Add your latest resume to match with open positions.

12 results for Hr Payroll Specialist in Chicago, IL

Payroll Specialist

Chicago, IL
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The best way to beat the heat is in a new role that pays more! Key Responsibilities: o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance.o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission.o Maintain payroll records and support payroll onboarding/offboarding activities.o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries.o Investigate and resolve discrepancies in partnership with the Accounting/Finance team.o Remit federal, state, and local payroll taxes accurately and on schedule.o Prepare and submit government reporting and ensure compliance with all regulatory agencies.o Ensure compliance with all payroll laws, tax regulations, and company policies.o Set up payroll in new states, if required.o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings.o Prepare annual W-2 reconciliations for tax workpapers.o Generate customized payroll reports for Finance, HR, and leadership as needed.o Maximize functionality and efficiency within ADP Workforce Now.o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency.o Administer Concur and ensure efficient processing of employee reimbursements.o Support audits and special projects as needed.
2026-07-17T00:00:00Z

Workday Payroll Specialist

Chicago, IL
onsite
Temporary / Contract
32 - 45 USD / Hourly
Payroll Processing & Operations· Process bi-weekly payroll accurately and timely, including special payments such as incentives, expatriate pay, and gross-ups· Maintain payroll master data, earnings and deduction codes, and system configurations to ensure accuracy and compliance· Prepare payroll-related wire transfers and ACH transactions for employees and benefit vendors· Partner with Accounting on payroll journal entries, accruals, and month-end close activities· Reconcile payroll, benefits, and liability accounts to ensure accuracy and audit readinessPayroll Tax Compliance & Reporting· Registration of new tax accounts, closing tax accounts, and management of Power of Attorney (POA) and Third-Party Administrator (TPA) assignments· Ensure accurate calculation, withholding, and reporting of federal, state, and local payroll taxes· Audit payroll tax filings (Forms 941, 940, state, and local returns) prepared by third-party vendors· Manage and resolve payroll tax notices, including research, reconciliation, and agency correspondence· Reconcile payroll tax accounts and ensure timely tax payments and filings· Support year-end reporting, including W-2 validation and distribution· Monitor regulatory changes and implement updates to maintain compliance
2026-07-16T00:00:00Z

Sr. HR Generalist

Chicago, IL
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Bilingual Sr. HR Generalist to support a broad range of human resources activities for a team based in Chicago, Illinois. This contract-to-permanent opportunity is ideal for a detail-oriented individual who can balance day-to-day HR operations with employee support, compliance, payroll processing and process coordination. This position is based on the Southwest side of Downtown Chicago, and 100% on site. Responsibilities:<ul><li> Provide day-to-day HR support across employee relations, policy guidance, and general personnel matters.</li><li>Processing payroll full cycle for 350 employees</li><li>Coordinate onboarding activities to ensure new hires have a smooth and organized start, including documentation and orientation support.</li><li>Administer benefits-related processes by assisting employees with enrollment, changes, and questions while maintaining accurate records.</li><li>Maintain HR data and documentation within HRIS platforms, ensuring information is current, complete, and aligned with internal standards.</li><li>Assist with HR administration such as personnel file management, compliance tracking, and employment documentation.</li><li>Partner with managers and employees to address workplace concerns, escalate issues when appropriate, and promote consistent HR practices.</li><li>Support updates to HR procedures and workflows, including process changes or system-related activities as needed.</li><li>Contribute to ongoing efforts that improve the employee experience through responsive service and strong operational follow-through.</li></ul>
2026-07-06T00:00:00Z

HR Generalist

Cicero, IL
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a fully onsite HR Generalist to support core people operations for a contract-to permanent opportunity in the southwest side of Chicago, Illinois. This position will play a key role in maintaining smooth HR processes, supporting employees and managers, and helping deliver a positive workplace experience. The ideal candidate brings a balanced background in HR administration, benefits administration and payroll processing along with the ability to manage sensitive information with professionalism. Responsibilities:<ul><li>Support day-to-day human resources activities, including employee documentation, records maintenance, and general HR administrative coordination.</li><li>Processing full cycle payroll for 150 employees</li><li>Assist with benefits-related processes such as enrollment support, employee questions, and coordination of required updates during qualifying events or annual changes.</li><li>Maintain accurate employee data within HRIS platforms and help ensure records are current, organized, and compliant with internal standards.</li><li>Partner with managers and internal stakeholders to support HR initiatives, improve employee experience, and address routine personnel matters.</li></ul>
2026-07-07T00:00:00Z

Payroll Manager

Chicago, IL
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
The salary range for this position is $130,000 - $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Role Overview:Primary responsibility for the oversight, governance, and execution of payroll operations across non-US jurisdictions. This role ensures compliant, accurate, and timely payroll processing while managing complex cross-border matters such as expatriate payrolls, tax protection, and multi-country reporting. This position serves as the central point of coordination for internal stakeholders (HR, Finance, Tax, and Legal) and external payroll providers for all cross-border and non-US payroll-related matters, ensuring alignment with global payroll strategy, regulatory requirements, and internal controls. Job Description:<ul><li>Ensure end-to-end payroll processing for Canada and APAC</li><li>Coordinate with European colleagues to ensure consistency in all global payrolls</li><li>Ensure timely and accurate payroll execution, including earnings, deductions, statutory filings, payments, and income allocations</li><li>Monitor payroll calendars and coordinate multi-country payroll cycles</li><li>Lead payroll support for internally mobile employees, including cross-border travel, expatriates, split payrolls, and tax gross-up calculations</li><li>Partner with Global Mobility and Tax to ensure alignment on cross-border compliance and reporting</li><li>Prepare IRS Forms 1042/1042-S, treaty-based return filings, and other similar tax forms</li><li>Coordinate with Tax on ad-hoc cross-border matters, such as strategic opportunities, expansion and permanent establishment analyses</li><li>Maintain strong internal controls and SOX compliance over payroll processes</li><li>Establish and maintain standardized global payroll policies, procedures and documentation</li><li>Drive process improvements, automation and harmonization across jurisdictions</li><li>Assemble clear and concise workpapers</li><li>Respond to inquiries from tax authorities</li><li>Assist in various payroll-related tasks with a great attitude and willingness to contribute</li></ul>
2026-07-24T00:00:00Z

Human Resources (HR) Director

Chicago, IL
onsite
Temporary / Contract
61.75 - 71.5 USD / Hourly
We are looking for an experienced Human Resources (HR) Director to support a university environment in Chicago, Illinois. This Long-term Contract opportunity is ideal for a strong HR professional who can manage both complex employee matters and day-to-day HR support, while working effectively in a manual environment. The person in this role must be comfortable stepping into a wide variety of HR situations, providing practical support, building trust quickly, and helping the organization navigate change. Responsibilities:<ul><li>Serve as an HR Business Partner for an assigned client group, providing support across a broad range of HR areas.</li><li>Manage employee relations matters, including complex cases, investigations, documentation, and partnership with legal.</li><li>Lead the ADA reasonable accommodation process from start to finish, including the interactive process and related documentation.</li><li>Advise leaders on performance management, coaching, and performance improvement plans.</li><li>Support workforce planning, reorganizations, and other organizational changes.</li><li>Assist with change management efforts related to implementations.</li><li>Handle both strategic HRBP work and day-to-day HR issues in a non-siloed environment.</li><li>Perform administrative HR work in a highly manual environment with non-integrated systems.</li><li>Maintain accurate records and documentation across HR activities.</li><li>Provide recruiting or offer support as needed.</li><li>Participate in special projects and other duties as assigned.</li><li>May provide guidance to HR Managers, depending on business need.</li></ul>
2026-07-30T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-07-17T00:00:00Z

Payroll Administrator

Chicago, IL
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
The salary range for this position is $85,000 - $105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Essential Duties and Responsibilities:· Prepare and process payroll for exempt and non-exempt multi-state employees across all entities· Calculating commission payments· Efficiently perform all necessary functions to process in-house payroll in a timely fashion. This includes but is not limited to analyzing, preparing, and submitting payroll data for all employees, benefit deductions, and tax withholdings· Administer and evaluate timesheets and resolve any timesheet discrepancies· Respond to employee inquiries regarding paychecks, payroll practices and procedures· Resolve payroll issues· Uphold payroll policies to staff· Process quarterly, fiscal and calendar year-end reports and assist with fiscal year-end accruals for general ledger posting· Plan direct, and coordinate payroll activities and resources to ensure payroll deliverables are completed on time and within budget
2026-07-29T00:00:00Z

Payroll & Benefits Manager

Addison, IL
onsite
Permanent / Full Time
115000 - 120000 USD / Yearly
I am partnering with a well-established, financially stable organization to identify an experienced Payroll & Benefits Manager. This is an outstanding opportunity to join a company that truly values its employees, offers long-term stability, and has built a collaborative, team-oriented culture where people enjoy coming to work. If you're looking for a role where you can own payroll and benefits while partnering with an experienced HR team, I'd love to speak with you. Located in Glendale Heights, IL - onsite.Compensation & Benefits:<ul><li>$110,000–$120,000 base salary</li><li>Performance bonus</li><li>Profit sharing</li><li>401(k) with company match</li><li>Comprehensive medical, dental, vision, life, disability, and additional benefits</li><li>Three weeks of PTO</li><li>Stable, supportive, employee-focused culture</li></ul>About the RoleThe Payroll & Benefits Manager will oversee the full payroll function for a multi-state workforce while managing employee benefits administration and ensuring compliance with all applicable federal, state, and local regulations. This position partners closely with Human Resources, Finance, and third-party vendors to deliver an exceptional employee experience. ResponsibilitiesPayroll<ul><li>Manage the full-cycle weekly payroll process for a multi-state employee population.</li><li>Ensure payroll is processed accurately and on time, including overtime, bonuses, commissions, deductions, garnishments, and tax withholdings.</li><li>Maintain and administer ADP Workforce Now.</li><li>Process new hires, terminations, employee changes, PTO, and payroll updates.</li><li>Prepare payroll reports and reconcile payroll with Finance.</li><li>Coordinate year-end payroll activities, including W-2 processing.</li><li>Ensure compliance with federal, state, and local payroll regulations.</li><li>Recommend and implement process improvements.</li></ul>Benefits<ul><li>Administer employee benefits, including medical, dental, vision, life, disability, retirement, and voluntary benefit plans.</li><li>Manage benefit enrollments, qualifying life events, and terminations.</li><li>Serve as the primary contact for benefit vendors and brokers.</li><li>Coordinate annual open enrollment and employee communications.</li><li>Reconcile benefit invoices and payroll deductions.</li><li>Ensure compliance with ACA, COBRA, HIPAA, ERISA, FMLA, and other applicable regulations.</li><li>Partner with HR on leave administration and employee support.</li></ul>
2026-07-27T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent / Full Time
70000 - 72000 USD / Yearly
The salary range for this position is $70,000 to $72,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Responsibilities<ul><li>Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance. Investigate and resolve problems associated with the processing of invoices. Identify and prioritize processing of invoices earning vendor discounts.</li><li>Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems. Process invoices from the error log created by AP’s scanning software. Perform vendor statement reconciliations. Perform periodic analysis of duplicate, open, and unpaid invoices.</li><li>Process and complete all scheduled payment runs. Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues. Analyze the payment proposal to ensure electronic methods are maximized. Ensure remittance information is accurate, including routing and account information for electronic payments.</li><li>Special projects</li><li>Maintain all aspects of the vendor master files. This includes set-up, changes, and deactivations of vendors. Assist with monthly reporting and audits. Perform monthly vendor master change review. Lead efforts in resolving IRS B-notices and perform backup withholding where applicable.</li></ul>Typical Decisions<ul><li>Determine which inquiries are beyond the scope of the Accounts Payable position and direct them to the appropriate department.</li><li>Ensure invoices have the appropriate approvals and documentation.</li><li>Coordinate invoice resolution of PO invoices with the appropriate individual to correct any quantity, pricing, or goods receipt issues.</li><li>Verify all payments are complete and accurate.</li><li>Determine which vendors are more suitable for the virtual credit card program versus ACH/EFT.</li><li>Identifying & prioritizing invoice processing for earning maximum discounts.</li></ul>
2026-07-06T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.Specific job responsibilities<ul><li>Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:</li><li>Enter invoices into the accounts payable system (SAP Concur).</li><li>Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.</li><li>Assist with monitoring the accounts payable email inbox.</li><li>Prepare batch ACH and check runs, as well as wire transfers.</li><li>Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.</li><li>Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.</li><li>Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.</li><li>Communicate with vendors regarding payment status of invoices and other ad-hoc requests.</li><li>Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.</li><li>Review, code, and reconcile monthly corporate credit card transactions.</li><li>Assist with IRS 1099 compliance and reporting.</li><li>Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.</li><li>Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.</li><li>General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.</li><li>Special projects or ad-hoc requests, as required. </li></ul>
2026-07-16T00:00:00Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-07-09T00:00:00Z