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24 results for Administrative Assistantoffice Services in Danbury, CT

Administrative Assistant

Bridgeport, CT
onsite
Temporary to Hire
19 - 22 USD / Hourly
Position OverviewA growing school in Bridgeport, CT is seeking a professional and organized Administrative Assistant to support daily office operations, student services, and administrative functions. The ideal candidate will be detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced educational environment.Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and walk-in inquiries</li><li>Greet prospective students, visitors, and vendors in a professional manner</li><li>Assist with student enrollment, registration, and record maintenance</li><li>Schedule appointments, orientations, meetings, and training sessions</li><li>Prepare correspondence, reports, forms, and other administrative documents</li><li>Maintain student files and ensure accurate data entry in school systems</li><li>Assist with tracking attendance, certifications, and training records</li><li>Support instructors and department leaders with administrative needs</li><li>Order office supplies and coordinate with vendors as needed</li><li>Process mail, filing, scanning, and other general office duties</li><li>Ensure confidentiality of student and organizational information</li><li>Assist with special projects and school events</li></ul>
2026-08-13T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-11T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-08-14T00:00:00Z

Administrative Assistant

Farmingdale, NY
remote
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Customer Support Specialist to support daily operations for a remote customer-focused team based in New York. This position is ideal for someone who is comfortable managing a high volume of inbound communication while keeping records accurate and administrative tasks organized. The right candidate brings strong e-commerce experience, sound judgment, and the ability to deliver detail-oriented support in a fast-paced environment. Responsibilities:• Manage a large volume of incoming calls and respond to customer inquiries with efficiency.• Provide day-to-day administrative support by organizing information, updating records, and maintaining accurate documentation.• Enter and verify data in internal systems to ensure customer and operational information remains current and reliable.• Handle front-line support duties by directing requests, resolving routine issues, and escalating more complex matters when needed.• Assist with office-related coordination tasks that help keep remote administrative processes running smoothly.• Support e-commerce customer interactions by addressing order-related questions and helping maintain a positive service experience.
2026-08-05T00:00:00Z

Administrative Assistant

Patchogue, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative AssistantOpportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy team in New Rochelle, New York in a contract capacity with potential for a permanent role. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and delivering responsive service to customers. The ideal candidate is comfortable managing multiple priorities, communicates professionally, and works efficiently in a fast-moving environment. Responsibilities: • Coordinate appointments and meetings by managing team calendars and confirming scheduling details. • Prepare accurate proposals, correspondence, and other administrative documents with a high degree of accuracy. • Respond to inbound customer calls and provide courteous, timely support while directing inquiries appropriately. • Enter, update, and maintain records and office information in spreadsheets and internal systems. • Support daily office operations by organizing workflow, tracking tasks, and ensuring follow-up items are completed. • Work closely with team members to help manage call volume of approximately 25 customer inquiries per day. • Assist with general customer service needs by answering questions and helping resolve routine issues. • Contribute to a productive office environment by handling multiple administrative priorities with strong attention to detail.
2026-08-14T00:00:00Z

Office Assistant

Norwalk, CT
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Office Assistant to support daily workplace operations and help create a productive, welcoming environment in Norwalk, Connecticut. This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and office logistics in a fast-paced setting. The role works closely with Human Resources and leadership to keep the office running efficiently while delivering a positive experience for staff and visitors. Responsibilities: • Oversee everyday office operations by maintaining supplies, pantry stock, and shared spaces to ensure the workplace remains orderly and functional. • Coordinate with external vendors, cleaning teams, repair providers, and building management to address facility needs and resolve issues promptly. • Organize internal events, team gatherings, and workplace celebrations, including scheduling, catering, room preparation, and guest hospitality. • Support employee onboarding and departures by arranging workstations, office access, parking, tours, and equipment return procedures. • Assist with workspace planning by managing seating updates, office moves, furniture setup, and general layout improvements. • Help maintain workplace safety standards by supporting drills, inspections, emergency preparedness activities, and compliance-related tasks. • Provide administrative assistance to leadership, including meeting coordination, travel arrangements, call handling, and general clerical support. • Partner with Human Resources and cross-functional teams on employee programs, operational projects, and additional office needs as business priorities change.
2026-08-14T00:00:00Z

Senior Administrative Assistant

White Plains, NY
remote
Temporary / Contract
32 - 35 USD / Hourly
Robert Half is seeking a detail-oriented Benefits Administrator for a remote contract opportunity supporting an organization based in White Plains, NY. This role is ideal for an HR professional with experience administering employee benefit programs, maintaining accurate records, and providing exceptional employee support. The Benefits Administrator will serve as a key resource for benefits-related inquiries and ensure the smooth execution of benefits enrollment, changes, and compliance activities. Position OverviewThe Benefits Administrator will be responsible for the day-to-day administration of employee benefits programs, including health, dental, vision, retirement, and leave of absence plans. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage sensitive employee information with confidentiality. Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processes.</li><li>Serve as the primary point of contact for employees regarding benefits questions and eligibility requirements.</li><li>Maintain and update employee benefits records within HRIS and benefits administration systems.</li><li>Process employee benefit elections, terminations, and status changes accurately and in a timely manner.</li><li>Partner with benefits vendors and insurance carriers to resolve employee issues and ensure effective service delivery.</li><li>Assist with leave administration, including FMLA, disability, and other employee leave programs.</li><li>Audit benefits data and records to ensure accuracy and compliance with company policies and applicable regulations.</li><li>Generate reports related to benefits enrollment, participation, and compliance requirements.</li><li>Support HR team initiatives and participate in process improvement efforts related to benefits administration.</li><li>Maintain confidentiality of employee information and sensitive records.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant II

Norwalk, CT
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an organized BILINGUAL SPANISH SPEAKING Administrative Assistant II to provide day-to-day support for the Health Department in Connecticut. This long-term contract position is ideal for someone who communicates clearly, manages details accurately, and enjoys assisting both internal teams and the public in a fast-paced government environment. The role includes administrative coordination, records management, payment tracking, and front-office support while working closely with inspectors, department staff, and other administrative team members. Responsibilities:• Provide administrative support to the Health Department by handling correspondence, preparing mailings, and maintaining organized office records.• Process housing registration documents, manage renewal-related paperwork, and distribute licenses and official notices in a timely manner.• Receive, record, and track fees, payments, and tax-related information while ensuring documentation is accurate and complete.• Prepare certified mailings, create copies of violation notices, and coordinate the delivery of information to other city departments as needed.• Enter and update data in department systems with a high level of accuracy to support compliance and operational reporting.• Assist residents, visitors, and internal staff by answering questions, responding to inbound calls, and delivering attentive customer service at the front desk.• Work collaboratively with other administrative personnel and health inspectors to support daily department operations and ongoing training activities.• Anticipate administrative needs, follow up on outstanding items, and help resolve routine office challenges in a proactive manner.
2026-08-11T00:00:00Z

Reception & Administrative Assistant

Mamaroneck, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and organized Reception & Administrative Assistant to support daily operations in our office. This role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative processes accurate, efficient, and well coordinated. You will serve as a central point of contact for guests, vendors, and internal team members, helping maintain a well-organized environment within a construction-focused business. Responsibilities: • Welcome visitors, manage front-desk activity, and ensure each guest and caller receives prompt, courteous assistance. • Coordinate calendars, schedule meetings, and organize vendor visits, team gatherings, and other office events. • Oversee day-to-day office needs by handling supplies, incoming deliveries, parking arrangements, maintenance requests, and communication with building management. • Prepare, track, and organize client-facing and internal documents such as proposals, agreements, retainers, change orders, and electronic signature packages. • Maintain accurate digital records and filing systems so project and administrative documentation remains accessible and up to date. • Provide administrative support for accounting-related tasks, team scheduling, and workflow coordination across the office. • Assist with operational improvement initiatives by helping streamline administrative processes and support evolving office needs.
2026-08-10T00:00:00Z

Executive Assistant

New Haven, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Executive Assistant to the CEO (non-profit organization)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. ** Fully onsite role, 5 days per week in the office position ** Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives. Main Responsibilities:<ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul> Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-08-14T00:00:00Z

Executive Assistant

Patchogue, NY
onsite
Temporary / Contract
30 - 40 USD / Hourly
Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly skilled executive assistant to maintain various administrative duties for the executive management team.How you will make an impact· Screening calls· Making travel and meeting arrangements· Preparing reports and financial data· Training and supervising other support staff and customer relations
2026-07-31T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff. Responsibilities:• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.
2026-07-24T00:00:00Z

Office Administrator

Larchmont, NY
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for an organized Office Administrator to support day-to-day operations for a real estate sales and leasing office in Larchmont, New York. This Long-term Contract position will play a key role in keeping transaction records accurate, coordinating listing documentation, and ensuring administrative workflows move smoothly from listing through closing. The ideal candidate brings strong attention to detail, solid Excel and data entry skills, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities:• Manage property and transaction files by preparing listing documents, collecting required signatures, and maintaining accurate electronic and physical records.• Review new listings and completed sales for completeness, enter information into internal systems, and help ensure all documentation is processed on time.• Prepare and track purchase-related paperwork, maintain closed-sale records, and compile recurring reports for office activity and performance.• Coordinate marketing support for listings by calculating advertising details, proofreading content, and submitting materials to local publications and industry bulletin channels.• Arrange listing-related materials such as disclosures, lockboxes, and signage to support timely property launches.• Assign administrative tasks across office support staff and help maintain efficient daily workflow within the branch.• Provide general office support by handling correspondence, sorting mail, and assisting with appointment scheduling as needed.• Monitor transaction progress for accuracy and compliance, including following up on escrow-related items, title materials, mortgage documentation, and other required closing information.
2026-08-14T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z

Part Time - Admin/Office Assistant

Cheshire, CT
onsite
Permanent / Full Time
22 - 26 USD / Hourly
Part-Time Office Assistant (PERMANENT POSITION)Location: Cheshire, CTPay: Up to $26.00 per hourSchedule: 20–25 hours per week | Flexible HoursEmployment Type: Permanent, Part-Time Our client is a friendly, family-oriented service company with fewer than 10 employees seeking a dependable and detail-oriented Office Assistant to join their team. This is an excellent opportunity for someone looking for a long-term, flexible part-time position in a supportive work environment. This is not ideal for someone looking for full time eventually as the hours will not increase. Responsibilities<ul><li>Perform accurate data entry</li><li>Prepare and process mailings</li><li>File and organize paper and electronic documents</li><li>Assist with general clerical and administrative tasks</li><li>Answer phones and direct calls as needed</li><li>Maintain organized office records</li><li>Provide support to the office team on various day-to-day projects</li></ul>Qualifications<ul><li>Previous office, administrative, or clerical experience preferred</li><li>Strong attention to detail and organizational skills</li><li>Proficient with Microsoft Office (Word, Excel, Outlook)</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and manage multiple tasks</li><li>Reliable, professional, and dependable</li></ul>What Our Client Offers<ul><li>Competitive pay up to $26.00 per hour, based on experience</li><li>Flexible schedule (20–25 hours per week)</li><li>Permanent, long-term position</li><li>Paid Time Off (PTO)</li><li>Friendly, small-team environment where your contributions are valued</li></ul>Please apply to Daniele.Zavarella@roberthalf(com)
2026-08-04T00:00:00Z

Part-time Office Assistant

Shelton, CT
onsite
Permanent / Full Time
22 - 28 USD / Hourly
PART TIME OFFICE ASSISTANT- Permanent Position!!Location: Shelton, CTCompensation- $22-$28/hour A great small client of ours in the professional services industry, is seeking a part-time Office Assistant to work Monday-Friday, around 25 hours weekly, onsite. This is a great small tenured team, looking for a good culture add and someone willing to help out everyone as needed. The role will primarily be handling mailings for the office, light receptionist duties, and general clerical tasks such as filing. If you are looking for part-time work on a long-term basis, PLEASE apply today to Daniele.Zavarella@roberthalf(com)! The only requirements are someone who has recent experience in an office environment and wants part time on a permanent basis.
2026-08-06T00:00:00Z

General Office Clerk

Bronx, NY
onsite
Temporary / Contract
18.05 - 19 USD / Hourly
We are looking for a dependable General Office Clerk to support daily administrative operations for a Real Estate & Property organization in Bronx, New York. This Contract position is ideal for someone who enjoys keeping office processes organized, assisting internal teams, and providing responsive service in a fast-paced environment. The role offers a steady Monday through Friday schedule and focuses on accurate record handling, communication, and general clerical support.The Extermination Department is seeking a temporary Clerical Associate to provide administrative support for daily operations. This role is ideal for someone with strong data entry skills, attention to detail, and the ability to manage clerical tasks in a fast-paced environment.Key Responsibilities:<ul><li>Complete data entry for all work orders</li><li>Create and close out work orders in the system</li><li>Create, organize, and maintain files</li><li>Perform additional clerical duties and responsibilities as assigned</li></ul>
2026-08-14T00:00:00Z

Accounting Assistant

Milldale, CT
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are seeking a detail-oriented Part-Time Accounting Assistant with a strong focus on Accounts Payable to support daily accounting operations for approx. 20 hours each week. This role is responsible for processing invoices, reconciling vendor statements, maintaining accurate financial records, and assisting with payment activities. The ideal candidate is organized, dependable, and comfortable working with accounting systems and spreadsheets. Key Responsibilities:<ul><li>Process vendor invoices accurately and in a timely manner</li><li>Review invoices for proper coding, approvals, and supporting documentation</li><li>Assist with weekly check runs and electronic payments</li><li>Reconcile vendor statements and resolve invoice discrepancies</li><li>Respond to vendor inquiries regarding payment status</li><li>Maintain accounts payable files and ensure records are up to date</li><li>Enter accounting data into the system with a high level of accuracy</li><li>Assist with month-end closing activities related to accounts payable</li><li>Support account reconciliations and general administrative accounting tasks</li><li>Help ensure compliance with internal accounting policies and procedures</li></ul>
2026-08-03T00:00:00Z

Accounting Assistant

Kingston, NY
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
Our client is seeking an Accounting Assistant to join a growing finance team. This position is ideal for someone who enjoys working with detailed financial information, maintaining accurate records, and supporting a variety of accounting functions in a collaborative environment. The role offers exposure to multiple areas of finance and provides opportunities to expand responsibilities over time.<ul><li>Maintain and monitor financial records, ensuring transactions are accurately recorded and properly tracked.</li><li>Develop and manage Excel-based tracking tools and reports to support financial oversight and operational efficiency.</li><li>Reconcile financial information, review supporting documentation, and identify discrepancies requiring follow-up.</li><li>Research and resolve transactional issues while collaborating with internal stakeholders to ensure timely completion.</li><li>Assist with various accounting processes, including accounts payable, general ledger maintenance, journal entries, and payroll-related support.</li><li>Prepare financial and operational reports, compile data, and assist with budgeting and reporting activities.</li><li>Support compliance with internal procedures and financial controls through accurate recordkeeping and documentation.</li><li>Track expenditures, maintain supporting schedules, and assist with special projects as assigned.</li><li>Collaborate with team members across departments to ensure financial information remains accurate and up to date.</li><li>Provide administrative and accounting support as needed in a fast-paced and team-oriented environment.</li></ul>
2026-07-21T00:00:00Z

Office Manager

Patchogue, NY
onsite
Temporary / Contract
30 - 40 USD / Hourly
We currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations at a growing healthcare company in Seattle. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.How you will make an impact<ul><li>Leading overall office administration</li><li>Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</li><li>Evaluating and improving office production</li><li>Assisting in developing and revising office policies and procedure for improved work flow</li><li>Assisting the operations manager and director in monitoring budget for office related items and staff</li></ul>
2026-07-31T00:00:00Z

Office Manager

White Plains, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an organized and proactive Office Manager to support daily operations in White Plains, New York. This position plays a central role in keeping administrative workflows efficient, supporting client service activities, and ensuring strong coordination across scheduling, billing, and staff oversight. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities: • Lead, coach, and monitor the administrative team to maintain efficient office operations and consistent service quality. • Partner with sales staff to develop tailored client proposals and ensure supporting documentation is accurate and complete. • Manage incoming requests, email communications, meeting logistics, and conference call scheduling for day-to-day business activities. • Oversee account follow-up activities, including receivables tracking, collection outreach, and regular review of outstanding balances. • Facilitate recurring meetings focused on accounts receivable and administrative planning to align priorities and distribute workload effectively. • Maintain sales calendars, prepare work orders, support daily operational recaps, and coordinate client scheduling and appointment notifications. • Administer customer records, office files, and payment processing while keeping information current and well organized. • Support payroll reporting, monthly invoicing, budget preparation for selected clients, office purchasing, license renewals, and month-end close activities as needed. • Provide operational support for the Plant Health Care function, including report review, work order preparation, contract approvals, prepayment handling, and client communication backup. • Participate in daily leadership updates to address customer concerns, review billing completion, and monitor proposals awaiting approval.
2026-07-29T00:00:00Z

Sr. Executive Assistant

Collinsville, CT
onsite
Temporary / Contract
22 - 34 USD / Hourly
We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support for our client in the Canton, Connecticut area. This contract position will play a key role in keeping leadership activities, team coordination, and project-related tasks running smoothly across multiple functions. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Coordinate executive schedules, meeting logistics, and daily administrative activities to ensure efficient support for leadership and department initiatives.• Arrange business travel, including flights, ground transportation, lodging, and related itinerary details, while aligning schedules with meetings and key events.• Collect, organize, and summarize information from various sources to produce high-quality materials, status updates, and project tracking documents.• Assist with the preparation and follow-through of special projects and events, helping keep timelines, deliverables, and stakeholders on track.• Support internal teams with activities and maintain visibility into orders, inventory status, and related records.• Help gather and monitor customer-facing documentation, ensuring materials are organized and ready in advance of client meetings.• Track training activities and maintain accurate records to support departmental compliance and development needs.• Manage department administrative resources such as credit card records, software-related information, and SharePoint content to keep data current and accessible.
2026-08-05T00:00:00Z

Legal Assistant

River Edge, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
A well-established, high-performing plaintiff-side personal injury law firm is seeking an experienced and motivated attorney to join its growing litigation team. This is an opportunity for a driven attorney to manage a substantial caseload, work on meaningful cases, and advance within a fast-paced environment that rewards strong performance and results. Personal Injury Legal Assistant We are seeking an experienced Personal Injury Legal Assistant with expertise in both pre-litigation and litigation. This full-time, onsite role supports our attorneys by managing case files, coordinating schedules, and ensuring efficient case administration. We're looking for a dependable team player with strong organizational, communication, and legal software skills who values collaboration and work-life balance. Responsibilities Scan and save incoming mail, emails, and faxes.Calendar depositions, medical exams, mediations, arbitrations, and court dates.Send client notices for depositions, medical exams, mediations, arbitrations, and court appearances.Coordinate court reporters, translators, and videographers for depositions.Confirm attorney appearances.Request medical records and narrative reports.Organize electronic medical records and prepare Form A response attachments.Draft and serve amendment cover letters.Schedule medical exams and send records to providers after attorney approval.Answer incoming calls and assist the paralegal.Process funding requests
2026-07-21T00:00:00Z