We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to both accounts payable and front office administrative functions within a dynamic signage company. The ideal candidate will have experience in construction office environments and possess strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Oversee the full accounts payable process, including invoice coding, approval management, and preparation of payments.<br>• Process vendor payments through checks, credit cards, and other payment systems, ensuring accurate daily updates.<br>• Reconcile monthly statements for payment systems to maintain financial accuracy.<br>• Manage employee expense reports, ensuring proper approvals and timely processing.<br>• Enter vendor purchase orders into the ShopVox system with precision.<br>• Order and maintain office supplies, ensuring inventory is adequately stocked.<br>• Handle the maintenance of office equipment such as copiers, postage meters, and coffee machines.<br>• Coordinate daily outgoing mail and shipments, including FedEx and other couriers.<br>• Assist employees with various administrative tasks as needed to support operations.<br>• Distribute work orders to fabrication departments and manage customer contracts, including approvals, signatures, and filing.
<p>POSITION SUMMARY</p><p>The role of HR Payroll Coordinator provides administrative support within the firm’s human resources department. This role fosters positive relationships between HR and employees, vendors, other business partners.</p><p><br></p><p>POSITION RESPONSIBILITIES</p><p>Provide essential support to HR operations including but not limited to, responding to employee and external inquiries; provide support in the areas of recruitment, payroll and benefits; HR file maintenance; audit support; onboarding and offboarding; HRIS support.</p><p><br></p><p>This contract position has a flexible schedule and will be based 100% on site, approximately 3-4 days/ 24-32 hours per week.</p><p><br></p><p>In this role, you will be supporting the HR director with payroll, assisting employees with open enrollment/benefit plan selection and providing general human resources assistance.</p><p><br></p><p>Experience with data entry, MS Office Suite and ADP and/or Paylocity, is preferred.</p>
<p><strong>Client Service Associate</strong></p><p><strong>Location:</strong> New York City or Remote (based on office availability)</p><p><strong>Industry:</strong> Financial Services / Wealth Management</p><p><br></p><p>A nationally recognized, independent wealth management firm is seeking a detail-oriented and proactive <strong>Client Service Associate</strong> to join its client service team. This is a dynamic administrative role supporting financial advisors and contributing to a collaborative, client-first culture.</p><p><br></p><p><strong>About the Firm</strong></p><p>With over 380 employees across 20+ offices nationwide, the firm is committed to a fiduciary model and holistic financial planning. Advisors serve as partners in helping clients achieve their goals through thoughtful, personalized strategies that connect all aspects of their financial lives.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Client Service Associate plays a key role in supporting advisors and ensuring exceptional client service. This role requires strong organizational skills, attention to detail, and a proactive mindset. You’ll work closely with team members across multiple locations and contribute to a culture of transparency, collaboration, and accountability.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Build and maintain strong relationships with clients and internal teams</li><li>Fulfill client requests with accuracy and professionalism</li><li>Compose client communications and assist with account paperwork</li><li>Maintain accurate client records and update systems</li><li>Support advisors in delivering outstanding service</li><li>Manage a paperless office and utilize electronic tools for documentation</li><li>Assist with general administrative duties, including phone coverage and front desk support</li><li>Prepare conference rooms and greet clients for meetings</li></ul><p><strong>Systems & Tools</strong></p><ul><li>Proficiency with CRM and document management systems (e.g., Salesforce, DocuSign, SharePoint)</li><li>Strong skills in Microsoft Office Suite</li><li>Familiarity with Zoom and Teams for internal communication</li></ul><p><strong>Why Join This Team?</strong></p><ul><li>Competitive salary and comprehensive benefits</li><li>Paid time off and holidays</li><li>401(k) with employer match</li><li>Health and wellness programs</li><li>Exclusive employee discount programs</li><li>People-first culture focused on long-term relationships and professional growth</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p><strong>Jennifer Fukumae</strong> is partnering with a collaborative and client-focused wealth management team who is seeking a <strong>Client Service Specialist</strong> to join their team! This role is a key part of the client services function, supporting advisors in all aspects of client management and operations. Reporting directly to the VP of Client Services, the position requires attention to detail, organizational skills, and a proactive approach to ensure high-quality service for all clients.</p><p><br></p><p><strong>Interested in this opportunity?</strong> Apply directly and connect with <strong>Jennifer Fukumae on LinkedIn</strong> for confidential consideration.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Develop and maintain strong relationships with clients, advisors, and internal team members.</li><li>Respond to ongoing client requests in a timely and accurate manner, aiming to exceed expectations.</li><li>Compose professional correspondence, including letters and emails, on behalf of advisors.</li><li>Assist advisors with administrative and client-related tasks, proactively identifying ways to support the team.</li><li>Work effectively with employees across multiple office locations using a variety of communication tools.</li><li>Maintain a paperless office, completing account paperwork electronically whenever possible.</li><li>Input, update, and verify client information in internal systems.</li><li>Maintain and improve client service procedures and processes.</li><li>Take ownership of daily client service functions as appropriate.</li><li>Support front desk operations, including greeting clients and managing meeting spaces.</li><li>Perform general administrative duties, including phone coverage and scheduling support.</li></ul><p><strong>Systems & Tools</strong></p><ul><li>Proficiency with client relationship management (CRM) and document management systems (e.g., Salesforce, DocuSign, SharePoint, Zoom, Teams).</li><li>Strong computer skills, including Microsoft Office Suite.</li></ul>
<p>We are seeking a <strong>Patient Billing & Resolution Specialist</strong> for a temporary position dedicated to resolving hospital and professional billing issues with a high level of customer care. The <strong>Patient Billing & Resolution Specialist</strong> will be responsible for ensuring billing accuracy, managing patient accounts, and delivering excellent service in a fast-paced environment. If you are an experienced <strong>Patient Billing & Resolution Specialist</strong> with a background in collections and healthcare billing, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Respond to HB (Hospital Billing) and PB (Professional Billing) inquiries, including insurance benefits, billing/payment issues, and authorizations.</li><li>Perform timely and efficient self-pay collections via phone and offer payment arrangement options.</li><li>Request and process adjustments, contractual write-offs, bad debt transfers, and presumptive charity determinations.</li><li>Document steps taken on each account accurately and consistently.</li><li>Ensure productivity standards are met by managing daily assigned accounts.</li><li>Follow established policies, procedures, and applicable regulations (federal, state, and local).</li><li>Maintain strong knowledge of billing practices, including third-party payer procedures and requirements.</li><li>Handle technical issues and system navigation with minimal supervision.</li><li>Other duties as assigned.</li></ul>
<p>We are looking for a Medical Front Desk Specialist to join our team in San Francisco, California. This is a contract position within the healthcare industry, providing critical administrative support to ensure smooth operations at a high-performing ambulatory surgery center. The ideal candidate will bring professionalism, attention to detail, and excellent customer service skills to maintain the highest standards of patient care.</p><p><br></p><p>This is a Part-time role. Daily Hours will be 5:30AM-11:30AM Monday-Friday</p><p>Free parking & scrubs provided at this office </p><p><br></p><p>Responsibilities:</p><p>• Oversee front desk operations, including billing, payment collection, and maintaining a welcoming and clean environment for patients.</p><p>• Handle patient records using electronic charting systems while ensuring compliance with privacy regulations.</p><p>• Provide administrative support to clinic staff, including scheduling and coordinating tasks.</p><p>• Facilitate communication with patients and staff through answering inbound calls and addressing inquiries.</p><p>• Assist in ordering lunches and managing supplies for medical staff.</p><p>• Utilize EHR systems to input and manage patient data efficiently.</p><p>• Prepare and maintain accurate charts, graphs, and reports for clinic operations.</p><p>• Support budgeting and basic bookkeeping tasks for clinic administration.</p><p>• Ensure compliance with organizational policies and healthcare standards.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013308558**</p><p><br></p>
<p><strong>Accounts Payable Specialist</strong></p><p><strong>Location:</strong> Palo Alto, CA (3 days/week in office)</p><p><strong>Industry:</strong> Venture Capital / Financial Services</p><p><strong>Compensation:</strong> $90,000–$120,000 (stretch to $125,000) + Bonus + Profit Share + Outstanding Benefits</p><p><br></p><p>A leading global investment firm is seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist</strong> to join its finance team. This is a unique opportunity to work in a fast-paced, high-performing environment with exposure to both firm-level and fund-level operations. The ideal candidate will bring strong technical skills, a collaborative mindset, and a passion for process improvement.</p><p><br></p><p><strong>Position Overview</strong></p><p>This role manages the full cycle of accounts payable in a high-volume environment, while also supporting legal invoice oversight, expense reporting, fund rebills, and financial compilation. The position offers the chance to develop deep expertise in venture finance and contribute to a well-established, growth-oriented team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process high volumes of invoices with accuracy and compliance</li><li>Monitor payment schedules and maintain vendor relationships</li><li>Handle AP-related tax compliance (e.g., sales/use tax, VAT)</li><li>Review and process legal invoices in accordance with engagement terms</li><li>Collaborate with legal and finance teams to resolve discrepancies</li><li>Oversee employee expense submissions and ensure policy compliance</li><li>Provide training and support on expense tools and guidelines</li><li>Prepare and manage fund rebills across multiple entities</li><li>Ensure accurate documentation and allocations</li><li>Assist in preparing financial reports and reconciliations</li><li>Support audits, investor reporting, and data management</li><li>Partner with internal teams to streamline processes</li></ul><p><strong>Benefits & Perks</strong></p><ul><li>100% employer-paid medical, dental, and vision</li><li>Additional coverage: short-term disability, long-term care, life, and AD& D</li><li>401(k) match up to 10%, plus annual profit sharing</li><li>Paid holidays, including a company-wide break between Christmas and New Year’s</li><li>Annual CalTrain pass provided</li><li>Gym membership reimbursement</li><li>Daily lunch and Monday breakfast provided</li><li>Strong culture and long-term growth opportunity</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Stockton, California. In this long-term contract role, you will play a key part in ensuring the accuracy and efficiency of vendor payments and financial record-keeping. This position offers an excellent opportunity to contribute to a government organization and work collaboratively with vendors and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and payments in adherence to organizational policies and procedures.</p><p>• Reconcile accounts and address discrepancies with vendors to ensure accurate financial records.</p><p>• Maintain up-to-date and organized payment documentation within financial systems.</p><p>• Respond to vendor and departmental inquiries regarding payment statuses and resolve issues as needed.</p><p>• Assist with payroll processing tasks and general accounting duties when required.</p><p>• Prepare financial reports and perform data entry into accounting software.</p><p>• Conduct check runs and manage automated clearing house (ACH) transactions.</p><p>• Ensure compliance with account coding and invoice processing standards.</p><p><br></p><p>For immediate consideration please contact Cortney at 209-225-2014</p><p><br></p>
<p>We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our client in the manufacturing sector. This role is offering the chance to demonstrate your expertise and grow into a permanent position. The ideal candidate has strong organizational skills, a solid background in receivables, and thrives in a fast-paced, deadline-driven environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process and post customer payments accurately and in a timely manner</li><li>Manage collections activities, including monitoring aging reports and following up on overdue accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Prepare and distribute monthly statements and reports</li><li>Partner with internal teams to ensure invoicing accuracy and resolve billing issues</li><li>Assist with month-end closing and support audits as needed</li><li>Maintain accurate and up-to-date customer files and records</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Davis, California. In this long-term contract position, you will play a crucial role in managing customer accounts, processing payments, and maintaining accurate financial records. The ideal candidate will have strong organizational skills and a solid understanding of accounts receivable functions, including reconciliation and reporting.<br><br>Responsibilities:<br>• Set up and maintain customer accounts in JD Edwards, ensuring accuracy and timeliness.<br>• Post payments received from customers promptly and accurately.<br>• Apply credit memos, prepare refund requests for overpayments, and reconcile customer account balances.<br>• Manage the Accounts Receivable subledger, closing documents related to inventory transfers and sample shipments.<br>• Generate and distribute account statements through mail or email, and follow up with reminder notices for overdue balances.<br>• Prepare and route approval requests for payment term extensions and credit holds to the Credit & Treasury Manager.<br>• Complete credit reference requests for signing and update payment terms and credit limits after review and approval.<br>• Reconcile unapplied cash accounts weekly to ensure all payments are properly recorded.<br>• Prepare regular AR cash forecasts, regional aging reports, and foreign exchange adjustments.<br>• Assist with semi-annual audit deliverables and perform routine office tasks as needed.
<p><strong>Job Posting: </strong>Payroll Specialist</p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $25 - $36 hourly </p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced <strong>Payroll Specialist</strong>. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul><p><br></p>
We are looking for an experienced Collections Specialist to join our team in San Francisco, California. In this long-term contract role, you will play a key part in managing billing and collections processes, ensuring compliance, and maintaining accurate financial records. This position offers an opportunity to collaborate with insurance adjusters and utilize tools like QuickBooks Online and HubSpot.<br><br>Responsibilities:<br>• Oversee billing and collections processes, ensuring timely payments from clients.<br>• Utilize QuickBooks Online to manage financial transactions and maintain accurate records.<br>• Collaborate with insurance adjusters to ensure compliance with industry standards.<br>• Communicate with clients and stakeholders to resolve payment discrepancies.<br>• Prepare and manage pricing forms using tools like Xactimate.<br>• Leverage HubSpot for tracking and managing client interactions.<br>• Handle labor and equipment billing with precision and attention to detail.<br>• Conduct outreach to clients regarding overdue payments and account statuses.<br>• Provide regular updates and reports on collection activities and outcomes.<br>• Work onsite with flexibility for remote work once training is complete.
<p><strong>Join Our Team as an Accounts Receivable Administrator!</strong></p><p><strong>We are looking for a highly organized and detail-focused Accounts Receivable (AR) Administrator</strong> for a contract to hire opportunity based in Oakland, California. In this role, you will oversee the management of customer accounts, ensure timely and accurate invoicing, and support operational efficiency. If you thrive in structured environments and enjoy working with numbers, this opportunity may be the perfect next step in your career!</p><p><br></p><p><strong>Why This Role Matters</strong></p><p>As an integral part of our finance team, the <strong>Accounts Receivable Administrator</strong> ensures cash flow accuracy by processing invoices, managing collections, and reconciling accounts. Your dedication will support both internal teams and external customers, creating a seamless and streamlined accounts receivable function.</p><p><br></p><p>Please note this position is located onsite and only candidates who meet the experience requirements and who can commute to the location will be considered.</p><p><br></p><p><strong>Work Schedule & Location</strong></p><p>This is a <strong>full-time, fully onsite position,</strong> <strong>Monday through Friday, 8:00 AM to 5:00 PM. Potential for a hybrid work schedule after 30 days.</strong></p><p><br></p><p><strong>Your Key Responsibilities Include:</strong></p><ul><li>Prepare and distribute accurate and timely <strong>customer invoices</strong>.</li><li>Record and apply customer payments, including <strong>checks, ACH transfers, and credit card transactions</strong>, to ensure accurate account balances.</li><li>Monitor and manage <strong>accounts receivable aging reports</strong>, prioritizing collections efforts to meet company benchmarks.</li><li>Follow up with customers regarding <strong>past-due accounts</strong>, resolving discrepancies professionally and promptly.</li><li>Reconcile customer accounts by verifying, recording, and investigating unapplied payments or account discrepancies.</li><li>Answer customer inquiries related to their invoices, statements, and account status, demonstrating a high level of customer service.</li><li>Assist in the preparation of <strong>monthly AR reports</strong> to support financial reviews, forecasting, and reporting processes.</li><li>Work closely with the sales and customer service teams to resolve billing discrepancies and ensure accuracy in orders and invoicing.</li><li>Maintain proper records and filing of AR documentation in accordance with company and compliance standards.</li><li>Support month-end closing processes, including reconciling AR sub-ledgers to the general ledger.</li><li>Contribute to the development of efficient AR processes and policies to improve workflows and prevent errors.</li></ul><p><br></p><p><br></p>
<p>We are looking for a Payroll Specialist to join our team in San Mateo, California. In this long-term contract position (Possibly up to 6 months with possibilities of converting into full-time), you will play a vital role in assisting with payroll operations for a dynamic organization within the financial services technology industry. This is an excellent opportunity to leverage your expertise in payroll systems and multi-state payroll processes. This role is hybrid with two onsite days.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for over 500 employees, ensuring accuracy and compliance with regulations.</p><p>• Manage multi-state payroll operations, addressing state-specific requirements and complexities.</p><p>• Utilize ADP Workforce Now to execute payroll tasks efficiently and maintain accurate records.</p><p>• Handle employee expense reimbursements using Concur Expense, ensuring timely and accurate processing.</p><p>• Maintain and update payroll-related data, including new hires, terminations, and changes in compensation.</p><p>• Collaborate with the accounting and HR teams to resolve payroll discrepancies and provide support.</p><p>• Prepare and distribute payroll reports using Microsoft Excel, ensuring data integrity and clarity.</p><p>• Stay informed about changes in payroll laws and regulations to ensure compliance.</p><p>• Support audits and reporting requirements by providing necessary payroll documentation.</p><p>• Develop and implement process improvements to enhance payroll operations.</p>
We are looking for a skilled Document Control Specialist to join our team in Fairfield, California. In this Contract position, you will play a key role in managing and maintaining critical real estate documentation to ensure accuracy, compliance, and alignment with organizational objectives. This is an excellent opportunity for professionals with a strong background in document control and real estate processes.<br><br>Responsibilities:<br>• Review and evaluate real estate documents such as leases, purchase agreements, loan agreements, title commitments, and closing documents to ensure accuracy and compliance.<br>• Verify the completeness and alignment of documents with regulatory, contractual, and organizational standards.<br>• Organize and maintain document tracking systems, ensuring timely filing and secure storage within the record management framework.<br>• Collaborate with legal teams, lenders, brokers, and external partners to address discrepancies or missing information.<br>• Support due diligence activities for acquisitions, refinancing, and property sales by providing thorough documentation analysis.<br>• Create summaries, reports, and abstracts on key contract and lease terms to assist management decision-making.<br>• Ensure adherence to relevant federal, state, and local laws, including affordable housing program regulations.<br>• Assist with audits and internal reviews to verify document compliance and accuracy.<br>• Provide administrative support for real estate transactions, including scheduling, checklists, and coordination of closing activities.<br>• Safeguard sensitive and confidential information in accordance with organizational policies and legal requirements.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Newark, California. In this role, you will play a crucial part in ensuring accurate and timely processing of invoices, payments, and financial transactions. This position requires a high level of accuracy and organizational skills to support efficient financial operations.<br><br>Responsibilities:<br>• Process and accurately code invoices to ensure proper documentation and timely payment.<br>• Manage weekly check runs while maintaining compliance with company policies.<br>• Verify and reconcile invoices against purchase orders and other financial records.<br>• Handle the processing of approximately 100 invoices per week with precision and efficiency.<br>• Utilize the Viewpoint Vista system to manage accounts payable tasks effectively.<br>• Monitor accounts payable aging reports and address any discrepancies promptly.<br>• Collaborate with internal teams to resolve invoice-related issues and ensure smooth workflows.<br>• Maintain organized records of all accounts payable transactions for auditing purposes.<br>• Assist in month-end closing activities related to accounts payable.
We are looking for an experienced Certified Payroll Specialist to join our team on a contract basis in San Jose, California. This role requires expertise in managing full-cycle payroll operations for multi-state organizations and handling payroll for large employee groups. If you excel in payroll processes and have a strong background in ADP Workforce Now, we encourage you to apply.<br><br>Responsibilities:<br>• Manage end-to-end payroll processing, ensuring accuracy and compliance with regulations.<br>• Handle multi-state payroll operations, addressing varying state-specific requirements.<br>• Utilize ADP Workforce Now to execute payroll functions and maintain employee records.<br>• Process payroll for large employee groups, ensuring timely and precise payments.<br>• Verify payroll data, including hours worked, deductions, and benefits contributions.<br>• Prepare and submit necessary payroll reports to internal and external stakeholders.<br>• Collaborate with HR and finance teams to resolve payroll-related discrepancies.<br>• Stay updated on payroll laws and regulations to ensure compliance.<br>• Support audits and provide documentation as required.<br>• Assist with special payroll projects and initiatives as needed.
We are looking for a detail-oriented Medical Payment Poster Specialist to join our team in Sacramento, California. This contract-to-permanent position offers an excellent opportunity for individuals skilled in medical billing, coding, and payment posting. The role requires working on-site during the contract assignment, with potential for long-term placement.<br><br>Responsibilities:<br>• Accurately post insurance payments by line item to the patient account system, ensuring all entries are precise and compliant.<br>• Verify payment amounts against contracts and organizational policies to ensure correctness.<br>• Process patient payments efficiently and update records within the designated system.<br>• Record denials, zero payments, and flag accounts for follow-up by the Medical Collections team.<br>• Apply takebacks and recoupments in accordance with established policies.<br>• Identify and communicate trends in payment discrepancies, denials, or short payments to leadership for resolution.<br>• Balance daily payment entries against settlement reports to maintain accurate financial records.<br>• Route payer correspondence to the appropriate team members for timely follow-up.<br>• Utilize knowledge of contracts and policies to ensure proper application during payment posting.
<p>We are looking for a detail-oriented Service Development Specialist to join our team on a long-term contract basis in Stockton, California. In this role, you will handle a variety of tasks related to transit planning and data analysis, ensuring operational efficiency and regulatory compliance. This position requires a proactive and analytical mindset, with a strong ability to work independently in a focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Conduct field studies and investigations to gather data for transit planning and service development.</p><p>• Validate daily service data, such as ridership and schedule adherence, to ensure accuracy for reporting and decision-making.</p><p>• Maintain and update databases, including ridership statistics, shapefiles, and related transit data.</p><p>• Analyze data in Excel to identify trends, errors, or performance challenges, such as overcrowded or underutilized routes.</p><p>• Prepare and revise schedules, maps, and timetables for service updates and changes.</p><p>• Assist in generating reports, including quarterly and annual ridership summaries, regulatory submissions, and internal performance metrics.</p><p>• Communicate findings effectively through written reports, presentations, and visual charts for management and external stakeholders.</p><p>• Support planning initiatives, such as responding to unmet transit needs, contributing to short-range plans, and conducting route or service studies.</p><p>• Participate in public hearings and represent the organization in meetings with government agencies and community forums.</p><p>• Learn and apply transit-specific software tools to streamline operations and improve service planning.</p>
We are looking for an Operations Specialist to join our team in Berkeley, California, on a long-term contract basis. This role offers an exciting opportunity to lead and optimize operational processes while managing key systems and platforms. The ideal candidate will bring expertise in order fulfillment, team leadership, and customer service excellence.<br><br>Responsibilities:<br>• Supervise and guide the Dealer and Customer Service Team to ensure exceptional service delivery.<br>• Manage order processing workflows, outbound logistics, and related operational systems.<br>• Utilize platforms such as Amazon Vendor Central and Walmart Supplier Link to oversee B2B operations.<br>• Collaborate with Sales, Marketing, and Operations teams to address and resolve order-related challenges.<br>• Develop team capabilities to handle complex customer and dealer requirements effectively.<br>• Drive process improvements to enhance efficiency and accuracy in operations.<br>• Maintain and update order management systems, ensuring data integrity and seamless operations.<br>• Monitor team performance metrics and implement strategies for continuous improvement.<br>• Coordinate with stakeholders to ensure timely resolution of customer inquiries and issues.<br>• Ensure compliance with company policies and industry standards in all operational activities.
<p><strong>Job Posting: </strong>Payroll Specialist</p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $25 - $36 hourly </p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced <strong>Payroll Specialist</strong>. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul><p><br></p>
We are looking for an Accounting Specialist to join our team in San Mateo, California. This Contract-to-Permanent position offers an excellent opportunity to contribute to the accuracy and efficiency of financial operations, including accounts payable, accounts receivable, and general ledger management. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to maintaining compliance and streamlining processes.<br><br>Responsibilities:<br>• Process vendor invoices and ensure timely payments while verifying their accuracy.<br>• Manage vendor accounts and resolve discrepancies related to payments.<br>• Prepare and issue invoices to customers, monitor accounts, and follow up on overdue payments.<br>• Reconcile financial accounts and bank statements to maintain accurate records.<br>• Record journal entries and support month-end and year-end closing procedures.<br>• Ensure compliance with internal accounting policies and external regulations.<br>• Identify and implement opportunities for improving accounting processes.<br>• Collaborate with team members to ensure smooth execution of daily accounting operations.<br>• Utilize accounting software, such as SAP and Concur, to manage transactions effectively.
<p>We are looking for a meticulous and dependable Accounts Payable Specialist to join our team in San Francisco, California. In this position, you will play a key role in managing the accounts payable process for a residential housing operation. This role offers the opportunity to contribute to a high-volume AP function, ensuring the accurate and efficient processing of invoices and payments. This position is contract to hire and is 100% onsite.</p><p><br></p><p>Responsibilities:</p><p>• Manage the accounts payable inbox, overseeing the intake and organization of invoices.</p><p>• Print, scan, and upload invoices into the financial system with precision.</p><p>• Coordinate with internal teams to obtain necessary approvals for invoice processing.</p><p>• Generate Positive Pay reports and ensure timely submission following invoice approvals.</p><p>• Prepare and mail checks for payment, ensuring compliance with organizational protocols.</p><p>• Assist with occasional tasks for the corporate accounts payable team as needed.</p><p>• Draft and send periodic tenant letters using pre-formatted templates.</p><p>• Support tax reporting activities as required, ensuring accuracy and compliance.</p>
We are looking for a meticulous and dependable Accounts Payable Specialist to join our team in San Francisco, California. This long-term contract position offers an exciting opportunity to contribute to the smooth operation of our financial processes. The role involves managing a high volume of invoices, ensuring accuracy, and supporting the broader Accounts Payable team.<br><br>Responsibilities:<br>• Accurately process a large volume of accounts payable invoices in a timely manner.<br>• Perform 3-way matching by verifying purchase orders, receiving reports, and invoices.<br>• Reconcile bank statements to maintain accurate financial records.<br>• Handle daily cash payments and ensure proper documentation.<br>• Obtain managerial approval for invoices by coordinating signature collection.<br>• Review contracts for compliance and accuracy before processing payments.<br>• Maintain organized records through general filing and administrative support tasks.<br>• Collaborate with the team to resolve discrepancies and streamline workflows.<br>• Ensure adherence to internal policies and financial regulations.
<p>A leading organization in the design and production of innovative technologies seeks a Manufacturing Operations Specialist. This is a 3-month contract opportunity with a focus on scaling and optimizing manufacturing operations in a high-mix, low-volume production environment. The role emphasizes increasing process efficiency, enhancing production workflows, and maintaining high-quality standards.</p><p><br></p><p>The ideal candidate has expertise in manufacturing operations, leadership of hands-on projects, and a passion for driving operational excellence.</p><ul><li>Design and implement refined production workflows based on <strong>lean manufacturing best practices.</strong></li><li>Set up and improve workstation configurations for cable and wiring harness manufacturing.</li><li>Validate and implement <strong>standard operating times</strong> to balance workloads and meet production capacity objectives.</li><li>Coordinate daily production operations to ensure efficiency and adherence to high-quality standards.</li><li>Oversee material flow processes, ensuring proper execution of <strong>work orders, inventory movement, and kitting.</strong></li><li>Act as the main point of contact between technicians and leadership for production-related issues and continuous process improvement.</li><li>Design and implement <strong>Quality Control (QC) inspections</strong> and establish test protocols to ensure top-quality products.</li><li>Lead initiatives to automate processes, implement advanced tooling, and identify opportunities for insourcing to optimize operations.</li><li>Proactively respond to production bottlenecks and adjust workflows to improve efficiency and cost-effectiveness.</li></ul>
