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4 results for Office Specialist in Carmel, IN

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-09-16T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - 9pm or end of day (this role will have overtime) as well as rotating weekends. Responsibilities:• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.• Help arrange and monitor shipping activity through internal scheduling and tracking tools.• Maintain clear, organized files and records so operational data is easy to access and reliable.• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.
2026-09-10T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a wholesale distribution business in Indianapolis, Indiana. This Contract to Permanent opportunity is ideal for someone who enjoys balancing front-desk interaction, clerical support, and accurate data handling in a collaborative setting. The person in this role will help keep office workflows organized, respond to customer and team needs, and contribute to a well-organized and efficient workplace. This position is on-site, Monday-Friday working 8:00am-4:30pm. Responsibilities:• Welcome customers, visitors, and incoming callers while creating a courteous and positive first impression.• Enter sales and customer information into internal systems with a high level of accuracy and attention to detail.• Check submitted orders and related documents to confirm completeness and resolve discrepancies when needed.• Respond to questions from customers and sales staff regarding order status, documentation, and routine service needs.• Prepare, sort, and maintain office paperwork such as invoices, purchase orders, and other administrative records.• Support everyday office coordination by handling filing, scanning, copying, scheduling, and other clerical activities.• Communicate with vendors, customers, sales representatives, and internal team members to keep information current and organized.• Monitor open items and follow up on pending order details or missing information to help keep business processes moving.• Contribute to a tidy, organized, and welcoming office environment while assisting the broader team with general administrative support.
2026-09-15T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
27 - 36 USD / Hourly
Position SummaryThe Executive Assistant provides high-level administrative support to senior leaders and helps ensure smooth day-to-day operations. This role manages calendars, coordinates meetings and travel, prepares correspondence and reports, handles confidential information, and serves as a key point of contact for internal and external stakeholders. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments. </li><li>Arrange travel, prepare itineraries, and process expense reports. </li><li>Prepare correspondence, presentations, reports, and other administrative documents. </li><li>Organize meetings, including agendas, materials, room logistics, and follow-up action items. </li><li>Serve as a liaison between executives, employees, clients, and external partners. </li><li>Maintain confidential records and handle sensitive information with discretion. </li><li>Support special projects and help improve administrative processes and workflows. </li><li>Monitor priorities and help ensure executives are prepared for meetings and deadlines. </li></ul>
2026-08-31T00:00:00Z