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102 results for Corporate Legal Assistant in Concord, CA

Corporate Legal Assistant

Palo Alto, CA
onsite
Permanent
85000 - 135000 USD / Yearly
We are seeking an experienced Corporate Legal Secretary to join a Silicon Valley–based Emerging Companies and Venture Capital practice. This role will support a busy team of attorneys handling corporate matters, advising founders, investors, and high‑growth startups on company formation, venture financings, and ongoing corporate governance. Responsibilities:<ul><li>Provide comprehensive legal administrative support to attorneys, including high‑volume communications, client liaison, and multi–time zone meeting coordination.</li><li>Serve as a primary point of contact for clients, founders, investors, and internal teams, delivering a high level of customer service.</li><li>Initiate client and matter openings, including conflicts checks, engagement letters, and related intake processes.</li><li>Assist with company formations and corporate governance, including preparation, filing, and maintenance of organizational and capitalization documents.</li><li>Prepare, coordinate, and track execution of signature packets and closing documents for venture financings and other corporate transactions.</li><li>Draft, edit, proofread, redline, and manage corporate and transactional documents; maintain accurate electronic and hard‑copy client files.</li><li>Manage attorney calendars, deadlines, meetings, travel, CLE records, and proactively follow up to ensure deadlines are met.</li><li>Support billing and administrative operations, including time entry, expenses, invoices, reimbursements, vendor payments, and delegation to administrative staff.</li></ul>
2026-03-19T00:00:00Z

Corporate Paralegal

Palo Alto, CA
onsite
Temporary
50 - 65 USD / Hourly
Growing law firm in Palo Alto is seeking an experienced Corporate Paralegal to join their thriving corporate practice group. This Corporate Paralegal will partner closely with attorneys and clients ranging from emerging startups to established public companies, ensuring smooth execution of complex transactions and day-to-day corporate governance. The ideal candidate is a proactive, solutions-oriented professional with proven experience utilizing Carta for cap table management and equity transactions. You will be responsible for driving operational excellence and ensuring compliance across a full spectrum of corporate legal matters, including financings, M&A, company formations, and ongoing corporate maintenance. Responsibilities:<ul><li>Administer and maintain clients’ capitalization tables using Carta; facilitate equity transactions including issuance, transfers, cancellations, and conversions.</li><li>Prepare and file corporate documents with the Secretary of State, including incorporations, amendments, mergers, and dissolutions.</li><li>Draft board and stockholder consents, action by written consent, and legal resolutions.</li><li>Support all aspects of private financings, including due diligence, signature packet preparation/distribution, and closing binders.</li><li>Manage corporate records, minute books, and stock ledgers.</li><li>Assist attorneys with all aspects of mergers and acquisitions, including diligence and post-closing activities.</li><li>Coordinate with clients, government agencies, and third-party service providers to ensure compliance and timely filing.</li><li>Conduct research of statutes, regulations, and precedents as required.</li><li>Maintain up-to-date knowledge of relevant corporate law and compliance requirements.</li><li>Perform other duties as assigned by attorneys or senior staff.</li></ul>
2026-04-01T00:00:00Z

Corporate Paralegal

Palo Alto, CA
onsite
Permanent
115000 - 145000 USD / Yearly
Unlock Your Legal Career: Join Us as a Real Estate Paralegal in Palo Alto!Are you a driven and detail-oriented legal professional ready to make a real impact? We invite you to become an essential part of our in-house legal team as our next Corporate Paralegal! Work alongside accomplished attorneys in a collaborative, high-performance legal environment where your contributions are valued and your expertise can thrive. Compensation Range: $125k-$145k with a bonus potential up to 10% of the annual base pay. Why You’ll Love This Role:<ul><li>Impactful Work: Support strategic corporate initiatives by managing key governance, compliance, and real estate transactions that shape our company’s success.</li><li>Diverse Challenges: Tackle sophisticated projects involving multi-jurisdictional entity management, high-stakes financings, and complex acquisitions. Every day brings new opportunities to grow your skill set.</li><li>Professional Growth: Gain hands-on experience working directly with senior attorneys and leaders. You’ll play a critical role in transaction execution, entity management, and process optimization.</li><li>Cutting-Edge Environment: Join a forward-thinking legal department that leverages modern technology and best practices to drive efficiency and results.</li><li>Work-Life Balance: Enjoy predictable hours in a supportive culture, with the flexibility of partial remote work in beautiful Palo Alto.</li></ul>What You’ll Do:<ul><li>Draft and review corporate governance documents, board resolutions, and compliance filings.</li><li>Manage entity formations, dissolutions, and registrations across multiple states or countries while maintaining accurate records.</li><li>Assist with due diligence for acquisitions, financings, and joint ventures—prepare transaction summaries and coordinate closings.</li><li>Prepare and review documents for real estate deals and property management, upholding accuracy and compliance.</li><li>Maintain legal databases and facilitate the execution and filing of essential documents.</li><li>Collaborate with outside counsel, title companies, and colleagues across departments.</li><li>Tackle new challenges and support process improvements across our legal operations.</li></ul>
2026-03-24T00:00:00Z

Corporate Paralegal

San Francisco, CA
onsite
Permanent
90000 - 100000 USD / Yearly
We are looking for an experienced Corporate Paralegal to join our team in San Francisco, California. In this role, you will ensure the effective administration of health and welfare plans, focusing on third-party liability and subrogation claims. This position requires a highly organized, detail-oriented individual with strong decision-making and negotiation skills, capable of managing multiple priorities while delivering exceptional service. Responsibilities: • Conduct thorough due diligence to manage all aspects of third-party liability and subrogation claims. • Initiate and maintain communication with members, dependents, attorneys, employers, and insurance carriers. • Pursue and recover subrogation claims efficiently, negotiating settlements with carriers, attorneys, and other parties. • Oversee the collection and repayment of liens, subrogation, and other overpaid benefits. • Ensure compliance with administrative, operational, and regulatory procedures for welfare plan administration. • Supervise and provide training to support staff and direct reports to maintain productivity and service standards. • Address additional health and welfare benefits administration tasks to achieve quality and member satisfaction. • Collaborate with senior management on assigned projects to meet organizational goals.
2026-04-01T00:00:00Z

Corporate Paralegal

San Jose, CA
onsite
Permanent
115000 - 175000 USD / Yearly
Inhouse legal team is seeking a Corporate Paralegal/Senior Legal Assistant to join their team in San Jose, CA. This role offers an exciting opportunity to contribute to a company that is reshaping the future of energy. As a key member of the Legal Department, you will provide advanced administrative and legal support, ensuring the smooth operation of corporate governance and legal processes. This role offers excellent benefits package including medical, dental, vision, paid time off, and 401k. Responsibilities:• Provide direct administrative and legal support to the Chief Legal Officer and Corporate Secretary.• Manage legal invoices, set up purchase orders, and track expenses to maintain alignment with budgetary goals.• Prepare and distribute Board of Directors meeting materials, draft agendas and consents, and oversee compliance with governance requirements.• Maintain corporate records, assist with entity formation, and handle annual filings to support subsidiary governance.• Organize, draft, review, and archive contracts, agreements, and other critical legal documents.• Coordinate document execution processes, including electronic signatures and contract lifecycle management systems.• Update and maintain legal knowledge databases and systems to ensure accessibility and accuracy.• Conduct research on legal matters and create summaries or reports to support decision-making.• Facilitate onboarding and training for new Legal team members to ensure seamless integration.• Collaborate with internal teams and external vendors to address legal inquiries and improve department processes.
2026-04-01T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
A Burlingame-based law firm is seeking a highly organized and detail-oriented Legal Assistant to support a Trusts & Estates team. This is a process-driven, administrative-focused role supporting a group of paralegals with document management, file organization, and day-to-day workflow coordination.This position is ideal for someone who thrives in a structured environment, takes ownership of routine processes, and can work independently with strong attention to detail. Key Responsibilities:<ul><li>Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents </li><li>Maintain and organize physical and electronic client files, including file creation and ongoing file management </li><li>Prepare and process outgoing correspondence and document transmittals </li><li>Finalize documents for signature, ensuring accuracy and completeness </li><li>Track certified mail receipts and delivery confirmations </li><li>Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions </li><li>Coordinate administrative filings, including lodging wills and recording deeds </li><li>Prepare proofs of service and assist with post-recording document processing </li><li>Support file audits, document organization, and records management projects </li><li>Provide administrative support to a team of five paralegals, including remote team members </li></ul>
2026-04-15T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-03-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-04-02T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary
28 - 35 USD / Hourly
Mid‑size litigation team seeking an experienced Litigation Legal Assistant to support attorneys across all phases of litigation. This Litigation Legal Assistant role is ideal for someone who is detail‑oriented, deadline‑driven, and comfortable managing multiple cases in a fast‑paced environment, offering close collaboration with attorneys and exposure to complex litigation matters. Key responsibilities<ul><li>Support litigation attorneys with pleadings, discovery, motions, and trial preparation</li><li>Draft, format, file, and serve legal documents in state and federal courts</li><li>Manage calendars, deadlines, and court rules compliance</li><li>Coordinate filings, e‑filings, and service of process</li><li>Organize and maintain case files (electronic and physical)</li><li>Communicate with courts, clients, and opposing counsel as needed</li></ul>
2026-04-17T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-04-02T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Permanent
85000 - 125000 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-03-24T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-03-25T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities:<ul><li>Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, case drafting, and case filing.</li><li>With the guidance of your supervisor, communicate with foreign nationals and client contacts, providing clear and prompt responses regarding case status or other general inquiries.</li><li>Meet assigned deadlines that adhere to Service Level Agreements (SLAs) and communicate case progress, status, escalations to supervisor.</li><li>Compile and summarize large quantities of data within case management systems for reporting to clients, managers and team.</li><li>Understand and contribute to team and individual productivity goals.</li><li>Demonstrate flexibility and initiative.</li><li>Follow documented firm standards and policies to mitigate risk and ensure regulatory, operational and client compliance (e.g., following Data Privacy protocols, using Connect accurately and in line with team and client protocols, etc.).</li></ul>
2026-04-17T00:00:00Z

Legal Assistant

Campbell, CA
onsite
Permanent
75000 - 85000 USD / Yearly
We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. Responsibilities:• Utilize various legal software to manage client information and legal procedures.• Manage the e-Filing of documents in state and federal courts.• Maintain a clear understanding and application of civil procedures and litigation.• Prepare legal documents, pleadings, and discovery.• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.• Maintain high attention to detail when dealing with client relations and claim administration.• Exhibit effective communication skills in liaising with clients and team members.• Handle billing functions and calendar management efficiently.• Foster a positive environment through good interpersonal skills.
2026-04-15T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary
30 - 40 USD / Hourly
A growing civil litigation law firm in San Jose seeks a motivated Litigation Legal Assistant to join our team. Our practice is dedicated to providing high-quality legal services and building strong client relationships, and we are looking for someone who shares that commitment. This is a great opportunity for a driven legal professional to gain hands-on litigation experience, strengthen technical skills, and work alongside experienced attorneys in a collaborative, supportive environment. Key Responsibilities:<ul><li>Provide administrative and litigation support to attorneys throughout all phases of the civil litigation process.</li><li>Prepare, edit, and proofread legal documents including pleadings, discovery, subpoenas, and correspondence.</li><li>Assist with case management, calendaring deadlines, and maintaining case files (electronic and physical).</li><li>Coordinate court filings (both e-filing and physical), service of process, and document production.</li><li>Schedule depositions, hearings, and meetings; liaise with courts, clients, and experts as needed.</li><li>Conduct basic legal research and support attorneys with trial and hearing preparation.</li><li>Manage client communications with high professionalism and confidentiality.</li></ul>
2026-04-09T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-04-01T00:00:00Z

Entry Level Legal Assistant

San Jose, CA
onsite
Temporary
23 - 26 USD / Hourly
A leading boutique law firm in San Jose specializing in plaintiff-side litigation seeks an organized and proactive Entry Level Legal Assistant to join our growing team. The firm is recognized for its commitment to excellence in legal service and its collaborative, supportive work culture. With a practice dedicated to defending clients across a wide spectrum of civil litigation matters—including personal injury, employment law, real estate disputes, and professional liability—the firm offers the opportunity to manage high-quality cases and gain hands-on experience in complex litigation. The ideal candidate will be eager to contribute to a collegial environment and enhance their litigation skills while providing outstanding representation for the firm's diverse client base. This is an on-site position offering the opportunity to learn and develop alongside experienced attorneys in a collaborative environment. Key Responsibilities:<ul><li>Provide administrative and clerical support to attorneys and staff, including filing, photocopying, scanning, and managing incoming/outgoing correspondence.</li><li>Assist with preparation and formatting of legal documents and pleadings.</li><li>Maintain and organize physical and electronic case files.</li><li>Manage calendars, schedule meetings, and track key litigation deadlines.</li><li>Support attorneys with trial preparation, including organizing exhibits and coordinating logistics.</li><li>Answer phones, direct calls, and greet clients and visitors professionally.</li><li>Assist with general office operations as needed.</li></ul>
2026-04-17T00:00:00Z

Corporate Associate

San Francisco, CA
onsite
Permanent
160000 - 240000 USD / Yearly
Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work! Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-03-25T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-04-01T00:00:00Z

Legal Secretary

Santa Clara, CA
onsite
Temporary
28 - 38 USD / Hourly
A larger mid‑size law firm in Santa Clara is seeking a motivated Legal Assistant or Legal Secretary with 1+ year of litigation experience to support a busy litigation team. This role is ideal for someone with a mix of legal administrative and entry‑level litigation experience who is eager to contribute immediately in a fast‑paced, professional environment. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys handling active matters</li><li>Draft, format, and proofread legal documents, correspondence, and pleadings</li><li>Assist with court filings and service of documents, including California state and federal e‑filing</li><li>Track deadlines, manage calendars, and maintain accurate case files and records</li><li>Support discovery processes, including organizing documents and preparing basic discovery materials</li><li>Coordinate depositions, hearings, and meetings</li><li>Handle general legal administrative tasks such as file management, billing support, and client communication</li></ul>
2026-04-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-04-09T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent
50000 - 75000 USD / Yearly
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial. Responsibilities: • Coordinate and manage case files, ensuring all documentation is accurate and up-to-date. • Handle intake processes and organize medical records for ongoing cases. • Prepare and file legal documents electronically, adhering to court deadlines and procedures. • Maintain and update calendars, scheduling hearings, deadlines, and client meetings. • Support discovery processes, including gathering information and drafting responses. • Assist with trial preparation, including organizing exhibits and coordinating logistics. • Manage dictation and transcription tasks with precision and timeliness. • Communicate effectively with clients, attorneys, and other legal professionals. • Utilize case management software to track deadlines and ensure compliance with California legal protocols.
2026-03-24T00:00:00Z

Legal Secretary

Corte Madera, CA
onsite
Permanent
75000 - 100000 USD / Yearly
Robert Half is recruiting a Legal Secretary for the Marin office of our large law firm client. The Legal Secretary will assist 3-4 commercial litigation, labor & employment law, and public entity defense attorneys. A legal secretary with good experience managing civil litigation documents and court filings and who enjoys a diverse and interesting caseload. Required qualifications: • 2++ years of civil litigation support experience as a legal secretary;• Good knowledge of state, Federal, and administrative court rules and procedures for preparing pleadings (incl. some cite checking) and doing e-filings and service on the parties;• Software skills include MS Word, Excel, PowerPoint, Adobe, and electronic document management systems (e.g., IManage); and• High attention to detail, strong organizational and administrative skill set, and great word processing, editing and proofreading skills. This is a direct-hire opportunity at a nice firm that ensures good work-life balance and cordial workplace culture. Our client offers a base salary of $75,000 - 100,000/yr., DOE, plus year-end discretionary bonus, and comprehensive benefits (incl. multiple medical/dental/vision insurance plans, 410k Plan with 3% Firm match, and good vacation & sick leave). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-03-25T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent
85000 - 95000 USD / Yearly
San Francisco law firm looking for Litigation Legal Assistant / Legal Secretary with at least 3-5 years of experience to join a thriving legal practice. Responsibilities: · Provide secretarial support to litigation attorneys. · Prepare, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, and discovery materials. · Manage and organize case files. · Maintain attorney calendars, schedule meetings, depositions, court appearances, and deadlines, and make necessary arrangements. · Electronic filing (e-filing) procedures in state and federal courts. · Perform other administrative to support the team.
2026-03-24T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary
35 - 45 USD / Hourly
Our client, a plaintiff-side personal injury law firm located in Oakland, is seeking an experienced Legal Secretary to join their team on a contract-to-hire basis. This opportunity is best suited for someone with substantial, hands-on personal injury experience who is looking for a long-term role and the opportunity to grow with a collaborative and fast-paced plaintiff-side practice. Responsibilities:<ul><li>Provide high-level administrative and litigation support to plaintiff personal injury attorneys</li><li>Draft, revise, proofread, and format legal correspondence, pleadings, discovery, and other litigation documents</li><li>Prepare and file documents in California state courts, including e-filing and service processing</li><li>Manage attorney calendars, court deadlines, statutes of limitations, hearings, depositions, and trial dates</li><li>Coordinate and track discovery, including Form Interrogatories, Special Interrogatories, Requests for Production, and Requests for Admission</li><li>Request, follow up on, organize, and maintain medical records, billing, and lien documentation</li><li>Manage case files throughout the full personal injury lifecycle—from pre-litigation through litigation, settlement, or trial</li><li>Assist with deposition and trial preparation, including scheduling, exhibit organization, and trial binders</li><li>Support settlement-related tasks, including drafting demand packages, tracking liens, preparing release documentation, and coordinating disbursements</li><li>Serve as a professional point of contact with clients, courts, experts, medical providers, and opposing counsel</li></ul>
2026-04-01T00:00:00Z