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642 results in Concord, CA

Accounts Receivable Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
25 - 35 USD / Hourly
We are looking for an Accounts Receivable Coordinator to join our client in Walnut Creek, California on a contract basis with the potential for a long-term opportunity. This position is ideal for someone with at least one year of experience in detail-focused work who enjoys investigative tasks and can communicate effectively with a wide range of personalities. Responsibilities: • Investigate unapplied cash balances by reviewing overpayments, duplicate payments, and missing remittance details to determine the proper account allocation.• Communicate with collectors, attorneys, insurance representatives, clients, and third-party processors to gather payment information and resolve outstanding questions.• Analyze payment records to identify incorrect postings, reconcile account activity, and correct payer or allocation errors.• Process check-related documentation for refund or adjustment requests and route materials for internal approval.• Prioritize the resolution of higher-value outstanding cash items while maintaining progress across a weekly queue of open balances.• Review write-off and deduction support to confirm accuracy and validity before further processing.• Assist with identifying and applying check, electronic, and credit card payments when payment details are incomplete or unclear.• Address payment communication issues by following up on remittance information and clarifying discrepancies with external and internal stakeholders.
2026-05-15T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A prestigious San Francisco–based law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support its busy practice groups. This contract-to-hire opportunity offers exposure to a large firm environment with a collaborative team and high-volume workflow. The ideal candidate is proactive, polished, and experienced in providing administrative and clerical support to attorneys in a fast-paced, deadline-driven setting. Key Responsibilities• Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination• Draft, format, and proofread legal documents, correspondence, and reports• Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables• Handle document management, including filing (electronic and physical), scanning, and organization• Coordinate client communications, including scheduling calls and responding to inquiries• Assist with preparing materials for meetings, hearings, and client presentations• Support billing processes, including time entry, expense tracking, and invoice coordination• Maintain confidentiality of sensitive client and firm information• Order office supplies and coordinate with vendors as needed
2026-05-14T00:00:00Z

Entry Level Analyst

Concord, CA
onsite
Temporary / Contract
25 - 30.5 USD / Hourly
Are you a detail-oriented professional with a passion for working with large data sets? Our team is seeking an Entry-Level Analyst for a contract-to-permanent opportunity, supporting accounts receivable, reconciliation, and billing functions. Candidates with internship experience are welcome to apply! Ready to get started? Please submit your application and resume for immediate consideration. Responsibilities:· Analyze and maintain large data sets using Advanced Excel functions, including pivot tables, VLOOKUP, and complex formulas.· Assist with accounts receivable (AR) processes: invoice generation, monitoring payment status, and resolving discrepancies.· Perform daily, weekly, and monthly reconciliations of financial transactions and account balances.· Support the billing cycle by preparing and reviewing invoices, validating data accuracy, and correcting errors as needed.· Collaborate with internal teams to ensure timely and accurate processing of AR and billing transactions.· Help prepare reports on AR aging, billing status, and reconciliations for management review.· Identify trends, variances, or issues in data and recommend solutions to improve process efficiency
2026-05-22T00:00:00Z

Full Charge Bookkeeper

Danville, CA
onsite
Permanent / Full Time
35.5 - 40.5 USD / Hourly
Robert Half is seeking a Full Charge Bookkeeper for special project work through our Full-Time Engagement Professionals team. This opportunity offers strong work-life balance, comprehensive benefits, and the chance to stay engaged with meaningful, challenging assignments. For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Bookkeeper responsibilities in this role: <ul><li>Manage Accounts Payable and Receivable</li><li>Verify, allocate, and post transactions</li><li>Maintain and balance general ledger</li><li>Bank and Credit Card reconciliation</li><li>Manage month end and quarter end closing</li><li>Process payroll</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information</li><li>Other projects as requested</li></ul>
2026-05-21T00:00:00Z

Revenue Reporting Analyst

San Francisco, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a Revenue Reporting Analyst to join our team in San Francisco, California. In this role, you will play a vital part in ensuring the accuracy and integrity of revenue-related data to support seamless financial reporting processes. The position offers an opportunity to work closely with both internal teams and external partners, leveraging your analytical expertise to create impactful reports and dashboards that drive business insights. For immediate consideration, please contact Daniel Mok directly via Linked-In. Responsibilities:• Manage the import, validation, and analysis of revenue-related data to support accurate financial reporting.• Collaborate with external data providers to ensure timely delivery of statements and resolve data quality issues.• Oversee the onboarding process for new data providers, ensuring proper documentation and technical specifications are maintained.• Work closely with internal accounting and reporting teams to support accurate financial reporting and efficient period-close activities.• Monitor data ingestion logs and reporting dashboards to proactively identify and address discrepancies.• Assist with system upgrades and data migrations, including testing ingestion tools and platforms.• Design and implement data-driven analyses, creating dashboards and reports tailored to key business metrics.• Conduct ongoing evaluations of business performance metrics and provide actionable insights.• Develop and maintain clear documentation of processes and workflows.• Build strong relationships with external and internal stakeholders to facilitate seamless data operations.
2026-05-08T00:00:00Z

Accounts Receivable Specialist

Hayward, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Our client is seeking a detail-oriented and proactive Accounts Receivable Specialist for a temp-to-hire opportunity. This role is ideal for someone with strong accounts receivable experience, excellent follow-up skills, and the ability to manage billing, cash application, reconciliations, and collections in a fast-paced environment. The ideal candidate will be organized, communicative, and comfortable working with both customers and internal teams to ensure accurate and timely processing of receivables. <ul><li>Manage day-to-day accounts receivable activities, including invoicing, cash application, and payment posting</li><li>Monitor customer accounts and follow up on outstanding balances</li><li>Perform collections outreach professionally and maintain positive customer relationships</li><li>Reconcile customer accounts and research billing or payment discrepancies</li><li>Prepare and distribute customer invoices, statements, and account documentation</li><li>Review aging reports and support efforts to reduce past-due balances</li><li>Respond to customer inquiries regarding billing, payment status, and account activity</li><li>Maintain accurate customer records, payment details, and supporting documentation</li><li>Assist with month-end close activities related to accounts receivable</li><li>Prepare AR reports and support audit requests as needed</li><li>Collaborate with internal departments to resolve invoice and payment issues</li><li>Ensure compliance with company policies, procedures, and internal controls</li><li>Support special projects and additional accounting duties as assigned</li></ul>
2026-05-22T00:00:00Z

Accounts Payable Clerk

Walnut Creek, CA
onsite
Temporary / Contract
26 - 31 USD / Hourly
Accounts Payable ClerkEmployment Type: Contract and Contract to Hire Pay Rate: $26 – $31 per hour About the RoleAre you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client’s accounting team.In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li><li> </li></ul>
2026-05-22T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
We are looking for a skilled Legal Assistant to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a fast-paced legal environment and can balance document preparation, court filing coordination, and administrative support with a high level of accuracy. The successful candidate will work closely with attorneys and colleagues while helping maintain organized case files, manage deadlines, and provide attentive service to clients. Responsibilities: • Prepare, format, and finalize litigation materials such as pleadings, motions, discovery papers, correspondence, and other case-related documents for submission and distribution. • Manage electronic filing activities in state and federal courts, including trial and appellate matters, while monitoring filing requirements and deadlines. • Open and organize digital matter files, maintain accurate records, and support ongoing file administration through the firm's document management tools. • Draft, revise, and process legal and administrative documents, memoranda, and communications with strong attention to detail and consistency. • Coordinate client onboarding tasks and maintain complete, up-to-date case information throughout the life of each matter. • Handle administrative support functions including billing assistance, travel arrangements, and expense report processing for assigned attorneys. • Track calendars, deadlines, and litigation milestones to help ensure timely responses and effective workflow management. • Communicate clearly with clients, attorneys, court personnel, and internal team members to support smooth day-to-day litigation operations.
2026-05-18T00:00:00Z

Entry Level Analyst

Concord, CA
onsite
Temporary / Contract
25.5 - 31 USD / Hourly
We are seeking an Accounts Receivable Analyst for our client on a contract-to-hire basis in Contra Costa County. This role is responsible for account analysis, billing support, and accurate payment application. The ideal candidate will have advanced Excel skills, a solid foundation in accounting, and the ability to handle high-volume financial data with precision and professionalism. Responsibilities:• Manage large and complex data in Microsoft Excel - using formulas• Record incoming payments• Prepare and issue invoices and resolve variances, shortages, or unresolved balances.• Transfer, receive, organize, and maintain electronic files and related records• Reconcile cash receipts against bank reporting and compile accurate totals for general ledger updates and month-end accounting support.• Investigate outstanding receivable balances, calculate related charges such as damages or adjustments, and assemble backup for billing support.
2026-05-21T00:00:00Z

Accounts Receivable Clerk

Hayward, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client is seeking a detail-oriented and dependable Accounts Receivable Clerk for a temp-to-hire opportunity. This role is ideal for someone with strong organizational skills, experience supporting accounts receivable functions, and the ability to work accurately in a fast-paced environment. The Accounts Receivable Clerk will assist with payment posting, account reconciliation, collections support, and maintaining accurate customer records.Key Responsibilities<ul><li>Process customer payments and apply cash accurately to customer accounts</li><li>Generate and distribute invoices, statements, and account documentation</li><li>Monitor accounts for outstanding balances and assist with collections follow-up</li><li>Reconcile customer accounts and research payment discrepancies</li><li>Respond to customer inquiries regarding billing, payments, and account status</li><li>Maintain accurate and up-to-date customer account records</li><li>Assist with preparing aging reports and other accounts receivable documentation</li><li>Support month-end close activities related to accounts receivable</li><li>Collaborate with internal departments to resolve billing and payment issues</li><li>Ensure compliance with company policies, procedures, and internal controls</li><li>Assist with filing, recordkeeping, and other administrative support as needed</li></ul>
2026-05-22T00:00:00Z

Accounting Manager

San Francisco, CA
onsite
Permanent / Full Time
135000 - 165000 USD / Yearly
We are looking for an experienced Accounting Manager to join our team in San Francisco, California. In this role, you will oversee essential accounting functions, ensuring accurate and timely financial reporting while maintaining compliance with relevant regulations. This position requires strong analytical skills and attention to detail, as you will play a key role in managing month-end processes and audits. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Manages and supports the accounting team, including hiring, training, and performance reviews.</li><li>Oversees daily billing, collections, A/R, and A/P activities.</li><li>Supports the Controller and ensures deadlines and quality standards are met.</li><li>Creates a positive, team-focused work environment and coordinates staff matters with HR.</li><li>Maintains and improves accounting policies, procedures, and internal controls.</li><li>Trains staff firm-wide on accounting processes and systems.</li><li>Handles daily banking activities, including deposits, transfers, and wires.</li><li>Assists with reconciliations, journal entries, and month-end and year-end close.</li><li>Provides hands-on support, resolves system issues, and helps with software upgrades and automation.</li></ul>
2026-05-20T00:00:00Z

Content Writer

Walnut Creek, CA
remote
Temporary / Contract
45 - 50 USD / Hourly
We are looking for a skilled Content Writer to help shape digital experiences for several behavioral health brands. This Long-term Contract position will focus on creating clear, engaging web and editorial content that speaks effectively to healthcare audiences while reflecting each brand’s unique identity. The role calls for someone who can combine strategic thinking with strong execution to turn complex subject matter into accessible, audience-centered messaging. Responsibilities:• Create original website copy for multiple behavioral health brands, adapting messaging to suit different audiences and brand identities.• Develop core messaging frameworks, content themes, and value propositions that strengthen each brand’s market presence.• Maintain a consistent editorial approach by refining tone, style, and voice across digital and marketing materials.• Write long-form articles, thought leadership pieces, and storytelling content that builds credibility and audience engagement.• Align messaging across websites, campaigns, and other communication channels to support a cohesive brand experience.• Produce organic social media content that reflects campaign goals and reinforces established brand voice.• Partner with marketing, creative, and leadership stakeholders to deliver content that supports broader communications initiatives.• Translate specialized healthcare and behavioral health topics into language that is clear, informative, and easy for target audiences to understand.
2026-05-20T00:00:00Z

Senior Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 42 USD / Hourly
Senior Administrative Assistant Job DescriptionWe’re seeking a highly experienced Senior Administrative Assistant to provide advanced support to leadership and ensure seamless day-to-day operations. This role acts as a trusted partner, managing complex administrative functions and driving efficiency across the organization. Key Responsibilities:<ul><li>Manage complex calendars, executive meetings, and travel coordination</li><li>Prepare reports, presentations, and confidential correspondence</li><li>Serve as liaison between leadership, internal teams, and external partners</li><li>Oversee office operations, vendors, and administrative processes</li><li>Support special projects, events, and strategic initiatives</li></ul>
2026-05-15T00:00:00Z

Sr. HR Generalist

Livermore, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
Contract to Hire Role Senior HR Generalist - Sole HR Person for the Organization We are looking for an experienced Sr. HR Generalist to support a dynamic organization in Livermore, California. This Long-term Contract opportunity will lead essential human resources activities across employee support, compliance, recruiting, benefits, and payroll. The ideal candidate brings broad HR expertise, sound judgment, and the ability to work independently while building strong partnerships across the business. Responsibilities:• Direct day-to-day human resources activities for a workforce of approximately 100 employees, ensuring smooth and effective HR service delivery.• Review, refine, and maintain HR policies, internal procedures, handbook content, and other core documentation to keep programs current and consistent.• Monitor adherence to employment regulations and HR standards at the federal, state, and local levels, with particular attention to California requirements.• Oversee employee records, HR data accuracy, reporting, and supporting documentation to maintain reliable and organized personnel information.• Guide employees and managers through key stages of the employment lifecycle, including hiring, onboarding, job changes, leave events, and separations.• Advise leadership on workforce planning, employee engagement efforts, performance concerns, corrective action, and policy interpretation.• Manage end-to-end recruitment activities across departments, including candidate coordination, interview scheduling, offer administration, and pre-employment onboarding steps.• Administer benefits and leave programs, serve as a point of contact for vendors and brokers, and support annual enrollment and employee education activities.• Process or supervise payroll updates related to hires, departures, compensation changes, and deductions while coordinating with payroll and finance contacts to resolve issues.
2026-05-21T00:00:00Z

Workplace Specialist

Menlo Park, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Workplace Specialist Job DescriptionWe’re seeking a proactive Workplace Specialist to support a high-functioning office environment and elevate the employee experience. This role partners across teams to maintain seamless operations, optimize workplace processes, and ensure a welcoming, well-managed space. Key Responsibilities:<ul><li>Oversee daily workplace operations, including facilities, vendors, and office services</li><li>Support employee experience initiatives such as onboarding, events, and workspace setup</li><li>Manage service requests, workplace systems, and office logistics</li><li>Ensure compliance with workplace policies, safety standards, and procedures</li><li>Identify opportunities to improve efficiency, organization, and overall office experience</li></ul>
2026-05-15T00:00:00Z

Tax Manager

San Rafael, CA
onsite
Permanent / Full Time
150000 - 175000 USD / Yearly
We are looking for a highly skilled and experienced Tax Manager to join our team in San Rafael, California. This role is ideal for someone who excels in managing complex tax matters and guiding teams to achieve exceptional results. The position offers an opportunity to work in a collaborative environment with a strong focus on quality, integrity, and client satisfaction. Responsibilities: • Manage and oversee the preparation and review of individual, corporate, partnership, estate, and trust tax returns. • Conduct detailed tax research and provide comprehensive tax and financial planning advice to clients. • Supervise and mentor entry level and senior staff, ensuring consistent development and adherence to best practices. • Maintain and strengthen client relationships through effective communication and exceptional customer service. • Coordinate and manage multiple complex projects while adhering to deadlines and quality standards. • Ensure compliance with federal, state, and local tax regulations by staying updated on tax laws and policies. • Collaborate with partners and team members to develop strategies for client accounts and firm growth. • Promote a culture of teamwork and integrity within the organization. • Identify opportunities for efficiency improvements and implement solutions to enhance operations. • Monitor and follow up on completed engagements to ensure client satisfaction and accuracy.
2026-04-24T00:00:00Z

GL Accountant

Sunnyvale, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented GL Accountant to support core accounting operations for a construction-focused organization in Sunnyvale, California. This Long-term Contract position will play an important role in maintaining accurate financial records, preparing journal entries, and ensuring reconciliations and reporting are completed with precision. The ideal candidate brings strong general ledger experience, sound knowledge of accounting principles, and the ability to work effectively with financial systems and large data sets. Responsibilities: • Support the Controller with daily accounting activities as well as month-end and year-end close processes across the finance function. • Review financial data, investigate variances, and prepare journal entries that maintain the accuracy of general ledger accounts. • Complete reconciliations for bank accounts, fixed assets, prepaid balances, benefit-related expenses, and accrued liabilities. • Record recurring and adjusting entries related to expense allocations, amortization schedules, depreciation, accruals, and account reclassifications. • Ensure account reconciliations are finalized on schedule and meet internal standards for completeness and accuracy. • Help refine accounting workflows by documenting procedures and contributing to effective internal control practices. • Assess reporting needs and support compliance by confirming systems and processes align with operational and regulatory expectations. • Serve as a key resource for Viewpoint Vista, including assisting with user guidance and supporting process training initiatives. • Investigate accounting questions, resolve exceptions promptly, and produce ad hoc financial reports for leadership as needed.
2026-05-19T00:00:00Z

Sr. Accountant

Fairfield, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for a Senior Accountant to join our dynamic finance team in Fairfield, California. This role requires a detail-oriented individual who will oversee key financial processes, ensure accurate reporting, and contribute to the overall efficiency of the accounting function. The ideal candidate is eager to grow their expertise, thrives in a fast-paced environment, and is committed to delivering high-quality results. Responsibilities: • Lead the month-end close process, including reviewing financial drafts and identifying variances against budget. • Consolidate financial statements across multiple entities, ensuring accurate representation of intercompany activities. • Coordinate and manage audit processes, including bank and year-end audits, while collaborating with team members to fulfill data requests. • Assist in preparing annual budgets and contribute to financial planning initiatives. • Monitor daily cash management activities, analyzing current standings to determine payable priorities. • Apply cost accounting principles to support operational decisions and cross-train with other accounting roles. • Oversee the accounts payable cycle, addressing vendor inquiries and ensuring timely processing of payments. • Develop and maintain freight tracking reports to analyze cost trends by customer and route. • Maintain a fixed asset tracker, tagging and systematically recording assets for monthly reporting. • Perform additional duties as required to support the overall finance and accounting function.
2026-05-08T00:00:00Z

Human Resources (HR) Manager

San Rafael, CA
onsite
Permanent / Full Time
120000 - 185000 USD / Yearly
We are looking for an experienced Human Resources Manager to lead employee and labor relations initiatives for a healthcare organization in California. This role is responsible for guiding managers through complex workplace matters, strengthening HR practices, and supporting a productive, compliant work environment. The ideal candidate brings deep expertise in union environments, employee relations strategy, and policy interpretation, along with the ability to balance operational needs with organizational goals. Responsibilities:• Lead employee and labor relations activities, providing direction on workplace concerns, investigations, and conflict resolution across the organization.• Serve as a key representative in grievance discussions, arbitration proceedings, and other employment-related hearings involving union or employee matters.• Participate in collective bargaining efforts, helping prepare negotiation strategies and supporting outcomes that align with financial, operational, and strategic objectives.• Advise and coach supervisors and leaders on performance management, corrective action, policy application, and legally sound employment practices.• Oversee assigned HR staff by setting expectations, delivering feedback, conducting evaluations, and supporting career development.• Design and deliver training for managers and teams on labor relations, employee relations, workplace compliance, and related human resources topics.• Develop, refine, and interpret HR policies, procedures, and guidelines to ensure consistency with organizational standards and regulatory requirements.• Monitor departmental operating, staffing, and capital budgets, using data and reporting to support planning and decision-making.• Partner with hospital leaders, physicians, and cross-functional teams to drive collaborative solutions that improve employee experience and organizational effectiveness.
2026-05-07T00:00:00Z

Facilities Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a Facilities Assistant to support day-to-day building operations in a senior living environment. This is a Contract position focused on helping maintain a safe, organized, and responsive workplace through hands-on maintenance support, workspace coordination, and timely service follow-up. The role is well suited for someone who combines practical troubleshooting ability with strong communication and a service-oriented approach. You will work onsite and collaborate with staff, vendors, and site teams to keep facilities running smoothly. Responsibilities: • Carry out routine walkthroughs of the property to spot maintenance concerns, safety issues, and operational needs, then communicate recommended next steps. • Complete basic repairs and upkeep involving building fixtures, minor plumbing issues, simple electrical tasks, appliances, and other general facility components. • Manage incoming work requests through maintenance tracking systems, prioritize tasks appropriately, and keep internal customers informed on status and resolution. • Arrange and coordinate external service providers for specialized repairs, site visits, and larger maintenance projects while monitoring onsite compliance expectations. • Support office and resident-area readiness by assisting with workstation installations, room reconfigurations, furniture assembly, and internal moves. • Use facility-related technology such as CMMS platforms, building systems, access controls, and surveillance tools to document activity and support daily operations. • Assist with conference room and shared-space setup to ensure rooms, equipment, and furnishings are functional and ready for use. • Contribute to emergency preparedness efforts and provide operational support during urgent situations in alignment with site safety procedures. • Offer backup assistance to front desk or security-related functions when coverage is needed and help maintain a well-organized onsite experience. • Follow safe work practices at all times, including proper materials handling, vendor escorting, and adherence to established facility standards.
2026-05-21T00:00:00Z

Workplace Coordinator

Menlo Park, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Workplace Coordinator Job DescriptionWe’re seeking a detail-oriented Workplace Coordinator to support daily office operations and create a seamless employee experience. This role ensures the workplace runs efficiently while serving as a key point of contact for employees, vendors, and facilities. Key Responsibilities:<ul><li>Coordinate day-to-day office operations, including facilities, supplies, and vendor management</li><li>Support employee experience through office events, onboarding, and workspace setup</li><li>Partner with leadership on workplace initiatives and communication</li><li>Manage office requests, service tickets, and workplace logistics</li><li>Maintain a clean, organized, and functional office environment</li></ul>
2026-05-15T00:00:00Z

Project Assistant

Pleasanton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Part-time Project Assistant to provide dependable coordination and administrative support for leadership and cross-functional teams. This long-term contract position is ideal for someone who thrives in a busy setting, keeps priorities organized, and communicates clearly while managing shifting deadlines. The person in this role will help drive day-to-day project activity, maintain accurate records, and support operational initiatives with a high level of consistency and follow-through. Responsibilities:• Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule.• Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum.• Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work.• Maintain organized files, logs, and project records so information is accessible, current, and audit ready.• Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks.• Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives.• Communicate with internal stakeholders and external contacts in a clear and attentive manner.• Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve.• Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed. If you are interested in this role please apply now and call us at (510)470-7450
2026-05-21T00:00:00Z

Assistant Controller or Controller

San Francisco, CA
onsite
Permanent / Full Time
150000 - 225000 USD / Yearly
The Controller is responsible for the effective and efficient financial operations of the family office. This role is accountable for ensuring the accuracy, compliance, and timeliness of allaccounting and reporting functions. This role involves managing the financial activities of the family office’s entities while providing strategic financial insights, proactive risk managementand mitigation. Ensures the insurance programs are current and appropriate to cover all needed coverages for the estates, entities and activities of the Principals. Maintains the highest level of discretion and professionalism.Duties:• Serves as the primary contact for the CEO, CFO of Investments, and estate leadership on all family office financial and insurance matters.● Builds and maintains strong, collaborative relationships with senior management peers, working closely with the CEO to address and align on tax requirements and financial strategies.● Maintains accurate and current books and records for all assigned entities.● Generates and distributes monthly, quarterly, and annual financial reports. Proactively reviews financial reporting with CEO.● Reviews financial information prepared by external accounting partners for accuracy and reasonableness.● Coordinates with banking teams for financial transactions and effectively manages banking relationships, including opening accounts and maintaining user permissions.● Monitors and manages cash balances, ensuring the appropriate movement of funds to support cash flow needs.● Maintains accurate and timely records of intercompany transactions.● Oversees accounts payable processes, ensuring payments are accurate and appropriate. Approves invoices, including intercompany billing, and ensures timely payment of those transactions. ● Prepares annual financial plans in collaboration with estate management.● Oversees vineyard financial planning and financial management, including planning preparation, cost analysis, and resource allocation. Leads the process for vetting external partners for vineyard financial expertise and maintainseffective relationships with partners.● Designs, implements, and manages financial systems, processes, and internal controls to ensure operational efficiency. Proactively improves financial processes, procedures and systems which ensure accuracy, efficiency, and where applicable, ease of use for others (e.g., expense reporting).● Ensures insurance coverage is current and adequate for all family office needs. Proactively plans for future coverages based on family office plans and strategies. Coordinates with insurance brokers to manage policies and report claims and ensures internal parties (e.g., CEO, estate leadership) are aware ofclaim status.● Coordinates with external partners in preparing tax returns for the principals. Ensures tax returns appear accurate and reasonable.● Participates in special projects and initiatives as requested by the CEO.● Monitors and oversees construction project financial plans, ensuring timely completion and adherence to financial targets. Reports any unplanned expense adjustments and concerns to the CEO.
2026-05-08T00:00:00Z

Staff Accountant

Vacaville, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a skilled Staff Accountant to support core accounting activities for our client in Solano County, California. This position plays an important role in maintaining accurate financial records, managing inventory-related accounting, and helping deliver timely reporting for business decisions. The ideal candidate brings strong general ledger expertise, experience in a production-based environment, and confidence working in NetSuite and Excel. Responsibilities:• Record and review journal entries to keep the general ledger complete, accurate, and aligned with accounting standards.• Contribute to the monthly close process by preparing reconciliations, investigating discrepancies, and ensuring reporting deadlines are met.• Manage accounting related to raw materials, work in process, and finished goods inventory within a manufacturing setting.• Analyze inventory differences, assist with cycle counts, and provide support during physical inventory verification activities.• Evaluate production costs, track cost of goods sold trends, and help explain manufacturing variance results to leadership.• Prepare financial reports, supporting schedules, and ad hoc analyses to assist management with operational and financial decisions.• Partner with teams across purchasing, warehouse, operations, and production to improve data accuracy and strengthen financial controls.• Use NetSuite to process transactions, generate reporting, and support ongoing improvements to accounting procedures and workflows.• Assist with indirect tax filings, audit preparation, and year-end review activities with external auditors.• Provide backup support for accounts payable, accounts receivable, budgeting, and forecasting activities as business needs require.
2026-05-12T00:00:00Z

Facilities Coordinator

Menlo Park, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
Facilities Coordinator Job DescriptionWe’re seeking a detail-oriented Facilities Coordinator to support the day-to-day operations of office spaces and ensure a safe, efficient, and well-maintained environment. This role partners with vendors, employees, and leadership to keep facilities running smoothly. Key Responsibilities:<ul><li>Coordinate facility operations, including maintenance, repairs, and vendor management</li><li>Manage service requests, work orders, and preventative maintenance schedules</li><li>Oversee office space planning, moves, and workplace setup</li><li>Ensure compliance with safety regulations, policies, and building standards</li><li>Track budgets, invoices, and facilities-related expenses</li></ul>
2026-05-15T00:00:00Z

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