<p>We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.</p><p>• Collect and distribute mail from the office on a weekly basis.</p><p>• Run occasional errands, including package pickups and deliveries.</p><p>• Maintain and restock office supplies to ensure smooth operations.</p><p>• Manage shared calendars and schedule meetings as needed.</p><p>• Coordinate parking arrangements and maintain accurate parking records.</p><p>• Organize weekly employee lunches and oversee pantry supplies.</p><p>• Support travel arrangements for staff and guests, including booking transportation.</p><p>• Track purchase orders and manage vendor relationships.</p><p>• Assist with planning and executing office events to enhance team engagement.</p>
<p>We are seeking a results-driven and highly organized Administrative Specialist to manage essential administrative functions and streamline processes within the organization. This role involves performing advanced administrative tasks, assisting with high-priority projects, and supporting cross-functional teams to ensure operational efficiency. The ideal candidate is detail-oriented, proactive, and excels in collaborating within a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and perform daily administrative operations, including managing calendars, scheduling meetings, and organizing resources.</li><li>Prepare and edit reports, correspondence, presentations, and other business documents.</li><li>Serve as a liaison between departments to ensure clear communication and workflow optimization.</li><li>Conduct research and compile data as needed for special projects or organizational initiatives.</li><li>Manage and maintain files, records, and documentation with strong attention to detail and organization.</li><li>Assist with event planning and execution, including logistics, budgets, and material preparation.</li><li>Ensure compliance with company policies and procedures by maintaining accurate documentation.</li><li>Support senior leadership by managing key deliverables and timelines.</li><li>Monitor office supply inventory and manage procurement processes as needed.</li><li>Provide backup to other administrative personnel as required.</li></ul><p><br></p>
<p>Our client, a high-end <strong>hospitality and property management company</strong> specializing in luxury coastal rentals, is looking for a polished and energetic <strong>Assistant Property Manager</strong> to join their Encinitas team. This role offers the perfect blend of administrative coordination, guest relations, and property oversight — ideal for someone who thrives in a customer-focused, fast-paced environment.</p><p>You’ll work alongside the Senior Property Manager to ensure exceptional experiences for guests and homeowners alike, coordinating everything from check-ins and maintenance to vendor relations and reporting. This company prides itself on its exceptional service standards and attention to detail, managing exclusive coastal properties across North County.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for guests, homeowners, and vendors.</li><li>Coordinate property inspections, maintenance schedules, and housekeeping teams.</li><li>Manage rental reservations, update booking platforms, and prepare welcome materials.</li><li>Handle administrative duties such as contract processing, vendor invoicing, and recordkeeping.</li><li>Assist in preparing monthly property reports and financial summaries.</li><li>Support marketing and social media efforts for property listings and guest communications.</li><li>Maintain a professional, courteous, and polished demeanor while representing the company’s brand.</li></ul><p><br></p><p><br></p>
<p>A well-established <strong>professional services firm in Carlsbad</strong> is looking for a motivated and detail-oriented <strong>Business Office Assistant</strong> to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment.</p><p>The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right — from managing files to assisting with invoices and project documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to office staff and management.</li><li>Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.</li><li>Manage incoming calls, correspondence, and client communications with professionalism.</li><li>Organize digital and physical files to maintain easy access and compliance with company standards.</li><li>Support project coordination, scheduling, and purchasing tasks as needed.</li><li>Prepare reports, assist with special projects, and contribute to process improvements.</li></ul><p><br></p>
<p>Robert Half is seeking a proactive and detail-oriented Administrative Coordinator to support organizational processes and ensure seamless day-to-day operations. This role involves handling administrative tasks, coordinating team activities, and ensuring smooth communication across departments. The ideal candidate will possess exceptional organizational skills, strong accountability, and the ability to manage competing priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the central point of contact for administrative processes, providing support across departments as needed.</li><li>Manage departmental calendars, schedule meetings, prepare agendas, and ensure timely follow-up on tasks.</li><li>Organize and maintain files, records, and other company documents, ensuring accuracy and easy accessibility.</li><li>Prepare reports, presentations, and materials for meetings or projects.</li><li>Coordinate communication between staff, teams, and external vendors or stakeholders.</li><li>Assist with event planning, office supply management, and other administrative functions as requested.</li><li>Track budgets, expenses, and invoices, ensuring timely processing and compliance with company policies.</li><li>Provide project management support for internal initiatives, ensuring deliverables are achieved on time and within scope.</li></ul><p><br></p>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates!</p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>*** Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts.</p><p>· Ability to commute to downtown San Diego daily.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office!</p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities!</p><p>· Monthly wellness and team building activities (March Madness party, volunteer events, succulent planting party)</p>
<p>We are assisting our client in finding a dedicated and detail-oriented Administrative Coordinator to support their daily operations by ensuring seamless organizational processes. The Administrative Coordinator will serve as a critical link between teams, managing administrative tasks, coordinating schedules, and maintaining efficient office workflows. This is an excellent opportunity for an organized professional who excels at multitasking and enjoys working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in organizing and maintaining office operations, including scheduling meetings, managing calendars, and coordinating team activities.</li><li>Serve as the primary point of contact for administrative inquiries, fielding questions or escalating issues when necessary.</li><li>Generate and maintain accurate reports, records, and documentation for internal and external needs.</li><li>Oversee the supply inventory and procurement process, ensuring the availability of necessary resources.</li><li>Communicate with internal teams, vendors, and clients to manage workflows and ensure efficient task completion.</li><li>Implement and enforce organizational policies, providing support for compliance as required.</li><li>Help plan and coordinate events, meetings, and training sessions, including managing logistics.</li><li>Monitor ongoing projects and deadlines to align with organizational goals and ensure deliverables are met.</li><li>Support and collaborate with management to optimize administrative procedures and provide suggestions for process improvements.</li><li>Perform additional administrative duties as assigned to support business operations.</li></ul>
<p><strong>About the Role</strong></p><p>We’re seeking a <strong>Junior Associate or Post-Bar Law Clerk</strong> who is eager to build a strong foundation in litigation and trial work. You’ll be mentored by senior attorneys, gain exposure to all phases of civil litigation, and develop the skills necessary to become a confident and effective advocate.</p><p><br></p><p><strong>About the Firm</strong></p><p>Join a highly respected trial firm known for its results, reputation, and commitment to excellence in advocacy. Our team handles complex civil litigation matters with a focus on strategic case management, client service, and trial preparation. This is an opportunity to work directly with the Managing Partner and gain hands-on mentorship from a seasoned litigator recognized for their courtroom expertise.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Draft pleadings, discovery, and motions under direct attorney supervision</li><li>Conduct legal research and prepare memoranda and case summaries</li><li>Assist in trial preparation, including exhibit organization and witness coordination</li><li>Observe and participate in depositions, hearings, and mediations</li><li>Collaborate closely with the Managing Partner on active case strategy</li></ul><p><strong>Why Join Us</strong></p><ul><li>Direct mentorship from the Managing Partner and senior trial attorneys</li><li>Exposure to high-impact cases and meaningful client interactions</li><li>Opportunity to gain trial experience and WIN!</li><li>Competitive compensation and benefits</li></ul>
<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>
<p>A leading institution in <strong>higher education</strong> located in <strong>San Marcos</strong> is seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join their academic operations team. This is an exciting opportunity to play a key role in supporting the daily operations of a vibrant educational environment where every detail contributes to the success of students and faculty alike.If you enjoy a fast-paced setting, thrive on multitasking, and find satisfaction in helping things run smoothly behind the scenes — this is your perfect match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to academic departments, faculty, and student services.</li><li>Coordinate meetings, manage schedules, and prepare detailed reports and agendas.</li><li>Assist in planning academic events, orientations, and committee meetings.</li><li>Maintain accurate records, correspondence, and departmental files in accordance with institutional policies.</li><li>Support budget tracking, purchasing, and reimbursements.</li><li>Communicate with students, staff, and outside vendors to ensure smooth operations.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p>
<p>Robert Half is seeking an organized, flexible, and detail-oriented Administrative Specialist to support the operations of a growing organization. This critical support role will help ensure the smooth execution of administrative tasks, enabling the team to focus on key business objectives. The ideal candidate will possess advanced organizational skills, attention to detail, and the ability to adapt to a fast-paced workplace.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform a variety of administrative tasks, including managing schedules, answering phones, and handling email correspondence.</li><li>Create and maintain detailed records, compiling reports, and organizing data.</li><li>Manage calendars, coordinate meetings, events, and appointments on behalf of managers and teams.</li><li>Act as the first point of contact for internal and external stakeholders via phone, email, and in-person.</li><li>Process invoices, purchase orders, and expense reports, ensuring accuracy and compliance with company policies.</li><li>Serve as a liaison between departments and external vendors to ensure the timely flow of communication and deliverables.</li><li>Maintain office supplies inventory and assist with procurement processes.</li><li>Support special projects and initiatives as requested by management.</li></ul><p><br></p>
