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193 results for Accounting Manager in Cupertino, CA
- San Leandro, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>We are seeking an Office Manager to oversee day-to-day office operations and support a productive work environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage office procedures and supplies</li><li>Coordinate facilities and vendor relationships</li><li>Support onboarding and employee engagement efforts</li><li>Maintain office budgets and records</li><li>Supervise administrative support functions</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 150000 - 180000 USD / Yearly
- <p>Reach out to <strong><u>Michelle Espejo</u></strong><u> via </u><strong><u>email or LinkedIn</u></strong> for additional information or questions regarding this listing.</p><p> </p><p><strong>Tax Manager | Top Private Equity | San Jose | Base + Bonus + Profit Sharing!</strong></p><p> </p><p>Join a <strong>premier private equity firm</strong> with a highly sophisticated private markets platform and a strong reputation for excellence. This is a unique opportunity to support a <strong>newly launched, large-scale fund structure</strong> while gaining deep exposure to complex <strong>private equity fund tax, partnership structures, and related accounting matters</strong>.</p><p> </p><p>The role offers significant <strong>ownership and visibility</strong>, with direct exposure to senior stakeholders and external advisors. The firm also provides an exceptional total rewards package, including <strong>strong bonus potential, profit sharing, 100% covered health insurance, long-term incentive participation</strong>, meals, wellness benefits, and excellent long-term career growth.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Manage tax matters across <strong>multiple funds and entities </strong></li><li>Prepare <strong>tax allocations, schedules, and supporting workpapers </strong></li><li>Coordinate with external advisors on tax returns and <strong>K-1s </strong></li><li>Manage tax deadlines, filings, and ongoing compliance requirements</li><li>Support tax matters for <strong>complex private equity and evergreen fund structures </strong></li><li>Partner with internal teams on fund tax reporting and operational matters</li><li>Gain additional exposure to <strong>fund accounting</strong> based on interest and business needs</li><li>Help build and improve internal tax processes and institutional knowledge</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
- 2026-11-04T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 47.5 - 55 USD / Hourly
- We are looking for an experienced Grant Accountant to provide hands-on accounting support for a leading investment advisory organization in Menlo Park, California. This Long-term Contract position will focus on grant-related financial operations, month-end activities, and reporting for foundation entities during a high-volume period. The role is fully onsite and is well suited for someone who can manage multiple priorities while maintaining accuracy and strong compliance standards.<br><br>Responsibilities:<br>• Record grant-related transactions accurately and oversee timely disbursement of approved funding commitments.<br>• Monitor conditional and multi-year grant obligations, maintaining documentation and reporting that supports compliance requirements.<br>• Manage accounts payable activities, including vendor setup, invoice processing, and employee reimbursement administration across multiple entities.<br>• Perform general ledger maintenance and complete bank and account reconciliations to support accurate financial records.<br>• Prepare monthly close deliverables and year-end accounting packages, ensuring supporting schedules are complete and organized.<br>• Support regulatory and tax-related reporting, including information return preparation such as 1099 and 1042 filings.<br>• Assist with annual audit activities, tax preparation support, and other year-end financial reporting requirements.<br>• Coordinate accounting tasks across subsidiary structures while helping maintain smooth day-to-day finance operations during a coverage period.
- 2026-11-11T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 115000 - 130000 USD / Yearly
- <p>Please apply here and message me on LinkedIn for quickest consideration - Jeffrey Abrams </p><p><br></p><p>A <strong>leading San Francisco-based venture capital firm</strong> is seeking a <strong>Fund Finance and Operations Associate</strong> to join its growing finance team. The firm invests across multiple stages in high-growth technology companies and takes a uniquely active approach to supporting its portfolio company founders. </p><p><br></p><p>You'll be working closely with senior members of the finance team, and you will take meaningful responsibility for the day-to-day accounting, reporting, and operations of the firm's funds and SPVs.</p><p><br></p><p><strong>Responsibilities include:</strong></p><ul><li>Run monthly and quarterly closes across funds and SPVs</li><li>Prepare NAVs, capital accounts, allocations, reconciliations, and supporting schedules</li><li>Coordinate with fund administrators, auditors, and tax providers</li><li>Prepare LP reporting and supporting documentation</li><li>Support quarterly portfolio valuations, including comparable-company analysis, valuation models, and draft marks</li><li>Prepare transaction wire packages and maintain cash and investment trackers</li><li>Maintain portfolio data and operational systems with a high degree of accuracy</li><li>Support regulatory and compliance tracking</li><li>Help improve and automate recurring finance processes using modern technology and AI tools (Claude)</li></ul>
- 2026-11-06T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 120000 - 150000 USD / Yearly
- <p>Jennifer Fukumae is partnering with a well-established, independent financial institution seeking a <strong>Treasury Banking Manager</strong> to join its growing team. This role offers the opportunity to make a meaningful impact across the business while playing a key role in the growth of its treasury and digital banking services.</p><p> </p><p>This is an ideal opportunity for someone who enjoys working in a <strong>smaller, collaborative environment where people wear multiple hats</strong>. Rather than being one piece of a large corporate structure, you’ll work closely with Relationship Managers, clients, Digital Banking, and Product Management to help grow the business and develop solutions that meet client needs.</p><p> </p><p><strong>What You’ll Do</strong></p><p> </p><p><strong>Client & Business Development</strong></p><ul><li>Work alongside Relationship Managers to understand client needs and uncover opportunities to expand treasury management solutions.</li><li>Act as a key resource for clients and internal teams, recommending tailored solutions to address complex needs.</li><li>Contribute to revenue growth by supporting new business initiatives and expanding adoption of treasury and digital banking products.</li><li>Develop and maintain strong relationships with clients and partners across the organization.</li></ul><p><strong>Strategy & Solutions</strong></p><ul><li>Help shape and implement the bank’s treasury and digital banking roadmap.</li><li>Evaluate client feedback and market trends to identify opportunities for new products, improved processes, and enhanced service.</li><li>Collaborate with Product teams to assess, launch, and optimize treasury and digital banking solutions.</li><li>Bring a proactive, innovative mindset to solving business and client challenges.</li></ul><p><strong>Team Management</strong></p><ul><li>Manage and develop a small Digital Banking team, including two direct reports.</li><li>Provide day-to-day leadership, coaching, and support to promote accountability and professional growth.</li><li>Collaborate across departments to ensure clients receive a consistent and high-quality experience.</li></ul>
- 2026-10-15T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 100000 - 125000 USD / Yearly
- <p>Jennifer Fukumae with Robert Half Finance & Accounting is partnering with a <strong>real estate investment firm in San Francisco</strong> to identify an <strong>Accountant</strong>. This opportunity is ideal for professionals currently in <strong>public accounting with real estate clients</strong> who are interested in transitioning into industry.</p><p>If you have experience with <strong>real estate accounting</strong> and are looking to step into a <strong>senior-level role with a growing investment firm</strong>, I would welcome the opportunity to connect.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Collaborate closely with the construction and development team on financial matters</li><li>Review invoices processed by the outsourced AP team to ensure accurate coding and compliance</li><li>Prepare and submit monthly financial reports to joint venture partners</li><li>Manage construction draw processes using established templates and training (no prior experience required)</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Redwood City, CA
- onsite
- Temporary / Contract
- 26.125 - 30.25 USD / Hourly
- <p>Looking to join a welcoming team where your contributions are valued and your professional growth is encouraged? This is an excellent opportunity to join a well-established, mission-driven nonprofit organization in Redwood City!</p><p>We are seeking a motivated, detail-oriented, and adaptable Accounts Payable Clerk to support the organization's accounting department. You'll be joining a collaborative team with an approachable, accessible management group that values teamwork, open communication, and continuous improvement.</p><p><br></p><p>This organization believes in promoting from within and developing its employees, making this a great opportunity for someone looking to gain hands-on accounting experience, expand their skill set, and grow their career over time.</p><p>Starting at approximately 24 hours per week, this position offers the potential for additional hours as business needs evolve. Training will be provided, and the team is looking for someone who brings a positive attitude, strong attention to detail, and a willingness to learn.</p><p>What You'll Be Doing</p><p><strong>Accounts Payable & Accounting Support</strong></p><ul><li>Review invoices, vendor statements, employee reimbursements, and payment requests for accuracy and completeness.</li><li>Verify appropriate departmental and management approvals before processing payments.</li><li>Assign accurate general ledger (GL) accounts and accounting codes to invoices and expenses.</li><li>Enter and post approved invoices and bills into the accounting system.</li><li>Prepare accounts payable checks and electronic payments for review and approval.</li><li>Maintain accurate vendor records and supporting documentation.</li><li>Reconcile vendor statements and AP records while researching and resolving discrepancies.</li><li>Assist with annual vendor reporting, including collecting W-9 forms and preparing information for 1099 reporting.</li><li>Maintain organized AP files and documentation in accordance with organizational policies.</li><li>Support internal controls and proper separation of financial duties.</li><li>Assist with additional accounting and administrative projects as needed.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Santa Clara, CA
- onsite
- Temporary to Hire
- 25.3365 - 29.337 USD / Hourly
- We are looking for an Accounts Payable Clerk to join a team in Santa Clara, California in a contract capacity with the potential for a permanent role. This position supports day-to-day accounting operations across payables, receivables, and general ledger activities, with a strong focus on accuracy, organization, and timely processing. The ideal candidate is comfortable handling detailed financial records, communicating with internal and external contacts, and balancing multiple priorities in a deadline-driven environment.<br><br>Responsibilities:<br>• Manage the full invoice lifecycle by reviewing documentation, assigning proper coding, securing approvals, and verifying accuracy before payment processing.<br>• Coordinate recurring payment runs on a bi-weekly schedule while maintaining complete and organized records for audit support.<br>• Generate accounting entries and reconcile balance sheet and general ledger accounts related to payables and receivables activities.<br>• Process customer billing, distribute monthly invoices, and apply incoming payments accurately within the accounting system.<br>• Complete monthly reconciliations for both accounts payable and accounts receivable to ensure financial records remain current and accurate.<br>• Prepare bank deposits, record cash activity, and support month-end close through accrual postings and account analysis.<br>• Assist with prepaid expense tracking by calculating amortization and preparing the related monthly journal entries.<br>• Support fixed asset accounting by recording additions and disposals, maintaining schedules, and posting monthly depreciation entries.<br>• Maintain inventory records, compare physical counts to ledger balances, and allocate inventory usage to the appropriate general ledger accounts.<br>• Respond professionally to questions from vendors, customers, and internal stakeholders while contributing to additional accounting projects as needed.
- 2026-11-12T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 120000 - 170000 USD / Yearly
- <p>Reach out to <strong><u>Michelle Espejo</u></strong><u> via </u><strong><u>email or LinkedIn</u></strong> for additional information or questions regarding this listing.</p><p> </p><p><strong>Senior Fund Accountant | Asset Management Firm | San Francisco; Hybrid (3 days onsite)</strong></p><p> </p><p>Join a <strong>global investment platform with a growing private markets business</strong> focused on innovation and long-term value creation. This is a <strong>high-impact, hands-on role</strong> supporting sophisticated evergreen and open-ended funds with direct exposure to senior leadership and investment teams.</p><p> </p><p>Ideal for someone who enjoys <strong>building processes and working on complex private fund structures</strong> in a fast-paced environment. Strong executive mentorship, broad private markets exposure, <strong>health benefits, generous PTO, and 401(k) matching.</strong></p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Own day-to-day accounting and operations for private investment funds</li><li>Manage NAVs, capital activity, liquidity, subscriptions, redemptions, and distributions</li><li>Support investment closings, funding, exits, and portfolio activity</li><li>Review NAV packages, investor allocations, financial statements, and fee calculations</li><li>Partner with fund administrators, auditors, tax advisors, banks, and investment teams</li><li>Support investor reporting, valuation, and GAAP financial reporting</li><li>Review activity against fund documents and fee terms</li><li>Support onboarding of new fund structures</li><li>Improve controls, processes, and automation</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
- 2026-11-04T00:00:00Z
- Palo Alto, CA
- onsite
- Permanent / Full Time
- 95000 - 105000 USD / Yearly
- <p><strong>Jennifer Fukumae</strong> is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. <u>Reach out via LinkedIn or email to start a conversation.</u></p><p> </p><p><strong>Venture Capital | Palo Alto, CA | Hybrid (2 Days in Office)</strong></p><p>An established and highly respected venture capital firm in Silicon Valley is seeking a Staff Accountant to join its collaborative Finance team. This individual will be part of the General Ledger team, supporting core accounting functions and contributing to the firm's day-to-day financial operations.</p><p>This is an excellent opportunity for someone looking to build their career in the venture capital and investment space while working alongside a knowledgeable, tenured team in a family office-style environment.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Support general ledger accounting activities, including journal entries and account reconciliations.</li><li>Perform monthly bank reconciliations and research discrepancies.</li><li>Maintain accurate financial records and ensure proper debit and credit entries.</li><li>Assist with month-end close and ongoing accounting processes.</li><li>Support the Finance team with ad hoc projects and reporting as needed.</li><li>Handle sensitive financial information with the highest level of confidentiality and discretion.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Saratoga, CA
- remote
- Permanent / Full Time
- 100000 - 120000 USD / Yearly
- <p>Client will only consider Current Project Accountants working on large scale projects. 100% remote for candidates who are accustomed to working remote, and available and working during normal business hours. Ideal candidate has NetSuite and Procore. </p><p><br></p><p>We are looking for an experienced Sr. Project Accountant to oversee the financial performance of large-scale construction projects in Saratoga, California. This role focuses on maintaining accurate project cost records, delivering timely financial insight, and supporting sound decision-making throughout the project lifecycle. The ideal candidate brings strong construction accounting knowledge, a detail-oriented approach, and the ability to collaborate effectively with project and finance teams in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee accounting activities for major capital construction projects from initial setup through final financial close.</p><p>• Monitor budgets, committed costs, incurred expenses, and forecast updates while investigating and clarifying cost variances.</p><p>• Prepare recurring project financial reports and cost summaries for internal stakeholders and leadership review.</p><p>• Evaluate spending classifications to ensure costs are recorded correctly as capital or operating expenses in line with accounting guidance and company policy.</p><p>• Review contractor and supplier invoices for accuracy, approve eligible charges, and coordinate timely processing.</p><p>• Support billing administration, including progress-based, milestone-based, and cost-reimbursable invoicing as required by project terms.</p><p>• Maintain accurate work-in-progress balances, retainage schedules, accrual entries, and other project-related accounting records.</p><p>• Assist with cash flow planning and help identify funding needs across active projects.</p><p>• Partner with Project Managers to highlight financial risks, improve cost control, and support audit requests with complete project documentation</p>
- 2026-10-27T00:00:00Z
- Santa Cruz, CA
- onsite
- Temporary to Hire
- 35.625 - 41.25 USD / Hourly
- We are looking for a Corporate Tax Staff Accountant to join our team in California in a hybrid, contract-to-permanent role. This position is ideal for a tax specialist who brings strong experience across corporate income tax, indirect tax, and compliance activities while working closely with accounting and finance partners. The selected candidate will contribute to accurate filings, reliable reporting, and efficient tax processes in a dynamic business environment.<br><br>Responsibilities:<br>• Prepare and examine corporate tax filings across federal, state, and local jurisdictions to support accurate and timely reporting.<br>• Oversee indirect tax obligations, including sales and use tax and other transaction-based tax requirements, ensuring compliance with applicable rules.<br>• Coordinate return submissions, tax payments, and supporting documentation so deadlines are consistently met without errors.<br>• Contribute to month-end and year-end close activities by assisting with tax provisions, account reconciliations, journal entries, and related schedules.<br>• Organize tax records and provide audit support by compiling requested materials and addressing questions from internal and external reviewers.<br>• Monitor updates to tax legislation and evaluate how regulatory changes may affect reporting requirements and compliance practices.<br>• Collaborate with accounting and finance teams to maintain accurate tax data within Microsoft Dynamics and strengthen day-to-day tax reporting workflows.<br>• Identify opportunities to enhance tax processes, improve internal controls, and increase efficiency across compliance and reporting activities.
- 2026-11-13T00:00:00Z
- Milly Valley, CA
- onsite
- Permanent / Full Time
- 150000 - 225000 USD / Yearly
- <p><strong>Jennifer Fukumae</strong> is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. <u>Reach out via LinkedIn or email to start a conversation.</u></p><p> </p><p>An established Bay Area wealth management and multi-family office is seeking an experienced <strong>Tax Manager</strong> to launch and lead a newly established tax practice. Managing approximately $2B in assets, the firm works with an exclusive client base of ultra-high-net-worth individuals, including technology entrepreneurs, venture capital investors, and senior executives.</p><p>This is a unique opportunity for a hands-on tax professional to take ownership of a growing function from the ground up. You will play an instrumental role in developing the firm's tax capabilities, providing comprehensive tax preparation and strategic planning services while working closely with the investment, wealth management, and family office teams.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee the preparation and technical review of complex individual, trust, gift, and entity tax returns, including Forms 1040, 1041, 709, 1065, and 1120-S.</li><li>Develop and implement customized tax strategies for high-net-worth families with complex financial structures and multistate filing requirements.</li><li>Advise clients on sophisticated tax matters, including Qualified Small Business Stock (QSBS), equity compensation, partnership taxation, charitable giving, tax-loss harvesting, and estimated tax obligations.</li><li>Serve as a trusted tax advisor, collaborating directly with clients, estate planning attorneys, investment professionals, and external accounting partners.</li><li>Manage federal and state tax correspondence, notices, and related resolution matters.</li><li>Integrate tax planning into clients' broader financial strategies, including investment portfolios, liquidity needs, cash flow projections, and estate planning.</li><li>Establish the practice's tax technology infrastructure, selecting software, developing efficient workflows, and incorporating AI-driven solutions where appropriate.</li><li>Implement internal controls, regulatory compliance standards, and quality assurance procedures to support the practice.</li><li>Take an active role in shaping the department's long-term strategy, including identifying future hiring needs and opportunities for expansion.</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- Pleasanton, CA
- onsite
- Permanent / Full Time
- 28.5 - 32.5 USD / Hourly
- <p>Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist! Support diverse client projects, manage daily AP/AR operations, maintain accurate financial records, and ensure timely vendor payments while enjoying full-time stability and opportunities for continued professional growth.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
- 2026-11-02T00:00:00Z
- Danville, CA
- onsite
- Permanent / Full Time
- 25.5 - 32.5 USD / Hourly
- <p>Put your accounting skills to work with Robert Half’s Full-Time Engagement Professionals (FTEP) practice as an Accounts Payable Specialist. Support diverse client projects, manage daily AP/AR activities, maintain accurate financial records, and ensure timely vendor payments—all while gaining experience across different business environments.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Position Overview</p><p>We are seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join our growing team. Approximately 70% of this position will focus on accounts payable functions, including invoice processing, vendor payments, reconciliations, and maintaining accurate accounting records. The ideal candidate will have current, hands-on Accounts Payable and Accounts Receivable experience, strong QuickBooks skills, and the ability to process a high volume of transactions accurately and efficiently.</p><p>Key Responsibilities</p><p>Accounts Payable (70%)</p><ul><li>Process approximately 100 vendor payments/checks per week.</li><li>Review, reconcile, and analyze incoming invoices for accuracy and proper approval.</li><li>Enter and post vendor bills into QuickBooks.</li><li>Verify payment amounts and supporting documentation prior to processing.</li><li>Monitor recurring vendor bills and ensure timely payment.</li><li>Prepare checks and supporting documentation for mailing and distribution.</li><li>Track invoices, payments, and accounting records to ensure accuracy.</li><li>Organize and maintain payment documentation and vendor files.</li><li>Ensure invoices are entered and posted in a timely manner.</li><li>Investigate and report discrepancies, missing documentation, or payment issues to Accounting Management.</li></ul><p>Accounts Receivable & Payment Posting</p><ul><li>Assist with posting incoming customer payments following the initial training period.</li><li>Apply payments accurately and maintain supporting documentation.</li><li>Reconcile payment activity and assist with customer account inquiries.</li><li>Support accounts receivable functions as needed.</li></ul><p>Administrative Support</p><ul><li>Maintain organized electronic and physical accounting files.</li><li>Perform routine accounting and administrative duties.</li><li>Provide updates regarding pending invoices, payment statuses, and outstanding items.</li><li>Support the accounting team with special projects and process improvements.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Martinez, CA
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> to join a growing construction company. In this role, you’ll manage the accounts payable processes specific to a fast-paced, project-based environment. This opportunity offers a chance to grow your skills while contributing to the success of complex construction projects in an engaging, team-oriented setting.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>As an <strong>Accounts Payable Specialist</strong>, you will:</p><ul><li>Process invoices and payments for subcontractors, suppliers, and vendors.</li><li>Verify invoice details, including purchase orders, job codes, and cost allocations.</li><li>Handle lien waivers and ensure compliance with construction industry regulations.</li><li>Perform regular reconciliation of accounts payable and resolve discrepancies.</li><li>Manage vendor relationships and respond to payment inquiries in a timely manner.</li><li>Assist with financial statement preparation and cash flow analysis related to project costs.</li><li>Maintain organized records of project-specific payables and vendor documentation.</li><li>Collaborate closely with project managers and accounting teams to ensure accuracy.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Concord, CA
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> to join a growing construction company. In this role, you’ll manage the accounts payable processes specific to a fast-paced, project-based environment. This opportunity offers a chance to grow your skills while contributing to the success of complex construction projects in an engaging, team-oriented setting.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>As an <strong>Accounts Payable Specialist</strong>, you will:</p><ul><li>Process invoices and payments for subcontractors, suppliers, and vendors.</li><li>Verify invoice details, including purchase orders, job codes, and cost allocations.</li><li>Handle lien waivers and ensure compliance with construction industry regulations.</li><li>Perform regular reconciliation of accounts payable and resolve discrepancies.</li><li>Manage vendor relationships and respond to payment inquiries in a timely manner.</li><li>Assist with financial statement preparation and cash flow analysis related to project costs.</li><li>Maintain organized records of project-specific payables and vendor documentation.</li><li>Collaborate closely with project managers and accounting teams to ensure accuracy.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 32 - 38 USD / Hourly
- We are seeking a dependable, detail-oriented Accounting & Project Support Associate to join our company. This<br>entry-level position shares responsibility for accounts payable invoice entry and job cost coding, and also<br>provides general administrative support to our Accounting and Project teams. Because you will work with a few<br>groups within those teams, the ability to juggle requests and keep people informed is important. The ideal<br>candidate is eager to learn and comfortable with a variety of tasks.<br>Essential Duties and Responsibilities<br>Accounts Payable<br>• Enter vendor invoices into Sage 300 CRE accurately and on time, including invoices that come through<br>our purchasing application, Kojo.<br>• Distribute invoice costs to the correct jobs using job numbers, cost codes and other tracking codes.<br>• Verify invoices against purchase orders and receiving documentation, and route discrepancies or missing<br>information to the appropriate Project or Accounting team member.<br>• Match invoice copies to payment documents, as directed by the AP Manager.<br>Administrative Support<br>• Share in answering and directing incoming calls.<br>• Run and distribute standard reports from Sage 300 CRE to Accounting and Project team members.<br>• Scan, index and save documents to the appropriate electronic files.<br>• Keep all printers and copiers stocked with paper and supplies, including the KIP wide-format printer.<br>• Perform a wide variety of other clerical tasks in support of the Accounting and Project teams as needed.
- 2026-11-11T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- <p>A growing San Francisco-based organization is seeking a detail-oriented <strong>Accounts Payable Specialist</strong> for an immediate <strong>contract </strong>opportunity. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with vendors, and has experience managing high-volume invoice processing. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to accuracy and deadlines.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process full-cycle accounts payable, handling approximately 100+ invoices weekly.</li><li>Review, code, and enter approved invoices into the accounting system.</li><li>Reconcile vendor statements and investigate invoice and payment discrepancies.</li><li>Communicate with vendors to resolve outstanding issues and maintain positive relationships.</li><li>Prepare, distribute, and mail vendor payments and checks.</li><li>Maintain organized accounts payable records, including invoice and payment documentation.</li><li>Update and maintain vendor information within the database.</li><li>Assist with month-end closing activities and other accounting projects as needed.</li></ul><p>** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# 00410-9504422796**</p>
- 2026-11-04T00:00:00Z
- Pittsburg, CA
- onsite
- Temporary / Contract
- 26 - 35 USD / Hourly
- <p><strong>Accounts Payable Specialist – Construction Accounting Experience</strong></p><p><br></p><p><strong>About the Role:</strong></p><p>Robert Half is partnering with a growing construction company to find a detail-oriented and experienced Accounts Payable Specialist with a background in construction accounting. This is a great opportunity for someone who understands the unique financial processes involved in construction projects and enjoys working in a fast-paced environment.</p><p>The ideal candidate will have experience processing invoices, managing subcontractor payments, handling lien waivers, and ensuring accurate job cost allocations. If you're organized, proactive, and have a strong understanding of accounts payable within the construction industry, we'd love to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and review invoices from subcontractors, vendors, and suppliers.</li><li>Verify invoices against purchase orders, job codes, and project cost allocations.</li><li>Manage subcontractor payments and collect/process lien waivers.</li><li>Reconcile accounts payable records and research discrepancies.</li><li>Maintain vendor accounts and respond to payment-related inquiries.</li><li>Ensure invoices are properly coded and approved for payment.</li><li>Maintain accurate records of project expenses, vendor information, and payment documentation.</li><li>Assist with month-end closing and accounts payable reporting.</li><li>Work closely with project managers and accounting staff to ensure timely and accurate payment processing.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Oakland, CA
- onsite
- Temporary to Hire
- 26 - 30 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in Oakland, California on a contract basis with the potential to become permanent. </p><p><br></p><p>This role requires working onsite five days per week and offers the opportunity to support a fast-moving finance operation with a strong focus on accuracy, responsiveness, and vendor support. The ideal candidate brings hands-on experience managing high-volume invoice activity and is comfortable working across teams to keep payment processes on track.</p><p><br></p><p>Responsibilities:</p><p>• Manage a large volume of supplier invoices from receipt through final processing while ensuring accuracy and adherence to company guidelines.</p><p>• Examine invoices for correct general ledger coding, required approvals, supporting backup, and matching against purchase orders or receipts when applicable.</p><p>• Coordinate with internal stakeholders to clear exceptions, resolve approval bottlenecks, and address discrepancies that may delay processing.</p><p>• Respond to vendor questions related to payment timing, account balances, invoice status, and outstanding issues in a courteous and timely manner.</p><p>• Support recurring payment cycles by preparing and processing disbursements such as checks, ACH transactions, and wire transfers.</p><p>• Maintain vendor master data and assist with onboarding documentation, including tax forms and banking details, to help ensure complete and accurate records.</p><p>• Reconcile vendor statements, investigate open items, and follow through on aged balances to keep accounts current.</p><p>• Review employee expense submissions for policy compliance, proper documentation, and accuracy before reimbursement.</p><p>• Provide audit support by gathering requested records and assisting with questions from internal or external reviewers.</p><p>• Participate in process enhancements and system-related updates by helping test changes and recommending ways to improve efficiency and controls.Oakland</p>
- 2026-11-11T00:00:00Z
- Hayward, CA
- onsite
- Permanent / Full Time
- 25.5 - 32.5 USD / Hourly
- <p>Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist! Support diverse client projects, manage daily AP/AR operations, maintain accurate financial records, and ensure timely vendor payments while enjoying full-time stability and opportunities for continued professional growth.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><p>· Process a high volume of vendor invoices accurately and in a timely manner.</p><p>· Review invoices for proper approval, coding, and supporting documentation.</p><p>· Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</p><p>· Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</p><p>· Maintain vendor records, including W-9s, payment instructions, and account updates.</p><p>· Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</p><p>· Support month-end close by preparing AP accruals, reconciliations, and related reports.</p><p>· Assist with process improvement initiatives, audit support, and special accounting projects as needed.</p><p>· Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</p>
- 2026-11-02T00:00:00Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 125000 - 145000 USD / Yearly
- We are looking for an experienced payroll leader to oversee end-to-end payroll operations for a complex workforce in Walnut Creek, California. This role is ideal for someone who brings deep knowledge of union construction payroll, strong command of compliance requirements, and the ability to guide a payroll team while working closely with external processing partners. The successful candidate will combine accuracy, sound judgment, and a service-minded approach to ensure payroll is delivered correctly, on schedule, and in alignment with company standards.<br><br>Responsibilities:<br>• Direct full-cycle payroll activities, ensuring employees are paid accurately and on time across regular payroll cycles and special payments.<br>• Maintain and review employee payroll data, including compensation adjustments, position updates, withholding changes, and deduction elections.<br>• Investigate payroll issues, correct discrepancies promptly, and perform recurring audits to strengthen accuracy and compliance.<br>• Lead daily payroll operations in accordance with established policies, internal controls, and applicable wage and tax regulations.<br>• Supervise and support a small payroll team, providing guidance, prioritization, and quality oversight.<br>• Prepare and submit payroll-related tax filings, garnishment remittances, and required weekly payment activities.<br>• Coordinate quarterly and year-end payroll tax reporting to meet all filing deadlines and reporting obligations.<br>• Oversee union payroll reporting requirements and contribute to certified payroll documentation when needed.<br>• Partner with external payroll providers to manage processing workflows, resolve issues, and improve service execution.
- 2026-10-26T00:00:00Z
- Santa Clara, CA
- onsite
- Permanent / Full Time
- 100000 - 140000 USD / Yearly
- We are looking for an experienced payroll leader to manage end-to-end payroll operations for a growing construction company in Santa Clara, California. This position plays a key role in ensuring accurate, timely pay for a large workforce while maintaining compliance with certified payroll requirements, prevailing wage rules, and California labor regulations. The role works closely with Human Resources and Finance to support employee data integrity, reporting, and payroll-related issue resolution.<br><br>Responsibilities:<br>• Lead complete payroll processing for hourly and salaried employees on a recurring schedule, ensuring accuracy and timeliness.<br>• Review timekeeping records to verify hours worked, overtime, meal period compliance, and other pay-related details before finalizing payroll.<br>• Oversee employee payroll updates including new hires, separations, compensation changes, benefit deductions, and wage garnishments.<br>• Maintain adherence to federal, multi-state, and California payroll laws, with particular attention to wage and hour requirements.<br>• Investigate and resolve payroll variances, make necessary corrections, and coordinate final wage payments in accordance with legal timelines.<br>• Prepare, organize, and retain payroll documentation while generating regular reports for internal stakeholders and audits.<br>• Administer payroll and timekeeping platforms to support efficient processing and accurate workforce records.<br>• Manage certified payroll submissions, prevailing wage reporting, and the review of classifications, wage determinations, and fringe benefit calculations.<br>• Partner with HR and Finance on audits, employee data accuracy, onboarding and offboarding support, and responses to payroll compliance questions.
- 2026-11-06T00:00:00Z