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75 results for Office Assistant in Colma, CA

Office Assistant

San Carlos, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Join a fast-growing, innovative AI company where you’ll play a key role in supporting daily operations while gaining exposure to a cutting-edge environment. This is a great opportunity for someone looking to grow their career within the AI space. We are looking for a dependable Office Assistant to help keep daily operations organized and running smoothly at our on-site office. Well suited for someone who enjoys supporting a busy workplace, managing a variety of administrative tasks, and contributing to a growing company environment. The role offers part-time hours and is ideal for someone who is detail oriented, communicates well, and takes initiative. Responsibilities:• Welcome visitors and provide front-desk support to create an organized and welcoming office environment.• Answer incoming phone calls, respond to general inquiries, and route messages to the appropriate team members.• Perform administrative work such as filing, data entry, document preparation, and other day-to-day clerical support tasks.• Scan, organize, and maintain paper and digital records to ensure documents are accessible and up to date.• Manage calendars, coordinate schedules, and assist with arranging internal meetings and team discussions.• Monitor email communications, share timely updates, and help maintain smooth information flow across the office.• Support meeting logistics by preparing materials, confirming details, and assisting with follow-up actions as needed.• Use Microsoft Office and Google Workspace tools to complete reports, correspondence, and administrative assignments efficiently.
2026-05-15T00:00:00Z

Office Assistant

San Carlos, CA
onsite
Permanent / Full Time
23 - 26 USD / Hourly
We are seeking a part-time Office Assistant to support day-to-day operations at our San Carlos office. This is a permanent opportunity offering long-term growth within a fast-paced AI startup environment.This role will be fully on-site, Monday–Friday for a few hours each day, supporting office coordination, general administrative tasks, and ensuring a smooth and organized workplace experience for the team.
2026-05-11T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-05-08T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Office Assistant to help maintain an efficient and welcoming workplace in California. This Long-term Contract position is ideal for someone who takes pride in organization, enjoys supporting day-to-day office needs, and delivers a detail-oriented experience for staff and guests. The role offers a mix of front-office interaction, administrative coordination, and facilities support within a construction and contractor environment. Responsibilities: • Manage front-desk activity by greeting visitors, directing inquiries, and responding to incoming phone calls in a courteous and timely manner. • Prepare meeting rooms for daily use by arranging spaces, checking readiness, and ensuring supplies are available for scheduled gatherings. • Maintain common office areas such as the lobby, kitchen, and break spaces so they remain clean, stocked, and presentable throughout the day. • Coordinate workplace needs by ordering office supplies, arranging food service, and communicating with vendors to support ongoing operations. • Assist with meeting and event logistics, including setup, materials preparation, and on-site coordination. • Process administrative paperwork such as expense documentation, vendor invoices, scanned records, and electronic filing updates. • Support badge administration by helping track and issue access credentials for employees and visitors. • Provide basic fleet-related coordination by monitoring vehicle usage information and handling key distribution as needed.
2026-05-21T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today!
2026-05-22T00:00:00Z

Office Manager

Alameda, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
Role DetailsResponsibilities:1. Administrative Work· Work hours: Monday-Friday· Attend monthly board meetings after hours (hybrid format).2. Key Office Tasks· Address maintenance issues.· Manage owner relationships and receivables.3. Weekly Duties· Ensure the association remains within budget.· Prepare for board meetings, including creating packets.· Follow public meeting rules and documentation standards.· Enforce community standards and rules compliance. Profile Requirements:· Desired candidates should come from an administrative environment and have experience in corporate structures, policy, and procedures.· Candidates should ideally have executive-level skills capable of maintaining momentum in operations.· Avoid hiring individuals from management companies with structures incompatible with the organization’s needs. Organizational Details· The Homeowner’s Association is a 52-year-old organization overseeing 25 acres of large courtyards. Members own individual homes.· Current staff: 8 day workers.· Systems in use: HOA Assist (bookkeeping), Vanica, and payroll managed through ADP. Major Projects in Progress· Three significant construction projects currently underway. Hiring Process· Interviews will include: GM and Board Member The Association, a large-scale homeowners association with 438 homes, a clubhouse and pool located on approximately 25+/- acres located in Alameda, California, is seeking a highly motivated and experienced Assistant Manager. The Assistant Manager will work closely with the General Manager to manage budgets, oversee accounts receivable, enforce covenants, manage projects, and handle additional tasks as assigned.Key Responsibilities Owner Relations:Serve as a primary point of contact for homeowners, addressing concerns, answering questions, and facilitating positive interactions.Assist in organizing and attending community meetings, including Board meetings and special Maintain open communication with homeowners to ensure transparency and foster a sense of community.Communicate effectively while engaging in working relationships.Be accountable to help with resident and homeowner requests in a timely and professional manner. Budget Management:Assist in the development and management of the annual budget in collaboration with the General Manager.Monitor and control expenses to ensure adherence to the approved budget. Accounts Receivable:Assist with the oversight of the collection of assessments and other dues from homeowners.Manage the accounts receivable process, including tracking payments and following up on delinquent accounts.Work with legal counsel on lien filings and other collection actions as necessary.
2026-05-21T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized. Responsibilities: • Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift. • Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues. • Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately. • Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment. • Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise. • Maintain precise documentation and review overnight transactions and reports for completeness and consistency. • Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures. • Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable. • Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
2026-04-29T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Job OverviewWe are looking for an organized and proactive Office Manager to oversee daily office operations, administrative staff, and workplace efficiency.Job Description<ul><li>Manage office operations, supplies, vendors, and facilities coordination</li><li>Supervise administrative support staff and assign responsibilities</li><li>Develop and maintain office procedures and workflows</li><li>Coordinate meetings, events, and internal communications</li><li>Monitor budgets, invoices, and office-related expenses</li><li>Support leadership with operational and administrative needs</li></ul>
2026-05-08T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Office Manager Job DescriptionWe’re looking for an organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient workplace. This role supports leadership, manages administrative functions, and serves as the central point of coordination across teams. Key Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities</li><li>Support leadership with scheduling, reporting, and office initiatives</li><li>Oversee budgets, expense tracking, and basic accounting coordination</li><li>Coordinate meetings, events, and internal communications</li><li>Maintain office systems, policies, and administrative processes</li></ul>
2026-05-15T00:00:00Z

Office Manager

Lafayette, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in California. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently. Responsibilities:• Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance.• Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications.• Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials.• Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records.• Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information.• Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications.• Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs.• Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities.• Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations.
2026-05-22T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-18T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half client in Vallejo, CA is looking for a reliable, detail‑oriented Administrative Assistant to become a key part of their team. This long‑term opportunity offers stability, hands‑on responsibility, and the chance to be at the center of daily operations. If you enjoy staying organized, interacting with people, and keeping things running smoothly in a fast‑paced environment, this role will keep you engaged and challenged. You’ll play an important role supporting both customers and internal partners—helping ensure processes move forward efficiently, accurately, and with professionalism. What You’ll Do as an Administrative Assistant:<ul><li>Coordinate repossession assignments and work closely with field agents to secure collateral smoothly and efficiently</li><li>Manage redemption processes and schedule personal property appointments with care and attention to detail</li><li>Serve as a primary point of contact for inbound and outbound calls, providing clear, calm, and professional communication</li><li>Assist customers in person and over the phone, confidently de‑escalating tense situations when needed</li><li>Prepare and send required repossession notices (including Notices of Seizure) accurately and on time</li><li>Update and maintain customer account information across multiple systems</li><li>Enter and track repossession‑related documents while keeping assigned clients informed</li><li>Handle general administrative tasks such as scanning, emailing, faxing, and record organization</li><li>Ensure all work aligns with company policies and state regulations</li><li>Collaborate with teammates to problem‑solve, think critically, and support positive outcomes</li></ul>Why This Role Stands Out<ul><li>Long‑term, stable contract opportunity</li><li>Hands‑on administrative experience with real responsibility</li><li>Strong collaboration with internal teams and external partners</li><li>Ideal for someone who enjoys structure, multitasking, and meaningful daily impact</li></ul>If you’re looking for a role where your organization, communication skills, and professionalism truly make a difference, submit your resume for this Administrative Assistant role today!
2026-05-22T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-05-15T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-05-19T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.Job Description<ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
2026-05-08T00:00:00Z

Admin Assistant

San Jose, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Description<ul><li>Support all purchase requests/orders and manage recurring contracts</li><li>Set up meetings, submit expense reports and manage office expenses</li><li>Onboard new team members, order office supplies and equipment, track inventory, and handle space planning </li><li>Plan, coordinate and communicate employee events</li><li>Apply your creativity to special projects</li><li>1 or more years of experience handling phone calls and high-volume emails</li><li>Excellent communication skills (written and verbal)</li><li>Microsoft Excel experience</li><li>Highly organized</li><li>Great understanding of basic office equipment and protocols</li><li>Must be presentable and polished at all times</li><li>Handle stressful or difficult situations in a calm and composed manner</li><li>Strong familiarity with system administration</li><li>Microsoft Office suite software experience</li></ul> Key Qualifications<ul><li>High energy. We're a fun group. We work with fun people!</li><li>Detail-oriented. You are organized know that details matter.</li><li>Articulate. You are great at communicating, both spoken and written.</li><li>Speedy. You work well under pressure, anticipate changes, and react.</li><li>Personal. You “get” people and know how to adapt your style to get what you need.</li><li>Independent. Once settled in a role, you don't need to be told what to do — you know!</li><li>Creative. You are resourceful. You find ways around problems. You like to learn.</li></ul>
2026-05-12T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Job OverviewWe are seeking an experienced Executive Assistant to provide high-level support to senior leadership and help manage strategic administrative priorities.Job Description<ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, agendas, and correspondence</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Coordinate confidential communications and sensitive documentation</li><li>Track priorities, deadlines, and follow-up items for leadership</li><li>Support special projects and executive-level initiatives</li></ul>
2026-05-08T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 125000 USD / Yearly
Executive Assistant/Office Manager Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage. Responsibilities:• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces.
2026-05-19T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support senior leadership in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, anticipates needs, and keeps priorities on track with discretion. The role will play a central part in maintaining executive schedules, coordinating key interactions, and ensuring day-to-day administrative operations run smoothly. Responsibilities: • Manage complex executive schedules by organizing appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Arrange meetings from start to finish, including securing logistics, preparing supporting materials, and following up on next steps. • Coordinate business travel plans, including itineraries, bookings, and schedule alignment for executive trips. • Develop and format clear documents such as presentations, reports, briefing materials, and meeting agendas. • Monitor deadlines, outstanding tasks, and shifting priorities to help executives stay focused on critical objectives. • Handle sensitive business information with sound judgment and a high level of confidentiality. • Process expense documentation, support invoice-related administrative tasks, and assist with general office coordination. • Act as a point of contact for internal teams and external partners, helping communication move efficiently across stakeholders. • Contribute to special assignments and provide additional administrative support based on business needs.
2026-05-13T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
Executive Assistant Job DescriptionWe’re seeking a highly organized Executive Assistant to provide direct support to senior leadership and ensure seamless day-to-day operations. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare presentations, reports, and confidential communications</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Coordinate executive-level meetings, events, and logistics</li><li>Handle sensitive information with a high level of professionalism</li></ul>
2026-05-15T00:00:00Z

Executive Assistant

Antioch, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior operational leader within a growing healthcare organization. This contract position is ideal for someone who brings sound judgment, strong follow-through, and the ability to manage shifting priorities in a fast-paced, multi-specialty clinical environment. The role requires a proactive and detail-oriented individual who can keep executives and department leaders organized, prepare high-quality materials, and help maintain momentum across projects and meetings. Responsibilities:• Manage a complex executive calendar, prioritize competing requests, and coordinate scheduling with internal leaders across multiple locations.• Support weekly leadership meetings by organizing agendas, preparing materials, tracking action items, and following up to keep projects moving forward.• Arrange business travel and related logistics, ensuring plans are accurate, efficient, and aligned with changing priorities.• Create and format clear, accurate documents, presentations, spreadsheets, and reports for executive and departmental use.• Monitor ongoing assignments and deadlines, helping leadership stay informed, prepared, and focused on the most urgent matters.• Provide administrative support to managers and department heads, including meeting coordination, time management assistance, and general operational follow-through.• Use tools such as Outlook, Teams, Asana, Excel, Word, PowerPoint, and Copilot to organize information, track progress, and communicate updates effectively.• Assist with vendor coordination and administrative tasks related to facilities or real estate matters as needed.• Serve as a dependable point of support by anticipating needs, asking thoughtful questions, and helping leadership make well-informed decisions.• Contribute to operational continuity in an evolving environment, including administrative support connected to platform or process changes when required. If you are interested in the role apply now and call us at (510)470-7450
2026-05-19T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract-to-permanent position is ideal for a highly organized individual who can manage complex administrative priorities, coordinate high-level meetings, and keep key initiatives moving forward. The role requires sound judgment, strong communication skills, and the ability to handle sensitive information with discretion while partnering closely with executives and board leadership. Responsibilities: • Manage a wide range of day-to-day administrative activities that enable senior leaders to operate efficiently and stay focused on strategic priorities. • Prepare reports, presentations, correspondence, and other business documents while contributing to special projects as needed. • Coordinate logistics for executive meetings and events, including scheduling, agenda preparation, meeting materials, and accurate documentation of discussions and action items. • Support Board of Directors operations by organizing board and committee meetings, assembling and distributing materials, documenting minutes, and helping maintain alignment with governance requirements and bylaws. • Monitor calendars, upcoming deadlines, and leadership commitments to proactively identify needs and ensure executives are well prepared for meetings, conferences, and external engagements. • Partner with internal stakeholders to organize Executive Management Team meetings and maintain smooth communication around schedules, priorities, and follow-up items. • Arrange domestic and/or business travel plans, including itineraries, bookings, and related coordination to support leadership travel needs. • Serve as a dependable point of contact across the organization, helping facilitate communication between leadership, board members, and other key partners.
2026-05-21T00:00:00Z

Executive Assistant

Redwood City, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
Must be available from 6AM - 9PM Monday through Sunday. 10 - 20 hours of overtime a week. 4 Year degree required! Our client is seeking a highly organized and polished Executive Assistant to provide dedicated support to a CEO, with a primary focus on drafting, editing, and managing professional email correspondence. This role is ideal for someone with exceptional written communication skills who can capture executive tone, prioritize sensitive communications, and ensure timely, professional follow-up across internal and external stakeholders. Key Responsibilities<ul><li>Draft, edit, and proofread professional emails on behalf of the CEO, ensuring accuracy, tone, and clarity.</li><li>Translate brief verbal or written direction into polished executive correspondence.</li><li>Manage email workflow by organizing drafts, flagging urgent responses, and helping prioritize outgoing communications.</li><li>Maintain discretion when handling confidential or sensitive business information.</li><li>Ensure consistency in messaging across executive communications.</li><li>Assist with responding to business partners, clients, vendors, and internal teams in a professional manner.</li><li>Review communications for grammar, formatting, and professionalism before sending.</li><li>Support special projects related to executive communication needs as assigned.</li></ul>
2026-05-21T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-05-05T00:00:00Z