Results for Office Specialist Jobs in Carmel, IN

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Billing Specialist

Indianapolis, IN
onsite
Temporary to Hire
22 - 25 USD / Hourly
Billing Specialist (Contract-to-Hire)North Indianapolis | Hybrid Schedule Our client, a well-established company in the service industry, is seeking a detail-oriented Billing Specialist to join their team on a contract-to-hire basis. This is an excellent opportunity for someone who enjoys working with high-volume billing, customer communication, and cross-functional collaboration in a fast-paced environment. This position is located on the north side of Indianapolis and offers a hybrid work schedule, with Monday through Thursday in the office and Fridays available as a remote workday after training has been completed. Key Responsibilities<ul><li>Process and manage billing transactions through company systems and customer portals</li><li>Create and distribute accurate customer invoices</li><li>Review invoices for completeness and accuracy, making adjustments as needed</li><li>Generate billing reminders and communicate with customers regarding invoice inquiries</li><li>Partner with accounting and customer service teams to resolve billing discrepancies</li><li>Assist with collection efforts by coordinating with internal collections resources</li><li>Maintain detailed and accurate records while ensuring confidentiality of customer information</li><li>Support month-end billing activities and other administrative accounting functions as needed</li><li>Provide exceptional customer service when handling billing-related questions and concerns</li></ul>What We're Looking ForThe ideal candidate is highly organized, enjoys working with numbers and data, and takes pride in producing accurate work. Successful candidates will be comfortable managing multiple priorities, meeting deadlines, and problem-solving billing issues in a professional and timely manner. Schedule & Work Environment<ul><li>Full-time opportunity</li><li>Contract-to-hire</li><li>North Indianapolis location</li><li>Monday-Thursday in office</li><li>Optional remote work on Fridays after training</li><li>Primarily office-based environment with extended periods of computer work</li></ul>Why Apply?This is a great opportunity to join a growing organization, gain exposure to a broad range of billing and customer support functions, and position yourself for long-term employment with a reputable company in the Indianapolis market.
2026-10-14T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-10-01T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - 9pm or end of day (this role will have overtime) as well as rotating weekends. Responsibilities:• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.• Help arrange and monitor shipping activity through internal scheduling and tracking tools.• Maintain clear, organized files and records so operational data is easy to access and reliable.• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.
2026-10-14T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 17 USD / Hourly
We are looking for a dependable Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 12:00pm-9:00pm Monday-Friday and may require occasional weekends. Responsibilities:• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.• Help coordinate shipment schedules and monitor movement details using internal tracking tools.• Organize records and operational documents so information remains easy to access and up to date.• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.
2026-10-14T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up. • Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service. • Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities. • Track attendance and service participation data, entering updates accurately into internal records and reporting systems. • Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources. • Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members. • Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community. • Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
2026-10-05T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
19.5 - 19.5 USD / Hourly
Our client is seeking a dependable and organized Part-time Administrative Assistant to provide administrative support for church operations and ministry activities. This individual will play a vital role in helping the office run smoothly by managing schedules, coordinating communications, maintaining records, and supporting ministry-related projects. The ideal candidate is proactive, technology-savvy, and able to work independently while maintaining a servant-hearted approach to supporting the church's mission. Responsibilities:Provide administrative support for church staff, ministries, and church programs.Manage calendars, schedules, appointments, and meeting logistics.Respond to emails, phone calls, and inquiries in a timely and professional manner.Prepare, organize, and maintain church records, files, and documents.Assist with ministry communications, announcements, and correspondence.Coordinate and track projects, deadlines, and administrative tasks.Support volunteer and ministry leaders with administrative needs.Assist with data entry, database management, and reporting as needed.Maintain office supplies and support general office operations.Learn and utilize church software and office systems effectively.
2026-10-12T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy construction-related office. This contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, maintaining accurate records, and helping daily office operations run smoothly. The role offers a steady, fast-paced environment where strong communication and follow-through are highly valued. Responsibilities: • Organize and process onboarding paperwork for new team members, ensuring documents are complete and properly filed. • Review employee timesheets for completeness and accuracy before submitting them to the payroll team. • Scan, upload, and maintain timekeeping records so they are accessible and current. • Update and manage team spreadsheets to keep operational information accurate and well organized. • Prepare and distribute large-volume timesheet communications to employees and internal stakeholders. • Provide general front office and administrative support, including handling calls and assisting with routine office needs. • Enter and maintain data in office records and tracking tools with a high level of accuracy.
2026-10-12T00:00:00Z

7 results for Office Specialist in Carmel, IN