15 Results for Accounting Assistant Jobs in Clearwater, FL

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Accounting Clerk

Tampa, FL
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
This is a full-time in office position in Tampa. The Accounting Assistant supports accounts payable, accounts receivable, and general accounting functions to ensure accurate financial records, timely payments, and compliance with organizational policies. This role is a great opportunity for someone who enjoys working with numbers, staying organized, and supporting a collaborative accounting team. What You'll Do- Accounts Payable & Accounts Receivable<ul><li>Input vendor invoices, ensuring proper coding and required approvals</li><li>Prepare and process weekly payment runs, including checks, ACH, and online bill pay</li><li>Maintain vendor records and payment terms</li><li>Request W-9 forms as needed</li><li>Monitor and resolve invoice discrepancies and vendor inquiries</li><li>Track invoice due dates to help ensure timely payments</li><li>Assist with 1099 preparation and year-end reporting</li><li>Generate and email customer invoices as needed</li><li>Match and post customer payments, including checks and ACH</li><li>Monitor accounts receivable aging reports and follow up on outstanding balances</li><li>Communicate with customers regarding billing questions and payment status</li></ul>General Accounting & Administrative Support<ul><li>Maintain accurate and organized financial records and documentation</li><li>Assist with audits, financial reviews, and auditor requests</li><li>Monitor shared accounting email inboxes and respond to inquiries as appropriate</li><li>Support payroll processing and provide backup as needed</li><li>Review employee expense reimbursement requests for required documentation and approvals</li><li>Perform other accounting and finance-related duties as assigned</li></ul> <ul><li> </li></ul>
2026-09-30T00:00:00Z

Accounting Administrator

Clearwater, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounting Administrator to join a busy team in Clearwater, Florida. This position supports core accounting operations with a strong focus on customer payment activity, documentation management, and issue resolution tied to invoicing. The role is well suited for someone who is highly organized, detail-oriented, and comfortable working across accounts receivable, project teams, and administrative accounting tasks. Responsibilities:• Manage lien waiver documentation and Notice to Owner filings for active jobs, ensuring records are completed accurately and on time.• Apply customer payments received by check, wire, and other methods to the appropriate accounts within the general ledger system.• Process customer credit card transactions and maintain accurate payment records in the accounting platform.• Investigate billing concerns by reviewing invoice details, confirming charges, and coordinating with customers to address discrepancies.• Partner with project managers to resolve project-related invoicing issues, including incorrect quantities, materials, or charges.• Determine whether customer accounts require credits or corrected billing and complete the necessary follow-up actions.• Support ongoing accounting operations through cross-training in billing, invoicing, and accounts payable functions as business needs evolve.• Contribute to the maintenance and improvement of accounts payable and accounts receivable procedures and related documentation.
2026-10-02T00:00:00Z

Administrative Assistant

Bradenton, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide front-office and clerical support for a trailer manufacturing company in Bradenton, Florida. This is a Contract position that will cover a short-term opening and may continue briefly beyond the initial assignment period based on business needs. The person in this role will help keep daily office activities organized by supporting filing, mail handling, data entry, and order-related tasks while working closely with customer service and inside sales. Success in this position requires strong organization, accuracy, and the ability to get up to speed quickly during a short training period. Responsibilities: • Maintain both physical and digital records, keeping job folders organized and up to date for easy retrieval. • Coordinate incoming and outgoing mail, ensuring documents and materials are routed promptly and accurately. • Provide administrative support to the customer service team by completing routine data entry and updating internal records. • Assist with order processing by entering item details, quantities, and related information into the system. • Prepare printed invoices and support invoicing activities to help maintain timely documentation. • Update shipping-related information after sales review so order details are correctly reflected in office records. • Enter part numbers and quantities from customer quotes into the system and generate saved or printed documents as needed. • Support general reception and office tasks, helping the team manage daily administrative needs efficiently.
2026-10-05T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office. Responsibilities:• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.• Prepare and submit expense reports with accuracy using approved internal tools and established processes.• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests. This is permanent opportunity that will pay up to $80,000 depending upon experience.
2026-09-23T00:00:00Z

Staff Accountant

Tampa, FL
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for a Staff Accountant to support core accounting activities for a growing organization in Tampa, Florida. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple accounting priorities in a deadline-driven environment. Key Responsibilities:General Ledger & Month-End Close:<ul><li>Maintain and reconcile general ledger accounts.</li><li>Prepare and post journal entries.</li><li>Perform monthly, quarterly, and year-end account reconciliations.</li><li>Assist with month-end and year-end close activities.</li><li>Ensure the accuracy and integrity of financial records.</li></ul> Accounts Payable & Accounts Receivable:<ul><li>Process vendor invoices and payments.</li><li>Manage customer invoicing and collections.</li><li>Monitor aging reports and follow up on outstanding balances.</li><li>Assist in maintaining positive vendor and customer relationships.</li></ul> Construction Accounting & Job Costing:<ul><li>Support job cost tracking and project accounting activities.</li><li>Monitor project-related expenses and allocations.</li><li>Assist with construction-specific accounting functions and reporting.</li></ul> Audit & CPA Support:<ul><li>Maintain organized accounting records and supporting schedules.</li><li>Prepare workpapers and documentation for external CPAs and auditors.</li><li>Assist with annual reviews, audits, and tax preparation processes.</li></ul>
2026-09-16T00:00:00Z

Staff Accountant

Clearwater, FL
onsite
Permanent / Full Time
70000 - 74000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support core accounting activities and financial reporting for an organization in the Pinellas area. This role is responsible for maintaining accurate records, preparing reconciliations and journal entries, and contributing to month-end close activities with a strong focus on accuracy and timeliness. The ideal candidate brings solid general ledger knowledge, sound judgment, and a collaborative approach to serving internal stakeholders while helping improve accounting processes. Responsibilities:• Reconcile bank activity on a daily and monthly basis, investigate discrepancies, and resolve outstanding items to keep ledger balances accurate and current.• Prepare journal entries and support monthly close activities, including assigned account reconciliations and analysis of balance sheet and income statement fluctuations.• Track prepaid expenses, accruals, and related subsidiary records to ensure transactions are recorded in the proper periods.• Manage payroll-related accounting by balancing entries, reviewing compensation-related reconciliations, and maintaining supporting documentation.• Perform variance research and assemble recurring review files for management, including analysis of zero-balance general ledger accounts.• Maintain organized records for audits and examinations, including supporting schedules for escrow accounts, investments, and other assigned accounting areas.• Coordinate periodic reporting and administrative accounting tasks such as annual filings, invoice preparation, referral reporting, and month-end charge-off balancing.• Support treasury and cash management activities by assisting with wire processing, overnight funds reporting, and departmental deposit balancing.• Partner with colleagues across accounting and other departments to deliver responsive service, contribute to cross-training efforts, and recommend process improvements.• Complete special projects and provide additional support as business needs require, including occasional travel and flexible scheduling when necessary. This is a permanent position. If you are interested, reach out to Zoe Slater.
2026-09-16T00:00:00Z

Staff Accountant

Tampa, FL
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a Staff Accountant to support a manufacturing organization in Tampa, Florida. This Long-term Contract position is ideal for an accounting specialist who enjoys working across core financial processes in a busy environment and contributing to accurate, timely reporting. The role offers the opportunity to handle both transactional accounting and month-end support while collaborating with the broader finance team. Responsibilities: • Maintain accuracy across balance sheet accounts by performing regular reconciliations and resolving outstanding items. • Prepare monthly bank account reconciliations to ensure cash activity is properly recorded and discrepancies are addressed promptly. • Process vendor invoices by reviewing, coding, and entering them into the accounting system with attention to proper classification. • Create customer billing documents and support timely invoicing for delivered products or services. • Record and post incoming customer payments, ensuring accounts receivable balances remain current and accurate. • Contribute to cash flow tracking by gathering financial data and assisting with routine reporting updates. • Support month-end close activities by preparing accrual-related journal entries and related documentation. • Use Deltek Costpoint and Microsoft Excel to manage accounting records, analyze data, and support day-to-day financial operations.
2026-10-07T00:00:00Z

Bookkeeper

St Petersburg, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a dependable Bookkeeper to support accounting activities for a construction-focused organization in St Petersburg, Florida. This Long-term Contract opportunity is ideal for someone who thrives in a hands-on, onsite environment, enjoys maintaining orderly financial records, and can manage work across multiple entities with accuracy. The position offers a part-time schedule of approximately 20 hours per week with consistent hours and flexibility, including required onsite availability on Thursdays and Fridays. There is strong potential for this to offer full-time hours over the next year. Responsibilities:• Manage invoice processing and coordinate electronic payments through QuickBooks Desktop while keeping payables current and accurate.• Reconcile credit card activity, including American Express statements, and investigate discrepancies to maintain reliable financial data.• Apply proper cost codes to vendor bills and business expenses so transactions are recorded to the correct projects and entities.• Enter payroll-related information into the accounting system and verify entries for completeness and precision.• Maintain bookkeeping records for multiple active companies, ensuring expenses and transactions are assigned appropriately across each entity.• Perform account reconciliations and support the ongoing accuracy of ledgers, balances, and supporting documentation.• Organize financial files and accounting records to improve day-to-day accessibility and audit readiness.• Provide assistance with additional accounting and administrative tasks as business needs evolve.
2026-10-07T00:00:00Z

Legal Assistant

Tampa, FL
onsite
Temporary / Contract
19.7885 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a litigation-focused team in Tampa, Florida on a Contract basis. This role supports attorneys with court filings, deadline tracking, document preparation, and day-to-day administrative coordination in a fast-moving legal environment. The ideal candidate brings strong judgment, excellent organizational skills, and the ability to manage multiple priorities while maintaining accuracy under tight deadlines. Responsibilities: • Prepare, proofread, and finalize legal pleadings, correspondence, and other case-related materials for electronic submission in state and federal courts. • Maintain complex calendars by tracking court deadlines, litigation milestones, hearings, and attorney commitments to ensure timely follow-through. • Transcribe, edit, and format legal documents with a high level of accuracy and consistency. • Organize and maintain case records by saving, indexing, and retrieving documents within the firm's document management system, including iManage. • Coordinate depositions, meetings, and other case-related appointments by working with attorneys, clients, court personnel, and outside parties. • Arrange attorney travel plans and process related expense documentation in a timely and accurate manner. • Support litigation workflow through file maintenance and general administrative assistance, including scanning, copying, mailing, and other office tasks as needed. • Assist attorneys who manage active litigation matters by keeping materials organized and helping ensure deadlines and deliverables are met.
2026-09-30T00:00:00Z

Administrative Assistant/Receptionist

Tampa, FL
onsite
Temporary / Contract
18.2115 - 21 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant/Receptionist to support daily front office operations in Tampa, Florida. This Contract position is ideal for someone who communicates confidently, creates a welcoming first impression, and keeps administrative tasks organized in a well-structured office setting. The role offers an immediate opportunity to contribute through reception support, clerical coordination, and accurate handling of day-to-day office activities. Responsibilities: • Manage the front desk by answering incoming calls, directing inquiries to the appropriate team members, and ensuring messages are handled promptly. • Welcome clients, visitors, and vendors in a courteous manner and provide assistance that reflects a high standard of customer service. • Complete administrative support tasks such as data entry, document preparation, and general office coordination to keep operations running smoothly. • Enter timekeeping or billing-related information into office software with a strong focus on accuracy and timeliness. • Prepare shipping documentation, create delivery requests, and coordinate outgoing packages or messenger services as needed. • Organize regular office mailings, including certified correspondence, and help track materials sent from the office. • Provide support on additional clerical or administrative projects assigned by leadership or office staff.
2026-10-07T00:00:00Z

Technical Senior Accountant

Clearwater, FL
onsite
Temporary / Contract
50 - 70 USD / Hourly
We are looking for an experienced Technical Accountant to support a long-term contract engagement with a life insurance organization in Clearwater, Florida. In this role, you will lead technical accounting analysis related to revenue recognition, review a large portfolio of customer agreements, and provide clear guidance grounded in U.S. GAAP. This position is ideal for someone who is detail oriented, can work independently, manage competing priorities, and deliver well-supported accounting conclusions in a fast-paced project environment. We are only considering those with a deep knowledge of ASC 606/Revenue Recognition experience. Responsibilities:• Examine customer and revenue-related agreements to determine the appropriate accounting treatment under applicable guidance.• Assess contract terms to identify performance obligations, timing of revenue recognition, and other factors affecting financial reporting.• Interpret and apply ASC 606 and broader U.S. GAAP requirements to complex business arrangements.• Prepare clear technical documentation, including accounting position papers and supporting analysis for key conclusions.• Detect inconsistencies, control gaps, or unusual contract provisions and recommend practical resolutions.• Advise stakeholders on accounting implications and elevate material issues that may require leadership review.• Contribute to the refinement of revenue recognition policies and support consistent application across contract reviews.• Manage a high volume of agreement analysis while maintaining accuracy, organization, and strong attention to detail.
2026-10-01T00:00:00Z

Sr. Accountant

St. Petersburg, FL
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for an experienced Sr. Accountant to join an organization in St. Petersburg, Florida. This role will oversee core accounting activities, support accurate monthly reporting, and help maintain strong financial controls across multiple entities. The ideal candidate brings a solid background in general ledger accounting, reconciliations, and financial statement preparation within a fast-paced environment. Responsibilities:• Lead the monthly close process by preparing entries, reviewing account activity, and ensuring reporting deadlines are met.• Maintain the general ledger with a high degree of accuracy, including support for intercompany accounting and cross-entity balances.• Perform detailed reconciliations for bank accounts and balance sheet accounts, investigating and resolving discrepancies promptly.• Prepare and review financial reports, including income statements, balance sheets, and cash flow statements for multiple companies.• Oversee fixed asset accounting by tracking capital projects, confirming approval compliance, and keeping asset records current.• Process credit memos and ensure related transactions are recorded correctly in the accounting records.• Provide documentation and analysis to support internal and external audit requests, and assist with budgeting and other finance initiatives as needed. This is a permanent position. If you are interested, please reach out to Zoe Slater.
2026-09-11T00:00:00Z

Sr. Accountant

Clearwater, FL
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
We are looking for an experienced Accountant to support core accounting operations and deliver accurate financial reporting for our organization. This role plays an important part in maintaining ledger integrity, supporting audit activities, and partnering with teams across the business to address accounting matters. The ideal candidate brings strong technical accounting knowledge, sound judgment, and a collaborative approach to improving processes and supporting departmental success. Responsibilities:• Deliver responsive and thorough support to internal stakeholders and external partners while helping resolve accounting questions and issues across departments.• Prepare, review, and post journal entries, reconciliations, and supporting schedules to keep the general ledger complete, accurate, and well-documented.• Contribute to monthly, quarterly, and annual close activities by ensuring financial data is finalized on schedule and management reporting is reliable.• Develop analyses, account schedules, and financial reports that help leadership evaluate results and make informed business decisions.• Assist with required regulatory filings, while following applicable accounting guidance and requirements.• Support internal audits, external audits, and regulatory reviews by gathering documentation, answering information requests, and helping maintain compliance with policies and standards.• Oversee fixed asset records, depreciation activity, and documentation for additions, transfers, and disposals, and coordinate periodic asset verification efforts.• Identify and support opportunities to strengthen controls, improve reporting quality, update procedures, and contribute to process enhancements or system-related projects.• Provide backup coverage for accounts payable and other accounting functions, share knowledge with team members, and participate in cross-training and departmental support activities.• Maintain a thoughtful and ethical presence in all interactions, complete required training, and offer flexibility for occasional travel or adjusted hours based on business needs. This is a permanent position. If you are interested, please reach out to Zoe Slater.
2026-09-16T00:00:00Z

Accounts Receivable Specialist

Clearwater, FL
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a well-established government organization in Clearwater, Florida. This fully onsite contract opportunity is ideal for an accounting specialist who enjoys balancing receivables work, payment processing, invoicing, and customer support in a structured finance setting. The role offers the chance to broaden your experience through cross-training in finance operations while contributing dependable support to the accounting team. Responsibilities: • Manage incoming receivables activity by recording customer payments, applying cash, and updating account records accurately. • Create invoices, post receipt transactions, and ensure billing documentation is completed in a timely manner. • Receive and process payments while maintaining accurate records of daily cash activity and related entries. • Prepare remote deposits, track deposit details, and maintain organized transaction logs for audit readiness. • Sort and handle treasury and revenue-related correspondence, ensuring financial items are routed and processed correctly. • Enter financial transactions and supporting backup into the organization's accounting system with a high level of accuracy. • Assist with reconciliations by reviewing account activity, identifying discrepancies, and helping resolve outstanding items. • Cross-train in additional finance operations duties to provide coverage and support broader departmental needs. • Help maintain continuity for the accounting team by supporting workloads related to staff coverage and ongoing system implementation efforts. • Respond to internal and external questions and maintain complete, well-organized financial records in line with established procedures.
2026-10-07T00:00:00Z

Project Assistant

Tampa, FL
onsite
Temporary / Contract
15.2 - 17.6 USD / Hourly
We are looking for an efficient and dependable Project Assistant to support an upcoming Contract assignment in Tampa, Florida. In this role, you will help gather participant feedback by conducting structured conversations about product use, routines, and frequency of engagement. This position is well suited for someone who communicates comfortably with a wide range of people and brings a detail-oriented, approachable presence to in-person interactions. Candidates should be available to complete three full days of on-site training before beginning project work. Responsibilities: • Conduct one-on-one and small-group interviews to collect detailed feedback on product usage patterns, habits, and frequency of use. • Create a welcoming environment that encourages participants to share accurate and thoughtful responses during discussions. • Follow established interview guides and project instructions to ensure information is gathered consistently and effectively. • Record responses clearly and organize interview details so project data remains complete and usable. • Attend and fully participate in all required on-site training sessions prior to the start of active project responsibilities. • Represent the project team effectively during participant interactions while maintaining reliability, punctuality, and a strong work ethic. • Support day-to-day project activities as needed to help sessions run smoothly and stay on schedule.
2026-10-07T00:00:00Z

15 results for Accounting Assistant in Clearwater, FL