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3 results for Entry Level Administrative Assistant in Charlotte, NC

Administrative Assistant

Charlotte, NC
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support home-closing and customer service activities for a contract position based in Charlotte, North Carolina. This in-office role within the construction/contractor industry requires someone who can communicate confidently with clients, legal partners, sales contacts, and internal teams while keeping multiple tasks organized. The ideal candidate brings sound administrative judgment, accuracy with documentation, and the ability to adapt quickly when priorities shift in a fast-paced office environment. Responsibilities: • Serve as a primary point of contact for buyers, realtors, attorneys, and internal staff, providing timely and attentive communication throughout the closing process. • Review, organize, and maintain closing-related records to ensure documents are complete, accurate, and properly entered into company systems. • Partner with attorneys and internal departments to help finalize paperwork and route completed files for accounting and revenue processing. • Manage administrative tasks tied to both the opening and final stages of home-closing activities, keeping workflows on schedule. • Enter and update information in platforms such as Salesforce, Excel, and accounting software while preserving data accuracy and confidentiality. • Respond to inbound calls and office inquiries, directing requests appropriately and delivering strong day-to-day customer support. • Adjust quickly to urgent requests and changing deadlines while maintaining composure and consistent attention to detail.
2026-09-11T00:00:00Z

Administrative Assistant

Charlotte, NC
onsite
Temporary / Contract
23.75 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to provide high-level day-to-day support to the CFO in Charlotte, NC. This is a Long-term Contract with potential for full time requiring onsite presence, with occasional travel as needed to support business activities. The ideal candidate brings sound judgment, strong organizational ability, and a detail-oriented approach to handling sensitive information and shifting priorities. Responsibilities:• Coordinate the Operations Manager’s daily schedule, including meetings, appointments, and travel planning to keep priorities on track.• Serve as a reliable point of contact for internal teams and external clients by managing correspondence and supporting clear communication.• Prepare, organize, and maintain invoices, records, and other business documentation with accuracy and attention to detail.• Assist with reports, data entry, and administrative follow-up to ensure timely completion of operational tasks.• Handle confidential matters with discretion while supporting leadership in both routine activities and time-sensitive requests.• Partner with cross-functional team members to gather information, resolve administrative issues, and maintain smooth office operations.• Provide adaptable support throughout the workday, responding effectively to evolving needs and unexpected requests.• Travel occasionally to another location when in-person administrative support is required.
2026-09-03T00:00:00Z

Senior Administrative Assistant

Harrisburg, NC
onsite
Temporary to Hire
27 - 33 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to support a busy district office in North Carolina. This contract opportunity with permanent potential is ideal for someone who excels at keeping daily operations organized, communicating professionally, and managing a wide range of administrative priorities. The person in this role will contribute to meeting coordination, correspondence, records management, and office support while serving as a reliable resource for staff and visitors. Responsibilities: • Coordinate day-to-day administrative activities to keep the office running efficiently and professionally. • Organize meeting and conference logistics, including preparing materials, scheduling details, and onsite support when needed. • Arrange business travel for staff, including airfare and hotel bookings, and help manage related itineraries. • Maintain accurate filing systems and records for contracts, grievances, and other district documentation. • Respond to incoming phone calls and email inquiries with professionalism and timely follow-up. • Draft, format, proofread, and distribute business correspondence, letters, reports, and other office documents. • Enter, update, and manage information within office databases and tracking systems with a high level of accuracy. • Support large mailings, office supply purchasing, and coordination of maintenance or repairs for office equipment. • Assist with light bookkeeping activities such as audit preparation support and monthly bank reconciliations. • Travel occasionally to help support meetings, conferences, and district events as required.
2026-09-10T00:00:00Z