<p>We're seeking a proactive, organized, and resourceful Office Manager to oversee daily office operations and serve as the central point of coordination across administrative functions. This individual will be responsible for ensuring the office runs efficiently while providing support to leadership, managing vendor relationships, coordinating facilities needs, and fostering a positive workplace environment.</p><p><br></p><p>The ideal candidate is a natural problem-solver who thrives in a fast-paced environment, can manage competing priorities, and brings strong communication and organizational skills. This role requires someone who is comfortable taking ownership of projects, improving processes, and supporting both employees and leadership teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee day-to-day office activities and ensure smooth business operations.</li><li>Manage office supplies, equipment, and inventory, maintaining relationships with vendors and service providers.</li><li>Coordinate office maintenance, repairs, and facilities-related requests.</li><li>Ensure conference rooms, common areas, and office spaces remain professional and organized.</li><li>Provide administrative support to leadership and cross-functional teams.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Handle confidential information with professionalism and discretion.</li><li>Serve as the primary contact for vendors, contractors, and building management.</li><li>Manage purchase orders, invoices, and office-related budgets.</li></ul><p><br></p>
We are looking for an experienced Office Manager to oversee daily administrative and accounting activities in our Redwood Citgy, California office. This position combines front-office coordination with hands-on financial support, including billing, payroll assistance, and month-end processes. The ideal candidate brings strong organizational skills, confidence with spreadsheets and office systems, and the ability to keep operations running smoothly in a fast-paced environment.<br><br>Responsibilities:<br>• Manage day-to-day office operations, ensuring the workplace remains organized, efficient, and fully supported.<br>• Handle accounts payable and accounts receivable activities, including invoice processing, payment tracking, and account follow-up.<br>• Prepare customer billing and maintain accurate financial records to support timely reporting.<br>• Assist with payroll administration by collecting, verifying, and organizing employee time and payment information.<br>• Support month-end close activities and help compile financial data for regular reporting.<br>• Maintain office inventory by monitoring supply levels, placing orders, and coordinating with vendors as needed.<br>• Provide front-desk and receptionist support by greeting visitors, answering calls, and directing inquiries professionally.<br>• Use Excel and other office technology tools to organize data, create reports, and improve administrative workflows.
<p>Office Manager / Accounts Payable Specialist</p><p><strong>Location:</strong> Half Moon Bay, CA</p><p><strong>Schedule:</strong> Full-Time, Monday–Friday, Onsite</p><p>Position Overview</p><p>We are seeking a dependable and organized Office Manager / Accounts Payable Specialist to support daily office operations and manage vendor payments for a growing organization. This role is split approximately 50/50 between office management and accounts payable, making it ideal for someone who enjoys balancing administrative responsibilities with hands-on accounting support.</p><p>The ideal candidate has prior experience working in an office environment, is comfortable communicating with vendors and external partners, and takes pride in keeping both the office and financial processes running smoothly. This individual will also provide direct administrative support to the CEO and assist with coordinating meetings, maintaining documentation, and managing day-to-day office needs.</p><p>Key Responsibilities</p><p><strong>Accounts Payable & Vendor Management</strong></p><ul><li>Process approximately 80 vendor invoices per week during peak periods, ensuring accurate and timely entry and payment.</li><li>Manage relationships with frequently used vendors, including coordinating orders, resolving invoice discrepancies, and responding to payment inquiries.</li><li>Maintain vendor records and communicate with vendors regarding invoices, outstanding balances, and documentation.</li><li>Support recurring vendor relationships throughout the year and help coordinate services as business needs arise.</li><li>Organize and maintain accounts payable records to ensure accurate financial documentation.</li><li>Assist with the annual financial audit by gathering invoices, payment records, and supporting documentation requested by the external CPA firm.</li></ul><p><strong>Office Management & Administrative Support</strong></p><ul><li>Provide day-to-day administrative support to the CEO, including scheduling meetings, coordinating calendars, and helping facilitate Zoom and Microsoft Teams meetings.</li><li>Serve as a point of contact for office-related needs, vendors, service providers, and external stakeholders, including landowners.</li><li>Maintain a professional and organized office environment, ensuring supplies, equipment, and shared spaces are properly maintained.</li><li>Coordinate with IT support providers to resolve technical issues and maintain office equipment and systems.</li><li>Oversee office supplies, coffee machines, equipment servicing, and other general office needs.</li><li>Assist with document collection, organization, filing, and retrieval for internal business needs and external requests.</li><li>Support general office administration and special projects as needed.</li></ul><p><br></p>
<p><strong>Office Specialist</strong></p><p><strong>Brief Job Description</strong></p><p>We are hiring an Office Specialist to support daily administrative operations and ensure the office runs efficiently. This role involves clerical support, scheduling, document management, and front-office coordination.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors, and manage incoming correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare, file, and organize documents</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reports, and administrative projects</li><li>Provide support to multiple departments as needed</li></ul>
We are looking for an organized Office Coordinator to support daily administrative and accounting operations in our Oakland, California office. This contract-to-permanent position is ideal for someone who enjoys creating structure, providing excellent front-office support, and assisting with essential financial processes. The person in this role will help maintain an efficient workplace while partnering with internal teams to keep documentation, billing support, and office logistics on track.<br><br>Responsibilities:<br>• Oversee day-to-day office operations by managing supplies, coordinating equipment needs, and working with outside vendors to support a well-functioning workplace.<br>• Arrange meetings and office events by handling calendars, preparing spaces, and coordinating food or materials when needed.<br>• Process incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling.<br>• Support new employee setup by preparing work areas, arranging office materials, and assisting with workplace orientation logistics.<br>• Provide administrative assistance for accounting activities, including invoice support, expense processing, timesheet review, and routine records maintenance.<br>• Help prepare and distribute client billing documents while coordinating with project teams to promote accurate financial information.<br>• Assist with reconciliations for bank and credit card activity under the direction of senior accounting staff.<br>• Contribute to month-end and year-end accounting tasks, audit document collection, and maintenance of project and contract records.<br>• Perform general front-desk and clerical support such as answering inbound calls, scanning documents, and assisting the broader team as needed.
We are looking for a permanent Office Manager/Accounts Payable to join a stable well-established company in Halfmoon Bay. This is an excellent work life balance position supporting the CFO and CEO for a stable company. <br> Responsibilities: • Process invoices and confirm billing information is complete, accurate, and submitted on time. • Maintain financial records by updating account details, filing documentation, and organizing supporting materials. • Assist with bookkeeping activities such as recording transactions, reconciling entries, and tracking routine account activity. • Monitor client or internal accounts to help resolve discrepancies and ensure balances are properly documented. • Provide office support to including data entry, document management, and correspondence follow-up.
We are looking for an Office Services Associate to support daily operational needs across back-office functions. This Long-term Contract position focuses on copy and document production, mail handling, and digital intake while also assisting with related office support services as needed. The ideal candidate brings strong customer service, sound judgment, and the ability to stay organized in a fast-moving, detail-focused environment.<br><br>Responsibilities:<br>• Manage incoming office service requests by confirming job details, reviewing instructions, and recording work accurately in the appropriate tracking logs.<br>• Complete document reproduction, scanning, mail processing, and intake assignments in accordance with site procedures and client expectations.<br>• Organize and sequence work based on urgency, service commitments, and delivery timelines to ensure all tasks are finished on schedule.<br>• Communicate promptly with clients, team members, or leadership when questions, deadline concerns, or production issues arise.<br>• Inspect completed work for accuracy and presentation, and support quality checks on shared team output when needed.<br>• Maintain copiers, scanners, and related equipment by replenishing paper, toner, and other supplies and addressing minor operating issues.<br>• Follow company and client workplace policies while using materials and equipment responsibly and efficiently.<br>• Support an organized office environment by assisting with additional service needs, which may include hospitality, reception, facilities, or audio/visual coordination.
We are looking for a California-certified Paralegal Manager to lead legal support operations for a boutique litigation practice in California. This permanent, on-site position combines department leadership with hands-on oversight of complex document review efforts, with a strong emphasis on accuracy, organization, and risk-sensitive handling of confidential records. The role supports defense-side employment litigation matters, primarily for public sector clients, and works closely with attorneys to keep projects moving efficiently and consistently.<br><br>Responsibilities:<br>• Direct large-scale document review initiatives, including coordinating collection, preservation, preparation, and workflow management for materials under review.<br>• Supervise a team of review professionals, providing guidance, assigning work, and monitoring output to maintain quality and deadlines.<br>• Partner with attorneys to define review priorities, refine project scope, and identify the most significant information for each matter.<br>• Oversee the redaction process for confidential content, ensuring sensitive medical, personnel, and related records are handled with precision.<br>• Manage daily operations for the legal support function, including docketing, court filings, subpoena support, and trial readiness activities.<br>• Maintain complete and well-organized physical and digital case files to support efficient case management across matters.<br>• Establish and improve litigation support procedures that promote consistency, accuracy, and dependable service across the department.<br>• Balance multiple active assignments by coordinating timelines, escalating priorities when needed, and aligning team efforts with firm objectives.
<p>We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
<p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
<p>We are looking for a dependable and personable General Office Clerk to support daily operations. This contract position is well suited for someone who enjoys balancing administrative tasks, front office support, and people-focused coordination in a collaborative workplace. The ideal candidate brings strong organizational skills, a service-oriented mindset, and the flexibility to assist across multiple business functions while keeping office activities running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Support day-to-day administrative operations by assisting leadership and internal teams with a wide range of office tasks</p><p>• Coordinate interview logistics, communicate with candidates, and help keep recruiting activities organized and on schedule</p><p>• Assist with onboarding paperwork, HR documentation, and record maintenance to ensure information is complete and properly filed</p><p>• Manage calendars, schedule meetings, and help distribute internal communications to maintain efficient office coordination</p><p>• Maintain both digital and paper files, scan documents, and organize records for easy access and accuracy</p><p>• Respond to general inquiries and provide attentive customer service to visitors, candidates, and other contacts</p><p>• Enter and update data in office systems with a high level of accuracy and attention to detail</p><p>• Contribute to special projects and provide flexible back-office support based on changing business needs</p>
<p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
<p>We are looking for an experienced payroll manager to oversee complex payroll operations for a large, multi-entity workforce. This long-term contract position is ideal for a payroll manager who can manage end-to-end processing, support a distributed payroll team, and ensure accurate, compliant delivery across multiple states. The role sits within HR Operations and will play a key part in maintaining reliable payroll administration for a population of approximately 1,600 employees.</p><p><br></p><p>Responsibilities:</p><p>• Lead end-to-end payroll administration for 12 employee groups and legal entities on a biweekly schedule, ensuring timely and accurate processing.</p><p>• Oversee payroll activities for a workforce of more than 1,500 employees across multiple states while maintaining compliance with applicable regulations.</p><p>• Provide day-to-day direction and guidance to four direct reports and coordinate effectively with offshore payroll support resources.</p><p>• Review payroll data, validate calculations, and resolve discrepancies related to earnings, deductions, taxes, and other payroll transactions.</p><p>• Manage payroll reporting needs and support downstream data transfers to connected systems, partnering with internal teams as needed.</p><p>• Maintain strong payroll controls, documentation, and audit readiness to support consistent and reliable operations.</p><p>• Partner with HR Operations and other stakeholders to address payroll questions, escalations, and process-related issues in a timely manner.</p><p>• Support onboarding and knowledge transfer activities to ensure continuity of payroll operations during the contract period.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PAYROLL MANAGER </strong></p><p>We are looking for an experienced and driven Payroll Manager to lead and enhance the payroll operations for a well-established healthcare organization. This role requires an individual with a strong background in payroll systems, compliance, and team leadership, who can embrace technological advancements and process improvements. The successful candidate will play a pivotal role in ensuring accurate and timely payroll processing while maintaining compliance with all applicable laws and regulations.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and mentor a team of 5 payroll specialists to ensure efficient and accurate payroll operations.</p><p>• Oversee payroll processing for the organization, ensuring compliance with federal, state, and local tax laws and labor regulations.</p><p>• Collaborate closely with HR and Finance departments to align compensation policies, benefits deductions, and reporting practices.</p><p>• Review, audit, and approve payroll reports and reconciliations for accuracy and completeness.</p><p>• Maintain and optimize payroll systems, recommending and implementing software upgrades as needed.</p><p>• Address and resolve employee payroll inquiries, discrepancies, and concerns in a timely manner.</p><p>• Ensure timely submission of payroll-related filings and reports to regulatory agencies.</p><p>• Develop and implement payroll policies and procedures to improve efficiency and ensure compliance.</p><p>• Stay updated on changes in payroll regulations and best practices to keep the organization compliant.</p>
<p>We are looking for an experienced Payroll Manager to lead accurate and timely payroll operations for a large, multi-state workforce in Novato, California. This position oversees the complete payroll cycle, ensures compliance with applicable wage and tax regulations, and supports smooth processing for bi-monthly payroll runs. The ideal candidate brings strong operational leadership, deep payroll expertise, and hands-on experience in a high-volume environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Lead and develop the payroll team, ensuring accurate, timely processing and excellent employee support.</li><li>Oversee multi-state payroll operations, including pay calculations, deductions, taxes, timekeeping, and payroll records.</li><li>Review payroll data, resolve discrepancies, and manage special payments, corrections, and employee changes.</li><li>Ensure compliance with payroll laws, tax regulations, audits, and company policies.</li><li>Partner with HR, Finance, and benefits teams to support payroll accuracy, reporting, and reconciliations.</li><li>Prepare payroll reports, maintain documentation, and safeguard confidential employee information.</li><li>Improve payroll processes, controls, systems, and workflows to enhance efficiency and service quality.</li><li>Serve as the primary resource for payroll issues and support payroll-related projects and system initiatives.</li></ul>
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution.<br>• Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates.<br>• Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements.<br>• Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations.<br>• Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details.<br>• Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials.<br>• Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required.<br>• Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures.<br>• Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
<p>We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.</p><p>• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.</p><p>• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.</p><p>• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.</p><p>• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.</p><p>• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities </p>
<p>A prestigious <strong>AmLaw firm</strong> is seeking an experienced <strong>Litigation Legal Secretary</strong> to join its Downtown Los Angeles office. This is an excellent opportunity for a polished legal professional looking to join a sophisticated, high-end firm with an exceptional benefits package and a <strong>37.5-hour workweek</strong>.</p><p><br></p><p>The ideal candidate will have <strong>5+ years of litigation legal secretary experience</strong> and strong knowledge of both <strong>California state and federal court procedures</strong>. Experience supporting labor & employment litigators is highly preferred.</p><p>Responsibilities</p><ul><li>Support attorneys handling sophisticated labor & employment litigation matters</li><li>Prepare, revise, format and proofread legal documents and correspondence</li><li>Handle <strong>state and federal court filings</strong>, including e-filing</li><li>Maintain attorney calendars, deadlines and court dates</li><li>Assist with discovery, pleadings, motions and trial preparation</li><li>Coordinate meetings, depositions and other case-related activities</li><li>Manage documents and maintain organized electronic case files</li><li>Provide high-level administrative support in a fast-paced professional environment</li></ul><p>Qualifications</p><ul><li><strong>5+ years of litigation legal secretary experience</strong></li><li>Strong knowledge of <strong>California state and federal court rules and procedures</strong></li><li>Labor & employment litigation experience strongly preferred</li><li>Excellent document formatting, proofreading and organizational skills</li><li>Strong attention to detail and ability to manage multiple deadlines</li><li>Professional communication skills and ability to work with attorneys at all levels</li></ul><p>Why Consider This Opportunity?</p><ul><li>Prestigious <strong>AmLaw firm</strong></li><li><strong>37.5-hour workweek</strong></li><li>Sophisticated labor & employment litigation practice</li><li>High-end, professional working environment</li><li>Excellent long-term career opportunity</li><li><strong>Medical, dental and vision insurance</strong></li><li><strong>401(k)</strong></li><li>Comprehensive benefits package</li></ul><p><strong>Workplace:</strong> Onsite – Downtown Los Angeles</p><p>Qualified candidates interested in learning more are encouraged to apply confidentially, Quidana.Dove<at>RobertHalf.<com></p>
<p>Reach out to <strong><u>Michelle Espejo</u></strong><u> via </u><strong><u>email or LinkedIn</u></strong> for additional information or questions regarding this listing. </p><p> </p><p><strong>Operations Director | Boutique Wealth Management Firm | Mill Valley; Hybrid </strong></p><p> </p><p>Join a boutique wealth management firm serving <strong>ultra-high-net-worth families and private foundations</strong>. The team operates in a highly collaborative, high-integrity environment and is known for delivering exceptional service to a select client base.</p><p> </p><p>This role offers the chance to join a close-knit team and <strong>gain hands-on exposure to sophisticated wealth management operation</strong>s. You’ll work closely with senior leadership, have <strong>real ownership of your work</strong>, and be part of a<strong> growing firm that values balance,</strong> flexibility, and quality.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Execute trades across custodian and trading platforms and resolve settlement issues</li><li>Maintain and reconcile portfolio, transaction, and cost basis data across systems</li><li>Support account setup, data feeds, and reporting platform accuracy</li><li>Prepare and distribute quarterly client performance reports</li><li>Provide operational support to advisors and assist with ad hoc projects</li><li>Help improve and streamline operational processes</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p><strong>Anisa is a Direct-Hire</strong> Recruiter with Robert Half <strong>Financial Services, </strong>specializing in roles within<strong> Finance & Accounting </strong>across the<strong> Bay Area. </strong>Happy to connect with professionals in the space, even if you’re just curious about the market.</p><p> </p><p>✨ Branch Operations Manager</p><p>📍 San Francisco, CA (On-Site)</p><p>🏢 Respected Wealth Management Firm</p><p>💰 Competitive Base + Bonus </p><p><br></p><p>A well-established and highly respected wealth management and financial services firm is seeking an experienced <strong>Operations Manager</strong> to oversee branch operations and lead a team of Client Service Associates. This leadership role offers the opportunity to drive operational excellence, develop team members, enhance the client experience, and partner closely with senior leadership in a collaborative, high-performing environment. This position is ideal for a professional who enjoys leading people, improving processes, and serving as a key operational partner within a client-focused wealth management office.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead, mentor, and develop a team of Client Service Associates</li><li>Oversee day-to-day branch and operational activities</li><li>Drive process improvements and workflow efficiencies</li><li>Partner with leadership on resource planning and operational strategy</li><li>Monitor team performance and support employee development</li><li>Ensure compliance with industry regulations and firm policies</li><li>Manage operational budgets and resource allocation</li><li>Deliver an exceptional client experience through operational excellence</li><li>Support hiring, onboarding, training, and talent development initiatives</li><li>Collaborate with advisors, operations teams, and key internal stakeholders</li></ul><p><strong>For fastest consideration, reach out to <u>Anisa Henry via email or LinkedIn</u>.</strong></p><p><br></p>