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5 results for Office Specialist in Chandler, AZ

Office Administrator

Phoenix, AZ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an organized and client-focused Office Administrator to join a well-established public accounting firm. This position supports daily office operations while assisting with bookkeeping, tax document coordination, and client communication in a fully onsite environment. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and interested in growing within a services setting. This role offers the opportunity to contribute to a busy, reputable firm that values responsiveness, accuracy, and a balanced team culture. Responsibilities: • Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule. • Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness. • Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current. • Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations. • Scan, organize, and upload tax and financial documents into the firm’s document management platforms for easy access and secure recordkeeping. • Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs. • Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control. • Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently.
2026-05-05T00:00:00Z

Office Services Associate

Phoenix, AZ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations for a client site in Phoenix, Arizona. This is a Contract position suited for someone with strong office support experience, strong communication skills, and a hands-on approach to maintaining organized service areas. The role includes print and mail support, document handling, conference room upkeep, and general office replenishment while working in a fast-paced work environment. Responsibilities: • Manage day-to-day back-office requests, including copying, scanning, mail distribution, and document intake, while following established service standards. • Record work accurately using required logs and confirm that all job instructions are complete before starting assignments. • Organize incoming tasks by urgency, sequence work efficiently, and deliver completed items within committed turnaround times. • Communicate proactively with supervisors and client contacts regarding deadlines, service updates, or issues that may affect completion. • Perform basic troubleshooting on office equipment and assist with loading paper, toner, and other supplies to keep machines operational. • Help maintain conference rooms and shared office spaces by tidying areas and restocking workplace essentials as needed. • Review completed work for accuracy and quality, and contribute to a consistent standard across team output. • Handle sensitive documents with discretion and follow workplace policies for confidentiality and secure processing. • Support additional front-of-house or hospitality-related service needs, including reception coverage and audio/visual assistance, when required.
2026-05-07T00:00:00Z

Legal Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support intellectual property matters for a services organization in Phoenix, Arizona. This position plays an important role in keeping filings, records, deadlines, and client materials organized across patent and trademark matters. The ideal candidate brings prior law firm or legal department experience, strong administrative judgment, and the ability to manage multiple priorities with accuracy and professionalism. Responsibilities: • Draft, revise, proofread, and format intellectual property documents such as patent and trademark submissions, responses, agreements, and related correspondence. • Coordinate electronic filings with the United States Patent and Trademark Office and assist with submissions to international intellectual property offices when required. • Maintain orderly and secure matter files, ensuring records are updated, accessible, and properly stored throughout the life of each case. • Track key dates for filings, renewals, responses, and other intellectual property deadlines, and help keep attorneys informed of upcoming actions. • Arrange calendars, meetings, and travel logistics for attorneys while supporting day-to-day scheduling needs. • Prepare billing support materials, enter time accurately, and help ensure invoices and records align with firm procedures. • Assemble presentations, meeting packets, and client-ready materials for discussions related to intellectual property matters. • Manage incoming and outgoing correspondence and mail connected to patent, trademark, and other legal matters. • Conduct basic research on patents, trademarks, and related issues, and support compliance with filing requirements, renewals, and dispute-related procedures. • Update docketing tools and internal databases to keep portfolio information, client details, and matter status current.
2026-05-21T00:00:00Z

Legal Assistant

Phoenix, AZ
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a Legal Assistant to support a law firm in Phoenix, Arizona. This contract-to-hire position is ideal for someone who thrives in a structured law firm environment and can manage competing priorities with precision and consistency. The role will provide direct support to attorneys while collaborating closely with paralegals on litigation-related administrative work. Responsibilities:• Coordinate attorney calendars, schedule meetings, and track important case deadlines to keep daily operations running smoothly.• Prepare, revise, proofread, and organize legal documents with a strong focus on accuracy and presentation.• Handle electronic court submissions and maintain filing records in accordance with legal and firm requirements.• Maintain case files by saving, sorting, and updating documentation so materials are easy to access and properly managed.• Partner with paralegals and attorneys to support insurance defense and civil litigation matters across an active caseload.
2026-05-19T00:00:00Z

Administrative Assistant

Phoenix, AZ
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support team-member housing and leasing coordination for a Contract position based in Phoenix, Arizona. This role partners with management and on-site teams to keep leasing activities organized, accurate, and compliant from initial inquiry through lease execution and renewal preparation. The ideal candidate brings property management experience, strong administrative judgment, and the ability to handle sensitive information with professionalism. Responsibilities: • Partner with leadership to refine and improve team-member housing workflows, identifying opportunities to streamline administrative and leasing-related processes. • Coordinate with property teams to guide each lease through key stages, including inquiry intake, document preparation, lease creation, and renewal readiness. • Maintain accurate records in property management platforms by updating resident housing details, rental amounts, discount information, and lease timelines. • Monitor team members residing on-site and document financial responsibility for housing discounts or related expenses to support proper tracking and reporting. • Review intake forms and operational reports with regional or property leaders to confirm required documentation is complete and properly recorded. • Support payroll, tax, and reimbursement coordination by ensuring lease-related information is organized and communicated accurately to the appropriate stakeholders. • Respond to administrative questions and resolve routine issues by applying sound judgment, customer service skills, and knowledge of property operations.
2026-05-15T00:00:00Z