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46 results for Administrative Assistantoffice Services in Danville, CA

Administrative Assistant

Oakland, CA
onsite
Temporary
23 - 26 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary
26.6 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-14T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
20 - 21 USD / Hourly
Robert Half client is looking for a reliable, detail‑oriented Administrative Assistant to become a key part of their Vallejo, CA team. This long‑term opportunity offers stability, hands‑on responsibility, and the chance to be at the center of daily operations. If you enjoy staying organized, interacting with people, and keeping things running smoothly in a fast‑paced environment, this role will keep you engaged and challenged.You’ll play an important role supporting both customers and internal partners—helping ensure processes move forward efficiently, accurately, and with professionalism. What You’ll Do as an Administrative Assistant:<ul><li>Coordinate repossession assignments and work closely with field agents to secure collateral smoothly and efficiently</li><li>Manage redemption processes and schedule personal property appointments with care and attention to detail</li><li>Serve as a primary point of contact for inbound and outbound calls, providing clear, calm, and professional communication</li><li>Assist customers in person and over the phone, confidently de‑escalating tense situations when needed</li><li>Prepare and send required repossession notices (including Notices of Seizure) accurately and on time</li><li>Update and maintain customer account information across multiple systems</li><li>Enter and track repossession‑related documents while keeping assigned clients informed</li><li>Handle general administrative tasks such as scanning, emailing, faxing, and record organization</li><li>Ensure all work aligns with company policies and state regulations</li><li>Collaborate with teammates to problem‑solve, think critically, and support positive outcomes</li></ul>Why This Role Stands Out<ul><li>Long‑term, stable contract opportunity</li><li>Hands‑on administrative experience with real responsibility</li><li>Strong collaboration with internal teams and external partners</li><li>Ideal for someone who enjoys structure, multitasking, and meaningful daily impact</li></ul>If you’re looking for a role where your organization, communication skills, and professionalism truly make a difference, submit your resume for this Administrative Assistant role today!
2026-04-20T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-04-17T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-04-17T00:00:00Z

Administrative Assistant

San Rafael, CA
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to join our team in San Rafael, California. This contract position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and enjoys providing exceptional support to staff, residents, and visitors. The role is vital in ensuring smooth daily operations and maintaining a welcoming atmosphere within the organization. Responsibilities: • Answer and transfer incoming calls, ensuring callers receive accurate information or are directed to the appropriate department. • Provide guidance and assistance to residents, staff, guests, and vendors in a courteous and friendly manner. • Sort and distribute mail efficiently, ensuring timely delivery within the organization. • Oversee the ordering and inventory of office supplies, including paper, forms, and other materials. • Welcome all visitors to the community, offering information and assistance to create a positive impression. • Collaborate with supervisors on assigned tasks to support the organization's goals. • Maintain a positive and respectful environment in conduct and appearance. • Anticipate the needs of residents, employees, and guests, responding promptly and enthusiastically. • Uphold accountability and ensure interactions reflect the organization's hospitality values.
2026-04-20T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Contract / Temporary to Hire
23 - 24 USD / Hourly
Robert Half's client is seeking an Administrative Assistant to join their team in Pleasant Hill, CA. This role is 100% on site, M-F 8:30AM-5:30PM. Be part of a fast‑paced medical environment where your organization and communication skills directly support patient care. This role is ideal for someone who enjoys being the central hub of operations—keeping workflows smooth, ensuring accuracy, and serving as a key connection point between the laboratory, medical offices, and couriers. As an Administrative Assistant, you’ll work closely with the Administration Manager and laboratory staff to support daily operations, handle critical documentation, and ensure specimens and reports move efficiently and accurately. Your attention to detail and ability to juggle priorities will make a real difference every day. What You’ll Do<ul><li>Serve as a primary communication link between the laboratory, medical offices, surgery centers, couriers, and the Territory Sales Manager.</li><li>Ensure all laboratory documentation is accurate, complete, and processed correctly.</li><li>Answer incoming calls and provide timely, professional follow‑through.</li><li>Coordinate courier services, including arranging STAT pick‑ups when time is critical.</li><li>Print, review, and distribute daily laboratory reports via courier, fax, or mail.</li><li>Manage slide and paraffin block send‑outs for additional testing or external review.</li><li>Monitor and reorder requisition forms and office supplies before inventory runs low.</li><li>Prepare and distribute customized requisitions for individual clients.</li><li>Support client satisfaction by helping ensure the proper submission and receipt of specimens.</li><li>Maintain strict confidentiality and compliance with HIPAA guidelines.</li><li>Utilize the pathology LIS system (Winpath) and other office technologies with confidence.</li><li>Take on additional administrative projects as needed to support the administration team.</li></ul>Why This Role Stands Out<ul><li>You’ll play a hands‑on role in supporting medical professionals and patient outcomes.</li><li>The work is varied—no two days look exactly the same.</li><li>You’ll build strong relationships across clinical, administrative, and external teams.</li><li>Your organization and communication skills will truly be valued and visible.</li></ul>This is a great opportunity for someone who enjoys detail‑driven work, thrives in a healthcare setting, and wants to contribute to a mission‑driven team. If you're interested in this Administrative Assistant position, please submit your resume today!
2026-04-20T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an experienced Administrative Assistant to join our real estate team in San Francisco, California. This contract position requires a highly organized and tech-savvy detail-oriented individual who excels in managing expenses, scheduling, and providing administrative support. The role involves working on-site for four days a week, with flexibility for occasional adjustments. Responsibilities: • Manage expense reporting using Concur, ensuring accuracy and timely submission. • Coordinate complex calendars for multiple leaders, including scheduling meetings and appointments. • Provide general administrative support, including data entry and document management. • Answer inbound calls and assist with receptionist duties as needed. • Support virtual and in-person meetings, utilizing tools like Microsoft Office and Zoom. • Collaborate with team members to ensure smooth daily operations. • Assist with special projects and additional administrative tasks as required. • Maintain confidentiality and demonstrate attention to detail in handling sensitive information.
2026-04-20T00:00:00Z

Accounting and Administrative Assistant

San Francisco, CA
onsite
Permanent
72000 - 82000 USD / Yearly
We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:• Professional, approachable with all stakeholders• Team‑oriented and collaborative mindset• Handle mail intake, scanning, distribution, and filing• Process, code, and file invoices and documents• Reconcile vendor statements and resolve issues• Review and code credit card activity• Apply payments, credits, and refunds• Prepare bank deposits (mobile and physical)• Generate AR, payment, and receivable reports• Follow up on past‑due balances and send statements• Respond to and document inquiries• Manage key/fob requests and charges• Download and format payroll reports• Research and resolve account discrepancies• Assist with bank, credit card, and system reconciliations• Support financial reports, budgets, forecasts, and filings• Organize annual compliance files• Follow financial policies and controls• Perform other assigned duties
2026-04-15T00:00:00Z

Office Assistant

Walnut Creek, CA
onsite
Temporary
22 - 23 USD / Hourly
Robert Half's client in the professional services industry is seeking a reliable, detail-oriented Office Assistant to join their team on a contract-to-permanent basis in Walnut Creek, CA. This is a great opportunity to step into a professional office environment, build long-term stability, and work alongside a team that values accuracy, organization, and client trust. This position is 100% onsite. In this Office Assistant role, you’ll be a key point of support for daily operations—helping ensure the office runs smoothly and clients feel welcomed and well supported. What You’ll Do:<ul><li>Be the friendly first point of contact, welcoming clients and creating a positive, polished experience</li><li>Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings</li><li>Keep records organized through filing, scanning, and document management</li><li>Answer and route incoming phone calls with professionalism and discretion</li><li>Maintain office mailboxes and ensure correspondence is handled promptly</li><li>Provide general administrative and clerical support that keeps the team efficient</li></ul>Why This Opportunity Stands Out:<ul><li>Contract-to-permanent pathway with potential for long-term placement</li><li>Work in a stable, professional fiduciary environment</li><li>Gain experience supporting meaningful client services</li><li>Collaborative team with clear processes and expectations</li><li>Ideal for someone who enjoys structure, organization, and being trusted with important details</li></ul>If you’re dependable, organized, and looking for an Office Assistant role that can grow into something more permanent, this could be a great next step.
2026-04-20T00:00:00Z

Office Assistant

Mountain View, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Office Assistant to join our team on a contract basis in Mountain View, California. In this role, you will be responsible for maintaining the smooth operation of the office, providing exceptional support to staff and visitors, and ensuring a welcoming and attentive environment. This position is ideal for someone with strong organizational skills and a hands-on approach to problem-solving. Responsibilities: • Manage the daily operations of the office, ensuring all tasks are completed efficiently. • Provide excellent hospitality and support to both employees and visitors, maintaining an attentive and welcoming atmosphere. • Monitor office supplies and reorder items as needed to ensure inventory is well-stocked. • Coordinate lunch orders and oversee vendor deliveries to meet office needs. • Greet guests, handle incoming and outgoing mail, and manage basic administrative tasks. • Collaborate with team members to address facility-related issues promptly and effectively. • Maintain cleanliness and organization in common areas, meeting rooms, and supply stations. • Respond to requests and complete assigned tasks in a timely and reliable manner.
2026-04-20T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-02T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-04-20T00:00:00Z

Part Time Administrative Assistant

Novato, CA
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a dedicated Part-Time Administrative Assistant to join a small team supporting the operations of a residential community in Novato, California. This role involves a mix of administrative, financial, and event-related tasks, making it ideal for someone who is detail-oriented and enjoys variety in their work. As this is a long-term contract position, we seek a reliable and detail-oriented individual who thrives in a dynamic, collaborative environment. Responsibilities: • Maintain and organize extensive filing systems, ensuring documentation is audit-ready. • Draft letters, prepare correspondence, and handle general communication tasks. • Manage the issuance and tracking of gate cards for boat ramp access. • Process and record checks as part of banking functions, excluding QuickBooks-related tasks. • Assist with audit preparation activities, particularly during February. • Create and distribute community newsletters using provided content. • Handle routine office tasks such as printing, scanning, and mailing. • Provide support to the Board of Directors, including meeting preparation and coordination. • Assist with planning and monitoring community events, which may occasionally require evening or weekend availability. • Contribute to special projects and miscellaneous administrative duties as needed.
2026-04-09T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary
27 - 32 USD / Hourly
Executive AssistantProvide dedicated support to senior executives, managing complex schedules and handling confidential communications.Job Responsibilities:<ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
2026-04-10T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Executive Assistant to join a dynamic AI startup based in San Francisco, California. In this contract position, you will play a vital role in supporting a founder who is deeply involved in product development, fundraising, and organizational operations. This role is perfect for someone who thrives in fast-paced, tech-driven environments and can adapt seamlessly to changing priorities. Responsibilities: • Provide comprehensive executive support, including managing inboxes, calendars, scheduling, and prioritization. • Act as a trusted partner to the founder by staying ahead of tasks, preparing for meetings, and introducing structure to a high-energy environment. • Handle personal assistant duties, such as coordinating travel, running errands, and managing personal schedules. • Track action items, manage follow-ups, and collaborate with internal teams to ensure projects progress smoothly. • Assist with communications involving investors, partners, and clients as needed. • Support light operational and administrative tasks related to product development, finance, or hiring. • Maintain confidentiality and exercise sound judgment in all interactions. • Leverage technology tools to improve productivity and streamline processes. • Coordinate executive meetings and ensure all necessary materials are prepared in advance.
2026-04-20T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
30 - 42 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and project coordination support within a mission-driven non-profit organization in San Francisco, California. This Long-term Contract position is ideal for a highly organized individual who can balance executive support with meeting management, board coordination, and cross-functional follow-through. The role requires strong judgment, effective communication, and the ability to keep priorities moving forward in a fast-paced environment. Responsibilities:• Manage complex calendars, schedule meetings, coordinate travel arrangements, and provide day-to-day support that helps executives stay focused on strategic priorities.• Review incoming communications, identify time-sensitive matters, and ensure leadership receives the information and context needed for timely decisions.• Prepare executives for meetings, board interactions, and site visits by assembling materials, confirming logistics, and anticipating key needs in advance.• Create, edit, and format detailed documents such as correspondence, presentations, reports, agendas, and briefing materials.• Organize board and committee operations by maintaining meeting schedules, tracking action items and decisions, and supporting timely follow-up on outstanding matters.• Coordinate meeting preparation across executive, leadership, and cross-departmental groups, including agenda development, pre-read distribution, note-taking, and next-step accountability.• Maintain visibility into the organizational work plan by updating timelines, milestones, deliverables, and dependencies across multiple teams.• Build and manage practical tracking tools such as dashboards, action logs, and status reports to support leadership oversight and informed decision-making.• Serve as a central point of coordination among departments and external stakeholders while handling sensitive information with discretion. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013422927**
2026-04-20T00:00:00Z

Executive Assistant

San Francisco, CA
remote
Temporary
35 - 40 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently. Responsibilities: • Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate and arrange complex travel plans, including flights, accommodations, and transportation. • Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible. • Provide general administrative support, including handling correspondence and managing records. • Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts. • Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly. • Assist in organizing events or conferences as needed. • Ensure compliance with company policies and procedures while handling sensitive information. • Collaborate with other departments to streamline communication and operational efficiency.
2026-04-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
35 - 35 USD / Hourly
We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision. Responsibilities: • Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments. • Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings. • Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting. • Oversee confidential communications and document preparation with a high level of attention to detail. • Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination. • Collaborate with various departments, including HR and Operations, on key administrative tasks and projects. • Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership. • Track deadlines and ensure all deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.
2026-04-20T00:00:00Z

Law Office Administrator

Oakland, CA
onsite
Permanent
130000 - 200000 USD / Yearly
Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Manage office operations, including supervising staff and coordinating vendor relationships.• Handle insurance renewals and ensure compliance with necessary policies.• Organize marketing events and initiatives to support the firm's partners.• Oversee website updates and ensure an accurate and well-maintained online presence.• Coordinate facility maintenance and address operational needs.• Maintain accurate and organized documentation for legal and administrative purposes.• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.• Implement procedures to improve office efficiency and communication.• Ensure the office adheres to legal and regulatory requirements.
2026-03-25T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-03-24T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: <ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform data entry into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review weekly reports related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
2026-04-03T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Permanent
70000 - 71000 USD / Yearly
We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks. Responsibilities:• Apply GAAP standards across all accounting tasks and ensure accuracy.• Work closely with accounting leadership to resolve issues and meet deadlines.• Support timely and accurate month‑end close activities.• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.• Prepare and issue internal chargebacks and maintain vendor documentation.• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.• Maintain organized financial records and assist with additional projects or duties as needed.
2026-03-25T00:00:00Z