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11 results for Purchasing Assistant in City of Orange, NJ

Accounting Assistant

New York, NY
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support purchasing, project coordination, and departmental administration for a retail organization in New York, New York. This is a part-time Contract position scheduled for 24 hours per week, ideal for someone who can balance accounting tasks with project-related administrative support. The role requires strong organization, clear communication, and the ability to work effectively with internal teams and external vendors in a deadline-driven environment. Responsibilities: • Create purchase requisition documents for review and approval by project leadership. • Partner with Accounts Payable to help route invoices, confirm coding accuracy, and monitor payment status. • Address vendor questions related to payments by coordinating with the appropriate accounting contacts. • Compare invoice records with financial reports to verify accuracy and prevent duplicate processing. • Maintain and monitor active project coding details to support accurate tracking and reporting. • Prepare tenant allowance documentation and assist with collecting required signatures and notarization. • Provide administrative support for reconciliation activities tied to special projects. • Organize, maintain, and streamline departmental files and records for easy access and compliance. • Assist the Store Planning and Cost Control team with administrative and accounting-related tasks as needed.
2026-05-20T15:05:45Z

Executive Assistant & Office Manager

Stamford, CT
onsite
Permanent / Full Time
95000.00 - 115000.00 USD / Yearly
We are seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment. The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul>Office Management & Operations<ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>
2026-05-07T15:58:47Z

Project Assistant

Bridgewater, NJ
onsite
Temporary / Contract
28.00 - 33.00 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction and site services initiatives in Bridgewater, New Jersey. This Long-term Contract position plays an important role in keeping project activities organized, documented, and moving forward by coordinating communication, schedules, and administrative processes across internal teams and external partners. The ideal candidate is comfortable working in a fast-paced environment where accuracy, follow-through, and strong collaboration are essential to successful project execution. Responsibilities:• Coordinate project timelines, meeting schedules, follow-up items, and team communications to help keep construction activities on track.• Maintain accurate project records, including permits, submittals, RFIs, and other controlled documents, while ensuring current versions are available to stakeholders.• Update project tracking systems and prepare status reports, dashboards, and performance summaries for project teams and leadership.• Support purchasing and cost monitoring by tracking purchase orders, material needs, budget activity, and forecast-to-actual spending.• Verify subcontractor and vendor documentation, including insurance and compliance records, to support contractual and regulatory requirements.• Assist with billing processes by organizing supporting documents, preparing invoicing details, and helping monitor accounts receivable activity.• Coordinate field-related administrative needs such as site logistics, inspections, material deliveries, and general jobsite support tasks.• Contribute to estimating and bid efforts by helping assemble proposals, quantity takeoffs, and submission materials.• Track permit progress and assist with project closeout deliverables such as as-built documentation, operations manuals, and warranty records.• Administer project and maintenance system data, provide user assistance, and support reporting accuracy across the platform.
2026-05-15T12:38:46Z

Purchase & Sales Specialist

Paterson, NJ
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Purchase & Sales Specialist to support sourcing and vendor coordination for a Contract position based on site in Paterson, New Jersey. This role focuses on preparing bid materials, communicating with suppliers, tracking purchasing activity, and maintaining organized records throughout the procurement cycle. The ideal candidate brings an understanding of bidding practices and purchasing operations, along with the ability to manage follow-up tasks accurately and professionally. Responsibilities: • Prepare and organize bid documentation to support purchasing and sales-related activities. • Reach out to vendors to request pricing, clarify details, and gather required information for submissions. • Track open bids and purchase-related requests, ensuring timely follow-up with external partners. • Maintain accurate records of quotations, vendor communications, and purchasing documents. • Coordinate with internal stakeholders to confirm specifications, timelines, and material needs. • Review supplier responses for completeness and help compare offers against business requirements. • Support day-to-day procurement administration by updating files, monitoring deadlines, and documenting activity. • Assist in outlining and documenting the bidding process to promote consistency and clear communication.
2026-05-08T15:29:03Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-08T12:18:45Z

Assistant Controller

New Hyde Park, NY
onsite
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
We are looking for an Assistant Controller to join a logistics organization in New Hyde Park, New York. This role plays a central part in maintaining accurate financial operations, strengthening controls, and supporting reliable reporting across the business. The position also serves as a key partner to leadership by overseeing tax coordination, assisting with audit activities, and guiding the accounting team through critical close and compliance processes. Responsibilities: • Help drive monthly, quarterly, and year-end close activities to ensure financial results are completed accurately and on schedule. • Evaluate journal entries, reconciliations, variance reviews, and supporting workpapers prepared by the accounting team to maintain reporting quality. • Oversee key balance sheet areas by confirming proper support, documentation, and accountability for items such as accruals, reserves, prepaids, fixed assets, and leases. • Work closely with FP& A to align accounting outputs with forecasting needs, management reporting, and explanation of business performance changes. • Support the Controller in upholding accounting policies, internal controls, and standardized procedures across multiple entities. • Apply U.S. GAAP consistently in areas including lease accounting, revenue treatment, intercompany transactions, accruals, and asset capitalization. • Lead coordination of tax-related activities with outside advisors, including review of filings, management of notices, and support for audits and compliance requirements. • Partner with operations, accounts payable, and procurement teams to strengthen sales and use tax practices, exemption tracking, and audit readiness. • Assist with external audit preparation by organizing requested materials, supporting disclosures, and ensuring timely responses from the accounting team. • Provide day-to-day direction and coaching to accounting staff while reinforcing accountability, documentation standards, and high-quality execution.
2026-05-13T19:23:44Z

IT/Procurement

Tarrytown, NY
onsite
Temporary / Contract
45.00 - 50.00 USD / Hourly
We are looking for an experienced IT/Procurement specialist to lead strategic sourcing and category management initiatives in New York. This long-term contract position will focus on optimizing technology spend, strengthening supplier partnerships, and supporting procurement strategies across a broad range of IT categories. The role requires close collaboration with IT, finance, and business stakeholders to deliver value through effective planning, negotiation, and contract oversight. Responsibilities: • Lead sourcing initiatives across software, hardware, telecom, cloud platforms, and IT services to secure quality solutions and favorable commercial terms. • Build and manage category strategies that align technology procurement decisions with organizational goals, budget priorities, and operational needs. • Negotiate supplier agreements, pricing structures, renewals, and service terms to improve value while minimizing commercial and contractual risk. • Partner with IT, finance, and cross-functional stakeholders to evaluate purchasing requirements, forecast demand, and support investment planning. • Oversee contract lifecycle activities, including review, coordination, compliance tracking, and documentation of key supplier commitments. • Identify cost-saving opportunities through spend analysis, vendor consolidation, benchmarking, and strategic supplier management. • Support project execution using structured project management practices, including progress tracking, issue resolution, and stakeholder communication. • Utilize tools such as Jira to monitor procurement-related initiatives, maintain visibility into milestones, and help coordinate deliverables across teams.
2026-05-11T18:54:08Z

Temp (7+ yrs) Biotech Procurement Specialist (FULLY REMOTE)

New York, NY
remote
Temporary / Contract
70.00 - 80.00 USD / Hourly
We are looking for an experienced (7+ yrs) Procurement Specialist to *REMOTELY* support a biotech organization in the health pharm/biotech sector based in NYC. This fully remote opportunity is a long-term contract position and is ideal for someone who brings deep experience managing outsourced biopharmaceutical services across manufacturing, technical operations, and related supply categories. The role calls for a strategic individual who can lead sourcing initiatives, negotiate complex agreements, and build strong partnerships with internal stakeholders and external suppliers. Responsibilities:• Lead end-to-end sourcing activities for outsourced biopharmaceutical services, from initial request planning through supplier award and onboarding.• Manage competitive bidding processes, including preparing solicitation documents, evaluating commercial proposals, and guiding vendor selection decisions.• Negotiate contract terms, pricing structures, and service expectations to secure favorable business outcomes while reducing risk.• Oversee supplier relationships across categories such as drug substance, drug product, fill/finish, packaging, and device-related services.• Partner closely with business teams to understand operational needs and translate them into effective procurement strategies.• Conduct bid analysis and present clear recommendations to leadership based on cost, capability, quality, and delivery considerations.• Support outsourcing initiatives tied to manufacturing and technical operations with a strong focus on continuity, compliance, and value.• Monitor supplier performance and address service, delivery, or contractual issues to maintain reliable external partnerships.
2026-05-21T16:23:47Z

Purchasing Agent

Avenel, NJ
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for an Entry Level Purchasing Agent to support material planning and procurement activities in the Middlesex County, NJ area. In this role you will be responsible for purchasing activities, inventory management, and more. If you are looking for a new role, this could be the opportunity for you! • Handle purchasing for materials needed to support daily production. • Work with production, warehouse, and other teams to help keep materials available based on business needs.• Review material lists and demand information to support purchasing and inventory planning.• Prepare and track purchase orders, including quantities, order status, and delivery dates.• Help maintain accurate inventory records by reviewing data and resolving differences.• Analyze large amounts of information accurately while working under deadlines.• Work with finance and accounting to keep purchasing records, pricing, and related documents up to date.
2026-05-19T12:33:45Z

Purchasing Manager

Mount Vernon, NY
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for a Purchasing Manager to lead procurement and inventory planning operations for a fast-moving supply environment in Mount Vernon, New York. This role will manage supplier partnerships across domestic and international markets while helping maintain product availability through informed forecasting and timely purchasing decisions. The ideal candidate will bring strong oversight of purchasing systems, shipment coordination, and cross-functional communication to keep materials flowing efficiently and accurately. Responsibilities: • Direct procurement activities for suppliers in the U.S. and abroad, ensuring consistent supply and cost-effective purchasing decisions. • Use forecasting and inventory planning tools to compare projected demand with actual consumption and help prevent shortages or excess stock. • Create, release, and monitor purchase orders in NetSuite while aligning orders with inventory needs and open customer demand. • Follow supplier production schedules closely, identify potential delays early, and work with partners to reduce disruptions caused by capacity or shipping constraints. • Manage inbound import activity, including container movements, freight coordination, and customs-related processes. • Partner with carriers, freight providers, and warehouse teams to support timely deliveries and smooth receipt of goods. • Track shipments from origin to destination and share updated delivery timelines with internal stakeholders. • Maintain reliable purchasing and inventory records in NetSuite and provide oversight to the coordinator responsible for transactional updates and supplier follow-up. • Supervise international shipping activities, including transportation bookings, document preparation, and customs clearance coordination with external logistics partners.
2026-05-03T14:33:44Z

Corporate Paralegal

New York, NY
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
We are looking for a Corporate Paralegal to support a growing legal team and help strengthen day-to-day legal operations in New York, New York. This position offers meaningful ownership across contract administration, corporate governance, and compliance activities while working closely with senior legal leadership and internal business partners. The ideal candidate brings strong organizational judgment, comfort with legal technology, and the ability to manage multiple priorities in a fast-moving environment. Responsibilities: • Oversee core legal operations platforms, including tools used for contract administration, entity records, and outside counsel billing and matter tracking. • Partner with internal stakeholders throughout the business to facilitate contract review, coordinate revisions, and support timely execution of commercial agreements. • Assist attorneys with a broad range of matters such as governance support, policy documentation, regulatory responses, insurance-related issues, intellectual property filings, procurement matters, and real estate transactions. • Maintain corporate records for legal entities, including registrations, annual compliance filings, and documentation required for board and governance processes. • Support risk management and compliance initiatives by tracking obligations, organizing documentation, and helping implement consistent legal processes. • Work closely with the Chief Legal Officer, Assistant General Counsel, and cross-functional teams to identify legal operational needs and introduce practical, scalable solutions. • Contribute to the development and upkeep of contract templates, approval workflows, playbooks, and centralized document repositories to improve efficiency and consistency. • Provide reporting and administrative support related to legal matters, contracts, and entity data to help the department operate effectively as the company grows.
2026-04-24T18:59:04Z