We are looking for a detail-oriented Administrative Assistant to support daily office operations in Lowell, Massachusetts. This is a Contract position suited for someone who communicates professionally, stays organized in a busy setting, and can manage a variety of clerical tasks with accuracy. The ideal candidate will help maintain efficient workflows by handling administrative coordination, responding to incoming calls, and completing data-related tasks in a timely manner.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations organized and running smoothly.<br>• Respond to inbound phone calls professionally, direct inquiries appropriately, and relay messages with accuracy.<br>• Enter, update, and maintain records in office systems while checking information for completeness and correctness.<br>• Prepare routine documents, correspondence, and general administrative materials as needed.<br>• Coordinate schedules, meetings, and basic office logistics to support team productivity.<br>• Organize files and records so that information is easy to access and properly maintained.<br>• Provide front-line office support by assisting with general questions and administrative requests.
We are looking for an experienced Administrative Assistant to support daily office operations in a Contract position. This role is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of front desk and administrative responsibilities. The successful candidate will help keep the office running smoothly by coordinating communications, maintaining shared spaces, and assisting staff with essential clerical and scheduling needs.<br><br>Responsibilities:<br>• Manage daily office opening and closing routines while ensuring the workspace remains orderly, well-maintained, and ready for employees and visitors.<br>• Welcome guests warmly, identify the purpose of their visit, and connect them with the appropriate team members in a thoughtful manner.<br>• Process incoming packages, mail, and deliveries accurately, and arrange outgoing shipments through courier, postal, and express mail services.<br>• Oversee the upkeep of conference rooms, shared office areas, and kitchen spaces to maintain a clean and functional environment.<br>• Track inventory levels for office, kitchen, and beverage supplies and replenish materials on a regular schedule.<br>• Coordinate food service and meeting support for client sessions, internal gatherings, presentations, and office events, including room setup and reset.<br>• Communicate consistently with department leaders to confirm priorities, receive direction on assignments, and address questions as they arise.<br>• Provide administrative assistance to staff by preparing documents and presentations, organizing print requests, and supporting project-related tasks.<br>• Complete a variety of clerical duties such as copying, printing, data entry, proofreading, and expense report preparation, while also assisting with onboarding activities and calendar coordination for shared spaces and office events.
We are looking for a dependable Office Assistant to support daily administrative operations in Massachusetts. This Long-term Contract position is ideal for someone who communicates comfortably with patients and customers, stays organized in a busy setting, and enjoys keeping office workflows running smoothly. The role offers a Monday through Friday schedule and focuses on front-office coordination, scheduling, and general clerical support.<br><br>Responsibilities:<br>• Welcome visitors and provide attentive front-desk support while creating a positive experience for patients and customers.<br>• Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate team members in a timely manner.<br>• Coordinate and maintain appointment schedules, ensuring accurate booking and efficient calendar management.<br>• Scan, organize, and file documents to keep office records accessible, current, and properly maintained.<br>• Perform a range of administrative tasks such as data entry, document handling, and general office support activities.<br>• Assist with day-to-day office coordination to help maintain an orderly and productive work environment.
<p>Our client, a full-service law firm, is seeking a <strong>Litigation Legal Administrative Assistant </strong>to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment.</p><p><br></p><p><strong>Role: </strong>Litigation Legal Administrative Assistant</p><p><strong>Location:</strong> Boston, MA</p><p><strong>Salary: </strong>$85,000 - $115,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (4 days in, 1 day remote) after onboarding period</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
<p>Robert Half's client in Northborough MA is looking for a detail oriented Executive Assistant to support their team.</p><p><br></p><p>Responsibilities:</p><p>- Heavy calendar management</p><p>- Event support</p><p>- Travel arrangements</p><p>- Expense reports</p><p>- Bridge communication between departments</p><p>- Primary point of contact (supporting 5+ executives)</p><p>- Strong organizational skills</p><p><br></p><p>**Experience with Coupa is a plus!</p><p><br></p><p>Start date: asap</p><p>End date: ~1 month (could extend)</p><p>Hours: M-F | 8am-5pm</p><p>Pay Rate: $28+ (dependent on exp)</p><p><br></p><p>**If interested, APPLY now!</p>
We are looking for a detail-oriented Staff Assistant- Administration to support daily academic and administrative operations for an education-focused organization in Roxbury, Massachusetts. This Contract position is ideal for someone who enjoys assisting students, coordinating office activities, and delivering responsive service to a wide range of campus stakeholders. The person in this role will help keep processes organized, maintain accurate information, and contribute to a welcoming and efficient office environment.<br><br>Responsibilities:<br>• Guide students through registrar-related paperwork and help ensure forms are completed accurately and submitted on time.<br>• Provide responsive front-line support to students, faculty, staff, administrators, and other members of the college community.<br>• Contribute to the planning and execution of institutional activities such as registration periods, commencement, and other campus events.<br>• Monitor office and departmental supply levels, place replenishment orders, and keep inventory organized for ongoing operations.<br>• Welcome visitors, support student inquiries in person, and help maintain a tidy, welcoming, and student-friendly office setting.<br>• Coordinate calendars and arrange meetings, including scheduling details and related administrative follow-up.<br>• Revise office documents and refresh website content when updates are needed to keep information current and accurate.<br>• Support course enrollment activities, process transcript requests for printing and mailing, and assist with verification and diploma-related inquiries.
We are looking for an Office Manager to help maintain an organized and responsive administrative operation within a healthcare environment. This contract opportunity has the potential to become a permanent role and is ideal for someone who can balance day-to-day office coordination with strong support for leadership and staff. The role requires sound judgment, attention to detail, and the ability to keep multiple priorities moving efficiently in a fast-paced setting.<br><br>Responsibilities:<br>• Direct daily administrative activities to keep the office running efficiently and professionally.<br>• Coordinate the ordering, tracking, and upkeep of office supplies, equipment, files, and operational documents.<br>• Compile routine reports and maintain accurate program information and related records.<br>• Provide administrative support to leadership by organizing calendars, monitoring priorities, and ensuring timely follow-up on key tasks.<br>• Review office workflows and recommend practical improvements that increase efficiency and consistency.<br>• Work closely with team members to support smooth program operations and responsive internal service.<br>• Assist with accounts payable support and front-desk or receptionist-related duties as needed.<br>• Contribute to special projects while handling sensitive information with discretion and professionalism.
<p>We are looking for a Part Time Onsite Office Manager to support daily business operations and keep administrative functions running smoothly in a Massachusetts location. This Long-term Contract position is ideal for someone who enjoys creating structure, coordinating office activity, and serving as a reliable point of contact for staff and vendors. The role combines office administration, financial support, record management, and employee-facing coordination in a fast-paced environment.</p><p><br></p><p>Schedule: Monday, Wednseday and Friday 10am-2pm; free onsite parking Allston, MA. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office activities to maintain an organized, efficient, and detail-focused work environment.</p><p>• Administer incoming and outgoing correspondence, shipments, and document flow across the office.</p><p>• Maintain accurate digital and paper records while handling confidential information with discretion.</p><p>• Prepare operational documents, update internal reports, and complete administrative forms as needed.</p><p>• Support billing operations by preparing invoices, monitoring payables and receivables, and assisting with expense tracking, bookkeeping, and payroll documentation.</p><p>• Help facilitate employee onboarding, maintain personnel-related records, and monitor items such as benefits information, compliance documentation, and time-off requests.</p><p>• Act as an internal liaison within the office, helping promote clear communication and a collaborative workplace experience.</p><p>• Review workflows, identify opportunities to improve efficiency, and provide reporting that supports operational decision-making.</p>
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities.<br><br>Responsibilities:<br>• Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience.<br>• Arrange food and beverage service for meetings and workplace events based on team needs and schedules.<br>• Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings.<br>• Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized.<br>• Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations.<br>• Assist with reception and general office coordination duties to support employees, vendors, and visitors.<br>• Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items.<br>• Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
We are looking for an experienced Office Manager to support daily operations in a fast-paced medical environment. This contract opportunity has the potential to become permanent and is ideal for someone who can create structure, maintain administrative efficiency, and provide dependable support to leadership and staff. The role requires strong organizational judgment, sound workplace conduct, and the ability to keep multiple office functions running smoothly.<br><br>Responsibilities:<br>• Direct day-to-day administrative activities to ensure the office operates in an organized and efficient manner<br>• Maintain office inventory, coordinate supply orders, and oversee the condition of equipment and general workspaces<br>• Organize records, track documentation, and prepare routine reports to support program needs and operational visibility<br>• Provide administrative assistance to leadership by coordinating schedules, managing priorities, and following through on key action items<br>• Review workflows and recommend practical improvements that strengthen efficiency and consistency across office operations<br>• Partner with team members to support smooth program execution and responsive day-to-day office support<br>• Assist with assigned projects while handling sensitive information with a high level of discretion<br>• Support front desk and receptionist-related duties as needed to ensure a welcoming experience for visitors and staff
We are looking for an organized Office Manager to oversee daily office operations and keep administrative activities running smoothly in Salem, New Hampshire. This role combines hands-on office coordination with purchasing, shipping, and recordkeeping responsibilities, making it ideal for someone who is detail-oriented and comfortable managing multiple priorities. The successful candidate will work across internal teams, vendors, and customers to support efficient workflows and accurate documentation.<br><br>Responsibilities:<br>• Oversee routine office activities and provide broad administrative support to maintain an efficient workplace environment.<br>• Coordinate shipments within the U.S. and internationally, including preparing required paperwork and arranging logistics.<br>• Assist with global purchasing efforts by communicating effectively with suppliers and customers in different regions.<br>• Manage the ordering and replenishment of office and operational materials to ensure necessary supplies are always available.<br>• Create, monitor, and update purchase orders while keeping purchasing files complete and accurate.<br>• Support inventory accuracy by tracking stock levels and updating information in the company’s current system.<br>• Help facilitate customer orders by ensuring clear communication among clients, suppliers, and internal departments.<br>• Organize invoices and other business records, maintaining orderly documentation in line with established processes.<br>• Recommend and implement practical improvements that enhance administrative organization and office efficiency.
<p>We are seeking a professional and customer-focused Bilingual Administrative Assistant / Front Desk Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, coordinating office activities, and delivering exceptional customer service in both English and Spanish. This is a contract position. </p><p>The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment. Strong communication skills, a welcoming demeanor, and the ability to multitask effectively are essential for success in this position.</p><p>Responsibilities include greeting and assisting visitors, answering and directing incoming phone calls, managing office calendars and conference room scheduling, handling incoming and outgoing mail, maintaining office supplies, supporting document preparation and data entry, coordinating meetings, assisting with onboarding paperwork, responding to emails and general inquiries, and providing administrative support to various departments as needed.</p>
We are looking for a detail-oriented Accounting Assistant to join an education organization in Brockton, Massachusetts in a contract opportunity with the potential for a permanent position. This role offers a balanced mix of accounting and human resources support, making it a strong fit for someone who enjoys variety and can shift priorities throughout the day. The position will focus primarily on financial administration while also assisting with employee-related processes, payroll coordination, and benefits support.<br><br>Responsibilities:<br>• Manage a steady volume of vendor invoices each week, ensuring accurate coding, review, and timely entry for payment processing.<br>• Prepare and track purchase orders while maintaining organized financial records to support daily accounting operations.<br>• Review employee time records for completeness and accuracy before payroll is finalized and submitted.<br>• Assist with onboarding and offboarding activities, including updating employee information in internal systems.<br>• Respond to routine benefits questions from staff and help process enrollment updates or coverage changes as needed.<br>• Support recruitment efforts by posting open positions, coordinating candidate flow, and participating in initial interview conversations.<br>• Provide day-to-day administrative support across accounting and HR functions, adjusting to changing priorities as business needs shift.
We are looking for a reliable Operations Assistant to support daily operational and inventory activities in Burlington, Massachusetts within a regulated medical device setting. This Long-term Contract position is ideal for someone who enjoys hands-on work, follows established procedures carefully, and takes pride in maintaining accurate records. The role focuses on battery handling, inventory accuracy, equipment use, and general production support while helping the team maintain a safe and organized workplace.<br><br>Responsibilities:<br>• Carry out battery charging, conditioning, testing, and upkeep tasks by following approved operating instructions and documented procedures.<br>• Receive incoming battery units, assign and confirm identification details, apply proper labeling, and route items to the correct storage or work areas.<br>• Record battery status, test outcomes, location updates, and disposition details in tracking systems to maintain full documentation accuracy.<br>• Monitor both physical stock and electronic inventory records to ensure traceability and alignment across operational systems.<br>• Use chargers, cycling devices, and related maintenance equipment safely and effectively during routine servicing activities.<br>• Report damaged materials, abnormal test findings, safety concerns, or nonconforming items to the appropriate operations, engineering, or quality team members.<br>• Handle, move, and store batteries according to established environmental, health, safety, and quality requirements.<br>• Keep workstations and storage areas neat, clearly organized, and properly separated based on battery condition or processing stage.<br>• Communicate inventory issues, equipment concerns, and daily status updates to supervisors while assisting with additional production or operational tasks as needed.
We are looking for a highly organized Legal Assistant to support a busy litigation team. This permanent, on-site position plays an important role in keeping matters organized, court deadlines on track, and attorneys prepared for each stage of the litigation process. The ideal candidate brings strong law firm experience, excellent judgment, and the ability to manage both legal and administrative work with accuracy and care.<br><br>Responsibilities:<br>• Prepare, revise, and proofread pleadings, correspondence, and other litigation documents to ensure accuracy, consistency, and proper formatting.<br>• Maintain organized case files and discovery materials so attorneys can access critical information efficiently throughout each matter.<br>• Coordinate electronic and court-related filings, including service of documents, while monitoring filing requirements and deadlines.<br>• Manage attorney calendars by scheduling hearings, depositions, meetings, and other case-related commitments.<br>• Track key litigation dates and follow up proactively to help the team meet court deadlines and internal priorities.<br>• Support day-to-day case administration by organizing client records, drafting routine communications, and handling document distribution.<br>• Serve as a reliable point of contact with courts, clients, and opposing counsel regarding scheduling, filings, and general case logistics.<br>• Work closely with attorneys and internal staff to promote smooth case progression and high-quality client service.
<p>Our client, a <strong>national law firm</strong>, is looking for an experienced <strong>Legal Assistant </strong>to support their team in Boston, Massachusetts. This position is ideal for someone who thrives in a fast-paced law firm environment and takes pride in producing accurate, high-quality work. The role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while supporting attorneys and client matters effectively.</p><p><br></p><p><strong>Role:</strong> Legal Assistant</p><p><strong>Location:</strong> Boston, MA</p><p><strong>Salary:</strong> $76,000 - $96,000 (depending on experience)</p><p><strong>Schedule:</strong> Hybrid (3 days in, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft and prepare legal correspondence, letters, and other documents.</li><li>Complete and submit administrative and clerical forms, including check requests and expense reports.</li><li>Coordinate conference calls, video conferences, meetings, and other communications.</li><li>Accurately enter attorney time into the firm’s timekeeping system.</li><li>Prepare and coordinate outgoing mailings and correspondence.</li><li>Coordinate large-scale document projects with Office Services.</li><li>Monitor attorney calendars, deadlines, voicemails, and phone calls as requested.</li><li>Maintain and organize client files and case records.</li><li>Copy, scan, and organize legal documents.</li><li>Open and close client matters in accordance with firm procedures.</li><li>Provide general administrative and legal support to attorneys and staff as part of the firmwide legal support team.</li><li>Perform other related duties and special projects as assigned.</li></ul>
We are looking for a bilingual Human Resources (HR) Assistant to support daily HR operations at a food manufacturing facility in Massachusetts. This contract opportunity is ideal for someone who enjoys balancing employee support with administrative coordination across onboarding, compliance, and workforce engagement. The person in this role will work closely with employees and leadership to help maintain organized HR processes, address workplace concerns, and contribute to a productive and well-supported environment.<br><br>Responsibilities:<br>• Support day-to-day human resources activities for employees, supervisors, and site leadership within a fast-moving manufacturing setting.<br>• Coordinate onboarding tasks, including scheduling, documentation, pre-employment screenings, and orientation support.<br>• Assist with employee relations matters by responding to questions, escalating concerns when needed, and helping maintain consistent HR practices.<br>• Track attendance and provide administrative support for performance-related processes, corrective action documentation, and workforce follow-up.<br>• Help administer training records, safety-related documentation, benefits support, and employee communication initiatives.<br>• Provide assistance with payroll and timekeeping processes by reviewing records, resolving discrepancies, and partnering with internal stakeholders.<br>• Maintain accurate employee information in HR systems and personnel files while supporting compliance with company policies and employment regulations.<br>• Contribute to offboarding activities such as exit documentation, status updates, and coordination of employee separation procedures.
We are looking for a detail-oriented Human Resources Assistant to support day-to-day HR operations for an organization in the Energy/Natural Resources industry. This Long-term Contract position will play an important role in employee support, record accuracy, and core administrative processes across the employee lifecycle. The ideal candidate is comfortable handling sensitive information, coordinating multiple HR tasks, and communicating effectively with both English- and Spanish-speaking employees.<br><br>Responsibilities:<br>• Coordinate new employee setup and employee separations, ensuring records are updated accurately and documentation is completed on time.<br>• Support benefits administration activities, including employee assistance during the annual open enrollment period.<br>• Provide bilingual communication support for Spanish-speaking employees and assist with interpretation when needed.<br>• Monitor key employee milestones, including 90-day orientation periods and extended inactive work status, and follow up as appropriate.<br>• Draft and post job advertisements, route candidate materials to hiring managers, and assist with basic recruitment coordination.<br>• Oversee the employee referral program and help track participation and related processes.<br>• Prepare responses to unemployment-related notices and maintain supporting documentation.<br>• Process leave-related requests, assemble required forms, and help ensure compliance with applicable policies and regulations.<br>• Assist with year-end HR administrative tasks and reporting as needed.
<p>We are looking for an Accounting Clerk (AR focus) to support daily financial operations for a fast-moving organization in Salem, New Hampshire. This role is ideal for someone who is comfortable handling a large volume of transactions while maintaining precision across billing, cash activity, and account records. The position offers an opportunity to contribute to core accounting processes and help ensure accurate, timely reporting.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing transactions by handling both accounts payable and accounts receivable activities in a deadline-driven setting.</p><p>• Support day-to-day accounting operations by coordinating billing tasks, preparing deposits, and assisting with routine financial processing.</p><p>• Accept and document payments received through cash, checks, and vouchers, ensuring funds are properly recorded and prepared for deposit.</p><p>• Perform numerical reviews and financial computations related to balances, discounts, interest, principal, and other account details.</p><p>• Enter and reconcile accounting data within QuickBooks or similar financial systems to maintain accurate debits, credits, and account totals.</p><p>• Prepare bank deposits, confirm payment receipts, and help maintain organized records for audit and reconciliation purposes.</p><p>• Generate customer invoices, account statements, and financial reports to support internal tracking and external communication.</p><p>• Draft and revise procedures related to receivables, payables, and client remittances for management review and approval.</p><p>• Prioritize multiple assignments independently while maintaining strong accuracy and attention to detail across all financial records.</p>
<p>We are looking for an Accounting Clerk to support daily financial operations for a metal fabrication company in Chelmsford, Massachusetts. This Long-term Contract-to-Hire opportunity is ideal for someone who enjoys keeping records accurate, organized, and up to date while contributing to both accounting and administrative workflows. The role will focus on core bookkeeping activities, accounts payable coordination, and additional support across receivables and contract documentation. Success in this position requires attention to detail, comfort with routine financial tasks, and the ability to respond effectively to shifting office needs.</p><p><br></p><p>Responsibilities:</p><p>• Maintain financial records through accurate data entry, account balancing, and routine bookkeeping updates.</p><p>• Oversee accounts payable activities by reviewing invoices, preparing payments, and corresponding with vendors to resolve routine questions.</p><p>• Provide secondary support for accounts receivable by recording incoming payments and monitoring open customer balances.</p><p>• Assist with limited collection follow-up to help address overdue accounts when needed.</p><p>• Help process contracts and keep associated files complete, current, and easy to retrieve.</p><p>• Organize accounting and administrative documentation to support accuracy, compliance, and efficient record access.</p><p>• Contribute to general office and finance-related assignments as priorities change.</p>
<p>We are looking for a detail-oriented Accounting Clerk on a contract basis in Methuen, Massachusetts. In this role, you will be responsible for ensuring the accuracy of financial data and supporting essential accounting processes. This is a great opportunity to contribute to a dynamic environment while sharpening your accounting skills.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and manage financial data in accounting systems, spreadsheets, and databases.</p><p>• Perform account reconciliations for bank statements, invoices, and vendor accounts to verify accuracy.</p><p>• Utilize Microsoft Excel to create, update, and maintain spreadsheets for financial tracking and reporting.</p><p>• Assist in the preparation of financial documents, including invoices, purchase orders, and expense reports.</p><p>• Organize and maintain financial records and filing systems to ensure easy accessibility.</p><p>• Collaborate with internal departments and external vendors to address discrepancies and respond to financial inquiries.</p><p>• Provide support during month-end closing processes by ensuring all financial data is correctly entered and reconciled.</p><p>• Ensure compliance with company policies and relevant financial regulations when recording data.</p><p>• Offer general administrative assistance to the finance team as needed.</p>