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3 results for Executive Assistant in Cedar Rapids, IA

Office Assistant

Hiawatha, IA
onsite
Temporary / Contract
15.2 - 16 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations in Hiawatha, Iowa. This is a Long-term Contract opportunity with a flexible schedule of 30 to 40 hours per week, including weekdays and some Saturdays. The ideal candidate will help keep the office organized, provide courteous service to visitors and callers, and assist with document handling and general clerical tasks. Responsibilities: • Welcome visitors, provide front-desk support, and direct guests to the appropriate onsite contact or area. • Answer incoming phone calls professionally, respond to routine questions, and relay messages accurately to staff members. • Scan, organize, and maintain paper and digital records to support efficient office administration. • Perform a variety of clerical duties such as filing, data entry, document preparation, and general office upkeep. • Assist with scheduling and coordination of daily activities to help the site run smoothly during operating hours. • Support testing or office room readiness by moving through designated areas, monitoring activity, and escorting individuals as needed. • Help maintain office and computer work areas by navigating confined spaces safely and following established procedures. • Lift, move, and arrange materials or supplies as needed, including items weighing up to 40 pounds.
2026-09-02T00:00:00Z

Accounting Assistant

Independence, IA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a detail-oriented Accounting Assistant to support both the Accounts Payable and Accounts Receivable functions for our growing team. This role is ideal for someone who enjoys working with numbers, maintaining accurate records, and contributing to the day-to-day success of the accounting department. Key ResponsibilitiesAccounts Payable<ul><li>Match invoices to purchase orders and receiving documents</li><li>Enter and process vendor invoices accurately and timely</li><li>Assist with vendor payment processing</li><li>Research and resolve invoice discrepancies</li><li>Maintain organized AP records and documentation</li></ul>Accounts Receivable<ul><li>Generate and distribute customer invoices</li><li>Apply customer payments and reconcile accounts</li><li>Monitor outstanding balances and assist with collections activities</li><li>Investigate and resolve billing discrepancies</li><li>Maintain accurate customer account records</li></ul>Additional Responsibilities<ul><li>Assist with account reconciliations</li><li>Enter and maintain financial data within the accounting system</li><li>Respond to internal and external inquiries regarding invoices and payments</li><li>Perform general administrative and accounting support duties as needed</li></ul>
2026-09-02T00:00:00Z

Office Manager

Iowa City, IA
onsite
Permanent / Full Time
58000 - 70000 USD / Yearly
Office Administrator / Operations CoordinatorAre you highly organized, detail-oriented, and someone who enjoys keeping everything on track? We're looking for a proactive professional to support office operations, accounting, HR administration, compliance, and customer service in a dynamic, fast-paced environment.Key ResponsibilitiesAdministrative Support<ul><li>Manage office communications, documents, and supplies</li><li>Support leadership with administrative needs</li><li>Maintain records, systems, and vendor relationships</li></ul>Accounting & Billing<ul><li>Generate invoices and support accounts receivable</li><li>Maintain billing records and process documentation</li><li>Assist with expense tracking and financial recordkeeping</li></ul>HR & Employee Support<ul><li>Coordinate onboarding and employment documentation</li><li>Assist with benefits administration and payroll coordination</li><li>Support employee communications and workers' compensation processes</li></ul>Compliance & Documentation<ul><li>Maintain compliance records and reporting requirements</li><li>Track deadlines, licenses, registrations, and certifications</li><li>Support transportation and regulatory compliance activities</li></ul>Customer Service<ul><li>Serve as a professional point of contact for customers and partners</li><li>Coordinate billing and documentation communications</li><li>Maintain accurate customer records</li></ul>
2026-08-28T00:00:00Z