Add your latest resume to match with open positions.

8 results for Workplace Coordinator in Chicago, IL

Workplace Exp Coordinator

Chicago, IL
onsite
Temporary / Contract
20 - 24.65 USD / Hourly
We are looking for a Workplace Exp Coordinator to create a welcoming, organized, and service-focused environment for employees and visitors in Chicago, IL. This Long-term Contract position supports daily front desk and workplace operations, ensuring smooth site services, clear communication, and a well-managed on-site experience. The ideal candidate is attentive, resourceful, and comfortable managing routine requests, coordinating vendors, and assisting with workplace events and employee support activities. Responsibilities:• Welcome employees, visitors, and guests with a welcoming presence while managing check-in procedures, visitor badges, parking access, and site security expectations.• Coordinate front desk and workplace support tasks such as mail distribution, office supply management, and onboarding setup to help maintain efficient day-to-day operations.• Respond to questions, service requests, and workplace concerns promptly, providing practical resolutions with a strong customer service approach.• Organize on-site meetings and events by arranging space preparation, supply delivery, room setup, and post-event breakdown.• Submit and monitor janitorial and maintenance requests, following through to help ensure building issues are addressed in a timely manner.• Work closely with external suppliers and service providers to support workplace needs and maintain consistent service delivery.• Follow building-specific safety, security, and emergency procedures, escalating concerns to the appropriate contacts when needed.• Prepare clear updates, explain information to team members or visitors, and support presentations or group communications as required.
2026-07-15T00:00:00Z

Human Resources (HR) Coordinator

Sugar Grove, IL
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support core HR operations for a university environment in Sugar Grove, Illinois. This contract-to-permanent role is a great opportunity for an HR professional who can quickly step in, support HR operations, front desk responsibilities, and work effectively in a fast-paced, team-oriented environment. This is a fully on site role with the potential to become hybrid. The HR Coordinator will play a critical role in supporting day-to-day HR functions, with an immediate focus on employee data entry, onboarding, compliance, and payroll-related administrative support. The ideal candidate is tech savvy, proactive, and able to step in where needed to keep HR processes moving efficiently. Responsibilities:<ul><li>Enter employee data accurately into HR systems</li><li>Help maintain accurate employee records and documentation</li><li>Support onboarding activities, including I-9 documentation, compliance tracking, payroll setup, and direct deposit processing</li><li>Assist with front desk coverage, including greeting new hires and answering phones</li><li>Identify gaps or issues in workflows and take initiative to support the team as needed</li></ul>
2026-08-05T00:00:00Z

Human Resources (HR) Coordinator

Alsip, IL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support day-to-day HR operations for a non-profit organization in Alsip, Illinois. This contract position with the potential to become permanent is ideal for someone who is highly organized, detail-oriented, and comfortable managing employee records, onboarding activities, and compliance-related documentation. The role will help maintain accurate HR information across the employee lifecycle while providing administrative support to the broader human resources team. Responsibilities:• Manage and update employee personnel records in both paper and electronic formats, ensuring information remains accurate, complete, and compliant throughout recruitment, employment changes, and separation.• Set up new employee files, enter workforce data into the HRIS, and track required documentation for employees, interns, and contract staff.• Handle employment status updates such as compensation changes, position changes, and terminations while keeping HR records current in all relevant systems.• Support onboarding by collecting pre-employment documents, verifying I-9 paperwork, and preparing files for new team members before their start date.• Assist with audit readiness by organizing HR documentation and preparing files needed for internal reviews and external compliance requirements.• Generate routine HR reports and organizational charts, and help maintain labor law postings and required workplace notices.• Prepare records for retention, archiving, and storage in accordance with organizational policies and regulatory guidelines.• Provide administrative support for performance review tracking, document updates, benefits enrollment preparation, payroll-related mass changes, and backup coverage for the HR clerical team as needed. The salary range for this position is $24/hr. to $25/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-06T00:00:00Z

Administrative Coordinator

Schaumburg, IL
onsite
Temporary to Hire
28 - 38 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support daily operations in Schaumburg, Illinois. This contract-to-hire opportunity is ideal for someone who thrives in a fast-moving environment, adjusts easily to changing priorities, and enjoys keeping teams aligned and on schedule. The person in this role will manage documentation, coordinate meetings and calendars, and serve as a reliable point of contact for vendors and customers. Strong communication skills, attention to detail, and confidence using business software are essential for success. Responsibilities:• Coordinate administrative activities that keep internal teams organized, informed, and prepared to meet daily priorities.• Manage customer-facing contracts and related documentation with accuracy, timeliness, and proper follow-through.• Communicate with vendors to track updates, resolve outstanding items, and maintain productive working relationships.• Scan, file, and organize records so documents remain accessible, current, and compliant with internal standards.• Arrange meetings and time-sensitive team gatherings promptly, ensuring the right participants are informed and prepared.• Support calendar management and scheduling needs to help maintain smooth day-to-day operations.• Respond to inbound calls and direct inquiries professionally while providing timely administrative support.• Use Microsoft Office and Salesforce to update information, track activities, and assist with operational workflows.
2026-07-31T00:00:00Z

Patient Care Coordinator

Westchester, IL
onsite
Permanent / Full Time
52000 - 70000 USD / Yearly
**PLEASE NOTE BEFORE APPLYING: THIS POSITION REQUIRES THE CANDIDATE TO WORK 3 DAYS IN WESTCHESTER, IL AND 2 DAYS IN CHICAGO, IL** Our client is looking for a Patient Care Coordinator to support daily front-office operations and create a welcoming, efficient experience for every patient. This position plays an important role in coordinating appointments, handling insurance-related administrative tasks, maintaining accurate records, and ensuring each visit runs smoothly from arrival through checkout. The ideal candidate brings strong organizational skills, confidence working in a healthcare setting, and a detail-oriented, patient-centered communication style. Hourly Pay: $25-$35/hourBenefits: Health Insurance + PTO + Paid Parking when at Chicago, IL office Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Welcome patients upon arrival, guide them through the intake process, and provide courteous assistance throughout their visit.• Coordinate appointment calendars, confirm upcoming visits, and help manage scheduling changes to keep office flow organized.• Oversee check-in and checkout activities, including collecting required information, processing payments, and documenting visit details accurately.• Verify insurance eligibility and benefits for government and commercial plans to support timely billing and reimbursement.• Maintain complete and current patient records within the electronic health record system while safeguarding confidential information.• Prepare documentation needed for claims processing, copays, and related billing follow-up to help reduce administrative delays.• Organize medical files, support records management tasks, and keep front-desk documentation orderly and accessible.• Collaborate with clinical team members to ensure administrative needs are addressed before, during, and after patient appointments.
2026-07-24T00:00:00Z

HR Coordinator

Hinsdale, IL
onsite
Temporary to Hire
25.65 - 27 USD / Hourly
We are looking for a dependable part-time 15-20 hours per week HR Coordinator to support essential human resources activities for a growing organization in Oak Brook, Illinois. This contract opportunity offers a part-time schedule and the chance to contribute across onboarding, employee support, benefits, and HR administration in a fully onsite environment. The ideal candidate brings at least 2 years of related experience and enjoys keeping processes organized, accurate, and employee-focused. Responsibilities:• Manage onboarding logistics for new employees, including collecting required paperwork, coordinating pre-employment steps, and helping ensure a smooth start experience.• Maintain accurate personnel documentation and update employee records in HR systems and files with a high level of confidentiality.• Assist with benefits-related administration by processing enrollments, status updates, and separations while responding to routine employee questions.• Provide payroll support through timely data entry, verification of employee information, and coordination of related records.• Help monitor HR documentation practices to support compliance with internal policies and employment requirements.• Serve as a point of contact for day-to-day HR inquiries, offering attentive assistance and directing employees to the appropriate resources when needed.• Support general administrative activities for the HR team, including scheduling, document preparation, and coordination of ongoing tasks.• Contribute to pre-employment screening coordination and related hiring support to help keep pre-employment processes on track.part time
2026-08-03T00:00:00Z

Purchasing Coordinator

Aurora, IL
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for a Purchasing Coordinator to support planning, procurement, and inventory activities for a permanent opportunity based in Aurora, Illinois in the food industry. This role partners with internal teams and suppliers to help maintain material availability, improve purchasing efficiency, and support accurate forecasting and reporting. The ideal candidate brings strong coordination skills, solid purchasing experience, and the ability to work effectively across departments in a fast-paced environment. Responsibilities:• Manage demand planning inputs and help maintain accurate forecasts to support purchasing decisions and material availability.• Coordinate procurement activities by creating, tracking, and updating purchase orders to align with supply needs and business priorities.• Work closely with cross-functional teams to monitor inventory levels, reduce shortages, and support balanced stock positions.• Build productive relationships with suppliers and internal stakeholders to improve communication, resolve issues, and keep orders moving on schedule.• Prepare reports and analyze purchasing and inventory data to identify trends, support decision-making, and recommend process improvements.• Collaborate with global partners and internal departments to align supply plans, timelines, and material requirements.• Support ongoing improvements in purchasing systems and reporting processes as part of operational efficiency efforts.• Contribute to a positive team environment through clear communication, responsiveness, and strong day-to-day coordination.
2026-08-04T00:00:00Z

Facilities Coordinator 4

Chicago, IL
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 4 to support day-to-day building operations across multiple sites in Chicago, Illinois. This is a Contract position focused on coordinating facilities activities, maintaining strong communication with vendors and stakeholders, and ensuring service requests, reporting, and financial tasks are handled accurately and on schedule. The role is based out of one primary office while providing oversight for five buildings, making strong organization, follow-through, and Microsoft Office proficiency essential for success. Responsibilities: • Coordinate facilities activity across five buildings from a primary Chicago office, helping ensure consistent service levels at each location. • Manage and route work tickets, track completion status, and follow up with internal teams or service providers to resolve issues promptly. • Build effective working relationships with client contacts, property representatives, landlords, and external vendors to support daily operations. • Support contractor oversight by confirming work is completed safely, professionally, and in line with expected standards. • Prepare operational and financial documentation, including purchase order processing, monthly reporting support, accrual tracking, and related records. • Conduct routine site visits, inspections, and audits to identify maintenance needs, safety concerns, and opportunities for improved building performance. • Assist with sourcing vendors and services when needed, helping maintain reliable support for facility and operational requirements. • Contribute to risk management, emergency readiness, incident escalation, and business continuity activities by following established procedures and documenting issues appropriately. • Help monitor key performance measures and service expectations through accurate reporting, administrative support, and ad hoc project coordination.
2026-08-06T00:00:00Z