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22 results for General Office Clerk in Chicago, IL

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
60000 - 68000 USD / Yearly
Position SummaryA confidential organization is seeking an Accounting Clerk with experience in accounts receivable, accounts payable, and payroll support to assist with daily accounting operations. This role will manage invoicing, process customer and vendor transactions, reconcile accounts, and provide backup payroll support.The ideal candidate is detail-oriented, analytical, proficient in Excel, and eager to learn and grow within a collaborative environment. Experience in the Architecture, Engineering, and Construction (AEC) industry is preferred. Responsibilities<ul><li>Prepare, process, and distribute customer invoices</li><li>Record and apply customer payments while maintaining accurate accounts receivable records</li><li>Process vendor invoices, payment requests, and ensure proper coding and approvals</li><li>Reconcile AR and AP accounts, research discrepancies, and assist with account inquiries</li><li>Provide backup support for payroll processing, including reviewing payroll information, maintaining records, and assisting with payroll-related questions</li><li>Utilize accounting software and Excel to maintain accurate financial records and support reporting needs</li><li>Assist with month-end activities and general accounting projects as needed</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-07-14T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Work from home options, generous vacation days every year, top tier benefits, competitive pay rates and VERY lucrative bonuses. If that sounds like something you want, keep reading. This role will play an integral role in designing and building these processes, as well as collaborating with business partners to implement them throughout the organization. Responsibilities • Ability to complete AP/AR/Payroll related duties• Apply and research client payments and prepare deposits• Process and code invoices for payment• Prepare related journal entries• Assist in Employee Expense/Company Credit Card processing (Expensify)• Meet processing and reporting deadlines• Support Brokerage Offices by entering and processing AP/AR requests• Responding to information requests from Brokerage Offices• Assisting the Accounting Manager and Controller with special projects, as needed
2026-08-04T00:00:00Z

Accounting Clerk

Naperville, IL
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
This role supports core accounting and administrative functions by keeping financial records accurate, organized, and up to date. The ideal candidate is detail-oriented, comfortable handling routine transactions, and able to work closely with finance staff to support daily operations and reporting. Responsibilities:• Enter and update financial activity in accounting software, including vendor payments, customer receipts, reimbursements, and standard journal entries.• Organize accounting records and supporting documents so information is easy to retrieve for audits, internal checks, and regular reporting needs.• Compare account balances and transaction history to bank information and investigate discrepancies to help maintain accurate records.• Compile routine reports that assist with expense monitoring, budget follow-up, and preparation of financial statements.• Review invoices and payment documents for proper coding, approvals, and completeness before processing.• Provide day-to-day administrative support to the accounting function through document preparation, filing, and finance-related correspondence.• Work with accounting colleagues and cross-functional partners to confirm data accuracy, resolve issues, and assist with period-end close activities. Benefits<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-07-16T00:00:00Z

Accounting Clerk

Evanston, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000 - $70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Job Description The Head of Accounting will play a critical role in overseeing the financial operations related to our condo property management activities. This includes maintaining accurate financial records, preparing financial reports, assisting with budgeting and forecasting, and ensuring compliance with all relevant regulations. The ideal candidate will have a strong background in accounting, exceptional organizational skills, and a proactive approach to problem-solving.<ul><li>Oversee daily accounting operations related to property management, including accounts payable, accounts receivable, and general ledger maintenance for company-owned properties.</li><li>Prepare and review monthly, quarterly, and annual financial statements and reports.</li><li>Assist in the development and implementation of financial policies and procedures to ensure efficiency and compliance.</li><li>Manage the annual budget preparation process and provide ongoing support for budget monitoring and forecasting.</li><li>Conduct regular reconciliations of bank accounts, tenant ledgers, and other key financial accounts.</li><li>Collaborate with property managers to ensure accurate and timely rent collections, lease accounting, and expense reporting.</li><li>Monitor cash flow and manage liquidity.</li><li>Assist with internal and external audits, providing necessary documentation and responding to audit inquiries.</li><li>Maintain up-to-date knowledge of relevant accounting standards, regulations, and best practices.</li></ul>
2026-08-05T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The #1 biggest thing on people’s minds right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe position will report to the assigned Senior Accountant. This person will assist with the following responsibilities. 1. Receive mail regarding any accounting functions for assigned properties via US Mail and/or Email. 2. Scan and save all invoices, loan statements and bank statements in each entity’s folder via US Mail or Online download. 3. Seek approval for invoices that require an approval. 4. Enter invoices into either the bank’s PayScan system or our accounting systems (Skyline and/or AppFolio). 5. Update the cash sheet with deposits and payments in real time and daily for each assigned property. 6. Record cash receipts from tenants into our Skyline system. AppFolio tenant receipts are automatically booked. 7. Verify with the property manager any tenant payments that require a specific tenant charge code. 8. Must be a team player who is willing to cross train after main responsibilities are learned. 9. Assist the Senior Accountant with other tasks as needed.
2026-08-05T00:00:00Z

Accounting Clerk

Merrillville, IN
onsite
Permanent / Full Time
25 - 26 USD / Hourly
Position SummaryResponsible for managing accounts receivable functions within the Association Management System (AMS), including billing, collections, payment processing, account reconciliation, and member account maintenance. Ensures timely, accurate financial transactions while providing excellent customer service and adhering to established financial policies and procedures. Essential Functions<ul><li>7.5 Hour Work days*** </li><li>Prepare and process recurring and new member/subscriber billings, including invoices, statements, credits, and AutoPay enrollments.</li><li>Manage annual membership dues and recurring billing cycles, ensuring accurate account setup, invoice processing, payment monitoring, and collections.</li><li>Send payment reminders and administer past-due notices, account suspensions, and collection activities in accordance with established policies.</li><li>Reconcile daily credit card and ACH settlements within the AMS and investigate discrepancies.</li><li>Process daily accounts receivable transactions, balance receipts, maintain payment batches, and prepare bank deposits using Remote Deposit Capture (RDC).</li><li>Assist with billing and collection of office fees, assessments, fines, and other member-related charges.</li><li>Collaborate with internal departments to reconcile member accounts, registration fees, and billing adjustments.</li><li>Prepare financial reports, monitor accounts receivable aging, support month-end and year-end close processes, and perform other duties as assigned.</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-07-30T00:00:00Z

Accounting Clerk

Thornton, IL
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
This role supports core accounting and administrative functions by keeping financial records accurate, organized, and up to date. The ideal candidate is detail-oriented, comfortable handling routine transactions, and able to work closely with finance staff to support daily operations and reporting. Responsibilities:• Enter and update financial activity in accounting software, including vendor payments, customer receipts, reimbursements, and standard journal entries.• Organize accounting records and supporting documents so information is easy to retrieve for audits, internal checks, and regular reporting needs.• Compare account balances and transaction history to bank information and investigate discrepancies to help maintain accurate records.• Compile routine reports that assist with expense monitoring, budget follow-up, and preparation of financial statements.• Review invoices and payment documents for proper coding, approvals, and completeness before processing.• Provide day-to-day administrative support to the accounting function through document preparation, filing, and finance-related correspondence.• Work with accounting colleagues and cross-functional partners to confirm data accuracy, resolve issues, and assist with period-end close activities. Benefits<ul><li>Medical/dental/vision</li><li>401K</li><li>Salary: 50-56K</li></ul>
2026-07-16T00:00:00Z

Accounting Clerk

Berkeley, IL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Clerk to support daily financial and front-office operations for a government organization in Berkeley, Illinois. This Long-term Contract position is ideal for someone who is organized and comfortable handling a mix of accounting support, customer interaction, and administrative duties. The role will focus on accurate transaction processing, payment handling, and records maintenance while helping ensure smooth day-to-day office operations. Responsibilities: • Process vendor invoices, verify supporting documentation, and assist with timely payment activities related to accounts payable. • Record incoming payments, post transactions accurately, and help maintain current accounts receivable balances. • Enter financial and customer information into accounting systems with a high degree of accuracy and attention to detail. • Support invoice handling from receipt through review and entry, ensuring records are complete and properly organized. • Assist customers by answering questions related to payments, account activity, and general service inquiries in a clear and helpful manner. • Manage cash application tasks, including posting remittances and reconciling payment information to customer accounts. • Respond to inbound telephone calls and direct inquiries appropriately while providing courteous front-line support. • Perform receptionist and general administrative duties, including greeting visitors and helping maintain orderly office workflows. • Accept and document credit card payments and check deposits in accordance with established procedures.
2026-08-07T00:00:00Z

File Clerk

Northbrook, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented File Clerk to support document management and records organization for a Contract position based in Northbrook, Illinois. This opportunity is ideal for someone who is comfortable handling high volumes of paperwork, maintaining accurate digital records, and assisting with administrative projects. The role will focus on organizing physical files, scanning documents, and entering information into Excel while helping keep records accessible and up to date. Responsibilities: • Organize and maintain paper records to ensure files are easy to retrieve and properly stored. • Scan hard-copy documents and convert them into electronic files with attention to accuracy and completeness. • Enter and update file-related information in Excel spreadsheets to support record tracking and reporting. • Sort, label, and prepare file boxes and documents for storage, review, or distribution. • Support document filing activities across a variety of administrative projects as assigned. • Perform electronic filing tasks to keep digital records structured and current. • Review documents for completeness and flag missing or unclear information when needed.
2026-08-05T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Office Manager to support daily operations for a busy workplace. This Long-term Contract position will serve as the primary on-site point of coordination for a team of approximately 50 employees, helping maintain an efficient and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence that reflects well with employees, guests, and investors. Please note: this is a part time role. The schedule is M-F from 10AM - 2PM, 100% onsite. Responsibilities:• Oversee day-to-day office operations and keep shared spaces running smoothly, efficiently, and effectively.• Manage inventory levels and purchase office supplies to ensure the team has the materials needed for daily work.• Coordinate conference room schedules and prepare meeting spaces so they are organized, functional, and ready for use.• Support office events and on-site activities by handling logistics, setup, and overall execution.• Assist with facilities-related needs by monitoring office conditions and coordinating timely resolution of issues.• Arrange building access for visitors and help ensure a seamless arrival experience for guests.• Act as the sole on-site office management resource for a workplace of roughly 50 employees.• Maintain clear, timely communication with internal teams and external visitors while representing the office effectively.
2026-08-07T00:00:00Z

Office Manager

Elk Grove Village, IL
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily operations and keep the workplace running efficiently. This Contract position is ideal for someone with strong administrative experience who can balance front office coordination, financial tasks, and customer-facing support. The role requires someone who can manage office resources, maintain accurate records, and contribute to a responsive and efficient environment. Responsibilities: • Oversee day-to-day office activities to ensure smooth administrative operations and consistent workflow. • Coordinate purchasing and restocking of office materials so teams have the supplies they need to work effectively. • Handle front desk and reception coverage, including greeting visitors and directing calls or inquiries appropriately. • Support accounts payable activities by reviewing invoices, organizing documentation, and assisting with timely processing. • Maintain bookkeeping records and update financial information accurately using QuickBooks. • Manage order-related administrative tasks, including tracking requests, maintaining documentation, and following up as needed. • Provide courteous customer service by responding to questions and resolving routine issues in a timely manner.
2026-07-22T00:00:00Z

Warehouse/Inventory Clerk

Bloomingdale, IL
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for a dependable Warehouse/Inventory Clerk to join our team in Bloomingdale, Illinois in a fully onsite, contract-to-permanent role. This position is ideal for someone who is comfortable working evening and/or weekend hours in a busy warehouse setting and remaining on their feet throughout the shift. The person in this role will help maintain accurate stock records by verifying item counts on the warehouse floor and using an iPad to document inventory activity. Responsibilities: • Perform physical inventory counts in the warehouse and compare results against recorded quantities to ensure accuracy. • Use an iPad on the warehouse floor to enter, review, and update inventory information in real time. • Verify incoming, stored, and staged goods to confirm correct item counts and product identification. • Support inventory control activities across assembly line and warehouse operations to help maintain organized stock levels. • Investigate count differences and report discrepancies so corrections can be made promptly. • Assist with scheduled cycle counts and larger annual inventory activities as needed. • Work effectively during evening and/or weekend shifts while meeting productivity and accuracy expectations in a fast-paced environment. • Maintain a safe, orderly, and efficient work area while standing and moving throughout the shift.
2026-08-07T00:00:00Z

Accounts Receivable Clerk

Villa Park, IL
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for an Accounts Receivable Clerk to join a finance team in Oakbrook Terrace, Illinois. In this role, you will help keep customer billing and payment records accurate, support timely collections activity, and contribute to reliable receivables reporting. This position is well suited for someone who is organized, thorough, and comfortable working with accounting systems and high-volume transactions. Responsibilities:• Create and issue customer invoices after products or services have been delivered, confirming billing details, pricing, and payment terms are correct.• Review customer accounts on a routine basis and reconcile balances to ensure records remain current and discrepancies are addressed quickly.• Track past-due balances across multiple aging categories, send follow-up communications, and elevate serious collection concerns to leadership when needed.• Prepare accounts receivable summaries and aging analysis to give management clear visibility into outstanding balances and collection trends.• Answer customer questions related to invoices, payments, and account activity while resolving billing issues in a timely and accurate manner.• Record incoming payments accurately within accounting systems, apply cash to the appropriate accounts, and assist with general ledger support activities.• Maintain organized financial records and help verify that receivables data aligns with internal reporting and reconciliation requirements. Benefits<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-07-24T00:00:00Z

Accounts Receivable Clerk

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. We are in the Services industry, based in Chicago, Illinois, and we are actively searching for a diligent Accounts Receivable Analyst to join our dynamic team. This role centers around providing top-tier support for account management, enhancing cash flow through detailed reporting and analysis, and implementing processes to track E-billing progress and reduce overdue balances. Job Responsibilities:• Efficiently process customer credit applications and maintain precise records of customer credit• Directly liaise with clients to respond to queries, provide reports, and resolve invoice discrepancies and receivable issues• Collaborate with the billing department and attorneys to address billing and collections problems• Actively track E-billing progress, including status reporting and resolving short-paid and rejected invoices in conjunction with the Billing department• Contribute to the creation of best practices for E-billing monitoring, collections, and A/R management to optimize processes• Assess delinquent accounts and suggest resolution strategies• Handle daily processing and posting of client payments• Coordinate with attorneys on payment-related issues, ensuring proper allocation of payments• Process suitable credits, write-offs, and discounts on client invoices• Prepare and monitor A/R dashboards and reports, including aging, reconciliation, and collections reports• Carry out ad hoc reporting and other assigned tasks and projects.
2026-07-24T00:00:00Z

Accounts Payable Clerk

Elmhurst, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Position SummaryOur client is seeking an experienced Accounts Payable Specialist to join their accounting team. The ideal candidate is highly organized, analytical, and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment while consistently meeting deadlines. This role is responsible for ensuring accurate invoice processing, maintaining strong vendor relationships, and supporting the company's overall financial operations. Key Responsibilities<ul><li>Process vendor and subcontractor invoices accurately and efficiently, ensuring proper coding to jobs, cost codes, departments, and general ledger accounts.</li><li>Manage the full accounts payable cycle, including tracking invoice approvals, maintaining AP aging, and processing payments according to vendor terms and company policies.</li><li>Collect and maintain required subcontractor documentation, including W-9 forms, certificates of insurance, and lien waivers.</li><li>Review and reconcile vendor statements, investigate discrepancies, and resolve invoice and payment issues in a timely manner.</li><li>Serve as the primary point of contact for vendor inquiries by providing payment updates and resolving account-related questions.</li><li>Support month-end close activities, including accounts payable accruals, account reconciliations, and maintaining organized, audit-ready financial records.</li><li>Identify opportunities to improve accounts payable processes and contribute to continuous operational efficiencies.</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-08-05T00:00:00Z

Accounts Payable Clerk

Wheaton, IL
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Accounts Payable Clerk to join a finance team in Wheaton, Illinois on a contract basis with the potential for a permanent role. This opportunity is ideal for someone who enjoys detail-oriented accounting work, can manage recurring invoice activity, and communicates well across finance functions. The position supports day-to-day payable operations while also assisting with related accounting tasks, records maintenance, and system updates. Responsibilities:• Process approximately 50 invoices each week with accuracy, timeliness, and proper documentation.• Partner with accounting and accounts receivable colleagues to support daily financial operations and resolve payment-related questions.• Prepare and complete check runs for multiple programs, ensuring each payment cycle follows the appropriate requirements.• Record interest activity for assigned programs and maintain accurate supporting entries.• Perform general ledger support work, including updating financial records and reviewing transaction details.• Maintain purchase order and invoice data within internal accounting systems to keep records current and organized.• Use banking platforms to enroll eligible individuals in utility reimbursement programs and verify related information.• Update customer and client account profiles in Yardi and assist with ongoing data accuracy in the system.• Work in Excel to track transactions, organize financial information, and support reporting needs.
2026-08-05T00:00:00Z

Medical Data Entry Clerk

Chicago, IL
onsite
Temporary to Hire
30 - 32 USD / Hourly
We are looking for a detail-oriented Medical Quality Management Data Analyst to support quality-focused reporting and clinical data review activities in Chicago, Illinois. This contract opportunity with potential for a permanent role is ideal for someone with experience conducting ongoing monitoring and collection of data for inclusion in the Quality Improvement reports. The person in this role will work closely with clinical and administrative stakeholders to maintain accurate records, contribute to quality improvement efforts, and assist with regulatory readiness initiatives. Clinical experience and EPIC Software is highly preferred. Responsibilities:1. Conduct ongoing monitoring and collection of data for inclusion in the Quality Improvement reports.2. Compile reports and present findings to the appropriate medical staff, departments, or hospital committees.3. Utilize various computer systems for tracking and trending.4. Complete various statistical reports and create supporting graphical diagrams, as needed.5. Provide support services to departments and providers needing assistance in developing Quality Improvement studies.6. Review clinical records and perform department/unit quality and safety surveys.7. Assist management in preparation for and during any regulatory surveys.8. Promote hospital approach of “Continuous Survey Readiness”.9. Develop newsletters and other informational tools to communicate hospital quality improvement initiatives.10. Maintain compliance with JCAHO standards.11Assist administration in planning by providing information.12Keep informed of current professional standards and represent hospital at various external organization meetings.13Conduct Risk Management assessment, as needed.14Development of clinical protocols and order sets. The salary range for this position is 30/hr. to 32/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-07T00:00:00Z

Receptionist

Rolling Meadows, IL
onsite
Temporary / Contract
16.4 - 17.4 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations in Rolling Meadows, Illinois. This ongoing/long-term contract position is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on schedule. The person in this role will serve as a key point of contact for visitors, employees, and vendors, while helping the office run smoothly through strong communication and attention to detail. Responsibilities:• Welcome guests, staff, and clients with a courteous approach and direct them appropriately upon arrival.• Oversee incoming and outgoing mail, shipments, and package handling to ensure timely distribution.• Manage visitor sign-in procedures, access coordination, and recordkeeping in accordance with site practices.• Arrange meeting spaces and provide support for room scheduling and basic meeting setup needs.• Track, replenish, and organize office supply inventory to maintain day-to-day workplace readiness.• Perform administrative tasks such as entering information, filing records, scanning materials, and maintaining documents.• Assist with office meetings, events, and special assignments as business needs arise.• Keep the reception area neat, presentable, and ready to receive visitors throughout the day.• Partner with internal departments to respond to workplace requests and resolve general office-related questions.
2026-08-07T00:00:00Z

Receptionist

Chicago, IL
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Chicago, Illinois. This contract position with potential for permanency is ideal for someone who enjoys being the central point of contact for employees, visitors, and workplace needs while creating a welcoming and well-organized office experience. The role offers an opportunity to demonstrate strong service skills, adaptability, and teamwork over the first several months with the potential to transition into a long-term position. This job is fully onsite and hours are 7:00am-4:30pm. Responsibilities:• Prior experience in a receptionist, front desk, or customer-facing administrative role.• Ability to handle inbound calls confidently using a multi-line phone or switchboard system.• Strong interpersonal skills with a calm, welcoming, and service-oriented approach.• Proficiency with basic office technology, including typing, Microsoft Outlook, and Microsoft Excel.• Capable of managing multiple requests while staying organized and attentive to detail.• Willingness to cross-train and assist with mail handling, hospitality support, and other office services.• Dependable availability for a Monday through Friday schedule and readiness to start as soon as possible.
2026-08-05T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for a highly organized, detail-oriented individual who brings a positive attitude, strong communication skills, and confidence handling a fast-paced administrative environment. The role includes front-office support, document preparation, data management, and coordination of communications related to media and publication activities. Responsibilities:• Manage day-to-day administrative tasks to keep office operations organized and efficient.• Respond to incoming calls courteously, direct inquiries appropriately, and provide general front-desk support.• Prepare, update, and maintain records, spreadsheets, and written correspondence using Microsoft Word and Excel.• Enter and verify data accurately while ensuring files and documents remain current and well organized.• Coordinate meetings, schedule conference calls, and assist with arranging calendars and related logistics.• Support administrative and front-desk functions, including handling routine office communications and visitor interactions.• Assist with distribution of media or publication-related communications, including outbound announcements and message blasts.• Use modern digital tools, including AI-based programs, to help improve administrative workflows and content support as needed.
2026-07-21T00:00:00Z

Administrative Assistant

Burr Ridge, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Burr Ridge, Illinois within a fast-paced environment. This role helps create an organized, welcoming workplace by coordinating administrative activities, supporting employees, and keeping shared spaces and supplies ready for use. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. This position is 4 days on-site and 1 day work from home and offers a salary of $60,000-$70,000 + health, vision, dental, PTO and profit sharing. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate daily administrative activities to keep the Burr Ridge, Illinois office running smoothly, safely, and efficiently.• Welcome guests, answer and direct incoming calls, and manage the receipt and distribution of mail, deliveries, and outbound packages.• Set up meeting spaces for internal and external gatherings, including arranging room readiness, audiovisual equipment, and food service support.• Provide day-to-day assistance to staff with office tools, equipment, and routine administrative needs.• Monitor inventory levels for office, kitchen, and test kitchen materials, placing orders and tracking stock to avoid shortages.• Maintain test kitchen preparedness by receiving shipments, organizing products, and keeping supplies properly accounted for.• Follow established internal procedures while helping capture, refine, and improve administrative workflows and documentation.• Work closely with teams across the business to assist with planning, coordination, and execution of operational initiatives.• Identify opportunities to streamline office processes and recommend practical improvements that enhance productivity and service.• Support general reception, data entry, and clerical tasks as needed to meet daily business demands.
2026-07-24T00:00:00Z

Part Time Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an experienced and dependable Part Time Office Manager to support daily operations in our office. Note: the schedule for this role is Tuesday + Thursday 9AM - 5PM Onsite. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace and can confidently manage front desk coverage along with a range of administrative needs. The role requires strong communication, sound judgment, and a proactive approach to keeping the office running smoothly. Candidates who value consistency in a part-time schedule and take pride in detail-oriented office support will thrive in this position. Responsibilities:• Welcome visitors, manage the front desk experience, and coordinate incoming deliveries while assisting with office access and badge-related needs.• Prepare meeting spaces for internal gatherings by arranging conference rooms and ensuring they are ready for use throughout the day.• Oversee day-to-day office organization by monitoring shared spaces, submitting facility-related requests, and helping maintain a clean and efficient environment.• Track workplace supply levels, place orders as needed, and keep essential materials stocked for employees and visitors.• Provide general administrative assistance, including light support with accounts payable tasks and routine office coordination.• Support kitchen and common-area readiness by helping with coffee setup and other hospitality-related needs.• Communicate effectively with employees, guests, and vendors to resolve questions and keep office operations moving without disruption.• Use standard office tools such as Microsoft Outlook and Microsoft Teams to coordinate schedules, messages, and basic administrative activities.
2026-08-07T00:00:00Z