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47 results for Office Specialist in Costa Mesa, CA

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-05-06T00:00:00Z

Office Assistant

San Clemente, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative operations in San Clemente, California. This is a Long-term Contract position for someone who can handle routine office work with accuracy, stay productive in a deadline-driven setting, and adapt as priorities shift. The ideal candidate is dependable, detail-focused, and comfortable working with confidential election-related materials while following established instructions. This is Part-time, 3 days a week, ~20 hours per week. Responsibilities:• Carry out assigned office tasks by following detailed directions from supervisors and completing work with consistency.• Prepare election-related materials by organizing, assembling, and reviewing ballots, envelopes, and packets for distribution.• Handle incoming and outgoing mail by sorting deliveries, preparing shipments, and arranging items for pickup.• Perform document support activities such as scanning, copying, printing, and maintaining organized filing systems.• Enter and update basic information in spreadsheets or internal tracking tools with a high level of accuracy.• Inspect completed materials to confirm they meet instructions, quality standards, and required timelines.• Organize office supplies, files, and boxed materials to keep work areas orderly and accessible.• Protect sensitive organizational and election information by maintaining strict confidentiality at all times.• Shift between priorities as needed and seek clarification promptly when directions or expectations are unclear.
2026-05-14T00:00:00Z

Office Manager

Irvine, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an experienced Office Manager to join our team on a contract basis. This role combines hands-on office operations with high-level administrative support for senior leadership, making it ideal for someone who is organized, proactive, and comfortable managing competing priorities. The successful candidate will help create an efficient, well-run workplace while ensuring executives and employees have the support they need to stay productive. Responsibilities: • Manage day-to-day office operations to maintain an organized, detail-focused, and welcoming environment for employees and visitors. • Provide direct administrative support to senior leaders, including coordinating schedules, resolving conflicts, and arranging meetings across multiple priorities. • Organize domestic and international travel plans, securing transportation, lodging, and related logistics to ensure smooth business trips. • Prepare, review, and submit expense reports with strong attention to accuracy, timeliness, and company guidelines. • Oversee office inventory by monitoring supply levels, ordering materials, and coordinating with vendors to keep essential items available. • Serve as the main point of contact for facility-related needs, including maintenance requests, repairs, and building access coordination. • Support meetings, executive events, and office gatherings by managing logistics such as room setup, materials, and catering. • Handle sensitive information with discretion and provide administrative assistance on special projects, presentations, and document preparation.
2026-05-14T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
We’re hiring an Office Manager to support operations within a construction and field services environment. This role is the central hub between the office, field teams, and leadership—ensuring projects, paperwork, and communication stay on track. The ideal candidate understands the pace of construction operations, is highly organized, and can manage administrative workflows while supporting project coordination. RESPONSIBILITIES<ul><li>Oversee daily office operations and administrative processes</li><li>Coordinate communication between field teams, project managers, and leadership</li><li>Manage documentation related to projects, contracts, and compliance</li><li>Support accounts payable/receivable and invoice tracking</li><li>Maintain scheduling for crews, meetings, and project timelines</li><li>Assist with permits, licenses, and compliance documentation</li><li>Manage vendors, office supplies, and service providers</li><li>Track project documentation and ensure accuracy and organization</li></ul>
2026-04-28T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-05-06T00:00:00Z

Office Manager

Los Angeles, CA
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for a highly organized Office Manager to support day-to-day administrative operations for a detail-oriented office in Los Angeles, California. This is a Contract position suited for someone who can keep office activities running smoothly, provide responsive support to staff, and maintain a welcoming and efficient workplace. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Direct reception and general office activities to ensure daily operations run efficiently and effectively. • Monitor office supply levels, place orders when needed, and maintain organized storage areas for easy access. • Handle incoming and outgoing mail, including certified deliveries, and arrange courier shipments such as overnight packages. • Keep shared spaces, including the kitchen and common areas, orderly, stocked, and ready for staff use. • Provide hands-on administrative assistance through document copying, scanning, record maintenance, and general clerical support. • Help organize employee meals, birthday gatherings, and other office events to support a positive workplace experience. • Partner with internal leadership to address office needs, respond to operational requests, and assist with special projects. • Offer support for basic technology-related coordination and help facilitate follow-up on office equipment or staff requests.
2026-05-13T00:00:00Z

Office Manager

Laguna Beach, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office. Responsibilities: • Design and produce weekly bulletins using Adobe InDesign. • Maintain and update parish records, including documentation for baptisms, weddings, and funerals. • Coordinate logistics for special events, ensuring effective communication with relevant stakeholders. • Provide support for leadership meetings, including preparing agendas and managing follow-ups. • Oversee payroll processing and ensure accurate financial workflows. • Manage the online giving system and maintain structured digital filing systems. • Administer and oversee Google Workspace, calendars, and operational reporting. • Update and maintain the website's architecture and content calendar. • Facilitate digital outreach efforts to engage the parish community. • Order and manage office supplies to ensure smooth day-to-day operations.
2026-05-14T00:00:00Z

Office Administrator

Santa Monica, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Part-Time Administrative & Accounting Specialist (30 Hours/Week) Position OverviewWe are seeking a highly organized, dependable, and detail-oriented professional to join our team in a part-time, 30-hour-per-week Administrative & Accounting Specialist role. This position is ideal for someone who enjoys working in a collaborative, hospitality-oriented office environment and brings a strong blend of administrative support and accounting experience.The right person for this role is a strong culture fit for a small team: positive, professional, adaptable, service-minded, and willing to support a variety of office, financial, and operational needs. This individual will play a key role in keeping day-to-day office functions running smoothly while also supporting accounting processes, financial reporting, and data management. Key ResponsibilitiesAccounting & Financial Support<ul><li>Post and code financial transactions in QuickBooks Online in alignment with the approved budget.</li><li>Manage accounts payable and accounts receivable, including invoice processing and payment tracking.</li><li>Issue and process checks and wire payments while maintaining accurate records.</li><li>Run financial reports and help monitor budget-to-actual performance.</li><li>Assist with compiling financial data for budgeting, audit support, and other reporting needs.</li><li>Maintain organized digital and paper financial files.</li><li>Create and update Excel spreadsheets for tracking, reporting, and analysis.</li><li>Provide timely and accurate transaction documentation and support to external accounting partners as needed.</li></ul>Administrative & Office Support<ul><li>Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally.</li><li>Help maintain a welcoming, organized, and professional office environment.</li><li>Manage office supply inventory and coordinate ordering as needed.</li><li>Liaise with outside vendors for office services, equipment, maintenance, and technology support.</li><li>Assist with scheduling, meeting preparation, and virtual meeting setup using tools such as Zoom or Microsoft Teams.</li><li>Provide proofreading and general administrative support for reports, correspondence, and internal documents.</li><li>Support file organization, data tracking, and other administrative needs across departments.</li><li>Assist with CRM data entry and list management; prior CRM experience is preferred.</li></ul>
2026-05-06T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This is a contract position suited for someone with prior office support experience who can manage copy, mail, scanning, and related service tasks in a fast-moving, detail-focused environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to handle time-sensitive requests with accuracy and discretion. Responsibilities: • Manage incoming office service requests by documenting work accurately and confirming all required details before processing each assignment. • Provide daily support across copy, reprographics, mail, intake, and digital document handling functions while following established service standards. • Organize and complete assignments in priority order to meet committed turnaround times and delivery expectations. • Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion. • Resolve routine equipment or workflow problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to ensure accuracy, completeness, and adherence to client requirements. • Replenish paper, toner, and other production materials while helping maintain equipment readiness and efficient supply usage. • Handle confidential files and sensitive information with care while complying with company and client policies. • Assist with additional site support needs such as reception, hospitality, facilities, or audio/visual services as business demands require.
2026-05-12T00:00:00Z

Employment Specialist

El Segundo, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
About the RoleA well-established nonprofit organization is seeking a Housing Case Manager to support families experiencing homelessness through a rapid rehousing program. This role focuses on helping clients secure and maintain stable housing while providing ongoing case management and supportive services.This is a high-impact, community-focused position ideal for someone passionate about making a difference and working directly with vulnerable populations. Key Responsibilities<ul><li>Conduct client intakes, assessments, and develop individualized housing plans</li><li>Provide ongoing case management, including referrals, follow-ups, and progress tracking</li><li>Assist clients in locating and securing housing (applications, landlord communication, advocacy)</li><li>Educate clients on tenant rights, lease agreements, and housing responsibilities</li><li>Support clients with rental assistance processes and long-term housing stability</li><li>Maintain accurate and timely documentation in internal systems</li><li>Collaborate with landlords, property managers, and internal teams</li><li>Connect clients to community resources (mental health, employment, childcare, etc.)</li></ul>
2026-05-11T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.Irvine, CA
2026-05-13T00:00:00Z

Legal Secretary

Riverside, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a skilled Legal Secretary to support a busy legal team. This is a Contract position suited for someone who can keep matters moving efficiently while handling a high volume of legal documentation and deadlines. The ideal candidate brings strong knowledge of court processes, excellent communication skills, and the ability to stay organized in a fast-paced legal environment. Responsibilities: • Prepare, format, and submit legal filings for state and federal courts while ensuring compliance with applicable court rules and deadlines. • Coordinate discovery materials, organize document production, and maintain accurate case files for attorneys and legal staff. • Manage attorney calendars by tracking hearings, filing dates, meetings, and other critical case milestones. • Support case administration by maintaining records, updating matter information, and monitoring the progress of active files. • Transcribe legal content and assist with the preparation of correspondence, pleadings, and other case-related documents. • Organize trial preparation materials, including exhibits, binders, and supporting documentation needed for court proceedings. • Communicate professionally with attorneys, court personnel, clients, and internal team members to facilitate timely follow-up and information sharing.
2026-05-14T00:00:00Z

Legal Secretary

Cheviot Hills, CA
onsite
Temporary / Contract
30 - 43 USD / Hourly
We are excited to offer an opportunity to join a collaborative in-house legal team as a legal assistant. This is a large company owning a portfolio of notable food and beverage brands. The role is ideal for a detail-oriented litigation legal assistant who thrives in a fast-paced environment and enjoys being a key contributor to case management and daily legal operations. This is a contract-to-hire opportunity that starts immediately. Key Responsibilities:<ul><li>Directly support 4 litigation attorneys</li><li>Prepare and file legal documents in state and federal courts (First Legal and PACER)</li><li>Assist with discovery processes, including drafting and formatting objections and responses</li><li>Calendar litigation deadlines</li><li>Create and maintain document shells, templates, and standardized filings</li><li>Manage and organize case files using iManage</li><li>Support attorneys and paralegals with document management, file organization, and case tracking</li><li>Process and submit expense reports through Concur</li><li>Collaborate closely with paralegals to ensure efficient workflow and organization across matters</li></ul> Details<ul><li>Contract to hire</li><li>Hybrid work schedule - Monday - Wednesday in office, Thursday - Friday work from home</li><li>Full time 40-hour work week</li><li>Starts immediately</li></ul>We have successfully placed multiple legal support candidates with this company who speak very highly of the culture and work/life balance and successfully transitioned to permanent employees.
2026-05-04T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-05-14T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
A prestigious Am Law firm in Century City is seeking an experienced Litigation Legal Secretary to support a busy team handling sophisticated matters in both state and federal court. This firm offers a collaborative, team-oriented environment and has a strong track record of long-term employee satisfaction—we’ve successfully placed professionals here who are thriving. Key Responsibilities: • Prepare, revise, and finalize legal documents, including pleadings, motions, and correspondence • E-file in state and federal courts (including CM/ECF) with accuracy and efficiency • Manage attorney calendars, deadlines, and court filings • Coordinate meetings, depositions, and travel arrangements • Maintain case files and assist with trial preparation • Communicate professionally with clients, court personnel, and opposing counselQualifications: • 3+ years of litigation legal secretary experience, ideally within an Am Law or large firm environment • Strong knowledge of state and federal court filing procedures • Highly organized with the ability to manage multiple priorities in a fast-paced setting • Professional, detail-oriented, and team-focusedWhat the Firm Offers: • Competitive compensation (commensurate with experience) • Comprehensive benefits: medical, dental, vision, 401(k), and PTO • Hybrid schedule (4 days in-office) • Collaborative culture with strong attorney and staff support • Proven track record of employee satisfaction and retention To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-05-13T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-04-13T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
Robert Half is looking for an experienced Legal Secretary to join a collaborative law firm in Irvine, California. This role supports attorneys across active litigation matters by managing filings, maintaining case information, coordinating deadlines, and preparing legal documents with accuracy and urgency. The position offers a team-oriented environment, strong long-term stability, and a 4/1 hybrid schedule after onboarding (typically around 30 days) is complete. Responsibilities:• Coordinate day-to-day administrative support for litigation matters, keeping case files, contact records, and service information organized and current.• Submit court filings electronically, with a primary focus on state court procedures and filing requirements.• Track critical dates and maintain attorney calendars to help ensure deadlines, hearings, and case milestones are met.• Draft, format, and finalize pleadings, discovery materials, and appellate documents for filing and service.• Support trial readiness by assembling materials, organizing exhibits, and assisting attorneys with pre-trial preparation.• Review documents carefully for completeness, formatting, and consistency before submission or distribution.• Use legal and office software such as Microsoft Word, Outlook, Excel, Law Toolbox, Kofax, and LexisNexis templates to complete daily work efficiently.
2026-05-12T00:00:00Z

Legal Assistant

Beverly Hills, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
High-End Plaintiff Trial Firm Seeks Litigation Legal Assistant About Firm & Position:A highly regarded California-based plaintiff trial firm headquartered in Beverly Hills seeks a Litigation Legal Assistant to support attorneys handling complex personal injury and civil litigation matters. The environment is professional, collaborative, and trial-focused, with a reputation for strong mentorship and long employee tenure. This Litigation Legal Assistant position will support two attorneys and play an important role in keeping cases moving efficiently through the litigation process. The Litigation Legal Assistant will work closely with attorneys handling active litigation matters in both federal and state courts. This Litigation Legal Assistant role offers the opportunity to be involved in sophisticated litigation matters while working alongside experienced trial lawyers in a supportive environment. Litigation Legal Assistant Responsibilities:<ul><li>Support two attorneys in managing active litigation matters.</li><li>Prepare, format, and file pleadings in federal and California state courts.</li><li>Draft correspondence, pleadings, and basic litigation documents for attorney review.</li><li>Maintain litigation calendars including court deadlines, hearings, and discovery schedules.</li><li>Organize and maintain litigation files and case documentation.</li></ul>Hours: 40-hour work week.Perks:<ul><li>High-end plaintiff trial practice handling sophisticated litigation matters.</li><li>Supportive firm culture with strong employee retention.</li><li>We have successfully placed multiple legal assistants with the firm who have remained long-term, including one assistant celebrating eight years with the firm this week.</li></ul>Salary: $85,000-$105,000 (DOE) Benefits:<ul><li>100% employer-paid medical benefits for employee</li><li>401(k) eligibility after 12 months of employment</li></ul> TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-04-20T00:00:00Z

Legal Assistant

Santa Ana, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a skilled Legal Assistant to join a fast-paced trust and probate litigation team in Irvine, California. This Long-term Contract opportunity is ideal for someone who can quickly provide dependable onsite support to attorneys handling a high-volume caseload. The position requires strong litigation coordination skills, sound judgment, and the ability to keep deadlines, filings, and daily legal operations running smoothly. Responsibilities: • Oversee attorney schedules by organizing calendars, monitoring court dates, and maintaining accurate litigation deadlines. • Maintain docket accuracy by reviewing applicable court procedures and updating deadline tracking systems for active matters. • Prepare, submit, and monitor electronic court filings with California Superior Courts, ensuring documents are filed correctly and on time. • Create initial drafts and formatted templates for pleadings, discovery materials, and other litigation documents for attorney review. • Arrange virtual meetings and case-related conferences through platforms such as Microsoft Teams and Zoom. • Provide day-to-day litigation and administrative assistance to support attorneys in managing active trust and probate disputes. • Help maintain organized case materials and legal documents so attorneys can respond efficiently to ongoing case demands.
2026-05-14T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for a Legal Assistant to join a busy law firm team, supporting attorneys across matters involving construction, commercial disputes, government contracts, surety, and bankruptcy. This permanent, onsite role is a contract position with the potential to become permanent and is well suited for someone who thrives in a fast-moving legal environment, manages competing priorities with precision, and brings a strong service mindset to attorney support. The position offers the opportunity to contribute to a collaborative practice while building toward long-term growth. Responsibilities: • Prepare, proofread, and finalize pleadings, correspondence, and other legal documents for filing and distribution. • Maintain accurate case calendars and monitor litigation deadlines to help ensure timely filings and responses. • Research court rules, procedural requirements, and filing timelines using available legal and court resources. • Communicate with courts and related offices regarding filing status, scheduling matters, and case updates. • Coordinate depositions by arranging dates, confirming participants, and managing supporting logistics. • Provide day-to-day legal and administrative assistance for multiple attorneys across several practice areas. • Support document handling and case organization through systems such as iManage, SurePoint, Microsoft Office, and Adobe Acrobat. • Assist with additional office and case support tasks such as file intake, matter opening, invoice entry, time entry, and reimbursement processing when needed.
2026-05-04T00:00:00Z

Presentation Specialist

Van Nuys, CA
onsite
Temporary to Hire
51.4615 - 59.587 USD / Hourly
We are looking for a Presentation Specialist to join a team in California on a contract-to-permanent basis. This position is ideal for an experienced visual communicator who can transform business, product, and data-driven content into persuasive presentation materials across major slide platforms. The role partners closely with leadership and cross-functional teams to deliver branded, high-impact storytelling for a variety of audiences. Responsibilities: • Create high-quality presentation decks across PowerPoint, Google Slides, Keynote, and similar tools, ensuring each deliverable reflects a refined visual standard. • Turn complex concepts, technical details, and data-rich information into clear visual stories using strong composition, typography, imagery, and supporting graphics. • Build charts, diagrams, infographics, and other presentation assets that make information easier to understand and more engaging for viewers. • Collaborate with marketing, product, creative leaders, and executives to shape presentation content into effective, audience-focused narratives. • Revise and enhance presentation materials based on stakeholder input while maintaining quality, consistency, and message clarity. • Develop reusable templates, shared asset libraries, and scalable presentation systems that support efficiency and brand consistency. • Help strengthen presentation design standards, workflows, and best practices to improve output across the organization. • Support the ongoing expression of the brand through high-quality visual communication in presentations and related materials.
2026-05-12T00:00:00Z

Billing Specialist

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are seeking an experienced Billing Coordinator to play an integral role in supporting the Firm’s Finance operations. The Billing Coordinator’s key responsibility is to generate, edit and prepare monthly pre-bills and subsequent invoices and appeals for submission to clients accurately and efficiently. This position works closely with the members of the Finance team, as well as Attorneys and Legal Secretaries as needed. The Billing Coordinator must also demonstrate expertise in all facets of the electronic billing function, which may include split and other complex billing arrangements. The position reports to the Firm's Financial Operations Director and will be 100% on-site in West LA Key Responsibilities: • Work with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods • Perform client billing and collection activities for assigned clients in a timely manner • Monitor aging of unbilled fees for assigned partners and/or clients • Resolve billing-related issues with internal and external parties • Coordinate with the other Finance team members to address questions related to the Firm's billing process • Prepare and maintain billing reports, reconciliations, schedules and analyses • Apply retainer funds and process write-offs in accordance with Firm policy • Create new billing formats and handle special projects as requested, including complex billing and client-driven requests Experience & Qualifications: • Bachelor’s degree, preferably in finance, accounting or business administration, or equivalent experience, is preferred • A minimum of 2 years of billing experience in a law firm required • At least one year of billing experience with Aderant Classic is required; experience with Aderant Expert preferred • Ability to read and interpret engagement letters and complicated government contracts to determine and apply client and matter-level rate structures • Must be detail-oriented and have excellent organizational, analytical and problem-solving skill; show great attention to detail while handling a high volume of bills • Must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently • Previous experience working directly with attorneys or other licensed professionals in a professional services environment • Strong project management skills with the ability to deliver under tight deadlines. Strong proficiency using Microsoft Office Suite (Word, Excel, Outlook) Must be able to adapt to changing technology The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.
2026-05-01T00:00:00Z

Billing Specialist

Camp Pendleton, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A support services organization at Camp Pendleton is seeking a Billing Specialist to manage invoicing, billing documentation, and account reconciliation in a high-accuracy, compliance-driven environment. This role supports financial operations tied to service billing and requires strong attention to detail and organizational skills. The Billing Specialist will ensure all billing is processed accurately, submitted on time, and properly documented in accordance with internal procedures and external requirements. ESSENTIAL DUTIES & RESPONSIBILITIESBilling & Account Support<ul><li>Prepare and process customer invoices accurately and on schedule</li><li>Review billing documentation for completeness and compliance</li><li>Enter billing data into accounting and billing systems</li><li>Track outstanding invoices and assist with follow-up on unpaid accounts</li><li>Reconcile billing discrepancies and resolve account issues</li><li>Maintain organized billing records and documentation</li><li>Assist with monthly billing close and reporting activities</li><li>Communicate with internal departments regarding billing requirements</li></ul>Compliance & Reporting<ul><li>Ensure billing processes comply with internal controls and procedures</li><li>Support audits and documentation requests as needed</li><li>Maintain confidentiality of financial and client information</li><li>Assist with reporting and data accuracy reviews</li></ul>
2026-05-12T00:00:00Z

Legal Executive Assistant

Glendale, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a Contract opportunity supporting the General Counsel within a fast-moving organization serving multiple healthcare entities in Glendale, California. This role centers on keeping legal and administrative workflows organized, timely, and accurate across a broad range of matters. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage competing priorities in a structured legal environment. Responsibilities: • Oversee incoming legal requests through a centralized intake process and route matters to the appropriate parties for timely follow-up. • Monitor active matters, key dates, and supporting documentation to help ensure legal work progresses according to schedule. • Partner with internal departments, client locations, external attorneys, and insurance representatives to facilitate communication and next steps. • Provide support across legal matters involving records requests, claims, disputes, contracts, compliance issues, employment-related topics, and other urgent concerns. • Prepare, edit, and organize legal documents, while maintaining standard forms and assisting with contract routing and tracking. • Maintain orderly legal files and assemble summaries, chronologies, and document packets for review and response. • Assist with subpoenas, discovery coordination, document production, insurance notifications, court-related filings, and regulatory submissions. • Deliver administrative and project support to in-house counsel, including calendar coordination and assistance with priority legal initiatives.
2026-05-14T00:00:00Z

Office Coordinator – Property Management

Oceanside, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking an Office Coordinator to join a growing property management company supporting residential communities in the Oceanside area. This position plays an important role in keeping daily office operations organized while supporting tenants, vendors, and internal teams. The ideal candidate is highly organized, customer-service driven, and comfortable balancing administrative responsibilities in a fast-paced environment. Responsibilities<ul><li>Support day-to-day office operations and administrative functions</li><li>Answer incoming calls, emails, and resident inquiries professionally</li><li>Coordinate maintenance requests and vendor scheduling</li><li>Assist with lease documentation, filing, and resident communications</li><li>Maintain organized electronic and physical records</li><li>Support invoicing, billing updates, and basic administrative reporting</li><li>Assist leadership with scheduling and office coordination tasks</li><li>Perform data entry and document management with a high level of accuracy</li></ul>
2026-05-13T00:00:00Z