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81 results for Executive Assistant in Concord, CA

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day administrative and operational services for a client site in San Francisco, California. This Contract position focuses on document production, mail handling, digital support, and front-of-house assistance while helping maintain a responsive and detail-oriented workplace environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Manage incoming office service requests by reviewing instructions, confirming details, and documenting work accurately before production begins.• Provide day-to-day support across copy, scanning, printing, mail distribution, and intake activities in both physical and electronic formats.• Organize assignments by urgency and service commitments to ensure completed work is delivered within established turnaround times.• Monitor the quality of finished materials, checking for accuracy and completeness on individual output and assisting with team quality standards when needed.• Communicate proactively with clients, coworkers, and supervisors regarding deadlines, request changes, or issues that could affect delivery.• Resolve routine equipment or supply issues, replenish paper and toner, and escalate more complex problems when appropriate.• Maintain compliance with client-site rules and company procedures while handling confidential information with discretion and care.• Support adjacent service areas such as reception, hospitality, or audio/visual assistance when business needs require additional coverage.• Lift and move boxes, paper, and related materials as part of regular daily operations, including items weighing up to 50 pounds.
2026-08-06T00:00:00Z

Litigation Assistant

San Mateo, CA
remote
Temporary / Contract
35 - 50 USD / Hourly
Established regional law firm, is seeking a Litigation Assistant with 2-5+ years of experience to support a busy civil defense litigation practice in San Jose, California. As a Litigation Assistant with this firm, you'll support multiple attorneys throughout the full case lifecycle including drafting documents, discovery management, and trial preparation. This hybrid role requires regular on-site attendance and offers the opportunity to support matters throughout the full litigation lifecycle. The ideal candidate will have at least three years of California-based civil litigation experience. Key Responsibilities:<ul><li>Support attorneys in all phases of civil litigation, from case inception through trial and resolution.</li><li>Draft, review, and file pleadings, motions, discovery requests and responses, subpoenas, and correspondence.</li><li>Manage case files, maintain calendars, track deadlines, and ensure compliance with court rules and filing requirements.</li><li>Coordinate document production, discovery tracking, and case materials for depositions, mediations, and hearings.</li><li>Assist with trial preparation, including exhibit management, witness files, trial binders, and pretrial documentation.</li><li>Conduct factual research, summarize records, and support attorneys with case organization and strategy preparation.</li><li>Communicate with clients, experts, vendors, court personnel, and outside counsel as needed.</li><li>Support eDiscovery processes, including document review, organization, and production, as needed.</li></ul>
2026-07-31T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-08-03T00:00:00Z

Legal Receptionist

San Jose, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key ResponsibilitiesClient Reception & Communication<ul><li>Greet clients, visitors, and guests in a professional and welcoming manner.</li><li>Answer, screen, and direct incoming phone calls promptly and courteously.</li><li>Respond to general inquiries while maintaining strict confidentiality and professionalism.</li><li>Provide excellent client service and ensure a positive experience for all visitors and callers.</li></ul>Appointment Scheduling & Client Intake<ul><li>Schedule, confirm, and coordinate client appointments using the firm's case management system.</li><li>Contact clients via phone, email, and text to confirm appointments and provide necessary information.</li><li>Maintain accurate intake records and update client statuses as needed.</li><li>Monitor attorney and staff calendars to prevent scheduling conflicts and coordinate meeting logistics.</li></ul>Office Administration<ul><li>Maintain a clean, organized, and professional reception area, conference rooms, and common office spaces.</li><li>Monitor office supply inventory and coordinate replenishment orders.</li><li>Assist with opening and closing office procedures, including basic operational and security tasks.</li><li>Support the smooth daily operation of the office by handling various administrative duties.</li></ul>Mail & Document Processing<ul><li>Receive, log, and distribute incoming mail, packages, and deliveries.</li><li>Scan, file, date-stamp, and route documents to the appropriate team members.</li><li>Prepare documents and correspondence for mailing, courier services, or client pickup.</li><li>Maintain organized electronic and physical filing systems.</li></ul>Administrative Support<ul><li>Provide administrative assistance to attorneys, paralegals, and legal support staff.</li><li>Assist with document preparation, copying, scanning, filing, and record management.</li><li>Monitor and manage general email inboxes, responding to routine inquiries and forwarding messages as appropriate.</li><li>Maintain accurate client information and assist with updating records within case management systems.</li></ul>Financial & Records Support<ul><li>Process client payments and maintain accurate transaction records.</li><li>Track payment statuses and assist with follow-up regarding outstanding balances.</li><li>Support recordkeeping and data entry functions to ensure information remains current and accurate.</li><li>Maintain confidentiality when handling financial and client information.</li></ul>
2026-07-20T00:00:00Z

Affordable Housing Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
The Administrative Assistant supports affordable housing operations by providing administrative, customer service, and compliance support.Responsibilities<ul><li>Maintain resident and applicant files</li><li>Schedule appointments and manage calendars</li><li>Answer phones and assist visitors</li><li>Prepare reports and correspondence</li><li>Support compliance and leasing teams</li></ul>
2026-07-24T00:00:00Z

Accounting Assistant 4

San Francisco, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support medical billing and core accounting operations for a busy office in San Francisco, California. This is a Contract position suited for someone who enjoys balancing financial tasks with administrative coordination in a deadline-driven environment. The ideal candidate takes a detail-oriented, service-focused approach, communicates well with internal teams and external contacts, and stays organized while managing a high volume of work. Responsibilities:• Process incoming invoices each day, assign the appropriate coding, and verify that all required backup documentation is complete before entry.• Record cash receipts, apply billing updates, and help maintain accurate accounts receivable activity across tenant and client accounts.• Support accounts payable functions by entering invoices, setting up vendor records, and responding to payment-related questions from shared services and other stakeholders.• Prepare recurring financial reports and assist with monthly documentation needed by accounting leadership.• Provide day-to-day administrative support to the Accounting Manager, General Manager, and Assistant General Manager, including drafting, updating, and finalizing business documents.• Coordinate vendor agreement paperwork and help maintain organized files that can be easily reviewed and retrieved.• Contribute to special assignments and priority projects while meeting accounting deadlines in a fast-paced office setting.• Work collaboratively with internal teams while also handling assigned tasks independently and effectively.
2026-08-03T00:00:00Z