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6 results for Sales Administrative Assistant in Clearwater, FL

Sarasota, FL
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Construction Administrator in Sarasota, Florida. In this role, you will play a key part in supporting construction projects by managing documentation, coordinating permitting processes, and assisting with budget monitoring. This position is ideal for someone with a strong background in construction administration and project coordination. Responsibilities:• Oversee the preparation and management of construction documents, including contracts, purchase orders, work orders, and other related documents. • Collaborate with Project Managers to draft, coordinate, and track contracts and subcontracts.• Facilitate the permitting process by liaising with county agencies, completing necessary forms and utilizing county and city websites. • Monitor project budgets, analyze financial variances, and work with Project Managers to ensure cost control and adherence to approved budgets.• Review and verify the accuracy of contract agreements and assist in their preparation and execution.• Process lien waivers and Notices to Owner (NTOs) in compliance with industry regulations.• Provide accounting support by handling Accounts Payable tasks, such as invoice review, data entry, and payment processing.
2026-04-10T00:00:00Z

Tampa, FL
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant based in Tampa, Florida, to join our team in a Contract to permanent position. This role requires a proactive individual who can support daily administrative operations, ensuring smooth office functionality. The position involves occasional training sessions and flexibility to adapt to varying schedules. Responsibilities: • Provide general administrative assistance to support office operations and team members. • Manage inbound calls, addressing inquiries and redirecting them as necessary. • Perform data entry tasks with accuracy and efficiency. • Maintain organization of office files and documents to ensure easy accessibility. • Handle receptionist duties, including greeting visitors and managing appointments. • Assist in coordinating training sessions and other scheduled events. • Ensure business casual professionalism in interactions with clients and colleagues. • Support ongoing administrative projects and tasks as required. • Collaborate with team members during interviews and onboarding processes.
2026-04-20T00:00:00Z

Tampa, FL
onsite
Temporary
17.1 - 19.8 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Temple Terrace, Florida. In this role, you will provide critical support to key campus leaders while fostering a welcoming environment for faculty, students, and visitors. This position offers an excellent opportunity to contribute to a vibrant academic community and engage in various administrative functions. Responsibilities: • Provide administrative support to the Assistant Dean, Director of Campus Administration, and other faculty members. • Greet and assist faculty, students, and visitors, ensuring a warm and detail-oriented environment. • Coordinate and assist with campus events, handling logistics and administrative tasks. • Manage tasks related to the campus Spirit Shop, contributing to its operations as needed. • Collaborate with Enrollment and Student Services to complete administrative and organizational duties. • Maintain accurate scheduling and documentation in support of department operations. • Assist with the planning and execution of activities for the Academic Resources Center and legal clinics. • Perform additional administrative responsibilities as required to support campus functions.
2026-04-20T00:00:00Z

Tampa, FL
onsite
Permanent
35000 - 39000 USD / Yearly
We are looking for a detail-oriented and welcoming Administrative Assistant in Tampa, Florida. In this role, you will manage the front desk, provide administrative support, and ensure smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with people. Responsibilities:• Greet visitors warmly and assist them with inquiries to create a positive experience.• Oversee front desk activities, including sorting and distributing mail, managing deliveries, and keeping the reception area tidy.• Coordinate and schedule appointments, manage calendars, and provide administrative assistance to staff as needed.• Perform general office duties such as data entry, filing, and maintaining accurate records.• Operate a multi-line phone system to answer and direct calls efficiently.• Address routine inquiries from clients and staff promptly and courteously.• Ensure office supplies are adequately stocked by monitoring inventory and placing orders.• Support the organization by assisting with event coordination and other clerical duties as required.
2026-04-10T00:00:00Z

Tampa, FL
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a dedicated and highly detail-oriented Personal/Executive Assistant to join our team in Tampa, Florida. This role involves managing a wide range of personal and administrative tasks requiring exceptional organizational skills and the ability to anticipate needs. The ideal candidate will thrive in a dynamic environment and demonstrate initiative in handling responsibilities. Responsibilities:• Coordinate and manage multiple calendars using Microsoft Outlook for the executive and their spouse.• Schedule and oversee appointments, including doctor visits, ensuring all necessary paperwork is completed and prescriptions are updated.• Prepare and distribute detailed daily itineraries outlining meetings, appointments, and relevant information.• Handle correspondence and act as the primary point of contact for incoming calls • Assist with errands and tasks as needed, maintaining a high level of discretion and attention to detail.• Compile materials for projects • Organize and prepare for meetings, ensuring all materials and logistics are in place.• Anticipate needs by proactively addressing issues and ensuring seamless operations This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-03-27T00:00:00Z

Tampa, FL
onsite
Permanent
80000 - 90000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to support our team in Tampa, Florida. In this role, you will manage key administrative functions, coordinate travel and scheduling, and collaborate with team members to ensure smooth operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities effectively. Responsibilities:• Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.• Maintain and organize calendars for executives, ensuring effective scheduling of meetings and appointments.• Update and maintain records within proprietary systems, ensuring accuracy and compliance.• Assist in processing expense reports, ensuring proper documentation and timely submission.• Prepare and distribute meeting agendas, take detailed minutes during meetings, and follow up on action items.• Serve as a point of contact for various administrative tasks and communications.• Ensure seamless organization and execution of executive-level tasks and responsibilities.• Monitor deadlines and manage priorities to ensure all tasks are completed efficiently.
2026-04-03T00:00:00Z