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10 results for Sr Executive Assistant in Chicago, IL

Executive Assistant

Lake Zurich, IL
onsite
Temporary to Hire
40 - 47 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract, to possibly for hire opportunity with permanent potential is ideal for a highly organized individual who can manage shifting priorities, protect sensitive information, and keep executive operations running smoothly. The role requires strong judgment, effective communication, and the ability to coordinate across teams with minimal direction. Responsibilities:• Oversee complex executive calendars, balancing changing priorities and independently resolving scheduling conflicts to support leadership effectiveness.• Arrange domestic and international travel plans, including itineraries, meeting schedules, and expense documentation.• Prepare leaders for meetings by gathering background materials, organizing briefing documents, and monitoring follow-up actions.• Coordinate with cross-functional stakeholders to maintain meeting rhythms, reporting timelines, and day-to-day operational flow.• Create, revise, and format presentations, correspondence, and reports for executive audiences with a high level of accuracy and professionalism.• Monitor important initiatives, deadlines, and next steps across multiple workstreams to help ensure timely completion.• Manage confidential business information with discretion, especially when handling sensitive employee, leadership, and corporate matters.• Serve as a key point of contact between executives and internal or external partners, including senior leaders, vendors, and global teams.
2026-05-21T00:00:00Z

Executive Assistant

Libertyville, IL
onsite
Permanent / Full Time
95000 - 120000 USD / Yearly
On Behalf of our client we are looking for an experienced Executive Assistant to provide high level support to senior leadership in the C Suite near Mundelein, Illinois. This role is ideal for someone who excels at managing shifting priorities, coordinating complex logistics, and keeping executive operations running smoothly. The successful candidate will bring strong judgment, exceptional organization, and the ability to handle sensitive information with professionalism and discretion. Compensation: $95,000 - $120,000Monday-Friday Onsite8:30am-5:00pm Medical, Dental, Vision, 401k, PTO, holiday Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Direct the executive’s schedule by organizing meetings• Arrange domestic and international travel plans• Coordinate executive meetings room setup, catering, materials, and post meeting follow-up• Develop agendas, presentation materials, and briefing documents• Partner with corporate leaders and executive offices • Manage expense submissions• Review team expense reports for accuracy• Lead the planning and execution of internal gatherings and customer-facing events• Provide confidential administrative support on sensitive matters and assist with special projects
2026-05-21T00:00:00Z

Sr. Tax Associate

Chicago, IL
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
The salary range for this position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Senior Tax Associate position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… :Responsibilities<ul><li>Prepare tax documents and assist on tax return preparation</li><li>Review and analyze financial statements</li><li>Manage workload and complete work to meet required regulatory deadlines</li></ul>
2026-05-01T00:00:00Z

Estate Planning Legal Assistant

Wheaton, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Estate Planning Legal AssistantWestern Suburban Chicago Law FirmA well-established, highly regarded law firm in Chicago’s western suburbs is seeking an Estate Planning Legal Assistant to join its Estate Planning Group. This is an excellent opportunity for a detail-oriented legal assistant who enjoys client interaction and thrives in a fast-paced, deadline-driven environment. Key Responsibilities· Provide administrative and legal support for sophisticated estate planning and estate administration matters· Draft, revise, and format estate planning documents and correspondence· Manage calendars, deadlines, and client communications· Coordinate filings and maintain organized client files· Assist attorneys with daily workflow and matter management· Communicate directly with clients and provide excellent customer service
2026-04-27T00:00:00Z

Sr. AR Accountant

Plainfield, IL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
The salary range for this position is $75,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Job Description PositionThis role reports into the Finance Manager and is responsible for providing lead accounting support for our accounting function. This position contributes to our financial health through responsibilities that include: lead for new contract setup; accounts receivable lead for the company, and accounting system and work process training for the accounting and payroll team. This position will have a close working relationship with the accounting, payroll, and finance team members as well as leadership throughout the organization. Responsibilities and core functional areas<ul><li>New contract setup and maintenance in our accounting systems including dissemination of new contract info to the rest of the accounting team.</li><li>Responsibility for centralized system-wide accounts receivable, ensuring that invoicing and receivable functions are administered with best practices.</li><li>In collaboration with the accounting manager, provide budget system inputting and reporting, as well as updates as needed.</li><li>Liaison between internal program managers, billing departments and government contract managers.</li><li>Responsibility for accounting and reporting for joint venture and sub-contractor partnerships, ensuring that timely payable and receivable processes occur, in close cross-functional working relationship with the Finance Manager.</li><li>Prepare documents for auditing as needed. Identify and prevent gaps in processing using technology, team-based work processes and the use of reporting.</li><li>Provide excellent customer service and follow up, both internally to MEL and externally with our outside partners.</li><li>Using our financial systems, Excel and other accounting tools and software, analyze trends and create reports as needed.</li><li>Other projects as assigned.</li></ul>
2026-04-29T00:00:00Z

Leasing Administrative Assistant

Michigan City, IN
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Leasing Administrative Assistant to support daily office operations in Michigan City, Indiana. This is a part-time Contract position scheduled for approximately 25 hours per week, offering ongoing contract work with the potential to convert to a longer-term opportunity. The ideal candidate will bring strong administrative experience, a courteous phone manner, and the ability to keep leasing-related records organized and accurate. Responsibilities: • Provide administrative support for leasing operations, ensuring documents, records, and correspondence are organized and up to date. • Answer incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate team members. • Welcome visitors and assist with front desk coverage to maintain a positive and efficient office environment. • Enter and update data in internal systems with accuracy, maintaining reliable leasing and office records. • Prepare forms, letters, and general office documents to support day-to-day administrative needs. • Coordinate schedules, appointments, and routine office tasks to help the team operate smoothly. • Assist with filing, scanning, and record maintenance to support compliance and document accessibility.
2026-05-20T00:00:00Z

Administrative Assistant

West Chicago, IL
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a manufacturing environment in West Chicago, Illinois. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys coordinating logistics, maintaining accurate records, and working closely with shipping, receiving, and inventory teams. The role requires strong administrative judgment, consistent follow-through, and the ability to keep information organized in a fast-paced setting. Responsibilities: • Coordinate incoming and outgoing shipment schedules to help ensure timely movement of materials and finished goods. • Prepare shipping documentation, including bills of lading and packing records, with a high degree of accuracy. • Process customer and internal orders by allocating items, entering order details, and converting transfers into invoices when needed. • Enter purchase order information into company systems and verify data for completeness and correctness. • Close batch-related documentation as required to support operational and reporting needs. • Maintain ongoing communication with shipping and receiving personnel to provide updates on stock availability and order status. • Support inventory control activities by assisting with cycle counts and investigating discrepancies when identified. • Take part in scheduled physical inventory events held twice per year and help keep inventory records up to date.
2026-05-20T00:00:00Z

Administrative Assistant

Elgin, IL
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an organized and hands-on Administrative Assistant to support daily operations for a wholesale distribution business in Elgin, Illinois. This contract-to-permanent opportunity is ideal for someone who combines strong administrative leadership with practical accounting experience, especially in QuickBooks. The role will oversee office coordination, assist with financial processes, and help maintain efficient communication across the business **Role will start part time (25 hours a week) then transition into a full-time schedule in the future. MUST HAVE QUICKBOOKS SOFTWARE EXPERIENCE Responsibilities:• Oversee day-to-day office activities to keep administrative workflows running smoothly and efficiently.• Use QuickBooks to maintain accurate financial records, support reporting, and assist with routine bookkeeping functions as needed.• Coordinate incoming calls, route inquiries appropriately, and provide attentive front-office support to internal and external contacts.• Organize records, documentation, and office communications to improve accessibility and operational consistency.• Assist with additional administrative or system-related process updates that support the office and finance team.• Partner with leadership to identify opportunities to improve office procedures and strengthen daily business operations
2026-05-20T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Chicago, Illinois. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks. The ideal candidate is organized, efficient, and possesses excellent communication skills. Responsibilities: • Manage and organize office files, records, and documents to ensure accessibility and accuracy. • Answer inbound calls promptly, providing attentive assistance and directing inquiries as needed. • Perform data entry tasks with precision, maintaining the integrity of office databases. • Coordinate schedules and appointments to optimize team productivity. • Serve as the first point of contact for visitors, ensuring a welcoming and attentive environment. • Prepare and distribute correspondence, reports, and other materials in a timely manner. • Support team members with administrative tasks and special projects as required. • Maintain office supplies inventory and place orders when necessary. • Assist in creating and updating internal documents, forms, and templates. • Uphold confidentiality and handle sensitive information with discretion.
2026-05-06T00:00:00Z

Administrative Assistant

Schaumburg, IL
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Administrative Assistant to provide part-time, on-site support in Schaumburg, Illinois. This long-term contract position will focus on organizing records, digitizing paperwork, and assisting with routine office tasks during a scheduled three-hour workday. The ideal candidate brings strong attention to detail, stays focused while working independently, and can help keep administrative processes running smoothly. PART TIME - 25 HOURS A WEEK (open to 3 full days or 4-5 shorter days) Responsibilities:• Convert paper files into digital records by scanning and indexing documents accurately within the database• Perform day-to-day clerical support such as filing, sorting, copying, and preparing materials for office use• Review scanned documents for completeness and legibility before saving them to the appropriate system• Maintain organized physical and electronic records to support efficient document retrieval• Assist with data entry and other administrative tasks as priorities shift throughout the assignment• Follow established office procedures while completing assignments within the scheduled part-time hours
2026-05-20T00:00:00Z