<p>We are seeking a highly organized and proactive Executive Assistant &amp; Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment.</p><p><br></p><p>The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role.</p><p><br></p><p>Key Responsibilities</p><p>Executive Support</p><ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul><p>Office Management &amp; Operations</p><ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>

<p>Qualifications</p><ul><li>5–7+ years of experience in executive support, office management, or administrative leadership roles</li><li>Experience supporting senior leadership or C-level executives preferred</li><li>Bilingual fluency in both English and Spanish required</li><li>Strong organizational, multitasking, and prioritization skills</li><li>Excellent written and verbal communication abilities</li><li>Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint</li><li>Experience with expense management and travel coordination systems preferred</li><li>Ability to maintain confidentiality and exercise discretion at all times</li><li>Strong interpersonal skills with a professional and service-oriented approach</li><li>Self-starter with strong problem-solving abilities and attention to detail</li></ul><p>Preferred Background</p><ul><li>Prior experience working in a fast-paced corporate, professional services, or multi-site environment</li><li>Exposure to office operations, vendor coordination, and executive-level support</li><li>Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred</li></ul><p>Key Attributes</p><ul><li>Professional, polished, and dependable</li><li>Highly organized with exceptional attention to detail</li><li>Proactive and solutions-oriented</li><li>Strong sense of ownership and accountability</li><li>Adaptable and able to manage shifting priorities</li><li>Comfortable interacting with senior leadership and external partners</li><li>Team-oriented with excellent relationship-building skills</li></ul><p><br></p><p>If interested, please apply directly to this posting. For immediate consideration, please email your resume to: Michelle.Kenney@RobertHalf(.com) with the subject line: Bilingual Exectuive Assistant</p>

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.</p>