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6 results for Sr Executive Assistant in Chicago, IL

Executive Assistant

Chicago, IL
remote
Temporary / Contract
40 - 45 USD / Hourly
Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide part-time support to the CEO in a hybrid work environment. This role pays between $40 and $45 an hour. This role is responsible for managing the CEO’s daily workflow, calendar, and scheduling priorities to enhance efficiency and productivity. The ideal candidate is detail-oriented, anticipates needs, and ensures the CEO is well prepared for meetings, events, and travel.Key Responsibilities:<ul><li>Manage the CEO’s daily schedule, calendar, and meeting priorities to support effective time management.</li><li>Coordinate and schedule meetings, appointments, conferences, and related logistics on behalf of the CEO.</li><li>Anticipate scheduling conflicts and proactively adjust plans as needed.</li><li>Prepare the CEO for meetings and events by confirming logistics, materials, and timing.</li><li>Handle business travel arrangements and manage travel expense reporting.</li><li>Process travel and expense reports using Concur.</li><li>Support overall organization and administrative flow for the CEO to ensure smooth day-to-day operations.</li><li>Serve as a reliable point of coordination for internal and external meeting logistics.</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a hospital environment in Chicago, Illinois. This contract position has the potential to become permanent and will oversee a wide range of administrative operations, coordinate executive and board activities, and help maintain an organized, responsive office. The role is ideal for someone who can manage competing priorities, communicate professionally, and keep critical business processes running smoothly. Responsibilities:• Manage front-office administrative operations, including reception support, mail distribution, supply and purchasing coordination, and upkeep of shared office areas and equipment.• Screen incoming calls, route inquiries appropriately, and capture accurate messages for follow-up by leadership and departmental teams.• Prepare, revise, and format executive correspondence, board materials, agendas, and other documents for senior leaders and trustees.• Coordinate calendars for the President and senior stakeholders, arranging appointments, meetings, and invitations through Outlook.• Organize Board of Trustees and committee meetings, including room scheduling, document distribution, minute-taking, catering requests, and audio/visual support.• Administer business tools and records such as Zoom licensing, board document platforms, policy files, and contract databases for physician and vendor agreements.• Process administrative compliance tasks, including timecard approvals, provider payroll support, lobbyist reporting, annual corporate filings, and license renewals with applicable agencies.• Maintain recurring meeting schedules, update team agendas and huddle calendars, and manage conference room reservations for leadership meetings.• Provide flexible administrative assistance to senior team members and contribute to committee-related assignments and other special projects as needed. The salary range for this position is $28/hr. to $35/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-06-29T00:00:00Z

Sr. Tax Associate

Chicago, IL
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
The salary range for this position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Senior Tax Associate position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… :Responsibilities<ul><li>Prepare tax documents and assist on tax return preparation</li><li>Review and analyze financial statements</li><li>Manage workload and complete work to meet required regulatory deadlines</li></ul>
2026-07-02T00:00:00Z

Sr. AR Accountant

Plainfield, IL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
The salary range for this position is $75,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Job Description PositionThis role reports into the Finance Manager and is responsible for providing lead accounting support for our accounting function. This position contributes to our financial health through responsibilities that include: lead for new contract setup; accounts receivable lead for the company, and accounting system and work process training for the accounting and payroll team. This position will have a close working relationship with the accounting, payroll, and finance team members as well as leadership throughout the organization. Responsibilities and core functional areas<ul><li>New contract setup and maintenance in our accounting systems including dissemination of new contract info to the rest of the accounting team.</li><li>Responsibility for centralized system-wide accounts receivable, ensuring that invoicing and receivable functions are administered with best practices.</li><li>In collaboration with the accounting manager, provide budget system inputting and reporting, as well as updates as needed.</li><li>Liaison between internal program managers, billing departments and government contract managers.</li><li>Responsibility for accounting and reporting for joint venture and sub-contractor partnerships, ensuring that timely payable and receivable processes occur, in close cross-functional working relationship with the Finance Manager.</li><li>Prepare documents for auditing as needed. Identify and prevent gaps in processing using technology, team-based work processes and the use of reporting.</li><li>Provide excellent customer service and follow up, both internally to MEL and externally with our outside partners.</li><li>Using our financial systems, Excel and other accounting tools and software, analyze trends and create reports as needed.</li><li>Other projects as assigned.</li></ul>
2026-07-02T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Looking for an Administrative Assistant role where you can actually make an impact—not just check boxes?A small consulting firm in Chicago (under 10 employees) is looking for someone who can step in, take ownership, and thrive in a mostly remote, entrepreneurial environment.This role isn’t for someone who needs heavy structure—it’s for someone who’s comfortable navigating ambiguity, problem-solving on the fly, and being a true right hand to leadership and operations.A few key highlights:<ul><li>Chicago-based (occasional in-office needed)</li><li>2+ years admin experience in a small business required</li><li>Strong communication skills are a must</li><li>QuickBooks or similar = a bonus</li><li>Must be self-directed and proactive</li></ul>💰 $50,000–65,000 + benefits (medical, dental, vision, PTO, 401k equivalent after 1 year)If this sounds like you—or someone in your network—reach out! Responsibilities:• Coordinate assignments and provide day-to-day administrative support to senior team members.• Process accounts payable and accounts receivable activities, including entering vendor invoices and maintaining organized vendor records.• Perform basic bookkeeping duties and assist with routine financial documentation using QuickBooks and related tools.• Label, organize, and maintain incoming documents to ensure files and records remain accurate and easy to access.• Update trackers, logs, and operational records with a high level of accuracy and attention to detail.• Conduct research on a range of topics and present clear, reliable information to support team needs.• Manage schedules, prioritize tasks, and help keep office activities running smoothly.• Work closely with colleagues across the team to provide administrative assistance wherever needed and improve overall productivity.• Learn and follow established company administrative procedures and apply them consistently in daily work.• Support front office coverage by assisting with inbound calls, reception duties, and general data entry tasks as required.
2026-07-01T00:00:00Z

Administrative Assistant

Glenview, IL
onsite
Temporary / Contract
23 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Glenview, Illinois. This Long-term Contract position is ideal for someone who enjoys keeping work organized, communicating professionally, and handling a variety of administrative tasks in a fast-paced environment. The person in this role will help maintain efficient front-office support while ensuring records, communications, and routine administrative activities are handled accurately and promptly. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly. • Respond to incoming phone calls professionally, direct inquiries appropriately, and provide timely assistance to callers. • Perform accurate data entry and maintain records, files, and administrative documents with a high level of attention to detail. • Support general office coordination by scheduling, tracking information, and assisting with routine clerical tasks. • Prepare, update, and organize spreadsheets, reports, and other documents using Microsoft Excel and standard office tools. • Monitor administrative workflows and help ensure tasks are completed efficiently and on schedule.
2026-06-30T00:00:00Z