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11 results for Project Assistantcoordinator in Columbia, MD

Program Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 25 USD / Hourly
A well-established university in the Baltimore area is seeking a Program Assistant to join their team! The Program Assistant will play a crucial role in supporting the efficient operation and administration of academic and/or administrative programs within the institution. Responsibilities:<ol><li>Provide administrative support to program directors, faculty, and staff within assigned academic or administrative programs.</li><li>Assist with the planning, coordination, and execution of program events, meetings, workshops, and conferences.</li><li>Coordinate program logistics, including scheduling meetings, reserving rooms, arranging catering, and managing event registrations.</li><li>Prepare and distribute program-related communications, including emails, newsletters, and promotional materials.</li><li>Maintain accurate and up-to-date program records, databases, and files, ensuring confidentiality and compliance with institutional policies.</li><li>Assist with student recruitment, admissions, and enrollment processes, including responding to inquiries, processing applications, and tracking applicant data.</li><li>Provide support to students, faculty, and staff regarding program requirements, policies, and procedures.</li><li>Assist with the development and implementation of program assessments, evaluations, and surveys to measure program effectiveness and student outcomes.</li><li>Collaborate with other departments and units within the institution to coordinate cross-functional initiatives and projects.</li><li>Perform other administrative duties and special projects as assigned.</li></ol>
2026-07-30T00:00:00Z

Project Coordinator 1

McLean, VA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a highly organized Project Coordinator 1 to support onsite relocation and move management activities in Virginia. This is a Contract position that plays a central role in coordinating project logistics, maintaining accurate records, and keeping communication flowing among clients, vendors, and internal teams. The ideal candidate brings strong administrative skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while delivering a detail-oriented experience to stakeholders at all levels. Responsibilities: • Coordinate calendars, meeting logistics, and workspace reservations to support relocation planning and daily project activity. • Prepare project documentation, status materials, and proposal support items to help the team launch and manage client engagements effectively. • Track incoming move-related requests, organize required details, and guide each request through completion with timely follow-up. • Develop and distribute relocation notices, move packets, labels, and other client-facing materials to keep all parties informed and prepared. • Support onsite move execution by conducting pre-move and post-move inventories, posting signage, monitoring check-in and check-out activity, and overseeing movers during scheduled events. • Review vendor and subcontractor billing against purchase orders or service agreements to help confirm accuracy and resolve discrepancies. • Maintain current occupancy, move, and project records in designated systems to ensure reliable reporting and data integrity. • Partner with property management, facilities teams, installers, and outside vendors to coordinate furniture changes, space updates, and related move services. • Escalate unresolved issues, communicate project risks to leadership, and assist with post-move support activities as needed, including ergonomic request coordination and help desk follow-up.
2026-08-04T00:00:00Z

Administrative and Project Coordinator

Columbia, MD
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
Robert Half has a new direct-hire opening for an Administrative/Project Coordinator in Columbia, MD. The Administrative Coordinator is responsible for keeping daily office and project administration running smoothly. This role provides administrative support to project managers, field teams, and leadership while ensuring documentation, scheduling, and communication are organized and accurate. The ideal candidate is proactive, adaptable, and thrives in a fast-paced construction environment. Key Responsibilities<ul><li>Provide administrative support to project managers and company leadership.</li><li>Prepare, organize, and maintain project files, contracts, permits, and other construction documentation.</li><li>Coordinate meetings, schedules, and calendars for project teams.</li><li>Process purchase orders, invoices, change orders, and subcontractor paperwork.</li><li>Track project deadlines and assist with document control.</li><li>Maintain vendor, subcontractor, and client records.</li><li>Coordinate new employee onboarding and maintain personnel files.</li><li>Answer incoming phone calls, respond to emails, and greet visitors professionally.</li><li>Order office supplies and maintain an organized office environment.</li><li>Assist with bid preparation, proposals, and project closeout documentation.</li><li>Support payroll and timecard collection for field employees as needed.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform additional administrative duties and special projects as assigned.</li></ul>
2026-07-23T00:00:00Z

Program Coordinator

Towson, MD
onsite
Temporary / Contract
22 - 30 USD / Hourly
The Program Coordinator is responsible for supporting the planning, implementation, and evaluation of nonprofit programs and services. This role acts as a liaison between staff, volunteers, and community partners, ensuring smooth operations and alignment with the organization’s mission. The Program Coordinator manages program logistics, maintains records, monitors outcomes, and contributes to outreach efforts. Key Responsibilities:<ul><li>Collaborate with program managers and leadership to plan and execute program activities and events.</li><li>Coordinate daily program operations, including scheduling, communications, and resource allocation.</li><li>Maintain accurate records and prepare regular reports on program performance and impact.</li><li>Support recruitment, training, and supervision of volunteers and/or program participants.</li><li>Assist in the timely purchasing of supplies and services.</li><li>Develop and maintain relationships with community organizations, partners, and stakeholders.</li><li>Track program outcomes and gather feedback for continuous improvement.</li><li>Promote programs through outreach, social media, and participation in community events.</li><li>Uphold the organization’s values of diversity, equity, and inclusion across all program activities.</li></ul>
2026-07-20T00:00:00Z

Project Accountant

Manassas, VA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Project Accountant | Manassas, VA | on-site | $80-100K+bonusAre you a detail-oriented accounting professional who enjoys partnering directly with project teams and driving financial accuracy from start to finish? We are seeking a Project Accountant to support the financial success of projects through budgeting, cost analysis, billing, reporting, and reconciliation.This is an excellent opportunity for someone with project accounting, project finance, or cost accounting experience who thrives in a fast-paced environment and enjoys working closely with operations and project management. The ideal candidate brings strong communication and analytical skills, a proactive mindset, and the ability to manage multiple priorities while maintaining a high level of accuracy in addition to WIP reporting.What You’ll Do<ul><li>Maintain the integrity and accuracy of project budgets and reconciliations</li><li>Perform project-level financial planning and analysis</li><li>Manage project purchase orders and related reconciliations</li><li>Prepare and distribute monthly billings and support collection efforts</li><li>Handle project month-end and year-end close activities</li><li>Prepare work-in-progress (WIP) reporting, including cost-at-completion analysis</li><li>Review and analyze actual project costs to identify discrepancies and improvement opportunities</li><li>Prepare project budgeting and financial participation reports as required by contract</li><li>Communicate project financial activity and updates with the accounting team</li><li>Review and reconcile project-level profit and loss statements</li><li>Reconcile inventory counts and project returns</li><li>Support additional accounting and project finance activities as needed</li></ul>
2026-07-27T00:00:00Z

Administrative Coordinator

Vienna, VA
onsite
Temporary / Contract
22.9615 - 26.587 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support a busy non-profit team in Vienna, Virginia. This Long-term Contract position is fully onsite Monday through Friday and focuses on coordinating conferences, events, and day-to-day administrative activities in a fast-moving environment. The ideal candidate brings strong event support experience, excellent command of Microsoft Office, and the ability to manage multiple priorities with accuracy and professionalism. Responsibilities: • Coordinate logistics for multiple events and conferences, ensuring schedules, materials, and support tasks are completed on time. • Prepare attendee badges and assemble event packets, signage, and other meeting materials needed for successful program delivery. • Pack, ship, and track event supplies to confirm materials arrive accurately and according to deadlines. • Place orders for event-related materials and administrative supplies while maintaining organized records of requests and deliveries. • Provide administrative support for program and event activities, helping teams stay aligned on timelines and deliverables. • Monitor numerous assignments at once and adjust priorities as event needs change in a fast-paced setting. • Use Microsoft Office tools to create documents, spreadsheets, reports, and communications that support event coordination efforts. • Work closely with internal team members and external partners to help ensure smooth execution of meetings and conferences.
2026-08-03T00:00:00Z

Administrative Coordinator

Rockville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role requires strong communication, multitasking, and problem-solving skills, along with the ability to manage schedules, coordinate meetings, maintain records, and provide general office support. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-07-28T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and dependable Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate will be organized, proactive and comfortable managing a variety of clerical and front office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-07-28T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-07-27T00:00:00Z

Office Assistant

Arlington, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for a Contract position based in Arlington, Virginia. This role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and detail-oriented office environment. The ideal candidate is proactive, service-oriented, and comfortable balancing front desk responsibilities with administrative coordination. Responsibilities: • Welcome guests, clients, and team members with a courteous approach that creates a positive office experience. • Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use. • Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office. • Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment. • Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively. • Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs. • Draft, format, and distribute routine office communications, documents, and correspondence as needed. • Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage. • Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs. • Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience.
2026-07-31T00:00:00Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized and proactive Office Assistant to support daily administrative operations in Washington, District of Columbia. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced office, can manage competing priorities, and brings strong technical ability with Microsoft Office tools. The right candidate will help maintain an efficient workplace by supporting file organization, tracking supplies, and assisting with general office coordination. Responsibilities: • Coordinate day-to-day office support activities to keep shared workspaces orderly, functional, and well maintained. • Monitor and track office inventory levels, helping ensure supplies are available and records remain accurate. • Organize digital documents and assist with file management in shared storage platforms such as OneDrive. • Provide administrative support through data entry, document preparation, and general back-office tasks. • Answer inbound calls and greet visitors professionally while directing requests to the appropriate staff members. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, and office documents. • Operate standard office equipment and assist with routine clerical duties to support team productivity. • Adapt quickly to varying workplace procedures and follow established protocols in different office environments.
2026-07-31T00:00:00Z