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4 results for Executive Assistant in Cedar Rapids, IA

Administrative Coordinator

Iowa City, IA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
Be the Hub That Keeps Everything Moving! Are you the person everyone relies on to keep things organized, on track, and running smoothly? Do you enjoy variety in your day and take pride in being the one who makes sure nothing falls through the cracks?We're looking for an Administrative Coordinator to serve as a key member of our client's rapidly growing team. This role offers a unique blend of administrative support, compliance coordination, onboarding, marketing assistance, and office operations. You'll work closely with leadership and support teams across the organization while helping ensure daily operations run efficiently. What You'll Do<ul><li>Coordinate meetings, schedules, and team communications</li><li>Assist with office operations and administrative projects</li><li>Answer incoming calls during peak periods</li><li>Open and distribute mail</li><li>Receive and coordinate deliveries</li><li>Serve as a go-to resource for day-to-day office support</li><li>Schedule and coordinate random CDL drug testing</li><li>Maintain driver qualification files and required documentation</li><li>Track annual forms and driving record reviews</li><li>Assist with vehicle registration and IFTA administration</li><li>Help ensure records remain accurate, organized, and compliant</li><li>Schedule and coordinate interviews for seasonal employees</li><li>Facilitate onboarding activities for new hires</li><li>Enter employee information into company systems</li><li>Maintain employee records and required documentation</li><li>Help create a welcoming and organized onboarding experience</li></ul>
2026-07-02T17:30:09Z

Sales 2_Non-Cleared

Cedar Rapids, IA
onsite
Temporary / Contract
21.00 - 24.60 USD / Hourly
We are looking for a motivated Sales Assistant to support customer engagement and sales activity in Cedar Rapids, IA. This long-term contract position is ideal for someone who enjoys building strong client relationships, responding quickly to inquiries, and helping drive business growth through thoughtful sales support. The role combines customer service, order review, and day-to-day coordination to ensure a positive experience before and after each sale. Shift: M-F. 8a-5pInitial training first 60-90 days will be onsite in Cedar Rapids IAWork will be hybrid - onsite 2-3 days/weekLocal candidates ONLY Responsibilities:• Build and maintain productive relationships with customers by providing timely, detail-oriented support throughout the sales process• Respond to customer questions and requests with urgency, accuracy, and a strong focus on service quality• Partner with team members and leadership to understand pricing conditions and apply market insights to sales opportunities• Review customer purchase orders to confirm alignment with approved terms, pricing, and sales agreements• Contribute to sales performance goals by supporting efforts to win business and improve order capture results• Communicate with customers before and after transactions to strengthen satisfaction, trust, and long-term engagement• Assist with quote follow-up, sales coordination, and related administrative tasks that support daily office functions
2026-06-22T20:13:43Z

Administrative Coordinator

Cedar Rapids, IA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
Job Title: Administrative CoordinatorLocation: Cedar Rapids, Iowa Employment Type: Contract About the RoleA growing organization in Cedar Rapids is seeking a detail-oriented Administrative Coordinator to support daily office operations and keep teams organized and running efficiently. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in being the go-to support for both internal teams and external partners. Key Responsibilities<ul><li>Provide day-to-day administrative support including calendar management, scheduling, and meeting coordination</li><li>Serve as a point of contact for internal staff, clients, and vendors</li><li>Prepare and maintain reports, presentations, and documentation</li><li>Assist with data entry, file management, and record keeping (both digital and physical)</li><li>Coordinate office operations such as ordering supplies, managing communications, and supporting projects</li><li>Help streamline processes and ensure efficient workflow across departments</li><li>Support leadership with ad hoc projects and administrative tasks</li></ul>
2026-06-19T18:28:47Z

Administrative and Operations Generalist

Iowa City, IA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
Multi-Functional Coordinator Location: Cedar Rapids, IAEmployment Type: Full-TimeAbout the RoleWe are seeking a highly organized and proactive Office Administrator / HR & Operations Coordinator to support daily business operations in a fast-paced, team-oriented environment. This role serves as the administrative backbone of the office, helping coordinate meetings, maintain compliance records, assist with onboarding, support marketing initiatives, and provide operational support to the sales and leadership teams.The ideal candidate enjoys wearing multiple hats, thrives on organization, and takes pride in keeping processes running smoothly.Key ResponsibilitiesAdministrative & Office Support<ul><li>Coordinate meetings, schedules, and team communications across departments.</li><li>Send calendar invitations, reminders, and meeting materials.</li><li>Assist with various administrative projects and tasks as needed.</li><li>Support the sales team with customer and operational coordination.</li><li>Answer incoming calls during high-volume periods and route inquiries appropriately.</li><li>Monitor and respond to online customer reviews.</li><li>Open, sort, and distribute incoming mail.</li><li>Receive and coordinate deliveries at the office.</li></ul>Compliance & Record Management<ul><li>Schedule and track CDL drug testing requirements, including random testing programs.</li><li>Assist with vehicle registration and fuel tax documentation (IFTA).</li><li>Maintain driver qualification files and required documentation.</li><li>Update annual forms and process driving record checks.</li><li>Ensure records remain accurate and compliant with company and regulatory requirements.</li></ul>Human Resources & Onboarding<ul><li>Coordinate interviews for seasonal and field employees.</li><li>Schedule candidate interviews with hiring managers and trainers.</li><li>Enter new hire information into company systems.</li><li>Assist with onboarding activities, including office tours and new hire orientation.</li><li>Ensure employee files and required employment documentation are complete and properly maintained.</li><li>Support employee scheduling and availability updates within internal systems.</li></ul>Marketing Support<ul><li>Prepare and send customer thank-you notes and appreciation communications.</li><li>Assist with social media posting and content scheduling.</li><li>Coordinate direct mail campaigns and marketing mailers.</li><li>Provide additional marketing support during peak seasonal periods.</li></ul>
2026-07-02T17:30:09Z