4 Results for Staffing Coordinator Assistant Jobs in Columbia, MD

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Administrative Coordinator

Laurel, MD
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-focused Administrative Coordinator to support construction-related projects in Laurel, Maryland. This Contract position is well suited for someone who thrives in a fast-paced setting, keeps documentation organized, and helps ensure project activities stay on schedule. The person in this role will provide day-to-day administrative coordination, maintain accurate records, and work closely with internal teams and external partners to keep critical information current and complete. Responsibilities: • Maintain organized project files, correspondence, and records so documentation is easy to access and current throughout each phase of work. • Update spreadsheets, logs, and internal tracking tools with project details, status changes, and required follow-up items. • Monitor timelines for bids, document submissions, and other key milestones, and alert the team to approaching deadlines. • Prepare and process construction-related paperwork, including submittal packages and supporting project documents. • Request, collect, and track required materials from subcontractors and general contractors to help keep projects moving forward. • Provide administrative assistance related to payroll and prevailing wage documentation, ensuring records are complete and properly filed. • Support the preparation of bid packages and assemble documentation needed for upcoming project opportunities. • Assist the team with general office coordination, scheduling, and other administrative tasks tied to active construction projects.
2026-10-05T00:00:00Z

Workplace Experience Coordinator

Hanover, MD
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a Workplace Experience Coordinator to support a detail-oriented and welcoming office environment in Hanover, Maryland. This Long-term Contract position is expected to run for 8 months and offers the opportunity to shape day-to-day workplace operations, enhance the employee and visitor experience, and coordinate programs that keep the site running smoothly. The person in this role will balance front desk presence, vendor coordination, event support, and administrative oversight while working closely with cross-functional partners across the office. Responsibilities: • Create a positive and organized on-site experience for employees, guests, and visitors by serving as a key point of coordination for workplace needs. • Oversee daily office support services such as mail distribution, office supplies, print and copy resources, storage areas, janitorial coordination, and shared amenities. • Administer the in-office food and beverage program by maintaining variety, monitoring quality, and managing costs responsibly. • Coordinate external service providers and on-site contractors, offering direction as needed and confirming that agreed service levels are consistently met. • Plan and deliver workplace events and employee engagement activities based on site feedback, business needs, and participation goals. • Manage event logistics from start to finish, including room setups, catering arrangements, communications, and post-event follow-up. • Track operating expenses for assigned budgets, prepare recurring expense reports, and help maintain vendor accountability through accurate documentation. • Work in partnership with facilities, security, health and safety, real estate, and space planning contacts to support compliance, seating changes, and efficient use of the office. • Identify workplace issues affecting comfort, functionality, or presentation and coordinate with facility partners to help maintain a productive environment. • Support multiple administrative and operational priorities independently while communicating updates, concerns, and recommendations clearly to stakeholders.
2026-10-01T00:00:00Z

Workplace Experience Coordinator

Arlington, VA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator to help create a welcoming, well-run office environment. This Long-term Contract position is ideal for someone who enjoys supporting daily workplace operations, delivering a high standard of in-person service, and keeping details organized in a corporate setting. The person in this role will serve as a key point of contact for employees, guests, and vendors while helping the office run smoothly each day. Responsibilities: • Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience. • Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts. • Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations. • Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed. • Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics. • Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace. • Respond quickly to employee questions and service needs while following through on open requests. • Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned. • Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience.
2026-10-05T00:00:00Z

Billing Coordinator

Washington, DC
onsite
Permanent / Full Time
115000 - 120000 USD / Yearly
We are looking for a detail-oriented Billing Coordinator to support a busy law firm’s billing and accounts receivable operations in Washington, District of Columbia. This position is ideal for someone who understands legal billing practices, communicates effectively with attorneys and clients, and can manage invoicing with accuracy and professionalism. The role offers the opportunity to contribute to a collaborative finance function while helping maintain timely, compliant, and well-documented billing processes. Responsibilities:• Prepare client invoices and coordinate the timely distribution of billing materials in accordance with firm and client requirements.• Generate recurring and ad hoc reports, including weekly, quarterly, monthly, and year-end billing and accounts receivable summaries.• Review billing records and supporting documentation to confirm accuracy, completeness, and adherence to engagement terms and client-specific guidelines.• Handle electronic billing submissions and help maintain e-billing records, platforms, and related administrative processes.• Monitor outstanding balances, assist with collection efforts, and perform reconciliations to support accurate accounts receivable reporting.• Respond to billing questions from attorneys, staff, and clients by researching issues and providing clear, timely resolutions.• Work closely with legal and administrative teams in a decentralized environment to ensure billing activity moves forward efficiently.• Develop customized invoice layouts and formats when client needs or matter requirements call for alternative presentation. All interested candidates in this Billing Coordinator opportunity and other fulltime opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn.
2026-09-04T00:00:00Z

4 results for Staffing Coordinator Assistant in Columbia, MD