We are looking for an experienced Legal Secretary to join a dynamic law office in Youngstown, Ohio. This long-term contract role involves supporting multiple attorneys across various legal practices, with a focus on probate law. The position offers a steady Monday through Friday schedule in a meticulous and organized environment.<br><br>Responsibilities:<br>• Prepare, file, and manage legal documents through electronic filing systems.<br>• Organize and maintain attorneys’ calendars, ensuring all deadlines and appointments are accurately scheduled.<br>• Draft correspondence and legal documents based on dictation or written instructions.<br>• Coordinate court filings and ensure compliance with filing procedures.<br>• Provide administrative support for probate litigation cases, including document preparation and case tracking.<br>• Conduct research and gather information relevant to probate law matters.<br>• Communicate with clients, courts, and other legal professionals in a precise and organized manner.<br>• Maintain confidentiality and uphold the integrity of sensitive client information.<br>• Assist attorneys in managing case files and ensuring all required documentation is readily accessible.
<p>We are seeking an experienced and detail-oriented Executive Assistant to provide high-level administrative support to a Chief Executive Officer (CEO). The ideal candidate will have at least 8 years of related experience, preferably in roles supporting executives and leadership teams. The role requires exceptional organizational and communication skills, proactive problem-solving, and the ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Schedule Management</strong>: Maintain and coordinate the CEO’s calendar, including organizing meetings, events, and appointments to ensure optimal time management </li><li><strong>Travel Arrangements</strong>: Arrange domestic and international travel for the CEO and other executives as required, including booking flights, accommodations, and ground transportation </li><li><strong>Meeting Assistance</strong>: Prepare for and organize meetings by scheduling attendees, assembling relevant documentation, and setting up presentation tools. Attend meetings to take detailed notes and record accurate meeting minutes </li><li><strong>Communication Management</strong>: Manage communication on behalf of the CEO, including responding to emails, drafting correspondence, and filtering incoming inquiries to prioritize urgent tasks</li><li><strong>Town Hall Documentation</strong>: Gather information for monthly town hall meetings, including content from different teams, and create engaging PowerPoint presentations to summarize key points and updates </li><li><strong>Administrative Support</strong>: Handle miscellaneous administrative tasks, such as managing mail, completing expense reports, and assisting with additional projects as needed </li></ul><p><strong>Qualifications</strong></p><ul><li><strong>Experience</strong>: Minimum of 5 years of administrative experience, preferably in executive or leadership support roles.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel; familiarity with tools for scheduling and time management </li><li><strong>Communication</strong>: Strong verbal and written communication skills. Ability to interact professionally with stakeholders at all levels.</li><li><strong>Organizational Skills</strong>: Demonstrated ability to manage complex schedules, prioritize tasks, and remain flexible under tight deadlines.</li><li><strong>Problem-Solving</strong>: Proactive approach to identifying and solving issues independently.</li></ul><p><strong>Work Environment</strong></p><ul><li>This position requires occasional travel alongside the CEO to attend meetings and events.</li><li>Collaboration with diverse teams across departments.</li></ul><p><br></p>
<p>We’re currently working with a dynamic and fast-paced organization in Streetsboro, Ohio, to find a detail-oriented <strong>Administrative Assistant</strong>. This role offers the potential for long-term growth, providing an excellent opportunity for professionals seeking to build a career in administrative support.</p><p><strong>Position Type:</strong> Contract-to-Permanent </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Customer Service:</strong> Provide first-class customer service by addressing inquiries, resolving issues quickly, and building strong relationships.</li><li><strong>Data Management:</strong> Accurately enter, update, and maintain critical information in databases and systems.</li><li><strong>Purchase Orders:</strong> Support processes by placing purchase orders.</li><li><strong>Logistics Coordination:</strong> Manage container logistics and collaborate with trucking companies to support operational functions.</li><li><strong>Pricing Management:</strong> Handle pricing tasks for various products and maintain accurate pricing records.</li><li><strong>Document and Spreadsheet Creation:</strong> Prepare and manage spreadsheets, reports, and documents using Microsoft Excel and other Microsoft Office tools.</li><li><strong>Email and Calendar Management:</strong> Manage email correspondence, schedule appointments, and organize calendars as needed.</li><li><strong>Administrative Support:</strong> Assist the team with a variety of other administrative tasks, adapting to changing priorities in a fast-paced setting.</li><li><strong>Attention to Detail:</strong> Ensure accuracy and efficiency in all tasks, helping the office run smoothly.</li></ul>
<p><strong>Summary:</strong></p><p>Detail-oriented Administrative Coordinator sought to perform essential administrative tasks within a dynamic manufacturing environment. This position offers the opportunity to independently contribute while supporting organizational operations with precision and proactive problem-solving.</p><p><strong>Responsibilities:</strong></p><ul><li><strong>Research and Analysis:</strong> Conduct detailed online research focused on companies within the crane industry, ensuring comprehensive insights.</li><li><strong>Data Management:</strong> Accurately input and maintain data records using Excel spreadsheets, adhering to high standards of precision and organization.</li><li><strong>Documentation:</strong> Organize and update company information to ensure accessibility and proper documentation practices.</li><li><strong>Site Monitoring:</strong> Oversee site services and proactively identify opportunities for maintenance and improvement.</li><li><strong>Team Collaboration:</strong> Communicate and collaborate with relevant teams to ensure seamless workflows and operational success.</li><li><strong>Administrative Support:</strong> Perform general administrative duties to fulfill operational needs effectively.</li><li><strong>Compliance Assurance:</strong> Uphold company policies and procedures across all documentation processes.</li></ul>
