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148 results for Scheduler in City of Orange, NJ

Client Scheduling Coordinator

Branchburg, NJ
remote
Temporary / Contract
17.00 - 18.00 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-05-26T12:33:49Z

Medical Receptionist

Hackensack, NJ
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations for a healthcare organization near Hackensack, New Jersey. This Contract to permanent opportunity is ideal for someone who creates a welcoming patient experience while keeping scheduling and registration activities organized and accurate. The person in this role will serve as an important first point of contact for patients and visitors, helping the office run smoothly through attentive communication and dependable administrative support. Responsibilities:• Welcome patients, visitors, and clients with a courteous and attentive approach while guiding them to the appropriate staff member or department.• Manage front-desk check-in activities and gather required information to ensure each visit begins efficiently.• Help patients complete intake, registration, and insurance-related paperwork with accuracy and attention to detail.• Answer incoming phone calls, respond to routine questions, and route calls to the correct team members when further assistance is needed.• Schedule appointments and confirm key details such as updated contact information, registration changes, or new patient status.• Explain what documents or information patients should bring to their visit so they are prepared at the time of arrival.• Maintain organized patient-facing administrative processes that support smooth office flow and timely service.• Communicate clearly with clinical and administrative teams to support patient access and front office coordination.
2026-05-20T14:04:26Z

Staff Accountant - Hybrid In-Office Schedule

Greenwich, CT
onsite
Permanent / Full Time
65000.00 - 95000.00 USD / Yearly
Staff Accountant - Hybrid In-Office Schedule We are looking for a Staff Accountant to join a growing investment-focused real estate organization in Greenwich, Connecticut. This role is well suited for an accounting specialist who wants to strengthen technical expertise while contributing to a fast-moving finance team. The position offers hands-on involvement across core accounting activities, financial reporting, and close processes in a collaborative environment. Responsibilities<ul><li>Assist with month-end, quarter-end, and year-end close processes</li><li>Prepare and post journal entries and maintain general ledger accounts</li><li>Reconcile bank accounts, balance sheet accounts, and investment activity</li><li>Support financial reporting for property-level and fund-level entities</li><li>Assist with preparation of financial statements in accordance with GAAP</li><li>Support audit and tax processes, including coordination with external partners</li></ul>
2026-05-22T12:43:44Z

Medical Receptionist

Hackensack, NJ
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an experienced and dependable Medical Receptionist to support a busy healthcare office near Hackensack, New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front-desk operations organized and efficient. The person in this role will coordinate appointments, assist with registration and insurance documentation, and serve as a key point of contact for visitors and callers. Responsibilities:• Welcome patients, visitors, and clients with professionalism, identify the reason for each visit, and guide them to the appropriate staff member or department.• Support patient intake by helping individuals complete required paperwork and confirming insurance and registration details are accurately recorded.• Manage incoming phone calls, route messages to the correct team members, and transfer calls promptly when additional assistance is needed.• Arrange appointments while verifying demographic updates, determining whether visits are for new or existing patients, and explaining what documentation patients should bring.• Coordinate related scheduling needs, including hospital admissions, diagnostic testing, imaging appointments, and visits with outside providers.• Perform patient check-in activities and maintain an orderly front office environment that promotes efficient daily operations.• Communicate clearly with patients regarding appointment logistics, required forms, and next steps before their visit.
2026-05-22T15:29:06Z

Operations Coordinator

Holmdel, NJ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an organized Operations Coordinator to support construction-related administrative and project activities in Holmdel, New Jersey. This position blends scheduling, client coordination, and invoice management to keep daily operations running smoothly. The ideal candidate is comfortable balancing multiple priorities, communicating across teams, and maintaining accurate project documentation.Benefits: Medical, Dental, VisionSalary: $65,000 - $75,000 Responsibilities:• Coordinate project timelines, service activities, and administrative tasks to support construction-related operations.• Arrange job schedules and confirm appointments, resources, and task completion with internal teams and external contacts.• Serve as a primary point of contact for clients by providing updates, responding to questions, and helping maintain strong working relationships.• Review, code, and process a high volume of invoices with close attention to accuracy and timeliness.• Track project progress, organize records, and ensure operational details are documented properly throughout each assignment.• Partner with cross-functional teams to align schedules, resolve issues, and keep work moving according to plan.• Support project and service management efforts by monitoring priorities, coordinating follow-up actions, and escalating concerns when needed.
2026-05-04T20:08:40Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27.00 - 30.00 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-05-21T12:28:46Z

Medical Secretary

Piscataway, NJ
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Medical Secretary to support a busy healthcare office. This Long-term Contract position requires a dependable individual who can keep daily administrative functions organized, coordinate patient-related activities, and help maintain an efficient office environment. The role is fully onsite and offers the opportunity to contribute to patient service, staff support, and smooth front- and back-office operations. Responsibilities: • Coordinate daily administrative activities to keep the medical office running efficiently and ensure timely support for staff and patients. • Organize appointments, referrals, follow-up visits, diagnostic testing, and procedures while maintaining accurate scheduling records. • Assist with patient account support by handling billing-related administrative tasks, reviewing charges, and helping reconcile payments. • Maintain medical records and office documentation with a strong focus on accuracy, confidentiality, and compliance with healthcare standards. • Support onboarding and day-to-day guidance for new team members, including assisting with process documentation and workflow training. • Monitor staff schedules, time records, absences, and coverage needs to help maintain consistent office operations. • Respond to patient questions and concerns in a courteous manner, partnering with internal teams to help resolve service issues promptly. • Track supply levels, report equipment concerns, and prepare routine reports, departmental files, and office performance data. • Serve as a resource for office systems and electronic medical record tools by assisting staff with basic troubleshooting and user support.
2026-05-26T17:08:45Z

Assistant Project Manager

Summit, NJ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an Assistant Project Manager to support the successful delivery of commercial construction projects. This role is ideal for an organized individual who can coordinate project activities, monitor budgets and schedules, and maintain strong communication with internal teams and external partners. The position offers the opportunity to contribute across the full project lifecycle, from preconstruction planning through closeout, while helping keep work aligned with quality, cost, and timeline expectations. This is an onsite position. We are looking for 2+ years of experience within General Contracting and project assisting. Responsibilities:• Coordinate project activities from early planning and estimating through construction execution and final completion.• Assist in building and maintaining project budgets, reviewing cost activity, and supporting payment approvals and financial reporting.• Work closely with project leadership, coordinators, and field teams to keep assignments organized and project milestones on track.• Support the preparation and administration of subcontractor and vendor agreements, including documentation for contract changes.• Communicate with clients, design professionals, consultants, and governing agencies to help move projects forward efficiently.• Track project schedules, review progress against timelines, and help address issues that could affect delivery or cost performance.• Prepare clear status updates for leadership covering budget conditions, schedule movement, and overall project progress.• Contribute to client-facing efforts such as presentations, planning discussions, and relationship-building activities that support future work.
2026-05-07T20:58:44Z

Sr. Reprographics Associate

New York, NY
remote
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for an experienced Senior Reprographics Associate to join our team in New York, New York. This contract position requires a highly skilled individual who thrives in a fast-paced environment, combining hands-on reprographics expertise with administrative support duties. The ideal candidate will lead by example, utilizing their knowledge and initiative to ensure smooth daily operations and provide senior-level support without formal managerial responsibilities. Responsibilities: • Handle high-volume print and reprographics production tasks, ensuring accuracy and efficiency. • Perform quality control checks and troubleshoot issues related to file setups and printing workflows. • Manage complex and escalated print requests, serving as a knowledgeable point of escalation. • Assist with scheduling, reporting, and researching data to support reprographics operations. • Coordinate administrative tasks to stabilize daily operations and improve workflow efficiency. • Act as a senior resource by demonstrating confidence, maturity, and proactive problem-solving. • Provide indirect support to national operations through reliability and technical competence. • Apply an administrator mindset to enhance operator-level responsibilities and outcomes. • Ensure all reprographics production adheres to strict turnaround times and quality standards. • Lead by example to foster a collaborative and productive workplace environment.
2026-05-06T12:54:11Z

Facilities Coordinator 3 (5-7 years)

New York, NY
remote
Temporary / Contract
28.00 - 35.00 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator to support daily site operations and help maintain a safe, efficient workplace in New York, New York. This Long-term Contract position will focus on coordinating maintenance activity, managing service providers, and handling administrative tasks that keep facility services running smoothly. The ideal candidate brings strong organizational skills, sound judgment, and the ability to balance multiple priorities in a fast-paced environment. Responsibilities: • Coordinate preventive maintenance and repair activities for building systems, including mechanical, electrical, and plumbing needs, while helping ensure the facility remains fully operational. • Monitor the work of janitorial, landscaping, security, and other third-party providers to confirm services are delivered on schedule and meet expected standards. • Maintain organized facility documentation such as compliance records, service agreements, work orders, and other operational files. • Provide day-to-day administrative assistance to the facilities function, including scheduling, purchase support, invoice or budget tracking, and general clerical coordination. • Help uphold workplace safety by supporting compliance efforts, contributing to emergency preparedness activities, and reinforcing established health and occupational procedures. • Assist with workspace planning by coordinating office moves, tracking seating or layout needs, and supporting reconfiguration of internal areas. • Serve as a point of contact between employees and outside service partners for requests related to catering, parking, cleaning, and security support. • Track inventory levels for facility-related supplies and place replenishment orders to avoid shortages of essential materials.
2026-05-19T13:38:45Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16.00 - 20.00 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-26T19:48:42Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-05-29T13:44:12Z

Project Manager

Union, NJ
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
We are looking for a Project Manager to oversee construction projects (commercial projects) in Union, NJ from early planning through final delivery. This role requires a detail-oriented individual who can coordinate budgets, schedules, contracts, and field execution while maintaining strong communication with clients and project partners. The ideal candidate brings General Contracting industry experience, sound financial judgment, and the ability to guide teams toward successful project outcomes. Responsibilities:· Capable of performing estimating & project takeoffs with no guidance.· Has the ability to carry out the entire project bidding process.· Able to build, understand and maintain a project budget.· Has a complete understanding of the RFI process.· Able to keep & maintain RFI logs.· Able to assist in the preparation of prime contracts, subcontracts & purchase orders.· Understands the difference between a payment bond & a performance bond.· Able to request & execute bonding as needed.· Has a complete understanding of the submittal process.· Capable of maintaining a submittal log.· Knows how to keep & maintain a project schedule.· Schedule, hold & attend project meetings as required by the owner, GC or as the project requires.· Complete understanding of blueprints/drawings· Understands specifications/efficient in finding information in a spec book.· Able to understand the CSI format as they relate to cost codes.· Complete understanding of project addendums.· Able to execute & process change orders & change events.· Able to process invoices from vendors, subcontractors, etc.· Able to process billings to owners and/or General Contractors (AIA., lien waivers, etc.).· Able to perform the punch list process- create & maintain associated list & schedule.· Knows & understands the as-build & closeout process.· Complete understanding of insurance requirements, limits & who should be listed as insured.· Understands local construction tax laws.· Able to read through the front end of contracts & identify red flags or any cautionary items.· Able to maintain working relationships and open lines of communication with field personnel.· Maintain QA/QC on projects.· Able to cultivate sales & new prospective clients/customers.· Has a growing network. Able to maintain & build both customer & contractor relationships.· Understands project safety as it relates to OSHA 1926.
2026-05-07T20:48:44Z

Project Manager

Woodbridge, NJ
onsite
Permanent / Full Time
95000.00 - 130000.00 USD / Yearly
We are looking for an experienced Project Manager to lead commercial construction initiatives in Woodbridge, New Jersey, with a strong focus on tenant improvement and interior build-out work. This position oversees each phase of the project, from early planning and budgeting through final delivery, while partnering with clients, design teams, and trade partners to keep work moving efficiently. The ideal candidate brings sound construction knowledge, strong coordination skills, and the ability to balance schedule, cost, quality, and compliance requirements across multiple active projects. Responsibilities:• Direct commercial construction projects from initial planning and pricing through completion and closeout.• Prepare project cost projections, monitor budgets, and review expenditures to maintain financial control throughout the build.• Organize the work of subcontractors, suppliers, and service partners to support schedule commitments and site readiness.• Supervise field activities across key building trades such as general construction, electrical, fire protection, plumbing, and related specialty scopes.• Collaborate with architects and clients to refine plans, resolve drawing issues, and support successful execution in the field.• Manage permit submissions, inspection coordination, technical documentation, and required regulatory approvals for each project.• Provide clear progress updates to clients and internal stakeholders, highlighting milestones, risks, and next steps.• Support facility-related capital projects, including improvements involving roofing, paving, and major equipment or system replacement work.
2026-05-18T14:24:06Z

Payroll Administrator

Stamford, CT
onsite
Permanent / Full Time
85000.00 - 95000.00 USD / Yearly
Payroll CoordinatorLocation: United States Compensation: $85,000 – $95,000 base salary plus bonusPosition OverviewA growing, multi-entity organization is seeking a Payroll Coordinator to join its accounting team. This role will support weekly payroll processing across U.S. and Canadian employee populations and play a key role in maintaining compliance with evolving payroll regulations.Due to significant workforce growth and increasing legal and reporting requirements, the payroll function is expanding. This position will partner closely with the existing payroll team to ensure accurate, timely payroll processing and reporting while supporting a major payroll system transition.Key Responsibilities<ul><li>Assist with weekly payroll processing for a large, multi-state U.S. workforce and Canadian employee population</li><li>Ensure compliance with federal, state, provincial, and local payroll regulations</li><li>Support prevailing wage tracking and reporting requirements</li><li>Prepare and submit payroll-related filings and reporting in a timely manner</li><li>Respond to employee payroll inquiries and resolve discrepancies</li><li>Maintain payroll records and documentation in accordance with internal controls</li><li>Collaborate with Accounting, HR, and Operations teams as needed</li><li>Play an active role in the implementation and transition to a new payroll/HRIS platform</li><li>Assist with process improvements and documentation of payroll procedures</li></ul>
2026-05-15T12:38:46Z

IT Manager, Platform Research Systems

Piscataway, NJ
onsite
Temporary to Hire
55.41 - 64.16 USD / Hourly
We are looking for an experienced IT Manager specializing in platform research systems to join our team in Piscataway, New Jersey. This is a contract position offering an exciting opportunity to lead cutting-edge initiatives in high-performance computing and storage environments. The ideal candidate will possess a strong technical background and proven leadership skills to manage complex IT systems and support research-driven technology needs. Responsibilities: • Oversee the administration and engineering of IT systems, including hardware, virtualization technologies, and large-scale environments. • Lead a team of IT professionals, providing guidance and support to ensure successful project execution. • Manage high-performance computing systems, including Linux at scale, job schedulers, and workload performance optimization. • Implement and maintain high-performance research storage solutions, including parallel file systems and disaster recovery processes. • Configure and optimize high-speed interconnects, GPUs, and node provisioning within clustered environments. • Develop and manage automation and configuration management processes using scripting languages and tools. • Ensure security best practices are adhered to, including identity integrations, access controls, and vulnerability management. • Collaborate with researchers, central IT teams, and vendors to address technical needs and challenges. • Utilize project management skills to plan, execute, and deliver IT initiatives effectively. • Support container technologies and software environment management for research applications.
2026-05-18T14:34:07Z

Human Resources (HR) Assistant

Parsippany, NJ
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
Key Responsibilities<ul><li>Support and strengthen relationships with target universities and other strategic campuses, including career centers, faculty, research labs, and student organizations, with a focus on programs related to AI, data science, and embodied intelligence.</li><li>Help maintain consistent engagement with partner schools through campus visits, meetings, events, and collaborative initiatives that support long-term university partnerships.</li><li>Track and report on campus outreach activities, event outcomes, and partnership progress to support ongoing early talent and university recruiting strategies.</li><li>Support early talent recruiting initiatives for AI-related internship and full-time hiring programs.</li><li>Plan, coordinate, and help execute campus and early career recruiting events, including information sessions, tech talks, hackathons, research showcases, career fairs, and virtual programs.</li><li>Manage event logistics end to end, including scheduling, registration, preparation of materials, speaker coordination, and on-site or virtual event support.</li><li>Represent the company at campus recruiting events, career fairs, and community networking opportunities to build brand awareness and connect with emerging talent.</li><li>Serve as a key point of contact for students and early career candidates, providing timely, professional, and engaging communication before, during, and after recruiting events.</li><li>Assist recruiters with early career hiring activities, including resume review, interview scheduling, candidate tracking, and offer coordination.</li><li>Help deliver a high-quality and consistent candidate experience through clear, responsive, and transparent communication throughout the recruiting process.</li><li>Partner closely with the AI Research Center HR Business Partner, recruiters, hiring managers, and global teams to support smooth execution of early talent programs and hiring efforts.</li><li>Maintain accurate and current candidate, event, and program information within the applicant tracking system.</li><li>Communicate effectively in both English and Mandarin, with the ability to engage Mandarin-speaking students, candidates, university stakeholders, and community partners.</li><li>Support recruiting efforts that may involve Mandarin-speaking talent pipelines, university programs, and events where bilingual communication is preferred or required.</li></ul>
2026-05-26T14:48:47Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.59 - 45.84 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-05-29T17:14:14Z

Office Manager

New York, NY
onsite
Temporary to Hire
26.00 - 30.00 USD / Hourly
We are looking for an organized part time Office Manager to support daily workplace operations and help create an efficient, well-maintained environment. This contract opportunity is ideal for someone who enjoys balancing hands-on office coordination with occasional executive support needs. The role involves keeping the office running smoothly, supporting employees and visitors, and stepping in on administrative priorities as needed. Responsibilities:• Coordinate recurring meal service, including ordering lunch during the week and arranging catered team lunches on Mondays.• Maintain inventory for office materials, snacks, and shared supplies, ensuring items are stocked and readily available.• Uphold the appearance and functionality of the workplace by monitoring organization, cleanliness, and overall presentation.• Administer office access by managing badges and supporting building entry needs for staff and guests.• Process incoming and outgoing mail, complete document scanning tasks, and keep records organized.• Support workplace safety efforts by helping monitor protocols and promoting a secure office environment.• Assist with internal events by coordinating logistics such as venues, scheduling, and on-site arrangements.• Serve as a key point of coordination between departments to help communication and operational needs move forward efficiently.• Provide executive administrative coverage when needed, including support with scheduling, correspondence, and related tasks.
2026-05-21T18:04:33Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-08T12:18:45Z

Temporary PT (2+ yrs) NJ Legal Assistant

Red Bank, NJ
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy family law practice *ON-SITE* 3-4 days a week in Red Bank, New Jersey. This Long-term Contract opportunity is ideal for someone with at least 1+ year of legal support experience who can manage filings, schedules, and case documentation with accuracy and professionalism. The role offers the chance to work closely with attorneys on family law matters while helping keep daily operations organized and compliant. Responsibilities:• Prepare, review, and submit legal documents, such as Motions and other family law documents, through electronic filing systems and ensure court deadlines are met.• Coordinate attorney calendars, hearings, meetings, and other case-related scheduling activities.• Support day-to-day office operations by handling administrative tasks that keep legal workflows on track.• Monitor case progress and follow up on filings, court dates, and required documents.• Maintain organized case files, correspondence, and records to support efficient matter management.• Help ensure files and processes align with legal procedures, court rules, and internal standards.• Communicate with courts, clients, and outside parties in a clear and timely manner as needed.
2026-06-03T14:24:08Z

Senior Administrative Assistant

Rye Brook, NY
remote
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. Responsibilities:• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.
2026-05-26T23:13:40Z

Legal Assistant

Florham Park, NJ
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking a highly organized and experienced Litigation Legal Assistant to support a busy employment/insurance law practice. This role will support up to four attorneys and requires strong litigation experience, including NY/NJ e-filing. Location: On-site (5 days/week) in Madison, New JerseySchedule: 9:00 AM – 5:00 PM EST (35-hour work week)Pay Rate: $28–$32/hourDuration: 2+ months Key Responsibilities<ul><li>Draft, transcribe, edit, and proofread legal documents and correspondence</li><li>Manage attorney calendars, including scheduling depositions, hearings, and meetings</li><li>Maintain docketing deadlines and ensure timely filings</li><li>Prepare, review, and electronically file documents in NJ and NY courts</li><li>Handle time entry, billing, and invoice preparation (pre-bills, edits, and finalization)</li><li>Maintain and organize case files (electronic and hard copy)</li><li>Process incoming/outgoing mail, including certified and overnight deliveries</li><li>Respond professionally to client calls and correspondence</li><li>Prepare and submit expense reports and credit card reconciliations</li></ul>
2026-06-01T18:38:48Z

Sr. Accountant

Summit, NJ
onsite
Temporary / Contract
35.00 - 45.00 USD / Hourly
We are looking for an experienced Senior Accountant to support core accounting operations for a Long-term Contract position based in Summit, New Jersey. This role will play a key part in maintaining accurate financial records, closing activities, reconciliations, and reporting support while partnering with internal teams and external advisors. The ideal candidate brings strong general ledger knowledge, sound judgment, and the ability to improve processes in a fast-paced environment. Sr. Accountant Responsibilities:<ul><li>Lead monthly close activities by preparing journal entries, reconciling balance sheet accounts, reviewing financial results, and investigating period-to-period variances.</li><li>Reconcile corporate bank accounts and credit card activity promptly, document outstanding items clearly, and drive timely resolution of discrepancies.</li><li>Contribute to the preparation and review of annual financial statements and related disclosures, including assembling audit-ready support for external auditors.</li><li>Coordinate with audit partners and internal stakeholders to facilitate annual audit activities for the company and affiliated entities.</li><li>Oversee invoice workflow to confirm approvals are in place, payments are processed on schedule, and expenditures are recorded in the appropriate accounts.</li><li>Build working knowledge of the order-to-cash process and related platforms, serving as a resource for item setup, testing, and cross-system accuracy.</li><li>Partner with accounting leadership and outside tax specialists on tax provisions, filings, notices, and related compliance matters.</li><li>Review monthly sales tax reconciliations and evaluate state-level nexus exposure to identify potential obligations and support compliance decisions.</li><li>Work across departments such as Sales, Human Resources, Technology, and Advisory to gather information, resolve issues, and support broader business initiatives.</li><li>Review assigned work completed by offshore accounting support staff and assist with management reporting, special analyses, and process improvement efforts.</li></ul>
2026-05-27T20:38:48Z

Construction Site Supervisor

Union, NJ
onsite
Permanent / Full Time
70000.00 - 100000.00 USD / Yearly
We are looking for an experienced Construction Site Supervisor to lead daily field operations for commercial interior projects in New Jersey and New York City. This role is responsible for keeping work on schedule, coordinating subcontractors, and maintaining high standards for safety, quality, and site performance. Must be available to work 2nd shift depending on project schedule Responsibilities:• Create and maintain project timelines, track milestones, and provide regular status updates that reflect current site progress.• Oversee daily on-site construction activity, ensuring subcontracted teams perform work efficiently, safely, and in line with budget expectations.• Partner with the Project Manager and client stakeholders to review job progress, address concerns, and align on upcoming priorities.• Evaluate labor, materials, and equipment needs and coordinate those resources with site leadership to support uninterrupted operations.• Lead subcontractor execution across commercial interior build-outs, confirming work is completed according to plans and project standards.• Monitor site documentation and verify compliance with required company and project-related construction standards.• Apply field policies, procedures, and work rules consistently to maintain organized and productive jobsite operations.• Prepare progress reports and short-term forecasts, keeping leadership informed of achievements, risks, and next steps.• Enforce jobsite safety practices by confirming workers use tools and equipment properly and follow established operational requirements.
2026-06-02T18:04:35Z