesheet errors, and necessary corrections.</p><p>• Organize and maintain employee records, uniform inventories, and office supplies.</p><p>• Provide support for hourly associate payroll audits and collaborate with managers on timeslip checks.</p><p>• Assist with training on payroll procedures and ensure compliance with company policies.</p><p>• Address payroll-related inquiries, offering clear and thorough guidance.</p><p>• Utilize basic Excel and Outlook for reporting and communication tasks.</p>
<p><strong>Job Description: Payroll Clerk</strong></p><p>The Payroll Clerk is responsible for ensuring accurate and timely processing of employee compensation. This role involves collecting and verifying timesheets, calculating wages, processing payroll, and maintaining records of employee pay and deductions. The Payroll Clerk plays an essential role in maintaining the organization's compliance with federal, state, and local payroll regulations while supporting employee satisfaction with on-time and correct payments.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Process Payroll</strong>: Prepare and process payroll for employees, ensuring accurate payment of wages and compliance with organizational policies.</li><li><strong>Verify Timesheets</strong>: Collect and review employee timesheets for accuracy, resolving discrepancies as needed.</li><li><strong>Calculate Pay</strong>: Calculate hours worked, overtime, bonuses, tax withholdings, and other adjustments to determine accurate payment amounts.</li><li><strong>Maintain Payroll Records</strong>: Update and maintain payroll information in company systems, including employee benefits, deductions, and tax information.</li><li><strong>Resolve Issues</strong>: Address payroll-related inquiries from employees and resolve discrepancies or issues with payments.</li><li><strong>Coordinate with HR & Accounting</strong>: Collaborate with human resources and accounting departments to ensure payroll aligns with employee contracts, benefits, and budget requirements.</li><li><strong>Ensure Compliance</strong>: Stay current on payroll laws and regulations, such as tax codes, wage laws, and benefits deductions, to ensure adherence.</li><li><strong>Generate Reports</strong>: Prepare payroll reports, summaries, and documentation for audits or management review.</li><li><strong>Support Year-End Processes</strong>: Assist in issuing tax forms, such as W-2s, and reconciling payroll records during year-end payroll activities.</li><li><strong>Improve Processes</strong>: Identify opportunities to streamline and improve payroll systems and processes for greater accuracy and efficiency.</li></ol><p><br></p>
<p>We are looking for an experienced Payroll Administrator to join our team in San Francisco, California. This long-term contract position offers the opportunity to manage and oversee payroll operations for a mid-sized workforce while ensuring compliance with multi-state regulations. The ideal candidate will have a strong background in full-cycle payroll and proficiency with Paycom and QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Process and oversee full-cycle payroll for employees across multiple states, ensuring accuracy and timely delivery.</p><p>• Maintain compliance with federal, state, and local payroll regulations, including tax filings and reporting.</p><p>• Manage payroll for a workforce of 101-500 employees, addressing any discrepancies or issues promptly.</p><p>• Utilize Paycom to execute payroll functions and generate detailed reports.</p><p>• Collaborate with HR and finance teams to ensure seamless integration of payroll data.</p><p>• Handle employee payroll inquiries and provide thorough and accurate resolutions.</p><p>• Conduct routine audits to verify payroll data accuracy and compliance.</p><p>• Prepare and distribute W-2s and other required documents on schedule.</p><p>• Implement updates to payroll systems and processes to enhance efficiency.</p><p>• Stay informed about changes in payroll laws and regulations to adapt practices accordingly.</p>
<p><strong>PAYROLL ADMINSTRATOR </strong></p><p><br></p><p><strong>Apply immediately for consideration!</strong></p><p><br></p><p>We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues.</p><p><br></p><p>Responsibilities</p><p>-Payroll for over 300 employees on ADP</p><p>-Create schedules in ABI for union extra help, referrals and any non-seniority employees</p><p>- Review and complete department WIP approvals in ABI</p><p>-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system</p><p>-Prepare and inputs vacation and PTO pay into timekeeping system </p><p>-Prepare all checks and review for accuracy</p><p>-Address & resolve employee’s payroll-related issues</p><p>-Assist with any other payroll /accounting/scheduling related project as they may arise</p><p><br></p>
<p>We are looking for a detail-oriented Payroll Administrator to join our team in Stockton, California. In this long-term contract role, you will manage bi-weekly, multi-state payroll processes, ensuring all employee data, deductions, and benefits are accurately maintained. This position offers an excellent opportunity to contribute to a dynamic environment within the oil and gas pipeline industry.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for multiple states, ensuring accuracy and compliance with relevant regulations.</p><p>• Update and validate employee records, including new hires, terminations, changes, and time-off accruals.</p><p>• Manage payroll deductions, garnishments, and benefits to ensure proper application.</p><p>• Review and verify all earnings, deductions, and adjustments to maintain payroll integrity.</p><p>• Collaborate with internal teams to address payroll discrepancies and resolve issues promptly.</p><p>• Utilize Paylocity software to execute payroll tasks efficiently and accurately.</p><p>• Ensure compliance with federal, state, and local payroll laws and regulations.</p><p>• Prepare and maintain detailed payroll reports for auditing and management purposes.</p><p>• Respond to employee inquiries regarding payroll matters with professionalism and clarity.</p><p>• Support ongoing improvements to payroll processes and systems.</p><p><br></p><p>For immediate consideration please call Cortney 209-225-2014</p>
<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION </strong></p><p><br></p><p><strong>PAYROLL DIRECTOR - Hybrid position, 2 days onsite</strong></p><p><br></p><p>Newly created Payroll Director position to lead the payroll department. Working closely with the CFO and HR Manager, this position will ensure accurate payroll processing, compliance with multi-state wage and hour laws, and seamless collaboration with internal teams such as finance and human resources. The ideal candidate will bring expertise in payroll systems, audit practices, and continuous process improvements to support the organization’s mission.</p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise a payroll team responsible for processing semi-monthly payroll for over 1,000 employees.</p><p>• Ensure compliance with federal, state, and local tax and employment regulations, including wage and hour laws.</p><p>• Conduct internal audits of payroll processes, tax filings, and accruals to maintain accuracy and compliance.</p><p>• Oversee fiscal, governmental, workers' compensation, and benefits audits related to payroll.</p><p>• Develop and update standard operating procedures for payroll operations.</p><p>• Collaborate with leadership and staff to provide consultative support and ensure payroll practices align with organizational goals.</p><p>• Approve final payroll deliverables and provide backup payroll processing as needed.</p><p>• Lead continuous improvement initiatives to enhance payroll systems and processes.</p><p>• Train and mentor payroll team members to support their growth and development.</p><p>• Partner on system implementations and upgrades to ensure functionality meets organizational needs.</p>
<p>We are looking for a Accounting Clerk to join our team in San Jose, California. This role involves managing daily financial operations, ensuring accuracy in transactions, and supporting essential accounting functions. As this is a long-term contract position, it offers the opportunity to contribute to a stable and thriving organization. </p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions accurately and timely.</p><p>• Perform account reconciliations to ensure financial records are error-free.</p><p>• Manage billing procedures, including generating and distributing invoices.</p><p>• Enter financial data into accounting systems with precision.</p><p>• Handle invoice processing tasks, ensuring proper documentation and compliance.</p><p>• Utilize accounting software such as QuickBooks, SAP, and Oracle for financial operations.</p><p>• Prepare reports and maintain financial records in Microsoft Excel.</p><p>• Assist with audits and compliance checks as needed.</p><p>• Collaborate with team members to resolve discrepancies in financial data.</p>
We are looking for an experienced Human Resources (HR) Manager to oversee HR operations for a workforce of nearly 400 employees in Sunnyvale, California. This role is ideal for someone passionate about fostering a positive workplace environment and managing various HR functions, including benefits administration, employee relations, and payroll. This is a long-term contract position offering the opportunity to make a meaningful impact within a dynamic organization.<br><br>Responsibilities:<br>• Develop and implement HR policies and procedures to ensure compliance with regulations and company standards.<br>• Manage employee relations by addressing concerns, resolving conflicts, and promoting a positive work culture.<br>• Oversee payroll processes to ensure accuracy and timely distribution of employee compensation.<br>• Administer benefit programs, including enrollment, communication, and troubleshooting employee inquiries.<br>• Maintain and optimize HR information systems (HRIS) to streamline processes and improve data management.<br>• Lead onboarding efforts to ensure new hires are integrated effectively into the organization.<br>• Collaborate with the executive team to align HR strategies with business objectives.<br>• Provide guidance and support to managers and employees on HR-related matters.<br>• Monitor and evaluate HR metrics to identify areas for improvement and drive efficiency.<br>• Ensure compliance with labor laws and regulations, maintaining a strong foundation of organizational integrity.
<p><strong>6-8+ Month Contract Role - Benefits, PTO, Bonus available!</strong></p><p>We are looking for a skilled Deferred Compensation Administrator to join our team on a long-term contract basis. In this role, you will oversee the administration of deferred compensation plans, 409A, 401k plans, ensuring compliance and accuracy in all processes. You will collaborate with internal teams and external vendors to manage participant communications, data reconciliation, and plan-related inquiries. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency and effectiveness of savings plan operations.</p><p><br></p><p>Responsibilities:</p><p>• Administer annual enrollment processes for multiple deferred compensation plans, including coordination with vendors and review of participant communications.</p><p>• Process distribution payments for various participant events, such as vesting, separation of service, and domestic relations orders, in compliance with established schedules.</p><p>• Manage employer discretionary allocation reviews, developing timelines, processing deposits, and drafting participant notifications.</p><p>• Compile and analyze year-end compensation data to support non-discrimination testing and plan analysis.</p><p>• Maintain and update plan materials to ensure accuracy and compliance.</p><p>• Collaborate with vendors and internal teams to identify and resolve data discrepancies and file transmission errors.</p><p>• Respond to participant inquiries regarding plan eligibility, contributions, distributions, and vesting calculations.</p><p>• Investigate payroll deduction variances and initiate wire deposit requests for plan funding.</p><p>• Participate in team projects, offering recommendations to improve processes and enhance operational efficiency.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p><strong>Job Description: Accounts Payable:</strong></p><p>The Accounts Payable (AP) Clerk is responsible for handling essential accounting and administrative tasks related to the organization's payables. This position ensures that financial records are accurate and that payments are processed efficiently and in compliance with company policies. The AP Clerk plays a vital role in maintaining strong relationships with vendors and supporting the organization’s overall financial operations.</p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing</strong>: Receive, verify, and process vendor invoices and expense reports, ensuring accuracy and compliance with company policies and procedures.</li><li><strong>Payments</strong>: Prepare and issue payments to vendors through checks, electronic funds transfers (EFTs), or ACH payments, adhering to payment schedules.</li><li><strong>Account Reconciliation</strong>: Perform monthly and annual reconciliation of vendor accounts and records, addressing any discrepancies.</li><li><strong>Documentation Management</strong>: Maintain organized records of invoices, payments, credit memos, and other financial documents for auditing purposes.</li><li><strong>Communication</strong>: Serve as point of contact for vendors, resolving inquiries and discrepancies in a timely and professional manner.</li><li><strong>Assist with Month-End Closing</strong>: Collaborate with the accounting team to support the month-end and year-end closing processes.</li><li><strong>Compliance</strong>: Ensure all accounts payable activities align with regulatory requirements and internal company policies.</li></ul>
<p>Are you detail-oriented, organized, and experienced in handling financial data? </p><p><br></p><p><strong>We’re seeking a dedicated Accounting Clerk who will be primarily responsible for supporting an accounts payable (AP) team matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. </strong></p><p><br></p><p>This is a full time (40 Hours per week) contract position that is anticipated to last 2-3 months with potential for an extension.</p><p><br></p><p><strong>This position is hybrid and located onsite in Richmond, California 3 days per week. </strong></p><p>.</p><p>Responsibilities Include:</p><ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
<p><strong>Job Description: Accounts Receivable (AR) Clerk</strong></p><p>The Accounts Receivable (AR) Clerk is responsible for managing the organization's incoming payments and ensuring accurate financial recordkeeping. This role is essential to maintaining healthy cash flow, reconciling accounts, and providing excellent service to customers and stakeholders. The AR Clerk works closely with the accounting team and plays a critical role in supporting the company’s financial activities.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Payment Processing</strong>: Accurately record customer payments (cash, credit, electronic transfers) and allocate them to the appropriate accounts.</li><li><strong>Invoice Preparation and Distribution</strong>: Generate and issue customer invoices in a timely manner, ensuring all relevant details are correct.</li><li><strong>Account Reconciliation</strong>: Review and reconcile accounts receivable balances to identify and resolve discrepancies.</li><li><strong>Collections</strong>: Monitor outstanding balances and initiate follow-ups with customers to ensure prompt payment, while maintaining positive customer relationships.</li><li><strong>Reporting</strong>: Prepare and present regular reports on accounts receivable aging, collections activities, and payment trends.</li><li><strong>Record Maintenance</strong>: Maintain organized and up-to-date records of all transactions in compliance with company policies and applicable regulations.</li><li><strong>Customer Service</strong>: Respond to customer inquiries related to billing and payments, providing professional and timely assistance.</li><li><strong>Support Month-End and Year-End Close</strong>: Collaborate with the accounting team to ensure all accounts receivable transactions are accurately recorded during financial closing periods.</li></ol><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p>Stable and well-established company is seeking an Accounting Manager to join their team. This position will manage and oversee accounting operations including AP, AR, Payroll, GL, Month-end Close. </p><p>Responsibilities:</p><p>• Oversee general ledger entries and ensure accuracy</p><p>• Manage the month-end closing process, ensuring timely completion</p><p>• Prepare and analyze financial statements</p><p>• Supervise and review accounts payable, accounts receivable, and payroll functions </p><p>• Conduct budget analyses to support financial decision-making</p><p>• Maintain and manage our Accounting Software Systems</p><p>• Ensure all accounting functions adhere to established standards and regulations</p><p>• Oversee the auditing process to ensure compliance and accuracy</p><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Emeryville, California. In this role, you will handle essential accounting tasks, including accounts payable, accounts receivable, and invoice processing. This is an excellent opportunity for someone with strong organizational skills and a passion for financial accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices, payment requests, and approvals</li><li>Download tax returns, checklists, and forms from state websites</li><li>Monitor and forward team emails and mail; track notices and resolutions</li><li>Handle mailing of correspondence, checks, and returns as needed</li><li>Coordinate document signatures with directors/officers</li><li>Assist with state compliance reports and tax return preparation</li><li>Support data entry into reporting systems</li><li>Perform ad hoc tasks as required</li></ul>
<p>Robert Half Legal is recruiting an Office Manager for a highly successful transactional law firm on the Peninsula (only twice weekly in-office). The Office Manager is responsible for HR duties and staff supervision, office facilities management and vendor coordination, various firm marketing and event planning, and IT support. The position will work closely with the managing partners and the firm’s Controller who handles all financial responsibilities. This is a fantastic opportunity for an up-and-coming HR professional or law firm office coordinator to join a well-managed law practice with a stable book of public entity/municipal clientele and predictable workflow and ample ability to work-from-home. </p><p> </p><p>The following are the qualifications for the Office Manager:</p><ul><li>Good skills in human resources management are highly preferred (incl. onboarding/offboarding, staff supervision, employee handbook updates and compliance oversight, employment benefits administration, payroll audit, etc.);</li><li>Excellent office administrative support experience (event planning [e.g., holiday party/partner retreats], IT support liaison, and vendor coordination, office supplies & facilities upkeep); and</li><li>Law firm employment is a plus, but not required.</li></ul><p><br></p><p>We have placed several paralegal and staff employees at this firm over the past decade and they all really love the friendly attorneys and public finance work benefitting local communities. The base salary range is $80,000 – 100,000/year, with generous bonus and annual salary reviews, and they offer excellent employment benefits (fully funded medical/dental/vision insurance plans, 401k with 3-10% firm contributions, unlimited vacation, etc.). </p><p> </p><p>For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com. Thank you!</p>
<p>Jackie Meza with Robert Half is looking for an experienced and detail-oriented Assistant Controller. The Assistant Controller will play a pivotal part in managing the company’s financial operations, ensuring compliance with accounting standards, and contributing to the overall efficiency of the finance department. This is an excellent opportunity for a motivated individual to lead key accounting processes and support organizational goals in a dynamic manufacturing environment. Contact Jackie Meza at 209.227.6563 for consideration. </p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and fixed assets.</p><p>• Assist in the preparation and review of monthly and annual financial statements to ensure accuracy and compliance.</p><p>• Manage month-end and year-end closing processes while analyzing financial data and variances.</p><p>• Develop and maintain internal controls to safeguard company assets and improve operational efficiency.</p><p>• Prepare budgets, forecasts, and variance analyses to support strategic planning and decision-making.</p><p>• Coordinate and support audits, tax filings, and regulatory reporting to meet compliance standards.</p><p>• Identify opportunities for process improvements and implement solutions to optimize accounting workflows.</p><p>• Supervise and mentor accounting team members, fostering growth and performance.</p><p>• Collaborate with other departments to align financial practices with organizational objectives.</p>
We are looking for an experienced Accounts Payable Clerk to join our team in Union City, California. In this long-term contract position, you will play a vital role in managing financial transactions, ensuring accuracy, and maintaining vendor relationships. This is an excellent opportunity for an individual with strong organizational and communication skills and attention to detail.<br><br>Responsibilities:<br>• Process high volumes of invoices with accuracy and efficiency.<br>• Utilize Microsoft Excel to create pivot tables, charts, and complex formulas for financial analysis.<br>• Reconcile accounts and ensure timely payments to vendors.<br>• Manage expense reimbursement processes using Concur and other financial modules.<br>• Maintain organized and accurate documentation to support audits and compliance.<br>• Communicate effectively with vendors and internal teams to resolve discrepancies.<br>• Prepare reports and presentations related to accounts payable activities.<br>• Ensure adherence to established procedures and policies in all financial transactions.<br>• Collaborate with cross-functional teams to improve processes and workflows.<br>• Provide exceptional customer service in handling inquiries and resolving payment issues.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our client in Benicia, California. This Contract to permanent position involves managing various aspects of client accounts, including collections, dispute resolution, and account reconciliation. The ideal candidate will bring strong organizational skills and a proactive approach to maintaining accurate financial records and fostering positive customer relationships.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Contact clients in a courteous and attentive manner to collect overdue balances and ensure accounts remain within established credit limits.</p><p>• Address customer concerns and complaints promptly, offering clear solutions and maintaining a positive rapport.</p><p>• Investigate account discrepancies by reviewing relevant documents and collaborating with customers to resolve disputes.</p><p>• Initiate follow-up calls and correspondence regarding returned checks, ensuring timely communication within 24 hours of charge-back.</p><p>• Send final demand and attorney letters for accounts over 90 days past due and transfer unresolved accounts to a collection agency as necessary.</p><p>• Assist in posting cash applications accurately and efficiently to maintain up-to-date account records.</p><p>• Maintain punctuality for work-related functions, including meetings and customer appointments.</p><p>• Meet established goals and deadlines effectively, demonstrating strong time management skills.</p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p>We are seeking a highly motivated and detail-oriented <strong>Accounting Manager</strong> to join our growing team. This stand-alone position is ideal for an experienced accounting professional who thrives in a dynamic startup environment and is eager to own the accounting function. The Accounting Manager will work closely with the CFO and play a critical role in establishing and managing the company’s financial processes, ensuring accurate reporting and compliance, and driving operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting Operations:</strong></li><li>Manage and oversee all aspects of daily accounting operations, including accounts payable (AP), accounts receivable (AR), general ledger (GL), fixed assets, and payroll.</li><li>Maintain accurate and up-to-date financial records.</li><li>Ensure timely month-end and year-end close processes.</li><li><strong>Financial Reporting:</strong></li><li>Prepare monthly, quarterly, and annual financial statements in accordance with GAAP to present to the CFO and other stakeholders.</li><li>Generate management reports, dashboards, and key performance indicator (KPI) summaries for leadership review.</li><li><strong>Compliance and Audit:</strong></li><li>Ensure compliance with all applicable local, state, and federal tax regulations.</li><li>Coordinate audits and create audit-ready documentation.</li><li>Manage tax filings in partnership with external consultants as needed.</li><li><strong>Budgeting and Forecasting:</strong></li><li>Work with the CFO to develop and manage budgets, forecasts, and strategic financial plans.</li><li>Monitor variances and propose corrective actions to achieve financial targets.</li><li><strong>Process Improvements:</strong></li><li>Identify gaps in current systems and processes; design and implement accounting and reporting improvements to optimize efficiency.</li><li>Ensure effective use of ERP and financial software platforms.</li><li><strong>Cross-functional Collaboration:</strong></li><li>Partner with business and operations teams to ensure accurate cost accounting and inventory tracking.</li><li>Support teams with financial data and help develop decision-making frameworks.</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>SENIOR ACCOUNTING MANAGER /DIRECTOR</strong></p><p><br></p><p>Well established and real estate investment company with over 6B AUM is expanding and seeks a dynamic Senior Accounting Manager for their property division. The Sr. Property Accounting Manager will oversee financial accounting, administration, financial close processes, reconciliations, and strategic analysis. This position offers an exciting opportunity to lead a team, implement process improvements, and contribute to the organization's financial strategy and potential to be promoted to Director of Accounting.</p><p><br></p><p>Responsibilities:</p><p>• Manage the financial close process, ensuring accuracy and timely completion of reports.</p><p>• Review and approve journal entries, budgets, payroll, and expense allocations, while identifying and resolving discrepancies.</p><p>• Oversee the integrity of the general ledger, including intercompany transactions, loan schedules, and reconciliations.</p><p>• Conduct and manage bank reconciliations, wire transfers, mortgage payments, and financial disbursements to ensure compliance.</p><p>• Monitor cash security processes, including disbursement approvals and account reconciliations.</p><p>• Provide financial data and reports to support transactions, financing, and capital planning initiatives.</p><p>• Lead financial analysis to assess revenue and expenditure trends, optimizing organizational financial performance.</p><p>• Collaborate with external auditors and CPAs to ensure compliance with regulatory and internal accounting policies.</p><p>• Mentor and develop a team of accounting professionals, fostering growth and accountability.</p><p>• Identify and implement process improvements to enhance operational efficiency and reporting accuracy.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>SENIOR ACCOUNTING MANAGER -PROPERTY ACCOUNTING</strong></p><p><br></p><p>Well established and growing real estate company in San Francisco is seeking a Sr. Accounting Manager to join their dynamic team. The Senior Property Accounting Manager will oversee financial accounting, administration, financial close processes, reconciliations, and strategic analysis. This position offers an exciting opportunity to lead a team, implement process improvements, and contribute to the organization's financial strategy. </p><p><br></p><p>Responsibilities:</p><p>-Manage and oversee the financial close process, ensuring timely and accurate reporting.</p><p>-Review and approve journal entries, budgets, payroll, and expense allocations while addressing discrepancies effectively.</p><p>-Ensure the integrity of the general ledger, including intercompany transactions, reconciliations, and loan schedules.</p><p>-Conduct and supervise bank reconciliations, wire transfers, mortgage payments, and cash disbursements to maintain compliance and accuracy.</p><p>-Monitor liquidity and cash flow activities to support organizational goals and investor distributions.</p><p>-Lead budgeting and financial planning processes, providing insights into forecasting and expenditure management.</p><p>-Serve as a key liaison during audits, collaborating with external CPAs and ensuring compliance with regulations and internal policies.</p><p>-Mentor and develop a team of accounting professionals, fostering collaboration and accountability.</p><p>-Identify and implement process improvements to enhance efficiency, automation, and reporting accuracy.</p><p>-Support the optimization and deployment of accounting software to improve operational effectiveness.</p>
