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43 results for Data Entry in Chicago, IL

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000.00 - 85000.00 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-08-25T14:53:50Z

Accountant

Skokie, IL
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for an entry-level accounting team member to join a wholesale distribution organization in Skokie, Illinois. This Long-term Contract position offers the opportunity to build practical experience in billing operations, financial reconciliations, and month-end accounting support while working with internal teams and offshore partners. The role is suited to someone who is detail-oriented, organized, and eager to contribute to accurate financial processing in a deadline-driven environment. Responsibilities: • Prepare and review client invoices to support timely and accurate billing in accordance with established procedures. • Reconcile project-related costs and financial records to help ensure charges are complete, properly recorded, and ready for recognition. • Assist with month-end close activities by compiling accounting data, posting entries, and resolving discrepancies before reporting deadlines. • Partner with internal departments and offshore support teams to address billing questions, validate information, and maintain smooth workflow coordination. • Perform account, bank, and subledger reconciliations to identify variances and support clean financial records. • Support accounts receivable and accounts payable processes by verifying transactions, tracking open items, and helping resolve exceptions. • Maintain organized documentation for billing and accounting activities to support audit readiness and reporting accuracy.
2026-09-09T18:54:03Z

Accounts Payable Specialist

Mount Prospect, IL
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for an Accounts Payable/ Jr Accountant to join a team in Mount Prospect, Illinois on a contract basis with the potential for a permanent position. This role supports core accounting operations by ensuring invoices, payments, reconciliations, and financial records are handled accurately and on schedule. The ideal candidate brings strong accounts payable experience, sound judgment, and the ability to work closely with leadership while maintaining organized and compliant financial processes. Responsibilities:• Review vendor invoices against receiving documentation, secure internal approvals, and record transactions accurately to support timely payment processing.• Coordinate recurring payment cycles by preparing check runs, vouchers, and related documentation for leadership review, signature, and prompt distribution.• Process freight-related invoices using logistics reporting, investigate discrepancies, and work with internal contacts to resolve billing concerns.• Maintain vendor records by updating master file details, collecting tax documentation, and validating identification information for compliance purposes.• Sort incoming mail, separate vendor invoices from customer payments, and ensure payable documents are properly date-stamped and routed.• Administer the corporate credit card process by monitoring transaction activity, managing downloads, and supporting accurate entry into accounting records.• Assist with month-end and year-end accounting activities, including reconciliations, journal entries, audit support, and preparation of tax reporting data such as 1099 documentation.• Reconcile vendor statements, bank activity, and general ledger accounts, clear outstanding items, and prepare entries needed to maintain accurate balances.• Support broader accounting operations by managing petty cash, maintaining organized physical and digital files, backing up accounts receivable tasks when needed, and handling special projects assigned by the Controller.
2026-08-26T17:33:47Z

Director of Integrations - M&A

Chicago, IL
onsite
Permanent / Full Time
160000.00 - 185000.00 USD / Yearly
The salary range for this position is $160,000 - $185,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Summer is here! Let’s get you into a role with a company that will ensure you get to enjoy the warm weather. Job Description: • Program Management: Develop and apply best-practice tools and processes for risk assessment, change control, due diligence, and integration. Prepare timely status reports, ensuring data accuracy and timely input from workstreams. • Integration Leadership: Lead end-to-end M& A integration efforts, from due diligence through post-close execution. • Strategic Alignment: Ensure acquired companies align with our strategic priorities and long-term goals. • Synergy Realization: Identify, track, and deliver cost savings, revenue opportunities, and operational efficiencies. Monitor deal performance and synergy realization in partnership with Corporate Development and Markets Finance vs. deal model. • Change & Cultural Management: Drive communication, employee engagement, and cultural integration to foster a unified organization. • Operational Alignment: Oversee onboarding/offboarding of systems, tools, and processes, ensuring smooth Day 1 and phased transitions. • Cross-Functional Collaboration: Partner with Finance, Legal, HR, IT, and Markets leadership to ensure timely and comprehensive execution. • Performance Tracking: Monitor progress against deal models, earnouts, and incentive structures; report status updates to leadership. • Sales & Pipeline Integration: Coordinate integration of sales and pipeline systems, tracking progress of M& A and high-value recruits vs. pro forma. • Continuous Improvement: Capture lessons learned from integrations to refine processes and improve future outcomes. • Ad hoc Support: Provide analysis and execution support across Corporate Development, FP& A, Markets Finance, and the Office of the CFO.
2026-08-25T14:53:50Z

Tax Sr. - Corporate

South Bend, IN
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced corporate tax specialist to join our team in South Bend, Indiana. This role supports a wide range of indirect tax and compliance activities in a dynamic multi-state retail setting, with a strong focus on accuracy, problem-solving, and timely execution. The person in this position will also act as a trusted resource for tax guidance, helping colleagues across the business navigate requirements and strengthen compliance practices. Responsibilities: • Manage the end-to-end preparation, review, and filing of sales and use tax returns for numerous jurisdictions, ensuring complete and timely submissions. • Oversee environmental fee reporting related to tire sales, including reconciliations, filings, and process enhancements that improve reliability and efficiency. • Prepare recurring gross receipts tax filings, validate supporting data, and resolve discrepancies before submission deadlines. • Coordinate annual property tax reporting activities and monitor related payments to maintain compliance obligations. • Provide senior-level support for year-end information reporting, including the preparation and distribution of 1099 forms. • Research indirect tax matters, interpret changing regulations, and recommend compliant solutions for complex state and local tax questions. • Act as an internal advisor on exemption certificate requirements and customer qualification issues, reducing compliance risk through clear guidance. • Support tax technology and reporting improvements by assisting with Vertex configuration, testing, and analysis of system-generated tax data. • Mentor entry-level tax team members and collaborate with Finance, Customer Service, IT, and other business partners on tax-related projects and priorities.
2026-08-27T20:48:54Z

Legal Billing Specialist for Growing Law Firm!

Chicago, IL
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
A mid-sized law firm is seeking an experienced Billing Specialist to support the firm's billing and revenue cycle operations. This position is responsible for preparing and processing attorney invoices, ensuring compliance with client billing guidelines, managing electronic billing submissions, and serving as a liaison between attorneys, staff, and clients regarding billing matters. The ideal candidate is detail-oriented, service-focused, and experienced in a law firm environment. Responsibilities:• Prepare, review, and finalize client invoices with close attention to accuracy, billing guidelines, and submission deadlines.• Maintain time and billing records by verifying entries, updating account details, and ensuring charges are properly documented.• Collaborate with attorneys, finance personnel, and administrative staff to research billing questions and resolve invoice variances.• Process billing adjustments, corrections, write-downs, and reissues in accordance with client requirements and internal procedures.• Generate recurring and ad hoc billing reports using available accounting and reporting tools to support financial oversight.• Monitor accounts for incomplete time entries, missing matter information, or billing inconsistencies and follow up to obtain corrections.• Use billing and customer management systems to organize account activity, track invoice status, and maintain accurate client records.• Assist with system-related billing workflows and reporting updates when changes to platforms or processes affect invoicing operations.
2026-09-02T19:14:47Z

Financial Analyst

Chicago, IL
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
Financial Analyst - Entry Level,Financial Analysis,Data Analysis,Financial Markets,Bloomberg Terminal,Financial-Perform accounting and reporting related to the investment securities portfolio, including journal entries, reconciliations, dividend and tax payment processing, and securities-related accounting activities. Support ALM and financial reporting initiatives by validating and analyzing financial data, reconciling information between systems, and assisting with forecasting and balance sheet reporting. Use advanced Excel functions including Pivot Tables, VLOOKUP/XLOOKUP, data comparisons, and large dataset manipulation to identify discrepancies and support decision-making. Combine, cleanse, and validate data from multiple sources to support regulatory, accounting, and management reporting requirements. Partner with finance leadership on ad hoc analyses, process improvements, and automation opportunities, including use of financial systems and analytical tools. Assist with financial forecasting, reporting packages, reconciliations, and special projects as needed. Preferred Qualifications bachelor’s degree in accounting, Finance, or related field. 3+ years of accounting or financial analysis experience. Experience with securities accounting, investment portfolios, banking, treasury, or ALM reporting preferred. Strong understanding of journal entries, reconciliations, and financial reporting. Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and large data set analysis. Experience using data analytics, reporting, or automation tools is a plus.
2026-09-10T23:53:41Z

Staff Accountant

Westmont, IL
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for a Staff Accountant to join our finance team. This role is ideal for a detail-oriented accounting specialist who enjoys keeping financial records accurate, supporting close activities, and contributing to reliable reporting across the business. The position offers the chance to work across core accounting functions while partnering with internal teams to help maintain strong financial operations. Responsibilities:• Manage daily general ledger activity and help keep accounting records complete, accurate, and up to date.• Create and record journal entries for items such as accruals, prepaid expenses, and recurring transactions.• Reconcile bank accounts and balance sheet accounts each month, investigating and resolving variances in a timely manner.• Contribute to month-end, quarter-end, and year-end close by preparing schedules, reviewing account activity, and supporting reporting deadlines.• Provide assistance with accounts payable and accounts receivable tasks when additional support is needed.• Review financial data for proper coding, accuracy, and compliance with established accounting policies.• Prepare reports, account analyses, and supporting schedules for management, audits, and other business needs.• Identify unusual transactions or discrepancies, research root causes, and recommend corrective action or process improvements. Benefits:<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-09-17T02:55:11Z

Process & Systems Analyst

Chicago, IL
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
The salary range for this position is $90,000 - $120,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:<ul><li>Lead structured Kaizen cycles focused on throughput, quality and risk reduction.</li><li>Apply relevant Process Management tools (e.g. Lean/Six Sigma tools such as VSM (Value Stream Mapping), SIPOC (Supplier, Input, Process, Output, Customer), 5 Whys, Ishikawa).</li><li>Perform process mining and time‑and‑motion analysis.</li><li>Identify root causes of rework, delays, documentation errors and funding bottlenecks.</li><li>Design and develop To‑Be processes including clear role definitions, handoffs, and service-level expectations. As minimum expected is inclusion of RACI (Responsible, Accountable, Consulted, Informed), SLAs and control points.</li><li>Analyze and document current (“as-is”) processes across all functions – e.g. origination, credit, operations, funding/treasury, and portfolio management.</li><li>Identify inefficiencies (benchmarking against other countries in the network, against the market), bottlenecks, error drivers, and compliance-related risks.</li><li>Support the creation and maintenance of standard operating procedures (SOPs), process maps, and work instructions.</li><li>Serve as the primary process interface between functions (e.g., IT, Risk, Operations, Finance).</li><li>Align process and system requirements with Group standards while ensuring local regulatory and operational needs are met.</li><li>Facilitate cross-functional workshops to align stakeholders on process changes, implementation steps, and responsibilities.</li><li>Translate business requirements into structured change requests for HQ IT teams, or external local providers.</li><li>Define functional requirements, expected outcomes, dependencies, acceptance criteria, and test scenarios.</li><li>Support prioritization of change requests and maintain transparency on timelines and delivery status.</li><li>Coordinate user acceptance testing (UAT) with local teams and document test results.</li><li>Ensure system enhancements support process design, reporting, compliance, and operational efficiency.</li><li>Monitor performance of external systems and service quality, maintaining communication and coordination with external providers (if such).</li><li>Translate gaps into OCR (Optical Character Recognition)/RPA (Robotic Process Automation) and workflow opportunities.</li><li>Build business cases with ROI and risk impact.</li><li>Define data quality rules and reporting requirements</li><li>Monitor and supervise process implementation across teams, ensuring adoption and operational consistency.</li><li>Track and manage implementation progress, risks, open issues, and mitigation actions.</li></ul>
2026-09-17T16:58:42Z

Accounting Manager

Chicago, IL
onsite
Permanent / Full Time
135000.00 - 145000.00 USD / Yearly
The salary range for this position is $135,000 - $145,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. This role requires a pragmatic, commercially-minded CPA with Big 4 assurance experience who can evaluate accounting policies through an operational lens. Acting as a diplomatic liaison, you will manage SOX coordination, partner with internal controls to resolve audit gaps, standardize local operational finance processes, and eliminate administrative friction while upholding the highest standards of financial integrity. Job Description:<ul><li>SOX Management & Process Coordination: Lead end-to-end SOX process management and coordination across operational sites, ensuring local control owners understand, execute, and document key controls effectively.</li><li>Internal Control Gap Resolution & Owner Follow-Up: Liaise closely with the Internal Control team on identified control gaps, ensuring appropriate local operational contacts are engaged, accountable, and actively driving timely remediation with control owners.</li><li>Corporate Policy Implementation: Liaise with Corporate Accounting on the rollout and practical implementation of new accounting policies, translating technical requirements into actionable operational guidelines.</li><li>Operational Process Standardization: Partner with local operational finance and plant leadership to standardize core accounting and reporting workflows across manufacturing and distribution locations.</li><li>Optimize Account Reconciliations & Manual Entries: Drive continuous improvement in balance sheet reconciliation workflows and manual journal entry (MJE) processes, resolving aging bottlenecks and establishing clean documentation standards.</li><li>Technical Accounting Guidance: Provide practical US GAAP guidance across revenue recognition (customer rebates and discounts), lease and capital expenditure governance (CapEx vs. OpEx), and inventory cost accounting to ensure compliant, standardized, and efficient plant and commercial operations.</li><li>Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.</li></ul>
2026-09-09T20:48:41Z

Property Accountant

Orland Park, IL
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
We are looking for an onsite Property Accountant to support a contract assignment in Orland Park, Illinois. This role is ideal for someone with strong property accounting experience who can organize financial structures, maintain accurate property records, and work confidently within Yardi Breeze Premiere. The position will focus on setting up accounting data, validating lease and tenant information, and helping establish a clean and reliable foundation for ongoing property financial operations. This is a Contract position scheduled for three days per week. Responsibilities:• Configure property, building, and related accounting records within Yardi Breeze Premiere to support accurate financial tracking.• Establish new accounts and organize financial data in alignment with property accounting best practices.• Build and refine the chart of accounts to ensure consistent reporting across entities and properties.• Enter and validate customer, tenant, lease, and rent details with a high level of accuracy.• Review existing accounting information and structure records for a well-organized property management system.• Support accounting data conversion activities from QuickBooks Desktop into Yardi Breeze Premiere as part of the project scope.• Reconcile setup details and identify discrepancies to help maintain dependable general ledger information.
2026-09-15T02:24:07Z

Sr. Accountant

Chicago, IL
onsite
Permanent / Full Time
100000.00 - 110000.00 USD / Yearly
The salary range for this position is $100,000-110,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:The Senior Accountant is responsible for a multitude of accounting-related functions, including accounts payable and receivable, cash management, and other reporting and general ledger responsibilities. The role will predominantly support the accounting team operations but may also participate in activities related to the numerous entities, trusts, individuals and foundations that make up the organization. Essential Duties and Responsibilities: o Prepare, review and/or enter journal entries throughout a variety of ledgers comprising a complex organizational structure.o Prepare supporting schedules for earnings, expenses, accruals, etc.o Prepare monthly, quarterly and year-end consolidating financial statements for different combinations of entities, including investment entities.o Perform variance analysis, provide variance support, and deliver timely reconciliation of general ledger accounts.o Prepare various monthly, quarterly and annual financial reports by collecting, analyzing and summarizing datao Prepare regular ad hoc reportsfor management or others.o Monitor procedures and report on internal controlsto ensure compliance with Company policieso Maintain process and procedure documentation to support teamwide documentation effortso Ensure that Generally Acceptable Accounting Principles are being adhered to for all financial reporting periods.o Monitor procedures and internal controls to ensure compliance with Company policies and make recommendations for improvements.o Support management and other internal team members on special projects and requests for specific information as neededo Communicate effectively with all members of the team, including management, peers within accounting function, staff members from other parts of the organization, and outside vendorso Support internal and external audit efforts and provide backup documentation as neededo Respond to requests for information from lenders, owners and investors.o Manage invoice and expense reimbursement approval process in accounts payable system (Concur & Sage)o Be the main point of contact (internal and external) for questions regarding vendor payments and expense reimbursement reportingo Reconcile vendor statements to our accounts payable recordso Maintain and enforce expense reimbursement policyo Manage vendors including onboarding, reconciliation to statements and vendor ad spend analytics o Create and run Concur or other accounts payable/accounts receivable reportso Review daily cash entries and feeds for accurate posting, validating support and resolving any exceptions
2026-09-11T15:38:40Z

Sr. Corporate Tax Accountant

Hoffman Estates, IL
onsite
Temporary / Contract
40.00 - 55.00 USD / Hourly
We are looking for an experienced Sr. Corporate Tax Accountant to join the team in Hoffman Estates, Illinois on a Contract basis. This role will provide high-level tax guidance to accounting and finance partners, with a strong focus on compliance, provision review, and audit support. The ideal candidate brings deep corporate tax knowledge, sound judgment, and the ability to evaluate issues quickly while offering practical recommendations across federal, state, and international matters. Responsibilities: • Review federal and state corporate income tax returns prepared by outside advisors and verify that filings are complete, accurate, and well supported. • Evaluate book-to-tax adjustments, apportionment methods, and related tax positions to identify inconsistencies, risks, or areas requiring further analysis. • Assist with quarterly and annual tax provision activities, including assessment of deferred taxes and uncertain tax matters under applicable accounting guidance. • Partner with finance and accounting teams to address tax questions connected to compliance filings, month-end close activity, journal entries, and general ledger impacts. • Support responses to tax notices and audit inquiries by organizing documentation, reviewing information requests, and helping coordinate follow-up with internal stakeholders and external advisors. • Analyze multi-state filing obligations, nexus considerations, and state tax methodologies to help ensure appropriate reporting positions are maintained. • Provide input on international tax considerations, including intercompany and transfer pricing matters, in collaboration with external specialists as needed. • Contribute technical expertise to special tax projects and additional compliance or reporting assignments as business needs arise.
2026-09-16T19:28:42Z

Tier 1 AML Analyst

Oakbrook, IL
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for a motivated Tier 1 AML Analyst to support a Financial Services team in Oakbrook, Illinois. This Long-term Contract opportunity is well suited for early-career professionals who want to build experience in AML and KYC operations within a structured, onsite environment. The ideal candidate brings strong analytical thinking, confidence working with spreadsheets, and the ability to handle detailed review work with accuracy and consistency. Responsibilities: • Review customer and account information to help identify potential AML and KYC concerns through first-level analysis. • Examine records and supporting documentation for completeness, accuracy, and alignment with compliance standards. • Use Excel and other technology tools to organize data, track case activity, and maintain clear reporting. • Escalate unusual findings, missing information, or higher-risk items to senior team members for further investigation. • Support daily onsite operations by completing assigned reviews within expected turnaround times and quality standards. • Maintain detailed and accurate documentation of research, findings, and decisions in internal systems. • Collaborate with compliance and operations partners to resolve issues and ensure required information is gathered promptly.
2026-09-20T14:33:44Z

Operations Manager

Hoffman Estates, IL
onsite
Permanent / Full Time
130000.00 - 140000.00 USD / Yearly
Our client is looking for an Operations Manager to lead customer service and trade execution activities for a manufacturing-focused operation. This role is responsible for strengthening daily processes, guiding a distributed operations team, and ensuring smooth coordination across logistics, inventory, and vendor payment workflows. The ideal candidate brings strong operational leadership, a continuous improvement mindset, and the ability to build productive partnerships with commercial teams, suppliers, and service providers. This position offers a salary of $130,000-$140,000 + health, vision, dental, 401K + match, PTO and much more. Responsibilities:• Lead and support the U.S. operations team, providing direction, coaching, and oversight across day-to-day trade execution activities.• Refine operational workflows by introducing more efficient, standardized, and automated approaches to documentation and transaction processing.• Foster a service-oriented team culture that strengthens collaboration with sales partners, customers, and suppliers.• Guide staff in coordinating with warehouses, stevedores, trucking companies, and other logistics partners to keep shipments and related activities on track.• Review monthly warehouse reporting, monitor aging inventory, and reconcile stock data against system records to maintain accurate visibility.• Address delays or issues involving payments for steel purchases, freight, and third-party services, while partnering with finance to confirm invoice approvals align with agreed commercial terms.• Work with internal technology teams to enhance operational systems and improve overall process effectiveness.• Partner closely with regional leadership and cross-functional teams to align operations with broader business priorities. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-08-20T18:53:46Z

Office Services Associate

Chicago, IL
onsite
Temporary / Contract
18.53 - 19.50 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations. This is a Contract position focused on creating a well-organized, welcoming office environment through hands-on support with hospitality, front desk coverage, and back-office tasks. The role is ideal for someone who enjoys balancing customer service, administrative support, and office coordination in a structured setting. Responsibilities: • Maintain inventory of office snacks, refreshments, and workplace supplies to keep shared areas ready for daily use. • Provide reception desk coverage during scheduled breaks, including greeting visitors and answering a multi-line phone system in a courteous manner. • Coordinate catered lunch service for large in-office groups, including receiving deliveries, arranging food presentation, and keeping serving areas neat throughout the event. • Prepare and refresh workstations for employee departures and new employee arrivals to ensure spaces are clean, organized, and ready for use. • Assist with document support tasks such as scanning, copying, collating, and binding materials as needed. • Log incoming mail and packages accurately and help distribute deliveries to the appropriate recipients. • Support conference room and general office setup needs to help meetings and daily operations run smoothly. • Deliver responsive customer service to employees, guests, and internal teams while handling a variety of office services requests.
2026-09-16T18:33:42Z

Accounting Manager/Supervisor

Hampshire, IL
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for an Accounting Manager/Supervisor to oversee core accounting operations and support the financial health of our Hampshire, Illinois location. This position combines day-to-day financial oversight with customer, purchasing, and asset-related administration, requiring strong attention to detail and sound judgment. The ideal candidate will bring a hands-on approach to transaction management, reporting, and reconciliation while helping maintain accurate records across multiple business activities. Responsibilities:• Oversee daily accounting activity by accurately capturing financial transactions, including incoming and outgoing payments, vendor invoices, customer billing, and cash receipts.• Manage payables and receivables by coordinating timely vendor payments, issuing customer invoices, and following up on outstanding balances.• Maintain the integrity of the general ledger through journal entries, expense coding, account analysis, and routine reconciliation of bank and credit card accounts.• Support payroll administration and ensure related records are complete, organized, and aligned with internal documentation standards.• Prepare recurring financial reports such as income statements, balance sheets, and cash flow summaries to support operational and management decision-making.• Monitor cash position, administer petty cash activity, and help ensure tax-related entries and filings are recorded accurately.• Create and maintain customer records in Business Central, including distributor and end-user relationships, pricing structures, and approved pricing exceptions.• Coordinate purchasing administration by issuing purchase orders, entering new part numbers and cost details, and recording goods received within Business Central.• Track machine movement activity through required request and movement documentation and assist with administrative items such as vehicle registrations, insurance claims, and select benefits-related requests. Standard corporate benefits package including medical, dental, vision, 401k with 5% match after 1 year, PTO. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-08-28T13:43:50Z

Accounts Payable Specialist

Racine, WI
onsite
Permanent / Full Time
60000.00 - 68000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a company in Racine, Wisconsin. This position is ideal for someone who is highly organized, accurate with financial data, and comfortable managing invoice workflows in a fast-paced environment. The successful candidate will help keep vendor payments current, maintain clean records, and contribute to an efficient accounting process. Responsibilities: • Review incoming invoices for accuracy, appropriate documentation, and proper general ledger coding before processing. • Enter payable transactions into the accounting system in a timely manner while maintaining strong attention to detail. • Coordinate scheduled payment cycles, including preparing and completing check runs according to company deadlines. • Reconcile vendor statements and investigate discrepancies to ensure outstanding items are resolved promptly. • Communicate with internal departments and external vendors to clarify invoice issues, approvals, and payment status. • Maintain organized accounts payable records and supporting documentation for audit readiness and internal reference. • Monitor open invoices and due dates to help prevent delays, duplicate payments, or missed obligations.
2026-09-15T19:23:40Z