<p>Our client is seeking a new construction attorney with federal government contracting experience to join their inhouse legal team in Raleigh, North Carolina. In this role, you will provide expert legal guidance and ensure compliance with federal contracting, construction law, and risk management practices. This position requires a proactive individual capable of advising on complex legal matters while effectively collaborating with internal teams and external legal counsel.</p><p><br></p><p>• Review and analyze Owner and Subcontractor Agreements at different stages of projects, identifying potential risks and leveraging advanced contract review technologies.</p><p>• Negotiate contract terms with Owners and Subcontractors, ensuring alignment with company policies and risk management standards.</p><p>• Conduct research and provide guidance on administrative policies related to state and federal government contracting.</p><p>• Prepare and manage Owner Contracts and associated documents using specialized software.</p><p>• Evaluate and address non-standard contract modifications proposed by Subcontractors.</p><p>• Assist in coordinating insurance and surety requirements for company projects, including Builders’ Risk Insurance, Surety Bonds, Subcontractor Default Insurance, and Controlled Insurance Programs.</p><p>• Provide support in handling claims such as General Liability, Construction Defect, and Subcontractor Defaults.</p><p>• Collaborate effectively with external legal counsel to address legal issues and strategies.</p><p>• Contribute to various corporate legal matters, offering comprehensive legal support across departments.</p>
We are looking for a dedicated Administrative Assistant to join our team in Knightdale, North Carolina. This long-term contract position offers the opportunity to support key business operations through effective organization, communication, and multitasking. The ideal candidate will possess strong administrative skills and contribute to the smooth functioning of day-to-day office activities.<br><br>Responsibilities:<br>• Coordinate and manage calendars to schedule appointments efficiently.<br>• Plan and organize meetings, including preparing detailed minutes.<br>• Assist in creating and distributing regular reports for internal use.<br>• Develop, implement, and maintain a structured filing system.<br>• Update and enforce office policies and procedures to ensure consistency.<br>• Manage inventory by ordering office supplies and researching vendor options.<br>• Arrange travel plans and accommodations as required.<br>• Reconcile expense reports and ensure accurate submissions.<br>• Welcome and assist visitors, providing general support as needed.<br>• Collaborate with senior administrative staff to address requests and prioritize tasks from management.
<p>We are looking for a highly motivated Office Manager to join our team in Raleigh, North Carolina. This role involves overseeing administrative operations, managing vendor relationships, and planning impactful office events. It is an excellent opportunity for a detail-oriented individual who thrives in a dynamic, fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee vendor contracts to ensure smooth operations and compliance.</p><p>• Build and maintain strong relationships with vendors to support organizational needs.</p><p>• Provide high-level administrative assistance, including calendar management, travel arrangements, and scheduling for leadership.</p><p>• Organize and execute board retreats and significant office events with precision and attention to detail.</p><p>• Support the Director of Communications and President with operational and administrative tasks.</p><p>• Manage facilities to ensure they are functional, well-maintained, and meet organizational standards.</p><p>• Adapt to shifting priorities and demands while maintaining diplomacy and professionalism.</p><p>• Ensure seamless communication across departments to support dynamic workplace needs.</p><p>• Take initiative to improve processes and contribute to the success of the organization.</p><p>• Serve as a key point of contact for internal and external stakeholders.</p>
<p>We are looking for a detail-oriented Bilingual (Spanish) Administrative Assistant to join our team in Raleigh, North Carolina. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and maintaining organizational tasks. This is a long-term contract position, offering the opportunity to contribute to the success of a non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming phone calls and provide attentive and courteous assistance.</p><p>• Manage and respond to email correspondence in a timely manner.</p><p>• Perform accurate data entry to maintain and update organizational records.</p><p>• Handle scheduling and coordinate appointments effectively.</p><p>• Provide excellent customer service to internal and external stakeholders.</p><p>• Assist with creating and editing documents using Microsoft Word and PowerPoint.</p><p>• Organize and maintain files for easy access and reference.</p><p>• Utilize Microsoft Excel for data tracking and reporting.</p><p>• Support team members with administrative tasks as needed.</p><p>• Ensure all communications and tasks align with the organization's goals and standards.</p>
We are looking for a diligent and resourceful Executive Assistant to support our Finance and Risk Management teams in an automotive industry setting. This contract-to-permanent position is based in Raleigh, North Carolina, and requires an individual who excels in administrative tasks, system navigation, and detailed coordination. The role focuses on treasury management and insurance claims processing, requiring a strong aptitude for organization, vigilance, and collaboration with internal and external stakeholders.<br><br>Responsibilities:<br>• Manage corporate banking platforms to generate reports, initiate workflows, and oversee treasury activities.<br>• Facilitate the opening, maintenance, and closure of corporate bank accounts, ensuring all documentation is complete and accurate.<br>• Conduct audits of banking permissions and monitor system access on a quarterly basis.<br>• Collaborate with auditors and provide necessary treasury documentation, including bank confirmations.<br>• Oversee the filing, tracking, and resolution of insurance claims, including property, casualty, workers’ compensation, and inventory claims.<br>• Work with department leaders to gather detailed incident information, such as photos and statements, for claims processing.<br>• Review and audit insurance claims for completeness to prevent delays and ensure accuracy.<br>• Assist in identifying operational risks and implement policies to mitigate liability across multiple locations.<br>• Analyze claims data to detect trends, safety concerns, and opportunities for operational improvements.<br>• Contribute to annual insurance renewals by preparing organized loss runs and related documentation for brokers.
We are looking for a detail-oriented Project Manager Assistant to join our team in Raleigh, North Carolina. In this contract-to-permanent position, you will play a pivotal role in supporting project management activities within the metal fabrication industry. This role requires excellent organizational skills, a proactive attitude, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Organize and establish new job setups, ensuring all required documentation is complete and accurate.<br>• Handle vendor onboarding processes, including approvals and data entry.<br>• Draft and distribute subcontract agreements, purchase orders, and related modifications.<br>• Process and manage change orders, including potential and prime contract adjustments.<br>• Review general contractor contracts for signatures, verify contract amounts, and coordinate tax exemption certificates and bonds.<br>• Input budgets and recaps into systems to maintain accurate financial records.<br>• Verify invoices for accuracy, including vendor details and billing requirements, and submit them for approval.<br>• Request and manage vendor lien waivers and notarize documents when necessary.<br>• Prepare and send warranties to general contractors to ensure compliance.<br>• Assist with annual insurance certificate updates, prequalification processes, and project closeout activities.
We are looking for a detail-oriented Administrative Assistant to join our team in Apex, North Carolina. This contract position is ideal for someone who excels in organizational tasks and thrives in a fast-paced office environment. The role offers the opportunity to contribute to the daily operations of a dynamic construction and contractor business.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring smooth office operations.<br>• Handle incoming calls and direct them to the appropriate departments or individuals.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Greet visitors professionally and assist with receptionist duties.<br>• Provide support in scheduling meetings and coordinating calendars.<br>• Maintain office supplies inventory and place orders as needed.<br>• Prepare and format documents, reports, and correspondence.<br>• Assist with filing and documentation to ensure compliance with company policies.<br>• Collaborate with team members to support various administrative projects.<br>• Address general inquiries and provide exceptional customer service.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Raleigh, North Carolina. In this role, you will support daily operations through efficient management of administrative tasks and documentation processes. This position offers an opportunity to work in the steel manufacturing industry, providing valuable support to various departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy.<br>• Digitize and organize documents by scanning and filing them into designated data folders.<br>• Assist with packing and organizing departmental items as needed.<br>• Provide administrative support to the estimating department, including filing and scanning tasks.<br>• Handle receptionist duties by answering inbound calls and ensuring clear and effective communication.<br>• Perform general data entry tasks to maintain accurate records.<br>• Facilitate smooth office operations by coordinating administrative activities.
We are looking for a detail-oriented Administrative Assistant to join our team in Raleigh, North Carolina. In this role, you will play a vital part in supporting daily operations, ensuring smooth communication, and handling essential administrative tasks. This is a Contract to permanent position, offering an excellent opportunity for growth in the metal fabrication industry.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the smooth functioning of office operations.<br>• Handle incoming calls in a courteous and efficient manner, directing them to the appropriate departments or individuals.<br>• Perform accurate and efficient data entry to maintain updated and organized records.<br>• Assist in managing office supplies and coordinating inventory replenishment.<br>• Greet visitors and clients warmly, ensuring a positive experience upon arrival.<br>• Organize and maintain filing systems, both physical and digital, for easy access to important documents.<br>• Prepare and distribute correspondence, reports, and other necessary documents.<br>• Support team members with scheduling, calendar management, and meeting coordination.<br>• Collaborate with various departments to streamline communication and administrative processes.
We are looking for an Accounts Payable Clerk to join our team in Cary, North Carolina. This is a Contract to permanent position that offers an excellent opportunity to develop your skills in accounts payable and gain valuable experience in a detail-focused environment. The ideal candidate will bring strong attention to detail, organizational skills, and the ability to work independently.<br><br>Responsibilities:<br>• Process daily remote deposits and accurately post payments into the accounts receivable system.<br>• Monitor payment discrepancies, investigate variances, and ensure timely reconciliation.<br>• Collaborate with the Credit Manager and Plant Administrators to resolve payment issues with customers.<br>• Support Accounts Payable Analysts by assisting with invoice processing and bill coding.<br>• Perform check runs, ensuring proper documentation and adherence to company procedures.<br>• Maintain accuracy in invoice processing and coding to ensure financial records are up-to-date.<br>• Utilize Google Suite, including Gmail, to communicate effectively and manage tasks efficiently.<br>• Demonstrate a detail-focused and positive attitude while working independently on assigned duties.<br>• Organize and prioritize tasks to meet deadlines and maintain workflow efficiency.
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Raleigh, North Carolina. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. Ideal candidates will have a strong ability to manage multi-line phone systems and thrive in a dynamic office environment.<br><br>Responsibilities:<br>• Greet visitors and provide assistance as the first point of contact for the office.<br>• Answer and manage a multi-line phone system, ensuring calls are directed appropriately.<br>• Handle inbound calls with courtesy and efficiency.<br>• Maintain a clean and organized reception area.<br>• Assist with administrative tasks as needed to support office operations.<br>• Provide accurate information to inquiries, whether in person or over the phone.<br>• Ensure smooth communication between departments by routing calls and messages effectively.<br>• Monitor and manage switchboard systems, handling up to 10 lines.<br>• Deliver exceptional customer service to enhance the overall visitor experience.
We are looking for an experienced Payroll Specialist to join our team in Cary, North Carolina. This long-term contract position offers an exciting opportunity to oversee payroll operations and collaborate with internal and external stakeholders. The role will involve hands-on responsibilities initially, with a gradual transition to managing outsourced payroll services and administrative tasks.<br><br>Responsibilities:<br>• Process full-cycle payroll for employees across multiple states, ensuring accuracy and compliance with regulations.<br>• Collaborate with a third-party payroll provider to streamline processes and maintain efficient operations.<br>• Document payroll procedures and identify opportunities for improvement within the system.<br>• Manage payroll for a workforce of over 500 employees, addressing inquiries and resolving discrepancies promptly.<br>• Ensure compliance with federal, state, and local payroll-related regulations.<br>• Prepare and distribute payroll reports for internal and external stakeholders.<br>• Partner with HR and benefits teams to coordinate payroll-related matters.<br>• Support the transition process to outsourced payroll services, providing necessary documentation and guidance.<br>• Maintain and update payroll records using ADP Workforce Now.<br>• Stay informed about changes in payroll laws and regulations to ensure ongoing compliance.
We are looking for an Accounting Services Coordinator to join our team in Cameron, North Carolina. This role is a Contract to permanent position, offering an opportunity to grow within a dynamic organization. The ideal candidate will manage various accounting functions and administrative tasks, ensuring accuracy, efficiency, and compliance with organizational policies.<br><br>Responsibilities:<br>• Handle all aspects of accounts payable, including matching purchase orders with packing lists and invoices, and entering data into relevant systems in adherence to department policies.<br>• Investigate and resolve discrepancies or errors before processing transactions.<br>• Reconcile general ledger accounts related to accounts payable and maintain accurate financial records.<br>• Provide general ledger coding for employee credit card purchases and organize monthly files with supporting receipts and invoices.<br>• Ensure purchase orders are approved by the General Manager and promptly follow up on pending approvals.<br>• Prepare and maintain new permanent documentation, employee files, and site I-9 forms while ensuring secure storage of sensitive information.<br>• Process bi-weekly payroll for permanent employees and contract staff, maintaining accurate time clock data.<br>• Assist with month-end close activities, including maintaining and reconciling tracking spreadsheets for the site Controller and General Manager.<br>• Support audit requirements and requests by preparing necessary documentation and assisting with compliance.<br>• Negotiate and manage the procurement of office supplies and equipment, ensuring adherence to budgetary restrictions and company policies.
