<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for a skilled Accounts Payable Specialist to join our team in San Diego, California. This contract-to-permanent position offers an excellent opportunity to contribute to the effective management of financial transactions and vendor relationships. The ideal candidate will bring strong organizational skills and a commitment to maintaining accurate financial records.<br><br>Responsibilities:<br>• Manage all aspects of the accounts payable process, ensuring timely and accurate payments to vendors.<br>• Communicate effectively with vendors to address inquiries and resolve payment discrepancies.<br>• Review, verify, and process invoices and check requests, ensuring compliance with company policies.<br>• Match, code, and sort invoices for system entry and upload.<br>• Monitor vendor accounts to ensure payments are current and reconcile transactions with the general ledger.<br>• Prepare and process electronic transfers, payments, and maintain detailed financial records.<br>• Generate financial reports and analyses as needed to support decision-making.<br>• Assist in month-end closing activities and provide documentation for audits.<br>• Maintain accurate records and uphold internal controls to ensure compliance and efficiency.<br>• Collaborate with team members to improve processes and enhance the accounts payable function.
<p>A well-regarded construction services company in San Marcos is hiring a <strong>Bookkeeper</strong> to take ownership of daily accounting workflows and partner with the Controller. This role is ideal for someone who enjoys variety, can jump between tasks, and values accuracy and transparency in reporting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full-cycle <strong>Accounts Payable and Accounts Receivable</strong></li><li>Create and send <strong>progress billings, job cost reports, and subcontractor payment applications</strong></li><li>Reconcile <strong>credit cards, fuel cards, petty cash, and vendor statements</strong></li><li>Maintain project folders and support lien releases, insurance tracking, and compliance documentation</li><li>Perform <strong>weekly payroll prep</strong> (timesheet collection, coding, job costing)</li><li>Support <strong>month-end close</strong> with journal entries, accruals, and adjusting entries</li><li>Track equipment expenses, depreciation schedules, and job budgets</li><li>Prepare financial reports for the leadership team and assist with budgeting tasks</li></ul><p><br></p>
<p>We are looking for a skilled Accounts Payable Specialist to join our team in Carlsbad, California. This is a Contract to permanent position that requires an experienced individual who is detail oriented, capable of handling diverse tasks and improving processes within the accounts payable function. The ideal candidate will have strong technical skills, particularly in Excel, and be adept at managing payments, reports, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and analyze invoice information from various programs to ensure accurate payment processing.</p><p>• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports.</p><p>• Review aged accounts payable and accounts receivable reports to determine outstanding balances.</p><p>• Process daily bank payments, which may involve multiple transactions per payment.</p><p>• Communicate with customers to address inquiries and resolve payment-related issues.</p><p>• Prepare journal entries and maintain accurate financial records.</p><p>• Manage intercompany payables and ensure compliance with relevant policies.</p><p>• Identify and implement process improvements to optimize the efficiency of accounts payable operations.</p>
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
<p>Our client in the HVAC sector is seeking a reliable and detail-oriented Bookkeeper to join their growing team on a contract-to-permanent basis. This is an excellent opportunity for accounting professionals interested in working within the HVAC industry and making a meaningful contribution to business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable functions, ensuring timely and accurate processing</li><li>Reconcile bank statements and maintain general ledger integrity</li><li>Prepare and review financial reports, including profit and loss statements and balance sheets</li><li>Process payroll and support payroll compliance as needed</li><li>Assist with budgeting, forecasting, and expense tracking</li><li>Maintain company records in accordance with industry and regulatory requirements</li><li>Coordinate with external accountants for tax and audit purposes</li></ul><p><br></p>
We are looking for an experienced Bookkeeper to join our team in Rancho Santa Margarita, California. This role involves managing payroll processes, maintaining employee records, and overseeing essential HR functions. The ideal candidate will have a background in dealership settings and a strong understanding of bookkeeping principles.<br><br>Responsibilities:<br>• Process semi-monthly payroll for approximately 70 employees accurately and on time.<br>• Prepare detailed payroll reports for various departments to ensure transparency and compliance.<br>• Maintain and update group time and labor software to track employee hours effectively.<br>• Monitor and document compliance with mandatory training programs, certifications, and workplace assessments.<br>• Conduct background checks and employee eligibility verifications as part of the onboarding process.<br>• Facilitate new employee orientation and ensure a smooth onboarding experience for new team members.<br>• Administer HR programs such as compensation, benefits, leaves, and workers’ compensation.<br>• Address employment-related inquiries from employees, managers, and applicants while providing guidance on HR policies.<br>• Participate in employee disciplinary meetings, investigations, and terminations when necessary.<br>• Ensure compliance with federal, state, and local employment laws by reviewing and updating policies regularly.
<p>Our client, a reputable organization in Del Mar, CA, is seeking a motivated Accounting Clerk to join their team. This role is ideal for candidates eager to gain hands-on experience in a professional accounting environment and contribute to efficient financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with accounts payable and accounts receivable processes</li><li>Perform data entry and maintain accurate financial records</li><li>Reconcile bank statements and other accounts</li><li>Prepare and process invoices, expense reports, and payments</li><li>Help with month-end and year-end reporting tasks</li><li>Support the finance team with administrative tasks and filing</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented Bookkeeper to join their finance team. The ideal candidate will be responsible for accurate day-to-day financial recordkeeping and supporting overall accounting operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable processes</li><li>Process invoices, payments, and expense reports</li><li>Maintain and reconcile general ledger entries</li><li>Perform monthly bank and account reconciliations</li><li>Assist with payroll processing and reporting</li><li>Prepare financial statements and support month-end and year-end closing</li><li>Ensure compliance with company policies and relevant regulations</li><li>Support the finance team with administrative tasks and special projects</li></ul><p><br></p>
<p>Our client, a fast-growing organization, is seeking a reliable and detail-oriented Bookkeeper to support their finance operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable, including invoice processing and payment reconciliation</li><li>Maintain accurate general ledger entries and financial records</li><li>Perform bank and account reconciliations monthly</li><li>Assist with payroll processing and expense tracking</li><li>Support the preparation of financial statements and reports</li><li>Ensure compliance with internal policies and procedures</li><li>Help with year-end closing and audits as needed</li></ul><p><br></p>
<p>We are seeking a dependable and detail-oriented <strong>Accounts Receivable Clerk</strong> to support daily AR functions for a professional services firm in Carlsbad. This position is ideal for someone earlier in their accounting career who enjoys structured tasks, consistency, and accuracy. You will support senior AR staff by ensuring transactions are entered correctly and customer records remain up to date.</p><p><strong>Key Responsibilities</strong></p><ul><li>Enter invoices and customer billing data into accounting systems</li><li>Apply customer payments and assist with cash posting</li><li>Maintain accurate customer account records</li><li>Assist with basic collections follow-up and account inquiries</li><li>Prepare supporting documentation for AR reporting</li><li>File and organize billing and payment records</li><li>Support month-end AR preparation</li></ul>
<p>Our client in the construction industry is seeking a detail-oriented Accounting Clerk to join their team on a contract-to-permanent basis. This role is ideal for professionals looking to build their accounting expertise in a dynamic, project-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with accounts payable and accounts receivable processes, including invoice entry and payment tracking</li><li>Reconcile daily bank transactions and maintain accurate records in the general ledger</li><li>Support month-end and year-end close activities</li><li>Prepare and maintain financial documentation for multiple construction projects</li><li>Communicate with vendors and project managers to resolve billing and payment inquiries</li><li>Help ensure compliance with company policies and relevant regulations</li></ul><p><br></p>
• Process all incoming invoices, expense reports, cash advances, and check requests and scan/file into a digital format; Prepare Journal Entries and required support as requested<br>• Update Purchase Tracking log with all order information including the date the order was placed, date the invoice was received, and the date that the invoice was uploaded<br>• Process and upload accounts payable and invoicing into the General Ledger System<br>• Process employee petty cash and expense reports<br>• Process and maintain independent contractor paperwork<br>• Establish and maintain a variety of physical and electronic files, record-keeping, and tracking systems as required<br>• Assists with periodic internal and external audits by compiling all required supporting documentation including, but not limited to, Invoices, Cancelled Checks, Paystubs, and Timecards<br>• Assists with the completion of monthly requests for reimbursements claims from funders and compiles all required support documentation<br>• Responsible for depositing and inputting all related Cash, Check, and Credit Card transactions into the accounting system, generating End-of-Shifts, and compiling all backup documentation for End-of-Day Packets; Takes deposits to the bank or deposits through electronic check scanners and submits daily cash reports as needed<br>• Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing<br>• Participate in and attend all required staff meetings, trainings, YMCA staff development events and appropriate agency-wide committees
<p>A long-established agricultural distributor in Fallbrook is seeking a detail-oriented <strong>Accounting Clerk</strong> to support a growing finance department. This is a great opportunity for someone who thrives in a fast-paced, team-driven environment and enjoys maintaining the accuracy of day-to-day accounting functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume <strong>AP/AR transactions</strong> with accuracy and timeliness</li><li>Assist with <strong>daily cash postings, invoice entry, and payment matching</strong></li><li>Prepare <strong>bank deposits</strong> and support weekly check runs</li><li>Maintain orderly and well-organized digital and paper accounting files</li><li>Assist the Staff Accountant with <strong>monthly reconciliations, vendor statements, and aging reports</strong></li><li>Maintain internal spreadsheets tracking expenses, sales orders, and vendor credits</li><li>Answer vendor inquiries, resolve discrepancies, and support accounting department projects as needed</li></ul>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Irvine, California. In this role, you will handle a variety of financial tasks, including accounts payable and receivable, payroll processing, and tax filings. The ideal candidate will have strong analytical skills and the ability to work collaboratively across departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including verifying invoices, journal entries, and deposits.<br>• Review purchase order requests and accurately enter information into the accounting system.<br>• Process semi-monthly check runs and prepare bi-weekly payroll.<br>• Perform bank reconciliations and assist in closing monthly accounts and preparing financial statements.<br>• Maintain inventory records within the accounting system and ensure data accuracy.<br>• Collaborate with cross-departmental teams and international affiliates on accounting matters.<br>• Gather and review data for state sales tax returns, ensuring compliance and data integrity.<br>• Conduct customer credit checks and vendor credit references as needed.<br>• Assist with filing annual property tax returns, quarterly sales tax returns, and year-end 1099s.<br>• Provide support for insurance renewals, audits, and other administrative accounting tasks.
We are looking for a diligent and detail-oriented Accounts Receivable Clerk to join our team in Anaheim, California. This role involves managing customer accounts, ensuring timely payments, and supporting the finance department with accurate record-keeping. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience working in accounts receivable within the construction or demolition industry.<br><br>Responsibilities:<br>• Monitor customer accounts to ensure timely collection of outstanding balances and resolve payment discrepancies.<br>• Maintain accurate records of collection activities, payment commitments, and account reconciliations.<br>• Collaborate with billing and customer service teams to ensure invoices are correctly processed and sent out on time.<br>• Prepare and review aging reports and collection summaries to provide updates to management.<br>• Process payments, apply cash to accounts, and reconcile customer accounts as required.<br>• Recommend actions such as credit holds, payment plans, or escalation for overdue accounts.<br>• Ensure compliance with company policies and procedures related to credit and collections.<br>• Investigate and address billing issues or disputes to maintain positive relationships with clients.<br>• Utilize Sage 100 and Excel for tracking, reporting, and account management tasks.<br>• Assist with lien releases, waivers, and certified payroll tasks when applicable.
We are looking for an Accounts Receivable Clerk to join our team on a contract basis in Carlsbad, California. This position is perfect for someone eager to grow their expertise in accounting, particularly in subscription-based billing practices. The role involves managing invoicing, payment processing, and customer account research, while utilizing tools like NetSuite and Salesforce. Comprehensive training and ongoing support will be provided to ensure success in this role.<br><br>Responsibilities:<br>• Generate and distribute accurate customer invoices, including recurring and subscription-based billing.<br>• Process and apply customer payments while reconciling accounts to ensure accuracy.<br>• Investigate customer account discrepancies and address billing inquiries using NetSuite and Salesforce.<br>• Follow up on overdue invoices and contribute to collections efforts.<br>• Provide timely responses to basic billing inquiries, escalating complex issues as appropriate.<br>• Maintain precise and up-to-date records of accounts receivable transactions and documentation.<br>• Collaborate with internal teams to verify and update billing information.<br>• Support the overall accounts receivable process by ensuring compliance with company policies.
