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8 results for Sr Executive Assistant in Chicago, IL

Executive Assistant

Chicago, IL
onsite
Permanent / Full Time
66165 - 100000 USD / Yearly
On behalf of our client we are looking for an Executive Assistant to support a CEO with exceptional organization, discretion, and sound judgment. This role is responsible for keeping daily priorities on track, preparing clear communications, and coordinating meetings, travel, and related logistics. The ideal candidate is highly adaptable, comfortable working in a fast-paced environment, and skilled at anticipating needs before they become urgent. Compensation: $65,165 - $100,0008am-5pm Hybrid flexible, no set days Medical, Dental Vision, 403(b) a match Up to 21 days PTO annually, 9 Sick Days, 6 Paid holidays MUST HAVE A BACHELORS DEGREE Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Manage the executive’s calendar• Prepare correspondence, memos, and follow-up communications• Coordinate travel plans and related arrangements• Track emerging business needs and scheduling conflicts• Support meeting preparation by organizing agendas, materials, research, and background• Assist with project and event coordination • Build and maintain effective working relationships with board members, senior leaders, and other internal and external stakeholders• Process and organize expense-related documentation
2026-04-27T00:00:00Z

Sr. Tax Associate

Chicago, IL
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
The salary range for this position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Senior Tax Associate position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… :Responsibilities<ul><li>Prepare tax documents and assist on tax return preparation</li><li>Review and analyze financial statements</li><li>Manage workload and complete work to meet required regulatory deadlines</li></ul>
2026-04-07T00:00:00Z

Estate Planning Legal Assistant

Wheaton, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Estate Planning Legal AssistantWestern Suburban Chicago Law FirmA well-established, highly regarded law firm in Chicago’s western suburbs is seeking an Estate Planning Legal Assistant to join its Estate Planning Group. This is an excellent opportunity for a detail-oriented legal assistant who enjoys client interaction and thrives in a fast-paced, deadline-driven environment. Key Responsibilities· Provide administrative and legal support for sophisticated estate planning and estate administration matters· Draft, revise, and format estate planning documents and correspondence· Manage calendars, deadlines, and client communications· Coordinate filings and maintain organized client files· Assist attorneys with daily workflow and matter management· Communicate directly with clients and provide excellent customer service
2026-04-27T00:00:00Z

Sr Advisor, Accounting

Chicago, IL
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
The salary range for this position is $125,000-$150,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. You know what’s awesome? PTO. You know what else is awesome? A high-paying job that respects your work-life balance so you can enjoy your PTO. This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within. Job Description:<ul><li>Coordinate with business stakeholders to understand business priorities and initiatives, and with oversight from USM Senior Accounting Director, plan for accounting, reporting and internal control impact; provide ongoing support to business partners by addressing inquiries on accounting guidance, policies and processes</li><li>Prepare technical accounting memos for new, complex or unusual transactions for the segment and ensure that the accounting implications of actions being considered are understood by the decision makers</li><li>Responsible for monitoring minority investments for cash flow, operational and other risks that could result in impairment, supporting funding opportunities and reviewing related journal entries, account reconciliations and other supporting documents and schedules</li><li>Partner with the US Markets Senior Accounting Director to manage statutory audit processes for foreign entities from recent acquisitions including managing third party bookkeepers and working closely with external auditors and corporate secretaries</li><li>Partner with Corporate Accounting to support M&A activity. Responsible for coordinating journal entries for acquisition, divestiture and investment activity, reviewing supporting documents and schedules and supporting quality of earnings, internal and external audits/reviews and other M&A related processes and inquiries</li><li>With oversight from the Senior Director, assess the impact and collaborate with operational accounting leaders to implement and operationalize new accounting guidance, company policies and related controls</li><li>Responsible for coordination of all month-end close process activities for related technical areas</li><li>Execute on opportunities to streamline and improve accounting processes by implementing technology driven solutions</li></ul>
2026-04-07T00:00:00Z

Sr. AR Accountant

Plainfield, IL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
The salary range for this position is $75,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Job Description PositionThis role reports into the Finance Manager and is responsible for providing lead accounting support for our accounting function. This position contributes to our financial health through responsibilities that include: lead for new contract setup; accounts receivable lead for the company, and accounting system and work process training for the accounting and payroll team. This position will have a close working relationship with the accounting, payroll, and finance team members as well as leadership throughout the organization. Responsibilities and core functional areas<ul><li>New contract setup and maintenance in our accounting systems including dissemination of new contract info to the rest of the accounting team.</li><li>Responsibility for centralized system-wide accounts receivable, ensuring that invoicing and receivable functions are administered with best practices.</li><li>In collaboration with the accounting manager, provide budget system inputting and reporting, as well as updates as needed.</li><li>Liaison between internal program managers, billing departments and government contract managers.</li><li>Responsibility for accounting and reporting for joint venture and sub-contractor partnerships, ensuring that timely payable and receivable processes occur, in close cross-functional working relationship with the Finance Manager.</li><li>Prepare documents for auditing as needed. Identify and prevent gaps in processing using technology, team-based work processes and the use of reporting.</li><li>Provide excellent customer service and follow up, both internally to MEL and externally with our outside partners.</li><li>Using our financial systems, Excel and other accounting tools and software, analyze trends and create reports as needed.</li><li>Other projects as assigned.</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

Merrillville, IN
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
On behalf of our client we are looking for a dedicated Administrative Assistant to join a team in Merrillville, Indiana. This role involves supporting the daily operations of their office while contributing to marketing and communication efforts. The ideal candidate is organized, detail-oriented, and skilled in both administrative tasks and social media management. Compensation: $40k-$45kMonday-Friday Onsite9:00am-5:00pmOnly offers PTO, Paid holidays (does NOT offer medical, dental, vision, or 401k) Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Perform a variety of administrative tasks, including maintaining files, entering data, scanning documents, and distributing mail.• Answer phone calls, and work on a team of admins.• Organize and update company calendars.• Provide support for general office operations.• Enter marketing materials and brochures.• Coordinate and schedule marketing email campaigns.
2026-04-21T00:00:00Z

Administrative Assistant

Calumet Park, IL
onsite
Temporary / Contract
18.05 - 19 USD / Hourly
We are looking for a Contract Administrative Assistant to support daily front office operations for an education-based organization in Calumet Park, Illinois. This position will serve as a welcoming first point of contact for visitors and families while providing bilingual Spanish assistance to help ensure clear communication. The role also includes general administrative support such as document organization, attendance-related data entry, and routine office coordination using common office technology. Responsibilities:• Welcome visitors, respond to the front door, and provide attentive assistance to students, families, and staff.• Offer bilingual Spanish support by interpreting or translating conversations for parents and guardians during office visits.• Maintain organized filing systems to keep records accurate, accessible, and up to date.• Assist with attendance-related administrative tasks using Frontline, with training provided as needed.• Support office operations by preparing documents in Microsoft Word and handling routine clerical work.• Use standard office equipment, including the copy machine, to complete daily administrative assignments efficiently.• Respond to inbound inquiries and help direct questions to the appropriate school personnel.• Help manage email correspondence and other front office communications in a timely and courteous manner. The salary range for this position is $18/hr. to $19/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-04-23T00:00:00Z

Administrative Assistant

Warrenville, IL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Warrenville, Illinois. In this contract-to-permanent position, you will play a vital role in supporting daily operations, ensuring smooth communication, and maintaining efficient organizational practices. The ideal candidate is proactive, adaptable, and committed to delivering exceptional service. Responsibilities: • Process cash receipts promptly and accurately. • Accept union dues payments, issue receipts as needed, and handle cash transactions with precision. • Answer incoming calls, transfer them to appropriate personnel, take messages, or assist callers when possible. • Deliver outstanding customer service to members and visitors. • Organize and maintain filing systems to ensure easy access to records. • Prepare mass mailings, including printing, labeling, and managing postage processes. • Assist with front desk and receptionist duties, ensuring a welcoming environment. • Address member and customer inquiries, direct calls, and provide accurate information. • Open, sort, and distribute incoming mail efficiently.
2026-04-22T00:00:00Z