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18 results for Executive Assistant in Dallas, TX

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-07-31T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary / Contract
28 - 35 USD / Hourly
Position SummaryThe Executive Assistant I provides administrative support to senior leaders by managing calendars, coordinating meetings, handling correspondence, and ensuring daily operations run efficiently. This role requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities<ul><li>Manage executive calendars and schedule meetings.</li><li>Coordinate travel arrangements, itineraries, and expense reports.</li><li>Prepare presentations, reports, and business correspondence.</li><li>Screen calls, emails, and inquiries on behalf of leadership.</li><li>Organize meetings, agendas, and meeting materials.</li><li>Maintain confidential files and sensitive information.</li><li>Support special projects and administrative initiatives.</li></ul>
2026-07-27T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized Executive Assistant to support senior leadership in Dallas, Texas. This contract opportunity is ideal for someone who thrives in a fast-paced service environment and can balance executive support, office coordination, and special projects with professionalism and discretion. The role requires strong judgment, attention to detail, and the ability to manage both routine administrative work and time-sensitive requests. You will play a key part in keeping daily operations running smoothly while providing dependable support to the executive team. Responsibilities: • Deliver day-to-day administrative support for executive leadership, ensuring schedules, communications, and priorities are handled efficiently. • Coordinate cross-functional administrative activities and help keep executive team projects and workflows on track. • Prepare and manage operational documentation such as expense submissions, payment-related requests, invoice processing, and other recurring support tasks. • Run business-related and occasional personal errands for executives while maintaining professionalism and responsiveness. • Organize records, safeguard sensitive information, and handle confidential matters with a high level of discretion. • Assist with the intake and tracking of consigned items and artwork, helping ensure proper movement and documentation. • Oversee office supply levels, maintain kitchen and breakroom inventory, and support a well-organized workplace environment. • Manage mailroom and shipping activities, including incoming deliveries, outbound packages, courier coordination, and internal distribution. • Arrange logistics for meetings and events by securing space, ordering refreshments, preparing technology, and coordinating room setup and cleanup.
2026-07-30T00:00:00Z

Executive Assistant

Fort Worth, TX
onsite
Temporary to Hire
34.2 - 39.6 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fort Worth, Texas. This contract opportunity is ideal for an experienced, detail-oriented candidate who can manage competing priorities, communicate with confidence, and maintain discretion in a fast-moving environment. The role offers the chance to work closely with executives and external stakeholders while contributing to a collaborative, high-performance workplace. Responsibilities: • Provide dedicated administrative support to C-suite leaders, helping them stay organized and focused on strategic priorities. • Oversee complex calendars, coordinate meetings, and adjust schedules quickly as business needs evolve. • Arrange business travel, including itineraries, accommodations, and related logistics for executive team members. • Draft, edit, and manage executive correspondence while ensuring communication is clear and timely. • Interact with clients and senior stakeholders in an experienced manner that reflects the standards of the organization. • Create high-quality presentations and visual materials using PowerPoint and other business tools to support leadership initiatives. • Handle sensitive information with sound judgment and a high level of confidentiality. • Prepare and present information clearly, transforming details into concise materials for executive review. • Support additional partners and senior leaders as needed while maintaining strong attention to detail across tasks.
2026-07-30T00:00:00Z

Senior Executive Assistant

Dallas, TX
onsite
Temporary / Contract
35 - 40 USD / Hourly
Position SummaryThe Senior Executive Assistant provides high-level support to C-suite executives and senior leadership teams. This role acts as a strategic business partner, handling complex scheduling, executive communications, travel coordination, and critical business initiatives.Responsibilities<ul><li>Manage highly complex executive calendars across multiple time zones.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare executive presentations, reports, and board materials.</li><li>Track projects, deadlines, and follow-up items for leadership.</li><li>Serve as liaison between executives, clients, and internal stakeholders.</li><li>Coordinate executive meetings, leadership retreats, and company events.</li><li>Handle confidential and sensitive business matters.</li></ul>
2026-07-27T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular North Dallas law firm offers a wide range of practice areas to include complex litigation matters including business disputes, Trust & Estate Litigation, Real-estate and Employment disputes. We are looking for a Legal Assistant to support litigation matters in Dallas, Texas. This position plays an important role in keeping filings, schedules, and case materials organized while assisting attorneys with day-to-day legal administrative work. The ideal candidate brings strong civil litigation experience, excellent document management skills, and the ability to handle deadlines with precision. Responsibilities:• Submit court documents electronically in Texas state courts and coordinate filing activity for federal courts in Texas and other jurisdictions.• Prepare administrative and legal support materials such as expense reports, engagement documentation, and business correspondence.• Draft initial templates for discovery requests, motions, notices, and other litigation-related pleadings for attorney review.• Maintain accurate calendars by tracking calls, court schedules, and critical case deadlines to support timely case management.• Coordinate deposition logistics, including scheduling and related preparations with internal and external parties.• Assemble organized hearing, deposition, and trial materials to ensure attorneys have complete case binders when needed.• Oversee both digital and paper case records, keeping files current, accessible, and properly organized throughout the life of each matter.• Assist with legal research assignments and verify legal documents for accuracy, formatting, and completeness before submission.Sunshine always returns. If you meet the qualifications, email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-07-02T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply. Responsibilities:• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.• Utilize case management software and tools like Adobe Acrobat to organize and track case details.• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com>
2026-07-04T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Legal Assistant to support a busy litigation practice in Dallas, Texas. This position is ideal for someone who is highly organized, confident working with court procedures, and comfortable managing a wide range of legal administrative and case support tasks. The successful candidate will play an important role in keeping matters on schedule, preparing filings, and maintaining effective communication with clients, courts, and internal stakeholders. Responsibilities:• Prepare and submit court documents through electronic filing systems and coordinate proper service of filings and case materials.• Conduct initial intake support by reviewing prospective client inquiries, checking for conflicts, and identifying matters that do not align with established case criteria.• Draft routine legal documents, including basic proposed orders, for attorney review and finalization.• Assemble discovery requests, organize supporting information, and prepare draft response materials for attorney input, including objections and substantive edits.• Format briefs and related documents to meet appellate court filing standards and jurisdiction-specific requirements.• Maintain both digital and physical calendaring systems, track hearings and deadlines, and build case timelines based on pleadings, notices, and court orders.• Monitor open items across active matters and proactively remind attorneys of upcoming deadlines, outstanding tasks, and incomplete work.• Apply Bates numbering, perform redactions when needed, and prepare discovery materials for production and service.• Communicate with court personnel to schedule hearings, confirm filing expectations, and gather procedural information relevant to pending matters.• Serve as a point of contact for clients by providing updates, requesting information, and helping ensure timely communication throughout the life of a case.Expect the best, and it's more likely to happen! Email your resume directly to:rosemarie.jones<at>roberthalf.<com>
2026-07-22T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
80000 - 86000 USD / Yearly
Prominent Texas based Law Firm with a national presence is searching for a Corporate/Transactional Legal Assistant to support a busy Corporate practice group in Forth Worth, Texas. This role is ideal for a detail-oriented candidate who thrives in a fast-moving legal environment and can balance multiple priorities with accuracy and sound judgment. The position offers the opportunity to work closely with attorneys on corporate and transactional matters while maintaining a high standard of client service. Responsibilities:• Support attorneys in the preparation, revision, and finalization of corporate and transactional legal documents with a strong focus on accuracy and presentation.• Manage complex calendars, coordinate meetings, and assist with scheduling priorities to keep daily legal operations running efficiently.• Format, proofread, compare, and organize documents using advanced Word tools, including styles and redlining functions.• Prepare and assemble electronic files and PDFs, including combining materials, creating bookmarks, and editing documents in Adobe Acrobat.• Maintain organized records, matter files, and supporting documentation for corporate entities, transactions, and related legal work.• Communicate with attorneys, clients, and internal team members clearly and effectively while handling sensitive information with discretion.• Track deadlines, monitor competing priorities, and follow through on time-sensitive assignments in a deadline-driven practice setting.One person can make a difference. A person like you. Email your resume directly to rosemarie.jones<at>roberthalf.<com>
2026-07-23T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Transactional/Corporate Legal Assistant to support a busy legal practice in Dallas, Texas. This position focuses on corporate documentation, estate planning support, probate preparation, and day-to-day administrative coordination. The ideal candidate brings strong written communication, exceptional accuracy, and the ability to manage assignments independently in a client-facing environment. Responsibilities:• Prepare and update legal materials related to business entity formation, governance records, and foreign qualification filings for corporations, limited liability companies, and partnerships.• Draft, revise, and proofread a range of general corporate documents while ensuring accuracy, consistency, and proper formatting.• Support attorneys with the preparation of wills, estate planning materials, and probate-related filings as needed.• Coordinate in-person execution of legal documents by arranging signatures, notarizations, and related logistics.• Open, organize, and maintain case files in a structured manner using a cloud-based document management platform.• Manage billing activities across multiple client matters, including timely entry and coordination within the firm's billing system.• Communicate professionally with clients in person, by phone, and through written correspondence to gather information and provide updates.• Handle administrative support tasks such as scheduling, document organization, and other office needs assigned by the legal team.If you are an experienced transactional Legal Assistant, this job has your name on it. Plus attorneys are extremely nice. Email your resume to rosemarie.jones<at>roberthalf.<com>
2026-07-22T00:00:00Z

Sr. Administrative Assistant

Dallas, TX
onsite
Temporary to Hire
32.3 - 37.4 USD / Hourly
We are looking for a Sr. Administrative Assistant to support studio leadership and help keep daily operations organized in Dallas, Texas. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a strong, service-oriented approach to administrative support. The role will partner closely with directors, operations leadership, and project teams to coordinate schedules, travel, documentation, and studio activities that keep the office running smoothly. Responsibilities: • Manage complex calendars for studio leaders, coordinating appointments, internal discussions, and priority meetings while resolving scheduling conflicts efficiently. • Arrange business travel for leadership and studio team members, including domestic and international itineraries, using approved corporate booking tools and ensuring all plans are accurate and complete. • Provide day-to-day administrative support to directors and principals by preparing correspondence, organizing meetings, and submitting expense documentation in a timely manner. • Support studio operations by coordinating team meetings, assisting with staffing-related administration, tracking financial details, collecting timecards, and helping prepare proposals and presentation materials. • Review, format, and proofread client and consultant contract documents to help ensure accuracy, consistency, and clear presentation. • Assist project and design managers with administrative coordination such as maintaining project folders, recording RFIs and submittals, setting up new job records, and distributing meeting notes. • Plan internal and external onsite meetings by reserving spaces, developing agendas, arranging refreshments, and welcoming visitors in a thoughtful manner. • Help foster a positive office environment by organizing retreats, celebrations, and team outings while monitoring the studio’s social event budget. • Maintain records for licenses, memberships, and archived project files, and provide occasional backup support for reception and other administrative team members as needed.
2026-07-30T00:00:00Z

Sr. Administrative Assistant

Fort Worth, TX
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support a fast-moving private investment office in Fort Worth, Texas. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-oriented financial services environment and enjoys balancing executive support, office operations, and project coordination. The role offers broad exposure to day-to-day business priorities while partnering closely with firm leadership on scheduling, travel logistics, events, and administrative initiatives. Responsibilities: • Manage complex calendars, coordinate meetings, and arrange conference calls to keep leadership schedules organized and efficient. • Plan and oversee domestic and international travel arrangements for team members and guests, including itinerary preparation and related logistics. • Support administrative operations by handling documentation, tracking action items, and ensuring timely follow-up on priorities. • Coordinate firm events and internal gatherings throughout the year, managing details from planning through execution. • Prepare, organize, and maintain business records, including materials related to export and import documentation when needed. • Conduct research and contribute ideas for process improvements, operational projects, and special assignments. • Assist with developing and refining office procedures to improve consistency, service, and workflow efficiency. • Provide occasional front-desk and reception coverage while maintaining a detail-oriented experience for visitors and callers.
2026-07-30T00:00:00Z

Sr. Administrative Assistant

Plano, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a proactive Sr. Administrative Assistant to support daily office operations in Plano, Texas. This Long-term Contract position is ideal for someone who enjoys a fast-paced, hands-on environment and takes pride in creating a welcoming, organized workplace. The role combines front-desk coordination, office services, facilities support, and administrative assistance to help the team function efficiently each day. Responsibilities: • Welcome visitors, issue guest access materials when needed, and guide them to the appropriate team members. • Manage incoming packages and courier deliveries, while preparing and coordinating outgoing shipments. • Sort and distribute mail promptly to maintain smooth internal communication across the office. • Monitor inventory for workplace supplies, refreshments, and snack items, placing orders and receiving deliveries as needed. • Maintain shared spaces by refreshing breakrooms, tidying the coffee area, and keeping conference rooms presentable throughout the day. • Provide office setup support by preparing workstations for new employees, resetting desks, and assisting with internal seating changes. • Coordinate office meal arrangements on designated days, including vendor communication, delivery setup, and post-event cleanup. • Submit facility service requests and process office-related invoices with accuracy and timeliness. • Replenish copier paper and assist with general office readiness tasks to ensure uninterrupted daily operations. • Offer backup administrative coverage for team members during absences and provide responsive support across the office as priorities shift.
2026-07-29T00:00:00Z

Accounting Admin Assistant

Fort Worth, TX
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Accounting Assistant to join an insurance organization in Fort Worth, Texas on a contract basis with the potential for a permanent role. This position supports a busy accounting team by coordinating payment-related communications, maintaining organized financial records, and helping ensure daily administrative processes run smoothly. The ideal candidate is attentive to detail, comfortable managing multiple priorities, and confident resolving issues with professionalism and accuracy. Responsibilities: • Manage a high-volume accounts payable email queue, sort incoming requests, determine required action, and ensure items are addressed or directed to the appropriate contact in a timely manner. • Review invoices, vendor correspondence, and payment inquiries to identify discrepancies, research solutions, and follow through until each matter is resolved. • Prepare and distribute outgoing checks, maintain supporting payment documentation, and help keep transaction records complete and accurate. • Reconcile vendor statements and investigate billing or payment variances to support timely and accurate account resolution. • Process daily check deposits using remote deposit capture tools, maintain deposit tracking records, and verify activity against internal and bank information. • Handle incoming and outgoing mail, including sorting, scanning, distributing correspondence, and preparing packages or overnight shipments. • Organize electronic financial files, scan documentation, and maintain orderly records that support audits, reporting, and month-end activities. • Monitor supplies related to check processing, postage, and mail handling to ensure the department has needed materials on hand. • Provide broader administrative and accounting support as priorities shift, including assistance with special projects and document collection requests.
2026-07-23T00:00:00Z

Office Manager

Plano, TX
onsite
Temporary / Contract
24 - 30 USD / Hourly
Position SummaryThe Executive Assistant / Office Manager is responsible for supporting executive leadership while overseeing daily office operations. This role combines high-level administrative support with office management responsibilities and requires someone who thrives in a fast-paced, hands-on environment.Responsibilities<ul><li>Provide direct support to executive leadership.</li><li>Manage executive calendars, travel, and meeting coordination.</li><li>Oversee office operations, supplies, vendors, and facilities.</li><li>Coordinate internal meetings, events, and employee functions.</li><li>Assist with onboarding activities and office logistics.</li><li>Prepare reports, presentations, and confidential correspondence.</li><li>Support special projects and company initiatives.</li></ul>
2026-07-27T00:00:00Z

Office Manager

Grapevine, TX
onsite
Temporary to Hire
29.6875 - 34.375 USD / Hourly
We are looking for an experienced Office Manager to support a property management team in Texas. This contract opportunity is ideal for someone who thrives in a fast-paced environment and can balance administrative coordination, vendor communication, and office operations effectively. The position plays a key role in keeping records organized, supporting departmental priorities, and ensuring tenants, vendors, and internal partners receive timely assistance. Responsibilities: • Oversee day-to-day administrative activities for the property management group, ensuring documents, reports, and correspondence are prepared, organized, and properly maintained. • Coordinate communication with tenants, vendors, shoppers, and internal teams, providing prompt follow-up and attentive support across a variety of requests. • Prepare operational documents such as handoff notices, service-related correspondence, internal memos, reports, and agreement summaries for management review. • Maintain accurate records for vendor contracts, insurance certificates, invoices, termination notices, and related files to support compliance and audit readiness. • Track department expenses, assist with reporting, and update spreadsheets used to monitor agreements, operational metrics, and key initiatives. • Review lease information and assist with research related to tenant compliance matters, service questionnaires, surveys, and management documentation. • Support broader department goals by helping with dashboard updates, workflow coordination, contract tracking, sales reporting, and maintenance of reference materials. • Provide guidance to administrative staff when needed and contribute to training efforts that improve consistency and team efficiency.
2026-07-30T00:00:00Z

Office Manager

Irving, TX
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Construction Office Manager - Direct Hire Key ResponsibilitiesAccounts Payable• Manage full-cycle accounts payable processing• Utilize QuickBooks Online / QuickBooks for daily accounting functions• Prepare and process AIA billing (G702/G703) for construction projects Human Resources Administration• Handle general HR tasks and employee support for office and field staff• Manage new-hire onboarding for a workforce of 125+ employees• Administer employee benefits programs• Maintain accurate employee records and HR documentation• Oversee day-to-day office operations and administration• Support a team of 8 office employees and 120 field employees• Serve as a central point of contact for office needsRequired Qualifications• Accounts payable experience• QuickBooks Online or QuickBooks experience (required)• AIA billing experience• HR administrative background (onboarding, benefits administration, general HR tasks)• Office management experiencePreferred Qualifications• Procore experience• Payroll experience (ability to serve as payroll backup is desired)• Executive/Personal Assistant skill setBenefits• Health insurance — 100% employer-paid• 401(k) with company match• PTO Joe.Faradie at roberthalf com - this is the best way to apply
2026-07-21T00:00:00Z

Legal Secretary

Dallas, TX
onsite
Temporary to Hire
27.398 - 31.724 USD / Hourly
We are looking for a Legal Secretary to support a busy litigation practice. This contract opportunity has the potential to become permanent and is ideal for an experienced legal specialist who brings strong litigation support experience and can confidently manage work for two attorneys in a fast-moving environment. The role calls for sound judgment, careful attention to deadlines, and the ability to handle a broad range of legal and administrative tasks with minimal supervision. Responsibilities: • Oversee federal and state court calendars, track critical filing dates, and help ensure all case deadlines are completed on time. • Prepare and format litigation documents, including pleadings, discovery materials, and appellate filings, with close attention to citation accuracy and document structure. • Submit court documents through electronic filing platforms and monitor confirmations, rejections, and follow-up actions as needed. • Assemble materials for hearings, depositions, and trial proceedings by organizing exhibits, binders, and supporting case documents. • Review and summarize depositions, medical records, and other case-related materials to support attorney preparation and case strategy. • Maintain orderly and complete litigation files, keeping records, correspondence, and case documentation accessible and up to date. • Coordinate attorney calendars, schedule meetings and case events, and manage appointments with clients, courts, and outside parties. • Prepare status updates and other written communications for clients and insurance carriers while following applicable billing and reporting guidelines. • Communicate effectively with clients, opposing counsel, court personnel, and third-party vendors to support daily case activity.
2026-07-30T00:00:00Z