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11 results for Office Services Specialist in Corona, CA

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.Irvine, CA
2026-05-14T00:00:00Z

Office Manager

Irvine, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an experienced Office Manager to join our team on a contract basis. This role combines hands-on office operations with high-level administrative support for senior leadership, making it ideal for someone who is organized, proactive, and comfortable managing competing priorities. The successful candidate will help create an efficient, well-run workplace while ensuring executives and employees have the support they need to stay productive. Responsibilities: • Manage day-to-day office operations to maintain an organized, detail-focused, and welcoming environment for employees and visitors. • Provide direct administrative support to senior leaders, including coordinating schedules, resolving conflicts, and arranging meetings across multiple priorities. • Organize domestic and international travel plans, securing transportation, lodging, and related logistics to ensure smooth business trips. • Prepare, review, and submit expense reports with strong attention to accuracy, timeliness, and company guidelines. • Oversee office inventory by monitoring supply levels, ordering materials, and coordinating with vendors to keep essential items available. • Serve as the main point of contact for facility-related needs, including maintenance requests, repairs, and building access coordination. • Support meetings, executive events, and office gatherings by managing logistics such as room setup, materials, and catering. • Handle sensitive information with discretion and provide administrative assistance on special projects, presentations, and document preparation.
2026-05-14T00:00:00Z

Office Manager

Los Angeles, CA
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for a highly organized Office Manager to support day-to-day administrative operations for a detail-oriented office in Los Angeles, California. This is a Contract position suited for someone who can keep office activities running smoothly, provide responsive support to staff, and maintain a welcoming and efficient workplace. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Direct reception and general office activities to ensure daily operations run efficiently and effectively. • Monitor office supply levels, place orders when needed, and maintain organized storage areas for easy access. • Handle incoming and outgoing mail, including certified deliveries, and arrange courier shipments such as overnight packages. • Keep shared spaces, including the kitchen and common areas, orderly, stocked, and ready for staff use. • Provide hands-on administrative assistance through document copying, scanning, record maintenance, and general clerical support. • Help organize employee meals, birthday gatherings, and other office events to support a positive workplace experience. • Partner with internal leadership to address office needs, respond to operational requests, and assist with special projects. • Offer support for basic technology-related coordination and help facilitate follow-up on office equipment or staff requests.
2026-05-13T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
We’re hiring an Office Manager to support operations within a construction and field services environment. This role is the central hub between the office, field teams, and leadership—ensuring projects, paperwork, and communication stay on track. The ideal candidate understands the pace of construction operations, is highly organized, and can manage administrative workflows while supporting project coordination. RESPONSIBILITIES<ul><li>Oversee daily office operations and administrative processes</li><li>Coordinate communication between field teams, project managers, and leadership</li><li>Manage documentation related to projects, contracts, and compliance</li><li>Support accounts payable/receivable and invoice tracking</li><li>Maintain scheduling for crews, meetings, and project timelines</li><li>Assist with permits, licenses, and compliance documentation</li><li>Manage vendors, office supplies, and service providers</li><li>Track project documentation and ensure accuracy and organization</li></ul>
2026-04-28T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-05-06T00:00:00Z

Office Manager

Laguna Beach, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office. Responsibilities: • Design and produce weekly bulletins using Adobe InDesign. • Maintain and update parish records, including documentation for baptisms, weddings, and funerals. • Coordinate logistics for special events, ensuring effective communication with relevant stakeholders. • Provide support for leadership meetings, including preparing agendas and managing follow-ups. • Oversee payroll processing and ensure accurate financial workflows. • Manage the online giving system and maintain structured digital filing systems. • Administer and oversee Google Workspace, calendars, and operational reporting. • Update and maintain the website's architecture and content calendar. • Facilitate digital outreach efforts to engage the parish community. • Order and manage office supplies to ensure smooth day-to-day operations.
2026-05-14T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-05-06T00:00:00Z

Office Assistant

San Clemente, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative operations in San Clemente, California. This is a Long-term Contract position for someone who can handle routine office work with accuracy, stay productive in a deadline-driven setting, and adapt as priorities shift. The ideal candidate is dependable, detail-focused, and comfortable working with confidential election-related materials while following established instructions. This is Part-time, 3 days a week, ~20 hours per week. Responsibilities:• Carry out assigned office tasks by following detailed directions from supervisors and completing work with consistency.• Prepare election-related materials by organizing, assembling, and reviewing ballots, envelopes, and packets for distribution.• Handle incoming and outgoing mail by sorting deliveries, preparing shipments, and arranging items for pickup.• Perform document support activities such as scanning, copying, printing, and maintaining organized filing systems.• Enter and update basic information in spreadsheets or internal tracking tools with a high level of accuracy.• Inspect completed materials to confirm they meet instructions, quality standards, and required timelines.• Organize office supplies, files, and boxed materials to keep work areas orderly and accessible.• Protect sensitive organizational and election information by maintaining strict confidentiality at all times.• Shift between priorities as needed and seek clarification promptly when directions or expectations are unclear.
2026-05-14T00:00:00Z

Accounting Specialist

Laguna Hills, CA
onsite
Temporary to Hire
30.4 - 35 USD / Hourly
We are looking for an Accounting Specialist to join our team in Mission Viejo on a Contract to Permanent basis. This role is ideal for a detail-oriented accounting team member who can support day-to-day financial operations while maintaining accuracy across payables, receivables, billing, and reconciliations. The position offers the opportunity to contribute to a fast-paced environment and build long-term value through dependable accounting support. Responsibilities:• Process vendor invoices, verify supporting documentation, and ensure timely payment in accordance with company procedures.• Manage customer invoicing activities, track incoming payments, and help maintain accurate accounts receivable records.• Perform regular account reconciliations to identify discrepancies, research issues, and support accurate financial reporting.• Assist with billing administration by preparing charges, reviewing account activity, and resolving payment-related questions.• Maintain organized accounting records and update financial data to support daily operations and month-end activities.• Collaborate with internal teams to gather financial information, clarify transaction details, and improve overall accuracy in accounting processes.
2026-05-14T00:00:00Z

Accounting Specialist

Los Angeles, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations in Los Angeles, California. This Long-term Contract position will serve as a key resource for employees and external vendors by helping keep payables, purchasing, and expense processes accurate and well organized. The role also contributes to grant documentation, staff support, and internal finance coordination in a fast-paced environment. Responsibilities: • Oversee the complete accounts payable process, including receiving invoices, assigning proper coding, obtaining approvals, and arranging timely disbursements. • Administer purchasing activities for office and program-related materials, monitor vendor agreements and spending, and help maintain compliance with internal procurement standards. • Act as a primary finance contact for employees by assisting with reimbursements, travel-related requests, time reporting questions, and company card procedures. • Reconcile corporate credit card and related accounts each month, review supporting documentation, and escalate missing or incomplete receipts when needed. • Assemble and organize financial support records such as invoices, receipts, and payroll backup to help prepare complete grant billing documentation. • Support planning and financial coordination for employee engagement initiatives, including team events and related budget tracking. • Contribute to recurring financial process training sessions by helping staff and stakeholders understand procedures and documentation requirements.
2026-05-14T00:00:00Z

Office Coordinator – Property Management

Oceanside, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking an Office Coordinator to join a growing property management company supporting residential communities in the Oceanside area. This position plays an important role in keeping daily office operations organized while supporting tenants, vendors, and internal teams. The ideal candidate is highly organized, customer-service driven, and comfortable balancing administrative responsibilities in a fast-paced environment. Responsibilities<ul><li>Support day-to-day office operations and administrative functions</li><li>Answer incoming calls, emails, and resident inquiries professionally</li><li>Coordinate maintenance requests and vendor scheduling</li><li>Assist with lease documentation, filing, and resident communications</li><li>Maintain organized electronic and physical records</li><li>Support invoicing, billing updates, and basic administrative reporting</li><li>Assist leadership with scheduling and office coordination tasks</li><li>Perform data entry and document management with a high level of accuracy</li></ul>
2026-05-13T00:00:00Z