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48 results for Receptionist in Daly City, CA

Receptionist

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a welcoming and dependable Receptionist to support front desk operations in Oakland, California. This Long-term Contract opportunity is ideal for someone who enjoys helping visitors, providing accurate information, and creating a positive first impression. The role is scheduled for Mondays and requires strong communication, organization, and customer service skills in a detail-oriented setting. Responsibilities: • Welcome visitors and serve as the first point of contact for guests, clients, and members of the public. • Provide clear guidance and direct individuals to the appropriate department, service, or resource based on their needs. • Manage incoming calls through a multi-line phone system and relay messages accurately and courteously. • Assist with routine clerical support such as data entry, email communication, and maintaining organized records. • Schedule appointments and help coordinate front desk activities to support daily office flow. • Use Microsoft Word, Excel, and Outlook to complete administrative tasks and maintain basic documentation. • Communicate clearly with a diverse population, including Spanish-speaking visitors when applicable. • Maintain a courteous and service-focused front office environment during the assigned Monday shift.
2026-06-25T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Key Responsibilities<ul><li>Greet visitors, clients, and staff in a professional and friendly manner</li><li>Answer, screen, and route incoming calls</li><li>Manage mail, packages, deliveries, and courier services</li><li>Maintain the front desk and reception area to ensure a professional appearance</li><li>Schedule appointments and support meeting room coordination</li><li>Assist with data entry, filing, and general administrative tasks</li><li>Support office operations and provide assistance to various departments as needed</li></ul>
2026-06-16T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-06-16T00:00:00Z

Bilingual Spanish Receptionist

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Bilingual Spanish ReceptionistJob Summary:The Bilingual Spanish Receptionist serves as the first point of contact for visitors, clients, and callers while providing front desk and administrative support in both English and Spanish. This role helps create a professional and welcoming environment by managing communications, greeting guests, handling office tasks, and directing inquiries efficiently.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and direct incoming phone calls in both English and Spanish</li><li>Respond to general inquiries and provide accurate information to callers and guests</li><li>Manage front desk operations, including visitor check-in and badge procedures</li><li>Schedule appointments, meetings, and conference rooms as needed</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Maintain a clean, organized, and professional reception area</li><li>Assist with data entry, filing, scanning, and other administrative support tasks</li><li>Support office operations such as ordering supplies and coordinating basic office needs</li><li>Communicate effectively with internal teams and external contacts in both English and Spanish</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-06-15T00:00:00Z

Legal Receptionist

San Jose, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Our client is seeking a Legal Receptionist (Bilingual Spanish) to join their team in San Jose in a full-time, fully on-site role. This Legal Receptionist will serve as the face of the office, supporting client interactions, front desk operations, and translation needs in a fast-paced legal environment. This is a great opportunity for someone eager to start their legal career while making a direct impact supporting a diverse client base. Responsibilities<ul><li>Greet and assist clients in person, via phone, and email in both English and Spanish</li><li>Translate conversations, documents, and client communications as needed</li><li>Manage incoming calls, screen inquiries, and route messages appropriately</li><li>Schedule appointments and maintain attorney calendars</li><li>Handle intake forms and assist with new client onboarding</li><li>Maintain front desk organization and office supplies</li><li>Perform light administrative tasks including data entry, filing, and scanning</li></ul>
2026-06-20T00:00:00Z

Front Desk Coordinator

Berkeley, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A law firm in Berkeley is seeking a reliable and detail-oriented Front Desk Coordinator to provide short-term administrative coverage. This fully onsite role will support daily front desk operations in a busy legal environment and is ideal for someone who has prior experience working within a law firm and understands the pace and professionalism required. Responsibilities<ul><li>Manage front desk operations, including answering and routing incoming calls in a professional manner</li><li>Handle incoming and outgoing mail, including sorting, scanning, and distributing to both onsite and remote staff</li><li>Coordinate correspondence via email and ensure timely and accurate delivery of documents</li><li>Scan, organize, and maintain files and records in accordance with firm practices</li><li>Support a hybrid office by coordinating needs between onsite attorneys/staff and remote team members</li><li>Maintain a polished, professional front office presence</li><li>Assist with general administrative and clerical tasks as needed during the coverage period</li></ul>
2026-06-19T00:00:00Z

Front Desk / Ticketing

Mountain View, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a welcoming and detail-oriented Front Desk / Ticketing team member to support daily guest services in Mountain View, California. This Contract position is ideal for someone who enjoys assisting visitors, handling ticket transactions accurately, and keeping front desk records organized. The role combines customer-facing responsibilities with administrative support, requiring strong communication skills, careful data entry, and confidence using Microsoft Office tools. Responsibilities: • Greet visitors courteously, answer general questions, and create a positive first impression at the front desk. • Process ticket sales, admissions, and related transactions with a high level of accuracy and efficiency. • Enter numeric and alphanumeric information into internal records while maintaining consistent data quality. • Organize, review, and manage documents to support orderly recordkeeping and daily administrative operations. • Assist with customer service inquiries in person and through standard communication channels, resolving routine issues promptly. • Use Microsoft Word and Excel to prepare reports, update logs, and maintain operational documents. • Handle documentation associated with materials, shipments, or related records when needed, ensuring information is complete and properly filed.
2026-06-22T00:00:00Z

General Office Clerk

San Bruno, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a dependable General Office Clerk to support prototype operations, product testing, and refurbishment activities in San Bruno, California. This Long-term Contract position is well suited for someone who is comfortable working in a hands-on environment, following procedures carefully, and responding quickly to changing test conditions. The role includes monitoring equipment, handling sample collection, assisting with unit processing, and helping maintain clean and organized work areas. This is a 1-year contract. There are two shifts available: Shift One: 12am - 10am Tues, Wed, Thurs, FridayShift Two: 3pm - 1am Mon, Tues, Wed, Thurs Responsibilities:• Oversee prototype devices while they are running, staying alert to equipment status • Load and remove materials or units • Assist the refurbishment line by unpacking returned units, assessing condition, and separating items by disposition category.• Move and stack incoming or processed units
2026-06-24T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a highly organized Office Assistant to support human resources coordination and day-to-day administrative operations in San Francisco, California. This Contract position will serve as a central resource for employee onboarding, office services, and internal support functions while helping maintain an efficient and well-organized workplace. The ideal candidate is comfortable handling confidential information, responding to employee questions, and managing multiple priorities in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support for human resources activities, ensuring records, correspondence, and departmental documents are handled accurately and confidentially.• Coordinate onboarding for new employees by preparing required paperwork, monitoring pre-employment screenings, and tracking completion of hiring documentation.• Administer employee badge requests and renewals, parking arrangements, and other access-related requests in accordance with company procedures.• Respond to staff questions related to workplace policies, onboarding steps, and general employment matters, escalating issues when appropriate.• Maintain personnel files, process incoming HR mail, and assist with compliance-related reporting, regulatory postings, and workers’ compensation record tracking.• Support recruiting and workforce programs by assisting with job postings, interview logistics, seasonal hiring activities, and internship coordination.• Oversee daily office operations by distributing mail, managing supplies, coordinating service needs, and helping keep shared spaces organized and well maintained.• Assist with office equipment and technology support, including basic troubleshooting for printers, conference room tools, and postage or mailing systems.• Prepare meeting spaces and coordinate basic event or meeting arrangements such as food orders, room setup, and visitor readiness. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013460193**
2026-06-25T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset. Responsibilities: • Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests. • Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience. • Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks. • Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers. • Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs. • Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution. • Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness. • Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support. • Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns. • Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.
2026-06-26T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for a service-oriented Office Assistant to support a high-end showroom environment in San Francisco, California. This contract position with permanent potential is ideal for someone who takes pride in creating an organized, welcoming space and ensuring each guest interaction feels thoughtful and detail-oriented. The person in this role will help keep daily operations running smoothly, support visits and events, and uphold a presentation standard that reflects the brand at all times. Responsibilities:• Welcome clients, guests, and vendors with care while creating a warm and attentive front-of-house experience.• Prepare the showroom each day by ensuring meeting areas, common spaces, and presentation zones are clean, organized, and guest-ready.• Coordinate schedules, room setup, and visit details so appointments, tours, and events run efficiently from start to finish.• Oversee catering and hospitality arrangements, including setup, presentation, and upkeep of kitchen or café areas during meetings and events.• Monitor inventory levels for office, hospitality, and showroom supplies and arrange replenishment as needed.• Receive deliveries, support logistics, and help maintain order across storage and shared spaces.• Inspect the showroom for presentation issues, product concerns, or maintenance needs and communicate them promptly to the appropriate team.• Track open tasks, follow through on outstanding items, and provide timely updates to ensure nothing is missed or delayed.
2026-06-25T00:00:00Z

Office Assistant

Menlo Park, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a reliable Office Assistant to support daily administrative and operational tasks for a long-term contract assignment based in Menlo Park, California. This part-time opportunity will run through June and July, and we are seeking someone who can remain committed for the full project duration. The ideal candidate is organized, quick to respond to changing priorities, and comfortable helping with both office coordination and light physical tasks. Responsibilities: • Maintain orderly office records by sorting, filing, and organizing documents and materials. • Prepare backpacks and other items for shipment, ensuring packing is accurate and completed on schedule. • Support basic inventory activities by tracking supplies and keeping storage areas organized. • Move boxes and office materials as needed to help keep the workspace functional and ready for use. • Assist with preparing the office for reentry by arranging materials and helping set up shared spaces. • Provide general back-office support to keep day-to-day administrative tasks running smoothly.
2026-06-25T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment. Responsibilities:• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.
2026-06-23T00:00:00Z

Office Assistant

Dublin, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Office Assistant Position Overview:We are seeking a temporary Office Assistant to support day-to-day office operations, data tracking, and member services. This role will focus on document processing, workflow organization, and providing general administrative and front desk support. Key Responsibilities:<ul><li>Open, sort, and batch incoming mail and payments by trust</li><li>Scan, index, and upload documents accurately and in a timely manner</li><li>Organize workflows across internal systems (Perceptive, Smartsheet)</li><li>Maintain and update tracking spreadsheets for member data and enrollment processes</li><li>Prepare documents, packets, and reports for internal and external distribution</li><li>Copy forms and correspondence as needed</li><li>Send and receive faxes</li><li>Provide front desk support, including answering calls, greeting visitors, and assisting walk-ins</li><li>Coordinate member meetings with remote staff via Microsoft Teams</li><li>Assist with preparation and distribution of participant materials</li><li>Perform additional administrative support tasks as directed by management</li></ul>If you are interested in the Office Assistant position, please apply today!
2026-06-25T00:00:00Z

Office Coordinator

Oakland, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Description:We are looking for an Office Coordinator to oversee front-office activities, support staff, and help maintain a productive and organized workplace.Responsibilities:<ul><li>Greet visitors and manage incoming calls and mail</li><li>Coordinate office supplies, equipment, and maintenance requests</li><li>Schedule meetings and support event logistics</li><li>Maintain office policies and procedures</li><li>Assist with onboarding and administrative projects</li></ul>
2026-06-15T00:00:00Z

Medical Front Desk Specialist

Palo Alto, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a friendly, organized, and detail-oriented Medical Front Desk / Patient Scheduling candidates to join our client's healthcare team. This role is responsible for providing excellent customer service while managing patient scheduling, registration, and front office operations in a fast-paced medical environment. Most positions are onsite in Palo Alto, CA. Responsibilities<ul><li>Answer high-volume inbound calls and assist patients with scheduling appointments</li><li>Check patients in and out for appointments</li><li>Verify insurance information and update patient demographics</li><li>Maintain accurate patient records in the electronic medical record (EMR) system</li><li>Provide patients with information regarding appointments, referrals, and office policies</li><li>Coordinate schedules for providers and ensure efficient patient flow</li><li>Handle front desk administrative duties including scanning, filing, faxing, and data entry</li><li>Maintain HIPAA compliance and patient confidentiality at all times</li><li>Deliver professional and compassionate customer service to patients, families, and staff</li></ul>
2026-06-12T00:00:00Z

Guest Services Coordinator

Portola Valley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Guest Services Coordinator to support resident life programming in California. This contract opportunity with potential for a permanent role focuses on creating meaningful experiences that enhance residents’ social, emotional, physical, and spiritual well-being while ensuring activities are delivered in accordance with community standards and applicable guidelines. The ideal candidate brings compassion, organization, and strong coordination skills to help residents stay engaged through well-planned events, personalized interaction, and consistent communication with families and staff. Responsibilities: • Lead both group programs and individual engagement opportunities designed around each resident’s interests, preferences, and level of support needed. • Organize activity materials and program supplies, ensuring resources are available, orderly, and ready for scheduled events. • Prepare and share monthly calendars while keeping residents and families informed about upcoming programs and community updates. • Track participation, complete program documentation, and maintain accurate records related to resident engagement and activity outcomes. • Arrange rooms and equipment for events, including seating layouts and audiovisual setup, and restore spaces afterward. • Plan and coordinate seasonal displays and cultural decorations that reflect a wide variety of celebrations and community events. • Provide reminders and hands-on encouragement to help residents, including those needing additional care, participate comfortably in activities. • Support outings and special events by coordinating schedules, transportation details, and communication with outside partners, volunteers, and vendors.
2026-06-25T00:00:00Z

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for an Administrative Assistant to support daily front-desk and office operations for a public agency in California. This Contract position requires an experienced, service-oriented individual who can manage public interactions, maintain accurate records, and keep administrative workflows organized. The ideal candidate brings strong attention to detail, confidence with office technology, and the ability to balance reception duties with a wide range of clerical support tasks. Responsibilities: • Welcome visitors and direct them appropriately at the main lobby and vehicle entry point while maintaining a courteous and helpful presence. • Enter, organize, print, and maintain inspection-related records and compliance documentation with a high level of accuracy. • Track submissions and process administrative paperwork connected to inspection, enforcement, and certification activities. • Manage filing systems, shared electronic folders, and departmental SharePoint resources to keep information current and accessible. • Sort incoming mail, prepare outgoing correspondence, and assist with document distribution and routine mailing tasks. • Receive over-the-counter plan submissions and route materials to the appropriate internal contacts for follow-up. • Process credit card payments for agency invoices in accordance with established procedures and documentation standards. • Operate office equipment such as copiers, fax machines, postage systems, and laminating machines to support day-to-day business needs. • Assist Human Resources with recruiting-related administrative support and coordinate security access updates for staff and vendors.
2026-06-23T00:00:00Z

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate is proactive, professional, and able to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality.Key Responsibilities<ul><li>Provide day-to-day administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain physical and digital filing systems</li><li>Order office supplies and help manage office inventory</li><li>Coordinate travel arrangements and expense reports as needed</li><li>Greet visitors and assist with front desk coverage when required</li><li>Support internal communications and team events</li><li>Perform data entry and other clerical duties as assigned</li></ul>
2026-06-19T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a Contract position based in Oakland, California. This role focuses on maintaining organized information, strengthening communication with donors and volunteers, and helping the team keep accurate records and activity tracking in place. The ideal candidate is dependable, discreet, and comfortable managing administrative tasks that improve coordination and reporting across the organization. Responsibilities: • Maintain and organize administrative records to ensure information is accurate, accessible, and easy to retrieve. • Support donor relationship efforts by updating records, preparing routine correspondence, and helping track engagement activities. • Assist with internal and external communications, including responding to inquiries and helping route messages appropriately. • Coordinate volunteer-related administrative tasks, such as maintaining participation information and supporting follow-up communication. • Track event details and related documentation to help monitor schedules, attendance, and outcomes. • Prepare reports and summaries by compiling data from records and administrative systems. • Perform data entry and database review tasks to improve record quality, consistency, and long-term usability across departments.
2026-06-25T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary to Hire
28 - 32 USD / Hourly
Our construction client in Walnut Creek is looking for an Administrative Assistant to support daily office operations and provide direct administrative support to leadership. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities in an office setting. This is a fully onsite and long-term contract role with the opportunity to go permanent. Key Responsibilities:<ul><li>Manage and prioritize a high-volume email inbox on behalf of leadership</li><li>Answer and direct incoming phone calls (approximately 10–12 daily)</li><li>Perform data entry and maintain organized records and files (both physical and digital)</li><li>Provide front desk support, including greeting occasional visitors and handling deliveries</li><li>Assist with office management tasks such as ordering supplies and maintaining organization</li><li>Support general administrative needs and special projects as assigned</li><li>Provide occasional assistance to the marketing team</li></ul>If you are interested in this Administrative Assistant opportunity, please apply today!
2026-06-25T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-06-12T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in California. This long-term contract position is ideal for someone who excels in a fast-paced healthcare setting, delivers attentive service, and maintains accuracy when handling patient and insurance information. The role focuses on coordinating registration activities, securing required documentation and payments, and working closely with clinical and administrative teams to keep daily operations running smoothly. Responsibilities: • Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay. • Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows. • Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly. • Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures. • Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift. • Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner. • Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity. • Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines. • Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed. • Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities.
2026-06-25T00:00:00Z

Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support day-to-day office operations. This long-term contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role calls for strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities: • Manage daily administrative activities to keep office operations efficient and well-coordinated. • Welcome visitors, oversee front-desk coverage, and create a welcoming first point of contact for the office. • Answer inbound phone calls promptly, direct inquiries appropriately, and relay messages with accuracy. • Perform data entry tasks while maintaining organized and up-to-date records across office systems. • Provide general clerical support such as filing, document preparation, and routine correspondence. • Assist with scheduling, calendar coordination, and other office support activities as needed.
2026-06-25T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Key Responsibilities<ul><li>Provide day-to-day administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Answer and direct incoming calls, emails, and other communications</li><li>Maintain filing systems, records, and confidential documents</li><li>Order office supplies and help manage vendor relationships</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Assist with special projects and general office support as needed</li></ul>
2026-06-16T00:00:00Z