<p><strong>Transactional Legal Assistant </strong></p><p> </p><p>A sophisticated boutique law firm in is seeking a detail oriented and proactive Transactional Legal Assistant to provide general and legal administrative support in a variety of business and corporate transactions to a stellar team of Entertainment and Corporate attorneys. This role will be based out of the New York office. </p><p><strong> </strong></p><p><strong>Job Description</strong></p><p><br></p><p> The Legal Assistant will provide high-level administrative and technical support to attorneys in a fast-paced, client-service oriented environment. This role requires strong judgment, proactive communication, and the ability to manage complex schedules, logistics, and client interactions while maintaining strict confidentiality.</p><p> </p><p><strong>Primary Responsibilities</strong></p><p><strong> </strong></p><p>· Manage complex attorney calendars; coordinate and prioritize internal and external meetings, conference calls, and related logistics.</p><p>· Serve as a primary point of contact for clients; handle a high volume of phone and email communication with professionalism and timely follow-up.</p><p>· Coordinate domestic (and occasional international, as needed) travel arrangements and process related business requests.</p><p>· Support attorneys in managing deadlines, tracking key dates, and maintaining up-to-date client and matter information.</p><p>· Prepare, revise, and proofread legal and transactional materials, correspondence, and presentations; assist with document compilation and formatting as needed.</p><p>· Conduct new client intake, including conflict checks, engagement letters, and waivers.</p><p>· Establish and maintain organized paper and electronic files; retrieve and file documents in iManage.</p><p>· Assist with attorney time entry and coordinate the monthly billing process, including pre-edits and final bill submissions.</p><p>· Assist with special projects and overflow work as assigned.</p><p>· Partner collaboratively with other assistants and departments and provide backup support when necessary.</p><p> </p><p><br></p><p><strong> </strong></p><p><br></p>
<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>Our client, a well-known successful law firm, is seeking a Paralegal to join their team. You will be assisting attorneys and paralegals with daily administrative and legal tasks in the collections practice area, including typing, drafting pleadings, preparing legal correspondence, and managing e-filing in state and federal courts. </p><p><br></p><p><strong>Location: </strong>Waterbury, CT</p><p><strong>Role:</strong> Paralegal/Legal Assistant</p><p><strong>Salary: </strong>$55,000 - $70,000 (depending on experience) + benefits + bonuses!</p><p><strong>Schedule:</strong> In-Office 5 days/week</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, proofread, and type a variety of legal documents, including pleadings, motions, affidavits, and correspondence.</li><li>Draft and assemble routine pleadings for collection matters under attorney supervision.</li><li>Perform electronic filing (e-filing) with state and federal courts.</li><li>Maintain and organize case files, both electronic and physical.</li><li>Calendar and monitor deadlines, court dates, and filing schedules.</li><li>Communicate with clients, courts, and opposing counsel in a professional manner.</li><li>Assist in the preparation of discovery materials and other litigation documents.</li><li>Manage data entry related to client accounts and case tracking systems.</li><li>Provide general administrative support to attorneys and department staff as needed.</li></ul>
<p>We are looking for an<strong> experienced (3+ yrs) detail-oriented Legal Assistant</strong> to join our team <strong>fully on-site</strong> on a contract basis in New York, New York. </p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and calendar coordination to ensure deadlines and court dates are met.</p><p>• Maintain and organize case files to ensure easy access to critical information.</p><p>• Ensure accuracy and completeness in all e-filing submissions.</p><p>• Monitor case progress and update attorneys on important developments.</p><p>• Assist with administrative duties such as data entry and correspondence.</p><p>• Uphold confidentiality and professionalism in handling sensitive legal information.</p>
<p>Robert Half Legal is hiring for a Transaction Manager role for a global Investment & Lending firm located in midtown Manhattan New York. Our client requires 5+ years Transaction Management experience within Investment Management or Corporate Banking/Lending. Aviation Finance/Lending industry knowledge is highly preferred, alternatively Securitized Lending or Private Credit. Must have experience managing transactions, reviewing credit agreements/fund structure documents and liaising between various teams across origination, operations, legal etc. The role requires 3 days per week in the midtown Manhattan office, with 2 days work from home.</p><p><br></p><p>This role supports Operations, Finance and Legal, as well as supporting other internal Aviation Lending teams on all transactions, focusing on key aspects such as deal structure, document management, governance, conditions precedent and closing process.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate and coordinate ongoing aviation investment and deal level activity between Lending Company, Middle Office, and Fund Accounting.</p><p>• Oversee the operational aspects of loan lifecycle events including population control, loan detail accuracy and loan covenant management, including when outsourced</p><p>• Maintain knowledge of ongoing activity within the portfolio and communicate changes and updates to both internal and external teams</p><p>• Manage transaction documentation and external counsel (and coordinate with internal legal team as applicable) throughout the deal cycle.</p><p>• Coordinate with and support the lending team for transaction post-closing and ongoing contract administration matters, including development of process improvements. </p><p>• Assist in review of legal documentation and raise issues to lending team and/or legal team as and when appropriate.</p><p>• Entity creation and ongoing management and maintenance of special purpose entities required for lending transactions and related ongoing management and maintenance of structure charts for each transaction. </p><p>• Partner with cross functional teams to deliver seamless, efficient and well-controlled services including the initiation of aviation contribution and distribution wires and corresponding timely and accurate accounting entries</p><p>• Verify accounting records are complete and accurate between Lending Co and Fund Accounting through review and approval of monthly activity reports</p><p>• Partner with cross functional teams in quarterly valuation cycles to ensure a complete and accurate aviation valuation population is being priced and ingested by Fund Administrator</p><p>• Collaborate with the Fund Administrator and Treasury teams to provide the necessary investment cash flow details</p><p>• Oversee deal performance tracking and covenant reporting</p><p>• Support process improvement and automation</p><p>• Work closely with tax and middle office functions on transaction structuring and generally help lead coordination among internal stakeholders. </p><p>• Assisting with counterparty know your customer (KYC) inquires. </p><p>• Additional work as required to assist with arising transaction management matters, including close coordination with other lending teams.</p><p><br></p>
We are looking for an experienced Paralegal to join our team in New York, New York, specializing in real estate and property law. This role offers the opportunity to work on a variety of legal tasks, including lease management, tenant relations, collections, and corporate compliance. The ideal candidate will bring expertise in commercial and residential real estate matters while maintaining a high level of organization and professionalism.<br><br>Responsibilities:<br>• Analyze newly signed leases and accurately update system records, ensuring all necessary details are reviewed and entered.<br>• Manage yearly preparation and filing of residential leases and deferral or abatement agreements.<br>• Process payments for corporate and LLC fees, ensuring timely issuance and distribution of checks.<br>• Update and maintain Delaware Entity charts, including online fee payments for approximately 70 entities.<br>• Create and maintain organizational charts and handle letters of credit for tenants, including regular monitoring and recordkeeping.<br>• Oversee tenant move-outs, resolving any outstanding issues related to real estate taxes or other lease-related discrepancies.<br>• Address tenant inquiries regarding security deposits, billing issues, and landlord documentation such as W-9 forms.<br>• Facilitate collection processes for commercial, retail, and residential properties, supervising legal counsel and tracking proceedings from initial notices to eviction.<br>• Coordinate with leasing agents, property managers, and accounts receivable teams to ensure effective rent collection and resolution of arrears.<br>• Conduct legal research, maintain case files, and prepare reports for monthly meetings related to arrears and settlements.
We are looking for a skilled Legal Secretary to join a well-established law firm in Hartford, Connecticut. This role is perfect for an organized, detail-oriented individual with a strong background in litigation defense and a minimum of three years of experience in the legal field. The ideal candidate will excel in managing deadlines, maintaining schedules, and supporting attorneys with administrative and procedural tasks.<br><br>Responsibilities:<br>• Prepare and manage court filings, ensuring accuracy and adherence to deadlines.<br>• Handle e-filing processes for various jurisdictions, maintaining compliance with court requirements.<br>• Coordinate and maintain attorneys’ calendars, including scheduling meetings, hearings, and deadlines.<br>• Transcribe dictation and draft legal documents with attention to detail.<br>• Provide administrative support for defense litigation cases, including document management and correspondence.<br>• Communicate effectively with clients, court personnel, and attorneys to facilitate case progress.<br>• Organize and maintain physical and electronic case files for easy access and reference.<br>• Monitor deadlines and ensure timely submission of required documents.<br>• Assist with trial preparation, including organizing exhibits and coordinating logistics.
<p>We are looking for an experienced Paralegal to join our dynamic team in West Hartford area of Connecticut. This role offers a unique opportunity to contribute to contract review, litigation support, and compliance management. The ideal candidate will possess strong attention to detail and legal expertise, ensuring smooth operations within a fast-paced legal department.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough reviews of owner contracts, prepare contract summaries, and facilitate execution processes.</p><p>• Assist in the organization and modification of subcontract, purchase order templates, and related documents.</p><p>• Support the procurement of bonds, project insurance, and builder’s risk insurance as needed.</p><p>• Review and negotiate third-party agreements, process credit applications, and prepare notice letters.</p><p>• Track legal reviews for proposals, analyze bid terms, and contribute to qualification statements.</p><p>• Provide litigation support, including managing discovery responses, coordinating witness schedules, and filing pleadings.</p><p>• Oversee licensing and registration tasks, such as federal and state registrations, contractor licensing, and business permits.</p><p>• Maintain corporate documents, consents, and records while supporting trade organization renewals and registrations.</p><p>• Assist in risk mitigation and compliance audits by developing parameters and conducting background research.</p><p>• Organize legal department administrative tasks including calendar coordination, expense tracking, and document preparation.</p>
<p>We are seeking a highly skilled <strong>Executive Assistant</strong> to provide exceptional support to senior-level executives. In this role, you will anticipate the needs of the Executive and key stakeholders, ensuring priorities are met by resolving operational and administrative challenges before they arise. You thrive in a fast-paced, dynamic environment and are comfortable leveraging technology to enhance efficiency.</p><p>As an integral part of our team, you will demonstrate professionalism, confidentiality, and resourcefulness while embodying our core values every day.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate global travel arrangements.</li><li>Handle inquiries and phone calls with professionalism.</li><li>Prepare executive-ready <strong>PowerPoint presentations</strong> and <strong>Excel spreadsheets</strong>.</li><li>Act as a junior Chief-of-Staff, assisting with preparation of executive work.</li><li>Serve as a technical lead for video communications (WebEx, Zoom) and software applications.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>Bachelor’s degree preferred</strong>.</li><li><strong>10+ years of experience</strong> providing executive-level administrative support.</li><li>Exceptional communication and collaboration skills across diverse teams.</li><li>Ability to remain calm and professional under pressure.</li><li>Highly detail-oriented and meticulous.</li><li>Advanced proficiency in <strong>Excel</strong> and <strong>PowerPoint</strong>.</li><li>Tech-savvy with the ability to quickly learn new tools and technologies.</li><li>Strong commitment to confidentiality and discretion.</li><li>Flexible and accessible outside core work hours when needed.</li></ul><p><br></p><p><strong>Location:</strong> New York, NY</p><p><strong>Work Environment:</strong> Fast-paced, collaborative, and technology-driven.</p><p><strong>Join us and make an impact by enabling our leaders to focus on what matters most.</strong></p>
<p>We are looking for a dedicated Office Assistant to join our team in White Plains, New York. This is a long-term contract position that offers a great opportunity for someone who enjoys working in a hands-on environment and thrives on maintaining organization. The role involves ensuring the smooth operation of print shop equipment and supporting general office tasks with precision and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage the loading and unloading of paper stock into printers, ensuring proper functionality and resolving any paper jams.</p><p>• Coordinate effectively with team members to communicate progress and address issues during shift transitions.</p><p>• Maintain and organize files to support operations.</p><p>• Provide back-office support by performing clerical tasks and assisting with inventory organization.</p><p>• Monitor printer performance and promptly report any technical problems to the appropriate personnel.</p><p>• Ensure cleanliness and orderliness to optimize workflow.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team! In this long-term role, you will play a vital role in ensuring smooth office operations and providing exceptional administrative support to a busy tax firm during busy season! This opportunity is ideal for someone who thrives in an organized, detail-oriented environment and enjoys working collaboratively with a team.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient day-to-day office operations.</p><p>• Answer and manage inbound calls with professionalism and courtesy.</p><p>• Schedule client appointments.</p><p>• Collect and enter client tax documents.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This role is essential in supporting project coordination, travel arrangements, and administrative tasks, ensuring smooth operations across various activities. As this is a Contract to permanent position, it offers an excellent opportunity to demonstrate your skills and grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate domestic travel arrangements, including flights, accommodations, and transportation for team members.</p><p>• Address last-minute travel changes and resolve any issues promptly.</p><p>• Ensure all travel plans comply with company policies and budget guidelines.</p><p>• Support the planning and tracking of project timelines, deliverables, and milestones.</p><p>• Collaborate with Project Managers to facilitate project execution from start to finish.</p><p>• Maintain and organize project documentation, reports, and meeting notes.</p><p>• Act as a liaison between internal teams and clients to ensure effective communication.</p><p>• Manage calendars, schedule meetings, and handle logistics for project-related activities.</p>
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
We are looking for an experienced Executive Assistant to provide exceptional support to senior executives and their teams in a dynamic corporate environment. This is a Contract position based in New York, New York, offering an exciting opportunity to manage high-level administrative tasks and contribute to the success of the organization. The ideal candidate will bring a proactive and detail-oriented approach to managing schedules, coordinating travel, and handling communication responsibilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to multiple senior executives and their teams, including managing schedules, coordinating travel, and organizing meetings.<br>• Maintain clear communication with executives to ensure they are informed of upcoming deadlines, meetings, and priorities.<br>• Act as a key point of contact for the team, fostering efficiency through effective communication and scheduling practices.<br>• Handle expense tracking, prepare reports, and ensure compliance with organizational policies regarding gifts and entertainment.<br>• Assist in the preparation and formatting of presentations and documents using Microsoft Office tools such as PowerPoint, Word, and Excel.<br>• Manage deal administration tasks, including organizing marketing materials, coordinating with legal teams, and overseeing the distribution of promotional items.<br>• Plan and execute internal and external events, such as closing dinners, happy hours, and golf outings, ensuring seamless delivery and attention to detail.<br>• Collaborate with other Executive Assistants and support teams across offices to provide backup assistance and maintain workflow efficiency.<br>• Respond to personal requests from executives, such as travel arrangements or errands, with professionalism and discretion.<br>• Occasionally travel to support events or meetings as needed.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations within a fast-paced environment. This position requires excellent organizational skills and the ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, providing accurate information and assistance.<br>• Perform data entry tasks with precision, maintaining the integrity of records and databases.<br>• Manage office administrative duties, including scheduling, filing, and document preparation.<br>• Greet and assist visitors, ensuring a welcoming and organized reception area.<br>• Coordinate meetings and appointments, ensuring all necessary arrangements are made.<br>• Maintain office supplies inventory and place orders as needed to support daily operations.<br>• Assist in preparing reports and presentations, ensuring accuracy and adherence to deadlines.<br>• Handle correspondence, including emails and mail, with attention to detail and confidentiality.<br>• Support team members with various administrative tasks to ensure efficient workflow.
<p><strong>Robert Half is seeking an organized and detail-oriented Litigation Paralegal with expertise or interest in employment law to support our attorneys in case preparation, filings, and trial operations. You will be an integral part of the team, assisting in all phases of litigation, including discovery, trial preparation, and legal drafting. This role is ideal for someone who thrives on managing multiple priorities and delivering high-quality work in a deadline-driven environment.</strong></p><p><br></p><p><strong>Position Details: </strong></p><p><strong>Start Date:</strong> ASAP</p><p><strong>Pay Rate: </strong>$35/ hour</p><p><strong>Duration:</strong> 3+ months (Potential to extend) </p><p><strong>Location</strong>: New York (Hybrid- 4 days in office, 1 day remote)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft and review legal documents, including discovery responses, pleadings, motions, and case summaries.</li><li>Conduct legal research into employment law statutes, labor codes, and precedents.</li><li>E-file court documents in state and federal courts using systems such as PACER and local e-filing platforms.</li><li>Manage case files, maintain litigation calendars, and track important deadlines.</li><li>Assist attorneys in preparing for depositions, hearings, mediations, and trials, including organizing exhibits and witness prep.</li><li>Support compliance with discovery requests, including managing document production and organizing case materials.</li><li>Collaborate with attorneys on settlement packages and strategies.</li></ul><p><br></p>
<p><strong>Position: </strong>Litigation Paralegal –Insurance Defense</p><p><strong>Location: </strong>Onsite – New York, NY (Near Union Square)</p><p><strong>Start Date: </strong>ASAP</p><p><strong>Pay Rate: </strong>$50+/hour</p><p><strong>Duration: </strong>6+ months (potential for extension)</p><p><strong>Schedule: </strong>Monday–Friday, Standard Business Hours (40 hours/week)</p><p><br></p><p><strong>Note: Attorneys will not be considered for this position.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide end-to-end litigation support for insurance defense cases.</li><li>Draft and respond to <strong>interrogatories</strong>, <strong>legal memoranda</strong>, <strong>motions</strong>, and <strong>briefs</strong> with precision and strategic insight.</li><li>Conduct <strong>comprehensive legal research</strong> to support case development, defense strategies, and regulatory filings.</li><li>Manage <strong>discovery</strong>, including document production, deposition preparation, and tracking deadlines.</li><li>Prepare <strong>pre-filing documentation</strong>, organize case files, and assist attorneys with trial preparation.</li><li>Support <strong>rate cases before the Public Service Commission (PSC)</strong>, including compiling evidence, drafting filings, and coordinating with internal stakeholders.</li><li>Collaborate with attorneys and provide paralegal support to an additional manager within the legal team.</li></ul><p><br></p><p><strong>Research & Writing Expertise</strong></p><p>This role requires <strong>advanced legal research and writing skills</strong>, particularly in the context of insurance defense and regulatory matters.</p><p>The ideal candidate will:</p><ul><li>Utilize legal research tools (e.g., LexisNexis, Westlaw) to identify relevant case law, statutes, and administrative codes.</li><li>Draft persuasive and well-organized legal documents that reflect a deep understanding of insurance defense litigation.</li><li>Analyze complex legal issues and synthesize findings into clear, actionable recommendations.</li><li>Maintain consistency, accuracy, and professionalism in all written communications.</li><li>Adapt writing style to suit different audiences, including attorneys, regulators, and internal stakeholders.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in ensuring the smooth operation of daily administrative tasks within our non-profit organization. The ideal candidate is a proactive individual with excellent organizational skills and a commitment to delivering high-quality support.<br><br>Responsibilities:<br>• Manage incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform data entry tasks with a high level of accuracy and efficiency.<br>• Organize and maintain office records, ensuring easy accessibility when needed.<br>• Support daily administrative operations, including scheduling meetings and preparing reports.<br>• Greet visitors and handle receptionist duties with a welcoming attitude.<br>• Coordinate office supplies and inventory to ensure availability of essential items.<br>• Assist in processing and handling documentation in a timely manner.<br>• Work collaboratively with team members to support organizational needs.<br>• Maintain confidentiality and adhere to company policies in all administrative tasks.<br>• Address ad hoc administrative requests as required.
<p>Robert Half Legal is partnering with an asset management company who is seeking to hire a Senior Paralegal to join their in-house legal team. This Senior Paralegal must have at least 5+ years of experience working in investment management, asset management, or private equity. The ideal candidate will have experience supporting board of director's meetings, preparing proxy statements, filing Section 16 filings including Forms 3, 4, and 5, and have prior Investment Company Act of 1940 experience. This role directly reports to the Senior Counsel. In addition, the company offers a highly flexible hybrid WFH schedule (3/2 days in-office). This position is paying between $100-120K+ a 15% bonus target and phenomenal benefits. </p><p><br></p><p><strong><u>Senior Paralegal Responsibilities:</u></strong></p><ul><li>Draft and prepare meeting minutes, notices, agendas, resolutions, executive summaries, and other memoranda for corporate governance purposes.</li><li>Collaborate with fund counsel and business teams to draft, review, and compile regulatory filings such as registration statements, disclosure documents, and exhibits.</li><li>Organize and distribute materials for Board of Directors meetings, including compiling reports for electronic board books.</li><li>Manage legal filing schedules and recurring board agendas, while maintaining up-to-date biographies of directors and officers.</li><li>Assist in drafting, reviewing, and coordinating the execution of fund agreements and various legal documents.</li><li>Ensure compliance with applicable legal standards and assist in the preparation of proxy statements and documentation for new fund launches.</li><li>Provide support in assembling regulatory documentation required under the Investment Company Act of 1940.</li></ul><p><br></p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
<p>World-renowned, luxury brand, is seeking a highly skilled and experienced <strong>Trademark Specialist Paralegal</strong> to join its growing, in-house legal team. The ideal candidate will have 5+ years of relevant experience supporting trademark and intellectual property enforcement at a law firm or on an in-house corporate legal team. This role is <strong>hybrid and located in the company's NYC headquarters.</strong> </p><p><br></p><p><strong>Key Job Duties:</strong></p><ul><li>Preparing and filing U.S. trademark applications, statements of use, extensions of time, renewals, Section 8 & 15 affidavits, and related documents under supervision.</li><li>Managing responses to office actions and maintains records of filings and prosecutions. </li><li>Preparing and submitting evidence in support of opposition and cancellation proceedings. </li><li>Maintaining and updating intellectual property databases, including trademark and domain name portfolios. </li><li>Supporting TTAB proceedings and anti-counterfeit enforcement.</li></ul>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support within the fast-paced banking industry near Englewood, NJ. This role involves working closely with an executive and team members to ensure smooth daily operations. As a long-term contract position, you will play a pivotal role in managing schedules, coordinating travel, and organizing key meetings.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar to ensure efficient management of appointments and deadlines.</p><p>• Prepare detailed reports and documents to support business operations.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Facilitate the planning and execution of meetings and events for the executive and team.</p><p>• Act as the primary point of contact for communications and correspondence.</p><p>• Provide direct administrative support to the executive and assist with team-related tasks.</p><p>• Ensure seamless coordination between the executive and team members to meet organizational goals.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Work proactively to identify and resolve logistical or scheduling conflicts.</p><p>• Collaborate with internal teams to support project needs and deadlines.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position involves providing essential administrative support, managing data systems, and ensuring smooth operational processes. Ideal candidates will have excellent organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Perform data entry tasks and maintain accurate records in Salesforce.<br>• Generate and manage reports to support organizational decision-making.<br>• Assist with reconciliation processes to ensure accuracy in financial and operational data.<br>• Create and oversee acknowledgments and communications, including newsletters and other correspondence.<br>• Support database administration by organizing and updating information effectively.<br>• Collaborate with team members to streamline administrative processes and workflows.<br>• Provide general administrative assistance to ensure the smooth functioning of daily operations.<br>• Monitor and manage email communications, ensuring timely responses and proper follow-ups.<br>• Coordinate with leadership and other departments to address operational needs.<br>• Maintain confidentiality and handle sensitive information with discretion.
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. In this Contract to permanent position, you will be responsible for providing essential support to ensure the smooth operation of daily administrative tasks. If you are detail-oriented, organized, and thrive in a dynamic office environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage incoming calls, providing attentive and courteous assistance to callers.<br>• Perform accurate data entry to maintain and update records.<br>• Handle receptionist duties, including greeting visitors and directing them appropriately.<br>• Assist in organizing and maintaining office files and documentation.<br>• Coordinate and schedule meetings, appointments, and other office activities.<br>• Support team members with administrative tasks as needed.<br>• Ensure the office environment remains organized and efficient.<br>• Prepare reports and presentations using provided data.<br>• Monitor and restock office supplies to ensure availability.<br>• Communicate effectively with internal teams to facilitate smooth operations.
We are looking for a detail-oriented Office Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a vital part in ensuring the smooth operation of daily office activities, from coordinating schedules to maintaining a functional workspace. This position is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative assistance by managing calendars, scheduling appointments, and coordinating follow-ups.<br>• Support new employee onboarding processes to ensure a seamless experience.<br>• Maintain cleanliness and organization of the office to create a productive work environment.<br>• Monitor and manage office supplies, placing orders and restocking items as necessary.<br>• Handle invoice processing by forwarding them to the appropriate departments.<br>• Communicate with external vendors to oversee deliveries and ensure timely service.<br>• Assist in handling mail and distributing correspondence to the relevant recipients.<br>• Facilitate meeting arrangements and ensure necessary materials are prepared in advance.<br>• Track office supply inventory to avoid shortages and interruptions.<br>• Perform general support tasks to enhance overall office operations.
We are looking for a dedicated Office Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in maintaining efficient office operations and providing support across various administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and courtesy.<br>• Respond to incoming phone calls, addressing inquiries and routing calls to appropriate departments.<br>• Organize and maintain physical and digital files through document scanning and proper categorization.<br>• Perform general clerical tasks, including data entry, scheduling, and correspondence.<br>• Support team members by ensuring office supplies are well-stocked and readily available.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Collaborate with colleagues to ensure smooth execution of daily office functions.<br>• Provide exceptional customer service to clients and stakeholders visiting the office.
