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48 results for Administrative Assistant in Commack, NY

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-05T00:00:00Z

Mailroom Assistant

Ramsey, NJ
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and office services operations near Mahwah, New Jersey. This Contract position is ideal for someone who enjoys hands-on work, stays organized in a fast-paced setting, and takes pride in providing reliable internal support. The role focuses on mail distribution, package handling, workplace move assistance, and general back-office service tasks across the campus. Responsibilities:• Coordinate the movement of employee workstations, shredding containers, office furniture, and equipment as needed across the site.• Accept incoming deliveries from vendors at the dock area and ensure packages are routed to the correct internal recipients.• Sort and distribute mail to designated mail slots throughout the campus in a timely and accurate manner.• Provide day-to-day support for mailroom operations, including handling incoming correspondence and maintaining organized distribution processes.• Assist with a variety of office services duties to help keep workplace support functions running smoothly.• Help manage physical materials and supplies safely while following established handling procedures.• Respond to operational requests from internal teams and contribute to efficient back-office support services.
2026-05-01T00:00:00Z

General Office Clerk

Long Beach, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to join our team in Long Beach, New York. This long-term contract position offers flexible working hours and the opportunity to contribute to a variety of administrative tasks. The ideal candidate will have a strong attention to detail, basic Excel skills, and a willingness to adapt to new processes. Responsibilities: • Perform accurate data entry and maintain organized records. • Scan and digitize documents for efficient storage and retrieval. • Provide back-office support, ensuring smooth daily operations. • Organize files and maintain a systematic filing system. • Assist in developing and improving office processes for greater efficiency. • Utilize basic Excel functions to create simple formulas and manage spreadsheets. • Multi-task effectively to handle various administrative duties. • Collaborate with team members to identify areas for process improvement. • Adapt to new technologies and workflows as needed. • Ensure all tasks are completed with a high level of accuracy and attention to detail.
2026-05-05T00:00:00Z

General Office Clerk

Staten Island, NY
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dedicated General Office Clerk to join our team in Staten Island, New York, for a long-term contract position. In this role, you will play a key part in maintaining organized records and ensuring smooth office operations. This is an excellent opportunity to contribute to the success of a mission-driven non-profit organization. Responsibilities: • Organize, label, and maintain physical and digital files for easy retrieval. • Handle the storage and proper arrangement of file boxes and related materials. • Assist with data entry tasks to ensure accurate record-keeping. • Respond to requests for file access and provide documents as needed. • Maintain confidentiality and ensure secure handling of sensitive information. • Collaborate with team members to streamline filing processes. • Perform general office duties, including photocopying and scanning. • Ensure compliance with organizational policies for records management.
2026-05-01T00:00:00Z

Accounts Payable Administrative Assistant

Yonkers, NY
onsite
Temporary / Contract
25 - 33 USD / Hourly
We are looking for an Accounts Payable Administrative Assistant to support daily financial operations for a team in Yonkers, New York. This Long-term Contract opportunity is well suited for someone who is highly organized, detail-oriented, and comfortable managing a steady volume of payable transactions in a structured work schedule. The person in this role will help maintain accurate records, coordinate vendor-related activity, and contribute to timely payment processing across multiple expense categories. Responsibilities: • Review, enter, and process a high volume of invoices each day while maintaining accuracy and proper documentation. • Prepare and support regular payment cycles, including assembling and verifying materials needed for check disbursements. • Assign correct accounting codes to invoices to ensure expenses are recorded appropriately. • Create and maintain vendor profiles, confirming required information is complete before activation. • Respond to supplier inquiries and resolve payment-related issues through effective vendor communication. • Perform bank account reconciliations and investigate discrepancies to support accurate financial reporting. • Reconcile corporate card activity and confirm charges are matched to supporting records. • Examine travel and expense submissions for completeness, policy alignment, and proper approval. • Assist with accounts payable record maintenance and other administrative tasks that support the department’s daily workflow.
2026-05-06T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
71000 - 108000 USD / Yearly
We are looking for a dedicated Legal Practice Assistant to provide comprehensive support to a team of six attorneys specializing in Business Litigation, Finance, Trademark, and Bankruptcy. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a dynamic and fast-paced legal environment. If you thrive in a collaborative setting and excel at managing multiple priorities, we encourage you to apply. Responsibilities: • Coordinate attorney schedules, including managing calendars, organizing meetings, and arranging travel and conference logistics. • Prepare, proofread, and format legal documents such as contracts, pleadings, and correspondence, ensuring accuracy and adherence to deadlines. • Maintain and organize electronic and physical files using document management systems, ensuring easy access and compliance. • Conduct legal research and compile relevant materials to support attorneys in case preparation. • Assist with client and matter intake processes, including administrative tasks and expense reporting. • Provide backup support to team members, including entering attorney time and managing workload priorities. • Build and nurture strong relationships with clients, attorneys, and staff to support effective communication and collaboration. • Uphold confidentiality standards and contribute positively to the team’s environment and overall efficiency.
2026-04-07T00:00:00Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-04-07T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a hospitality-focused workplace. This Contract position is ideal for someone who can keep the office running efficiently, maintain a detail-oriented front-desk presence, and coordinate essential administrative and financial support tasks. The right candidate will bring strong attention to detail, a service-oriented mindset, and the ability to manage office priorities in a fast-paced environment. Responsibilities: • Oversee day-to-day office activities to ensure a well-organized, efficient, and welcoming work environment. • Coordinate the purchasing of office materials and vendor-supplied items to maintain uninterrupted operations. • Track inventory levels and replenish workplace supplies before shortages affect business needs. • Handle front-desk coverage by greeting visitors, answering incoming calls, and directing inquiries appropriately. • Support accounts payable activities by organizing invoices, verifying details, and assisting with timely payment processing. • Maintain administrative records, files, and general office documentation with accuracy and confidentiality. • Partner with internal teams to address operational needs and help resolve routine office-related issues. • Monitor office procedures and recommend practical improvements that enhance efficiency and service quality.
2026-05-06T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an organized Office Manager to support day-to-day workplace operations for a legal environment. This 6-month Contract position is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative support across multiple functions. The role requires strong communication, sound judgment, and the ability to keep office services, facilities, and vendor relationships running smoothly. Responsibilities:• Direct daily office activities to maintain an orderly, efficient, and detail-focused workplace environment• Provide front desk coverage when needed, including greeting guests and helping manage reception-related needs• Prepare meeting spaces for internal and external use, ensuring conference rooms are properly arranged and ready• Record visitor activity and help oversee office access procedures in coordination with building protocols• Serve as a point of contact for suppliers, property management, security personnel, and other external service providers• Monitor inventory levels and place orders for office and kitchen materials to keep essential supplies stocked• Help maintain clean, organized shared spaces such as kitchens, break areas, and other common office locations• Review incoming messages in shared administrative inboxes and route requests to the appropriate teams or individuals• Support new employee setup by coordinating workspace readiness, materials, and other onboarding logistics• Arrange catering, assist with office gatherings, manage maintenance requests, and escalate workplace issues when necessary, including handling Certificates of Insurance with training provide
2026-05-04T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an organized Office Manager to support the day-to-day experience of employees and visitors in our office. This Long-term Contract position is ideal for someone who can keep workplace operations running smoothly, coordinate services and supplies, and serve as a dependable point of contact for office needs. The role blends front-of-house support, vendor coordination, event planning, and logistical oversight in a fast-paced, well-organized environment. Responsibilities: • Direct daily office activities to maintain a welcoming, efficient, and well-prepared workplace for staff and guests. • Provide reception and visitor support, including greeting arrivals and helping coordinate an organized front desk experience. • Monitor inventory levels, replenish workplace materials, and place orders to keep office and kitchen supplies stocked. • Partner with cleaning personnel to uphold cleanliness standards and ensure meeting rooms and common areas are ready for use. • Serve as the primary resource for employee questions related to office services, facilities, and general workplace support. • Work closely with building management and outside service providers to address maintenance needs, deliveries, and operational requests. • Assist with employee onboarding and offboarding by preparing equipment, coordinating laptop setup, and supporting workspace readiness. • Organize weekly catered meals, including breakfast and lunch service for groups of approximately 20 to 40 attendees. • Help plan and coordinate internal gatherings and employee events in collaboration with key team members. • Manage incoming and outgoing shipments, distribute packages promptly, and oversee general shipping and receiving logistics.
2026-05-06T00:00:00Z

Senior Legal Assistant

New York, NY
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
About the OrganizationA global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide. About the RoleThe Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market. Key ResponsibilitiesAdministrative & Corporate Governance (Primary Focus) <ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul>Legal & Operational Support<ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M&A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul>
2026-04-07T00:00:00Z

Receptionist

Jericho, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position in New York. This opportunity is ideal for someone who enjoys creating a welcoming environment, managing communications efficiently, and providing administrative support in a banking setting. The role requires strong organization, clear communication, and the ability to handle a variety of office tasks with accuracy and consistency. Responsibilities: • Welcome clients, guests, and team members at the front desk while maintaining a courteous and welcoming first impression. • Answer and route incoming calls through a multi-line phone system, ensuring messages are relayed accurately and promptly. • Manage incoming and outgoing mail, including sorting departmental correspondence and distributing items to the appropriate recipients. • Record complete and detailed messages and forward communications to staff members in a timely manner. • Provide administrative assistance such as document preparation, word processing, data entry, and basic online research as needed. • Maintain organized electronic records and support e-filing activities to keep documentation accessible and up to date. • Assist internal teams with overflow clerical work to help keep day-to-day office operations running smoothly.
2026-05-06T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 22.55 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in New York, NY. This contract position offers an opportunity to provide excellent front desk support and facilities assistance, ensuring smooth day-to-day operations. The ideal candidate will excel in customer service and administrative tasks, contributing to an organized and welcoming workplace environment. Responsibilities:• Welcome visitors, clients, and applicants, ensuring a positive first impression while following security protocols.• Manage meeting and conference room arrangements, including setup, catering orders, and technological equipment preparation.• Handle clerical tasks such as distributing office packages and maintaining inventory of supplies.• Coordinate incoming and outgoing mail, packages, and freight, arranging messenger services as necessary.• Provide guest hospitality services, including transportation arrangements, ticket bookings, and reservations.• Maintain a clean and organized reception area and public spaces, ensuring furniture is properly positioned.• Report and document any issues with furniture, fixtures, or equipment to the facilities or property management team.• Assist in planning and setting up employee engagement events and activities as directed.• Follow established procedures to complete tasks efficiently, with limited discretion under supervision.• Perform other administrative duties as assigned by the supervisor.
2026-04-28T00:00:00Z

Paralegal

New Haven, CT
onsite
Permanent / Full Time
55000 - 90000 USD / Yearly
We are looking for a skilled Paralegal to join our team in New Haven, Connecticut. This role focuses on supporting attorneys with residential and commercial real estate transactions from initial contracts through closing. The ideal candidate will excel in managing deadlines, ensuring compliance with state regulations, and maintaining effective communication with all parties involved in the process. Responsibilities: • Oversee real estate transactions, ensuring all phases from contract signing to post-closing are completed accurately and efficiently. • Monitor contractual deadlines, contingencies, and essential dates to ensure compliance. • Maintain regular communication with clients, lenders, real estate agents, title companies, and attorneys to facilitate smooth transactions. • Coordinate title searches, municipal reports, and tax information, resolving any issues or discrepancies. • Prepare closing documents such as settlement statements, conveyance documents, and lender packages while confirming accuracy. • Collaborate with attorneys to address title issues, liens, or encumbrances, ensuring timely resolutions. • Ensure proper recording of deeds, mortgages, and related documents with municipal offices. • Draft Connecticut-specific legal documents, affidavits, and adjustment statements for taxes, utilities, and fees. • Provide clients with detailed explanations of closing processes and required documentation. • Assemble post-closing binders and track outstanding items like releases, escrow holdbacks, or unresolved matters.
2026-04-14T00:00:00Z

Paralegal

New York, NY
onsite
Temporary / Contract
38 - 65 USD / Hourly
Robert Half is seeking an experienced Healthcare Contracts Paralegal to provide direct support to healthcare attorneys within a large public healthcare legal department. This role is primarily focused on healthcare contracting and legal operations, with limited, as‑needed litigation support related to healthcare and hospital operations. The paralegal will work closely with attorneys handling regulated healthcare contracts, vendor agreements, and procurement‑related matters, supporting contract workflows, document management, and compliance‑driven processes in a public‑sector healthcare environment. Assignment Details<ul><li>Location: New York City – On‑site 4 days/week, 1 day remote</li><li>Schedule: Full‑Time, standard business hours</li><li>Pay Rate: $40–$65/hour (DOE) </li><li>Duration: Ongoing contract</li></ul>Key ResponsibilitiesHealthcare Contracts Support (Primary Focus)<ul><li>Provide day‑to‑day paralegal support to healthcare attorneys on healthcare‑related contracts, including clinical services, operational vendors, and healthcare technology agreements.</li><li>Assist with contract intake, processing, document routing, version control, and execution tracking using a Contract Management / CLM system.</li><li>Gather, organize, and maintain contract‑related documentation to support attorney review, approvals, and compliance obligations.</li><li>Maintain accurate and organized contract files, logs, and trackers to support internal reporting and audit readiness.</li><li>Assist with drafting, formatting, and updating contracttemplates, amendments, and related correspondence.</li></ul>Legal Operations & Administrative Support<ul><li>Manage legal correspondence, including drafting, routing, logging, and maintaining records of incoming and outgoing communications.</li><li>Support legal operations functions such as scanning, filing, data entry, template preparation, and responding to FOIL‑style or public records requests.</li><li>Coordinate with internal hospital departments and legal stakeholders to ensure timely collection and delivery of contract‑related materials.</li></ul>Litigation Support (Limited) <ul><li>Provide occasional litigation support to healthcare attorneys, primarily focused on document organization, file maintenance, and deadline tracking.</li><li>Assist with formatting and proofreading litigation documents and coordinating document retrieval from internal hospital departments as needed.</li><li>Support trial or hearing preparation on a limited basis, including exhibit organization and management of medical‑legal records.</li></ul>
2026-05-06T00:00:00Z

Paralegal

Garden City, NY
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for a skilled Paralegal to join a reputable midsize law firm in Garden City, New York. This position focuses on trusts and estates, offering an opportunity to work on diverse legal matters, including document drafting, estate administration, and client advisory. This role requires ample knowledge preparing estate tax returns and preparation of form 706. The ideal candidate will have a strong background in estate planning and litigation, coupled with excellent organizational skills. Responsibilities:• Draft various estate planning documents, including wills, grantor trusts, revocable and irrevocable trusts, and charitable remainder trusts.• Manage estate administration processes, such as filing probate petitions, preparing estate tax returns, and overseeing account distributions.• Conduct client meetings to discuss estate plans and oversee will execution procedures.• Provide guidance to trustees, beneficiaries, and personal representatives regarding probate and trust administration.• Research and analyze complex estate and gift tax matters to provide accurate legal solutions.• Assist in trust and estate disputes, including will contests and accountings.• Maintain comprehensive case management and utilize litigation software to support legal processes.
2026-04-28T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
We are looking for a dedicated and detail-oriented Paralegal to join our team in New York, New York. In this role, you will support two attorneys specializing in personal injury cases, assisting with both pre-litigation and litigation processes. This position offers the opportunity to manage key case logistics, meet critical deadlines, and contribute significantly to case preparation and success. Responsibilities: • Provide comprehensive support to attorneys handling personal injury cases during pre-litigation and litigation stages. • Manage and maintain attorneys’ calendars, ensuring all court deadlines and motion schedules are tracked accurately. • Coordinate and schedule appointments such as Independent Medical Examinations (IMEs) and Examinations Under Oath (EUOs). • Organize and schedule litigation events, including depositions, to ensure seamless case progression. • Draft legal documents, correspondence, and other case-related materials in a timely and accurate manner. • File legal documents with courts and relevant agencies, ensuring compliance with all procedural requirements. • Monitor and uphold deadlines by maintaining a detailed motion support calendar. • Offer general administrative and case management support to attorneys, ensuring efficient workflow. • Utilize case management software to organize and track case information effectively.
2026-04-13T00:00:00Z

Paralegal

Newark, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Robert Half is seeking an experienced Immigration Paralegal to support a busy immigration practice in Newark, NJ. This role is best suited for a senior‑level paralegal who can manage cases independently from initiation through resolution, with minimal supervision. Candidates must be confident working in a fast‑paced environment and capable of handling complex immigration matters without extensive training or oversight. Location: Newark, NJ Schedule: Part‑Time | On‑Site (5 days per week) Hours:<ul><li>Initial schedule: 12:00 PM – 5:00 PM</li><li>Additional hours may become available based on business needs</li></ul>Duration: Contract / Open‑EndedPay Rate: $30-$40 (DOE) Key ResponsibilitiesCase Management<ul><li>Manage immigration cases from intake through resolution, ensuring accuracy, completeness, and timely submission of all filings.</li><li>Prepare, assemble, and file immigration applications and petitions, including Motions, VAWA matters, Removal of Conditions (I‑751) cases, and Immigration Court / EOIR proceedings.</li><li>Gather, organize, and review supporting documentation to ensure compliance with filing requirements and deadlines.</li><li>Maintain organized and up‑to‑date case files using e‑immigration case management software.</li></ul>Legal Research & Drafting<ul><li>Draft and manage legal memoranda, affidavits, declarations, briefs, and correspondence.</li><li>Assist attorneys with legal research, including research related to immigration statutes, regulations, and procedural requirements.</li><li>Draft and coordinate responses to Requests for Evidence (RFEs) and court‑related filings.</li></ul>Client Communication<ul><li>Serve as a primary point of contact for clients, providing case status updates and responding to inquiries professionally and clearly.</li><li>Explain immigration processes and procedural requirements in a client‑friendly and understandable manner.</li></ul>Calendaring & Deadline Management<ul><li>Manage calendars and critical deadlines for filings, hearings, and court appearances.</li><li>Ensure timely preparation and submission of filings to avoid delays or compliance issues.</li></ul>Regulatory Compliance & Attorney Collaboration<ul><li>Stay current on changes in immigration law, regulations, and policies, ensuring all filings remain compliant.</li><li>Work closely with immigration attorneys to support case strategy, document preparation, and procedural compliance.</li></ul>
2026-05-06T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
Role: Landlord-Tenant ParalegalLocation: Midtown ManhattanSalary: $95K - $115K with bonus potential Schedule: 9am - 5pm; Fully in office but remote flexibility is available Comprehensive benefits & PTO We are seeking a highly skilled and experienced Landlord-Tenant Paralegal to join our team. The ideal candidate will have 6+ years of experience handling landlord-tenant matters in New York City including cooperative landlord-tenant matters and be adept at managing multiple cases, preparing legal documents, conducting legal research, and supporting attorneys through all phases of litigation. This role includes performing ad hoc assignments as needed to support the firm's evolving needs. Responsibilities:<ul><li>Draft and revise legal documents, including Notices to Cure, Notices of Default, Rent Demands, Petitions, Stipulations of Settlement, Rent Demands, and legal correspondence.</li><li>Draft and revise real estate documents such as contracts of sale, riders, leases, and closing statements.</li><li>Proofread and ensure the accuracy of all legal filings before submission.</li><li>Coordinate court filings and e-filings using NYSCEF, ensuring compliance with legal deadlines.</li><li>Liaise with process servers, court clerks, etc. to ensure timely and accurate filings.</li><li>Communicate directly with clients and coordinate with lenders.</li><li>Assist attorneys in preparing for trials and administrative hearings by organizing exhibits, witness lists, and case summaries. Attend court proceedings as needed.</li><li>Conduct thorough legal research using LexisNexis and Westlaw. Stay updated on changes in NY landlord-tenant laws, particularly in relation to coops, including Mitchell-Lama’s.</li><li>Ad-hoc duties as needed.</li></ul>
2026-04-17T00:00:00Z

Paralegal

Garden City, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
Our client, a midsize general practice law firm on Long Island, is seeking to add a Litigation Legal Assistant (or Paralegal) to their team. This position will be 4 days on site and 1 day remote. Word (including creating table of contents/table of authorities/bookmarking documentsExcelAttorney timekeeping program (Juris)Bates-stamping for document productionsDictation/transcription both from Phillips SpeechExec and Philips mini cassettesPreparing Supreme Court and Surrogate Court papers, motions, briefs, affidavits, affirmations, litigation backs, etc., prepare and gather exhibits and prepare exhibit lists (work independently in gathering exhibits and documents)Efile in all New York courts, including Supreme Courts; Surrogate’s Courts; Federal Courts (PACER); Court of Appeals; and New Jersey courtsMonitor attorneys’ eTracksMust possess strong organizational skills and must be able to work independentlyAnswering phones and coordinating calls and meetings with clients using conference calling or ZoomCalendaring deadlines in attorneys’ Outlook calendarsMaintaining (additions/revisions) to attorneys’ contacts in OutlookCoordinating with vendors when scheduling depositions, appellate printing requirements, and process servers for service of papers
2026-04-28T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Thriving Plaintiff's Personal Injury Law Firm located in the heart of New York City, is seeking an experienced, detail-oriented Paralegal to join its collegial, dynamic, and growing practice! The ideal candidate will have 3+ years of plaintiff's personal injury experience and will be able to independently handle a busy case load from start to finish. Must follow through, have excellent organizational and communication skills. This is a fully on-site role. Responsibilities: <ul><li>Utilize Smart Advocate to manage cases</li><li>Handle busy case load (approximately 160 cases)</li><li>Follow up with clients / medical providers / insurance carriers re documentation, doctor visits, etc.</li><li>Regularly e-file documents using NYSCEF</li><li>Tracking deadlines</li><li>Drafting legal documents with attorney supervision (summons, bills of particulars, subpoenas,, etc.)</li><li>Assisting with deposition and trial prep; preparing exhibits</li></ul>
2026-04-24T00:00:00Z

Paralegal

Fairfield, CT
onsite
Permanent / Full Time
70000 - 120000 USD / Yearly
We are looking for an experienced Corporate Paralegal to join our in-house legal team in Southport, Connecticut. This role will support the legal operations of a publicly traded company by managing corporate governance, compliance, contracts, and data privacy matters. The ideal candidate is highly organized, detail-oriented, and adept at handling complex legal tasks in a fast-paced corporate environment. Responsibilities: • Prepare and submit regulatory filings with the Securities and Exchange Commission (SEC), including Form 8-Ks, 10-Qs, 10-Ks, and proxy statements. • Ensure compliance with regulations for publicly traded companies, such as Sarbanes-Oxley and Regulation FD, while maintaining corporate records. • Draft, review, and revise legal agreements, including Corporate Data Agreements (CDAs), and escalate complex issues to in-house counsel. • Manage contracts within the company’s contract management system, ensuring deadlines and deliverables are tracked and met. • Support efforts to comply with data privacy laws by implementing policies, conducting research, and advising teams on regulatory changes. • Assist in organizing Board of Directors and shareholder meetings by preparing agendas, drafting resolutions, and maintaining accurate minutes. • Coordinate updates to corporate records, such as stockholder information and subsidiary filings, ensuring compliance with governance policies. • Act as a liaison between the legal team and other departments to streamline workflows and facilitate cross-functional collaboration. • Provide administrative support to the legal team on special projects, maintaining organized and accessible legal files. • Monitor corporate governance practices to align with industry standards and best practices for public companies.
2026-04-20T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support day-to-day document production, mail handling, and administrative service operations for a client site in New York, NY. This is a Contract position suited for someone who is comfortable working in a fast-paced office environment, balancing accuracy, service, and deadlines. The role also contributes to related front-of-house and facilities support needs, helping ensure smooth back-office operations and a detail-focused client experience. Responsibilities:• Maintain accurate service logs and confirm all work requests are complete and properly documented before processing.• Handle copy, scanning, print, mail, and intake assignments across both physical and digital workflows while following established service standards.• Organize incoming tasks by urgency and production requirements to keep work moving efficiently and in the correct sequence.• Communicate promptly with clients or leadership regarding turnaround expectations, job status, and any issues that may affect delivery timelines.• Complete, package, and distribute assignments within committed deadlines while upholding quality expectations.• Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies as needed.• Review completed work for accuracy and presentation, and assist in maintaining quality across team output when required.• Follow company and client-site policies, use materials responsibly, and support additional office services such as reception, hospitality, or audio/visual assistance when needed.• Safely move boxes, paper, and other materials weighing up to 50 pounds as part of daily operational support.
2026-05-01T00:00:00Z