We are looking for a detail-oriented and approachable Receptionist to join our team in Youngstown, Ohio. This role is essential for ensuring exceptional customer service and efficient administrative support within our non-profit organization. As a long-term contract position, you will play a critical role in assisting customers, managing documentation, and maintaining confidentiality in all interactions.<br><br>Responsibilities:<br>• Welcome and assist walk-in and scheduled customers, delivering outstanding customer service.<br>• Conduct interviews with clients to gather household information and verify required documentation.<br>• Review, copy, and manage customer-provided documents to ensure accuracy and completeness.<br>• Support clients by printing missing or previously submitted documents as needed.<br>• Acquire and demonstrate comprehensive knowledge of available programs to effectively assist customers.<br>• Organize and maintain files, ensuring incomplete applications are handled promptly and securely stored at the end of each workday.<br>• Access and retrieve utility bills from online portals to support customer documentation.<br>• Uphold strict confidentiality regarding customer information and records.<br>• Attend training sessions to enhance program knowledge and stay updated on organizational processes.<br>• Follow instructions and directives provided by departmental supervisors and complete additional assigned duties.
We are looking for a Front Desk Administrative Assistant / Receptionist to join our team on a contract basis in Woodmere, Ohio. This role requires a detail-oriented and welcoming individual who can manage front desk operations efficiently while providing administrative support to ensure smooth day-to-day activities. The ideal candidate will be detail-oriented, organized, and skilled in handling multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Welcome and direct visitors, employees, and vendors with a friendly and attentive demeanor.<br>• Ensure the front desk area is well-maintained and presents a neat and orderly appearance.<br>• Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.<br>• Perform general administrative tasks, including scheduling appointments, maintaining files, and completing data entry.<br>• Coordinate meeting room bookings and manage office supplies inventory to meet operational needs.<br>• Organize and oversee weekly orders for breakfast, lunch, and snacks, ensuring proper delivery and setup.<br>• Answer inbound calls, address inquiries, and redirect calls to appropriate departments as needed.<br>• Provide assistance in maintaining administrative records and supporting office functions.<br>• Collaborate with team members to address any additional administrative needs.
We are looking for an organized and detail-oriented Front Desk Coordinator to join our team in Beachwood, Ohio. This is a contract position lasting for two months, offering an excellent opportunity to contribute to a dynamic environment. The ideal candidate will provide outstanding customer service while managing front desk operations and supporting office activities.<br><br>Responsibilities:<br>• Serve as the primary receptionist, welcoming visitors and ensuring a positive first impression.<br>• Manage daily operations of the center, including coordinating meeting room setups and maintaining cleanliness.<br>• Assist with general administrative tasks, such as scheduling, document preparation, and correspondence.<br>• Support the office manager by handling delegated tasks and responsibilities.<br>• Utilize Microsoft Office Suite, including Excel and PowerPoint, to complete various projects and reports.<br>• Ensure meeting rooms are clean and organized, including light housekeeping and furniture arrangements.<br>• Address visitor inquiries and provide accurate information about the center's services.<br>• Maintain a detail-oriented approach and adhere to the business dress code.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Handle additional duties as assigned to support the overall effectiveness of the center.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Woodmere, Ohio. In this short-term contract position, you will play a key role in ensuring the smooth operation of our office by providing essential administrative support. This opportunity is ideal for someone who is tech-savvy, highly organized, and thrives in an environment that values attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Organize and scan documents efficiently, particularly during peak periods such as tax season.</p><p>• Perform general administrative tasks to support day-to-day office operations.</p><p>• Utilize Microsoft Office applications proficiently to complete tasks and manage office workflows.</p><p>• Operate and maintain basic office equipment such as scanners and printers.</p><p>• Maintain a well-organized workspace to promote productivity and efficiency.</p><p>• Answer inbound phone calls and provide courteous assistance to callers.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Assist with receptionist duties, including greeting visitors and handling inquiries.</p><p>• Stand for extended periods when required to complete specific tasks.</p>
We are looking for a dedicated Office Manager to join our team in Independence, Ohio. This role requires a highly organized and detail-oriented individual to oversee administrative tasks, scheduling, and daily office operations. As a long-term contract position, it offers the potential for permanency based on performance and organizational needs.<br><br>Responsibilities:<br>• Coordinate schedules for executives and ensure efficient time management.<br>• Manage office supplies, including ordering and maintaining inventory.<br>• Handle invoicing and accounts payable tasks as needed.<br>• Arrange meetings and prepare necessary materials in advance.<br>• Provide receptionist duties, including greeting visitors and answering calls.<br>• Maintain a detail-oriented and organized workspace.<br>• Utilize Microsoft Office Suite to create and manage documents.<br>• Support executives in staying on track with their responsibilities and commitments.<br>• Implement additional administrative support mechanisms to enhance efficiency.<br>• Collaborate with team members to ensure smooth daily operations.
We are looking for a skilled Staff Accountant to join our team on a contract basis in Solon, Ohio. This position requires someone with a strong background in accounting who can handle a variety of tasks, including invoicing, reconciliations, and bookkeeping. The role will start as part-time and transition to a permanent position in May, offering a dynamic opportunity to grow within a manufacturing environment.<br><br>Responsibilities:<br>• Process vendor invoices and ensure accuracy for 10-15 invoices weekly.<br>• Manage check runs and oversee collections to maintain financial integrity.<br>• Provide support in accounts payable functions, including handling FedEx and freight bills.<br>• Prepare month-end reconciliations to ensure accurate financial reporting.<br>• Serve as a backup receptionist for clerical duties as needed.<br>• Handle accounts receivable and maintain accurate bookkeeping records.<br>• Utilize NetSuite software for accounting tasks and ensure familiarity with its functions.<br>• Assist with general ledger activities, including journal entries and potentially some tax return preparation.<br>• Collaborate with a small team in a manufacturing environment to meet company goals.
<ul><li><strong>Position: Workplace Experience Support Specialist / Location Service Specialist (about 4-week CONTRACT position)</strong></li><li><strong>Location: Cleveland, Ohio, CUYAHOGA, 44114, United State</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Tentative Hourly Pay Rate: $22 per hour</strong></li></ul><p>Essential Duties</p><ul><li>Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied.</li><li>Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location.</li><li>Will coordinate with vendors and building management on life/safety and repair items.</li><li>Will escalate and provide status to the Location Services Supervisor or Manager when necessary.</li><li>Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory.</li><li>Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion.</li><li>Determines if supplies should be purchased directly from an approved vendor or put out to bid.</li><li>Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget.</li><li>When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC.</li><li>Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm.</li></ul><p> </p><p>Provides routine direction and support as necessary in one or more of the following areas:</p><ul><li>Mail services including distribution of mail UPS FedEx and other packages coordination of courier services researching and resolving any issues with packages that are improperly addressed or packaged and assisting employees with mailing needs</li><li>Assisting employees with large photocopy scanning and binding jobs ensuring timely completion of submitted jobs</li><li>Locating and checking out client files maintenance of client records and documents ordering files from offsite storage facility and record retention.</li><li>Maintaining and ordering office supplies</li><li>Maintaining Location Services budget</li><li>Visitor management and reception activities ensuring quality customer service</li><li>Meeting and event coordination to include catering request and receiving orders conference room coordination and audio-visual equipment support</li><li>Manage the building card access systems promptly ensuring exiting employees are termed in the systems and new cards are issued to both new employees and those who lost their IDs.</li></ul>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including accurate hard copy and electronic filing.</li><li>Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.</li><li>Create and edit PDF documents using Adobe software.</li><li>Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.</li><li>Bind (spiral binding) and scan documents as needed.</li><li>Assist with property billing processes and track Certificates of Insurance (COIs).</li><li>Handle mailings—including FedEx, certified mail, and other shipping methods.</li><li>Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).</li><li>Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.</li><li>Research new vendors, retailers in specific markets, or other items online as requested.</li><li>Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.</li></ul><p><br></p>
