<p>Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization’s success. </p><p><br></p><p>Key Responsibilities</p><ul><li> Calendar Management: Maintain detailed executive calendars, prioritize appointments, and schedule meetings. </li><li>Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and logistics. </li><li>Document Preparation: Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail. </li><li>Stakeholder Communication: Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication. </li><li>Event Planning: Coordinate events, conferences, and team-building engagements with precision. </li><li>Administrative Support: Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination. </li><li>Project Management: Oversee or assist in special projects by managing timelines, deliverables, and stakeholders. </li><li>Confidentiality: Manage sensitive and confidential information, ensuring discretion and compliance with company policies.</li></ul>
Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges. <br> Key Responsibilities Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination. Prepare and edit documents, presentations, and reports that align with organizational standards. Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders. Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time. Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information. Plan and execute company events, team meetings, or special projects as requested. Conduct research and compile data to support planning, decision-making, and project initiatives. Mentor entry level administrative staff or coordinate teamwork across the administrative team.
We are looking for an experienced HR Specialist to join our team on a contract basis. Based in San Diego, California, this role involves a combination of in-office and remote work, providing flexibility while contributing to key HR operations. The ideal candidate will bring expertise in Paylocity and a strong background in human resources functions to ensure seamless and accurate processes.<br><br>Responsibilities:<br>• Oversee open enrollment processes and ensure accurate data management related to employee benefits.<br>• Utilize Paylocity software to maintain and verify HR records and ensure data accuracy.<br>• Conduct thorough reviews of employee information to ensure compliance with HR standards and regulations.<br>• Assist with I-9 documentation and ensure all records meet legal requirements.<br>• Collaborate with teams to verify and match HR data for consistency and correctness.<br>• Provide support for system-related tasks, ensuring smooth functionality and addressing any issues.<br>• Work both remotely and in-office to handle HR tasks effectively, maintaining productivity across varied work settings.<br>• Communicate with employees to address HR inquiries and provide guidance on policies.<br>• Ensure all HR processes align with the organization's standards and deadlines.<br>• Support the implementation of effective HR practices to enhance operational efficiency.
<p>A reputable and long-standing <strong>construction and infrastructure company</strong> in San Marcos is seeking a dedicated and knowledgeable <strong>Human Resources Specialist</strong> to support their growing operations. The company prides itself on its strong community ties, safety-focused culture, and commitment to supporting both field and office employees with professionalism and respect.</p><p>This is a great opportunity for someone who enjoys working in a hands-on, operational HR role—balancing administrative precision with real-world problem-solving. You’ll interact closely with field supervisors, project managers, and leadership to ensure compliance and smooth HR operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer onboarding and offboarding processes for both field and office personnel, ensuring accuracy of all documentation and timely data entry into HRIS.</li><li>Maintain compliance with employment laws, safety requirements, and jobsite regulations, including <strong>OSHA</strong>, <strong>EEOC</strong>, and <strong>California labor codes</strong>.</li><li>Support and manage <strong>prevailing wage and certified payroll documentation</strong>, ensuring adherence to public works contract requirements.</li><li>Coordinate employee benefits enrollments, changes, and annual open enrollment activities.</li><li>Process background checks, employment verifications, and I-9 documentation with attention to legal compliance.</li><li>Maintain and update employee records, ensuring confidentiality and accuracy across digital and paper systems.</li><li>Assist in employee relations matters, including investigations, coaching documentation, and corrective actions, in partnership with HR leadership.</li><li>Track certifications, training completion, and safety compliance across active job sites.</li><li>Prepare and submit HR-related reports, including turnover metrics, headcount, and compliance audits.</li><li>Participate in HR projects such as policy updates, process improvements, and HR system implementations.</li><li>Collaborate closely with payroll and accounting teams on job costing, prevailing wage updates, and labor reporting.</li></ul>
<p>Our client, a growing and reputable <strong>medical spa and aesthetics group</strong>, is seeking a detail-oriented <strong>Accounts Receivable (AR) Specialist</strong> to join their finance team in Vista. This position plays a key role in ensuring the accuracy and timeliness of client billing, payments, and financial reporting. The ideal candidate has experience in healthcare, wellness, or service-based industries and thrives in a collaborative, fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process client payments, reconcile daily transactions, and monitor aging reports.</li><li>Review and verify billing accuracy for medical and cosmetic services.</li><li>Manage accounts receivable ledger, apply payments, and follow up on outstanding balances.</li><li>Communicate professionally with patients and clients regarding billing questions and payment plans.</li><li>Prepare daily and monthly reports for management and accounting leadership.</li><li>Work closely with the front office and finance teams to ensure revenue is properly recorded.</li><li>Support monthly close process and assist with journal entries as needed.</li><li>Handle refunds, credit card reconciliation, and adjustments in compliance with company policies.</li></ul>
<p>We are looking for an experienced Legal Billing Specialist to join our team on a contract basis in San Diego, California. This role is pivotal in supporting the finance department during a busy year-end period, focusing on legal billing and accounts payable/receivable tasks. The position offers a dynamic opportunity to collaborate with a detail-oriented team and handle specialized processes within the legal industry.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and efficiently, ensuring compliance with client-specific requirements.</p><p>• Manage billing operations using various portals and legal billing platforms.</p><p>• Collaborate with team members to address backlog and ensure timely completion of tasks.</p><p>• Maintain precise records for accounts payable and receivable transactions.</p><p>• Utilize legal-specific software to manage billing tasks and streamline workflows.</p><p>• Reconcile bank statements and resolve discrepancies as needed.</p><p>• Provide regular updates to the finance manager regarding progress and challenges.</p><p>• Ensure all financial processes are completed within established deadlines and standards.</p>
We are looking for an experienced HR Specialist to join our team on a long-term contract basis in Newport Beach, California. This role focuses on managing high-volume leave administration and employee benefits for a multi-state workforce, ensuring compliance with federal and state regulations. You will play a critical part in supporting employees and maintaining efficient processes that align with organizational standards.<br><br>Responsibilities:<br>• Administer leave of absence processes for hourly employees across multiple states, ensuring compliance with federal, state, and company policies.<br>• Serve as a subject matter expert on multi-state leave laws, providing guidance on eligibility, documentation, and tracking for employees.<br>• Coordinate the return-to-work process, including communication and accommodations for employees returning from leave.<br>• Manage self-insured benefits programs, overseeing enrollment, eligibility, and addressing inquiries from employees.<br>• Collaborate with HR and payroll teams to streamline leave and benefits administration, maintaining adherence to policies and procedures.<br>• Monitor and update benefits and leave policies to reflect changes in state and federal regulations.<br>• Maintain accurate records and files related to employee benefits and leaves of absence, ensuring compliance with legal and organizational standards.<br>• Analyze leave usage trends and compliance performance, identifying opportunities for process improvements.<br>• Provide clear communication and guidance to employees and managers on leave and benefits procedures.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Carlsbad, California. This contract-to-permanent position offers the opportunity to contribute to a fast-paced and dynamic environment while ensuring accurate and efficient processing of accounts payable functions. The ideal candidate will possess a strong understanding of accounting principles and demonstrate the ability to work across multiple business units and departments.<br><br>Responsibilities:<br>• Process invoices accurately and ensure proper coding to the correct departments and entities.<br>• Manage high-volume accounts payable tasks, including payments via ACH, credit cards, and expense reimbursements.<br>• Set up month-end accruals independently and post intercompany journal entries.<br>• Verify vendor information for accuracy and forward details for system entry.<br>• Handle bill payments and ensure expenses are coded correctly, including cash expenses.<br>• Monitor accounts payable trends and recommend process improvements.<br>• Ensure compliance with W9 and 1099 requirements as necessary.<br>• Collaborate with departments to streamline workflows and adapt to new processes.<br>• Provide exceptional customer service to vendors and internal teams.<br>• Maintain meticulous records and uphold accuracy in all transactions.
We are looking for a dedicated Customer Success Specialist to join our team in Carlsbad, California. In this contract position, you will play a key role in ensuring our members have a seamless experience by addressing their inquiries and providing exceptional support. Your expertise in customer service and technology will be vital in resolving issues and maintaining accurate data.<br><br>Responsibilities:<br>• Develop a deep understanding of membership benefits, the organization’s dashboard, event attendees, and related activities.<br>• Respond promptly and effectively to member inquiries regarding event registration.<br>• Provide accurate and timely follow-up to resolve member questions or concerns.<br>• Ensure all data and information within the organization’s system are consistently updated and accurate.<br>• Offer on-site registration assistance during scheduled events.<br>• Diagnose and troubleshoot issues related to the organization's dashboard, resolving bugs and system errors.<br>• Report identified bugs to the technology team using the designated tracking tool and collaborate with developers to address concerns.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Carlsbad, California. In this long-term contract position, you will play a key role in managing financial transactions, ensuring accuracy in processing invoices, and maintaining compliance with company policies. This is an excellent opportunity for professionals skilled in accounts payable operations to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices accurately and efficiently, ensuring proper account coding and compliance with internal policies.<br>• Manage Automated Clearing House (ACH) payments and oversee timely check runs to support business operations.<br>• Review and reconcile account statements to ensure all transactions are recorded correctly.<br>• Collaborate with internal departments to resolve discrepancies related to invoices and payments.<br>• Maintain detailed records of financial transactions and support audits as needed.<br>• Communicate with vendors to address payment inquiries and resolve issues promptly.<br>• Assist in streamlining accounts payable processes to improve efficiency and accuracy.<br>• Ensure compliance with tax regulations and company-specific guidelines during invoice processing.<br>• Generate reports on accounts payable activities to provide insights to management.<br>• Support month-end closing activities by providing accurate financial data.
<p>A premier <strong>hospitality and resort management group</strong> located in Encinitas is seeking an experienced <strong>Accounts Payable Specialist</strong> to support their accounting team. The ideal candidate will bring both technical expertise and a customer-service mindset to ensure smooth financial operations for multiple resort and vacation properties. This is a great opportunity for someone who enjoys working in a dynamic, hospitality-driven environment and values accuracy, teamwork, and efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices, purchase orders, and expense reports with accuracy and timeliness.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Code and enter invoices into <strong>Sage Intacct</strong> for multiple property accounts.</li><li>Prepare weekly check runs and ACH payments.</li><li>Maintain organized AP files and assist with month-end accruals.</li><li>Communicate with vendors and internal departments to ensure proper payment processing.</li><li>Assist the Controller with reporting and special projects.</li></ul>
<p>Our client, a mission-driven nonprofit organization based in Lemon Grove, CA is seeking a dedicated Accounts Receivable Specialist to join their team. This is an excellent opportunity for a detailed-oriented professional to support impactful programs in the local community through effective financial management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming payments and donations, ensuring timely and accurate recording</li><li>Prepare invoices and monitor outstanding receivables</li><li>Reconcile accounts regularly and resolve discrepancies with donors, vendors, and partners</li><li>Work closely with program and finance teams to ensure grant and contract compliance</li><li>Manage collections and provide excellent customer service to internal and external stakeholders</li><li>Assist with monthly, quarterly, and annual financial reporting as needed</li><li>Support general accounting and administrative functions related to accounts receivable</li></ul><p><br></p>
<p>Our biotech client in San Diego is seeking a reliable and detail-oriented Data Entry Specialist to join their growing team. In this role, you will support business operations by ensuring accurate data input and record keeping, contributing to critical research and discovery efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and update large volumes of data into various databases and systems accurately and efficiently</li><li>Review and verify data for completeness and correctness</li><li>Support research and lab teams by maintaining organized and up-to-date records</li><li>Assist in compiling reports and analyzing datasets as requested</li><li>Ensure compliance with company procedures and confidentiality standards</li><li>Collaborate with colleagues to resolve discrepancies quickly</li><li>Assist with administrative tasks and special projects as needed</li></ul><p><br></p>
<p>Robert Half is seeking a results-driven Accounts Receivable Specialist for a contract to permanent opportunity with one of our valued clients. This role is an excellent pathway for professionals eager to advance their careers in a fast-paced accounting environment while delivering critical business impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily accounts receivable activities, including invoicing, payment collection, and cash application.</li><li>Monitor aging reports and proactively follow up on overdue accounts.</li><li>Research and resolve payment discrepancies and customer inquiries.</li><li>Prepare and maintain accurate financial records and reports.</li><li>Collaborate with internal departments to streamline billing and collections processes.</li><li>Assist with month-end closing and audit requests.</li></ul><p><br></p>
<p>Join our team as a <strong>Bilingual Spanish</strong> Customer Experience Specialist! Bring your language skills and passion for service to a dynamic role, helping us deliver outstanding support to every customer and community member.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide personalized service to customers via phone, email, and chat, communicating fluently in both Spanish and English.</li><li>Resolve inquiries, troubleshoot issues, and answer questions about products or services.</li><li>Document all customer interactions promptly and accurately.</li><li>Collaborate with other team members to continuously improve the customer experience.</li><li>Uphold company standards for quality, integrity, and inclusivity.</li></ul><p><br></p>
<p>A well-established <strong>healthcare company</strong> in Carlsbad is looking for a meticulous and experienced <strong>Payroll Specialist</strong> to manage payroll processing for a multi-location organization. This is a vital role for someone who enjoys accuracy, compliance, and the satisfaction of ensuring employees are paid correctly and on time.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly and semi-monthly payroll for 200+ employees across multiple locations.</li><li>Review and reconcile timecards, ensuring compliance with California labor and overtime laws.</li><li>Maintain payroll records, earnings, and deductions in accordance with state and federal regulations.</li><li>Calculate commissions, bonuses, and special pay adjustments.</li><li>Manage wage garnishments, benefit deductions, and leave accruals.</li><li>Coordinate with HR to process new hires, terminations, and pay rate changes.</li><li>Generate payroll reports for accounting and management.</li><li>Support year-end payroll activities, including W-2s and ACA reporting.</li></ul>
<p>Our client in the property management sector is seeking a highly organized Data Entry Specialist to join their administrative team. The ideal candidate will have a keen eye for detail and experience managing large amounts of data in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input and update property, tenant, and lease information into databases and management systems accurately.</li><li>Review, verify, and correct data entries for completeness and accuracy.</li><li>Maintain thorough documentation and ensure all records are up-to-date.</li><li>Assist with generating reports and compiling data for management and compliance purposes.</li><li>Support other administrative tasks as needed, including filing, scanning, and record organization.</li><li>Communicate effectively with team members to resolve discrepancies or obtain missing information.</li></ul><p><br></p>
<p>Our client, a dynamic leader in the technology sector, is seeking an success driven and detail-oriented Account Specialist to join their team. This role is essential for managing client accounts and supporting operational efficiency in a fast-paced, innovative environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Manage and maintain client account records, ensuring all information is accurate and up to date </li><li>Process invoices, payments, and assist with account reconciliations </li><li>Serve as a primary point of contact for clients, resolving inquiries and issues promptly </li><li>Collaborate with sales, finance, and operations teams to support client needs and business objectives </li><li>Assist with reporting, data analysis, and process improvement initiatives </li><li>Ensure compliance with company policies and industry regulations</li></ul>
<p>Robert Half is working with a meaningful nonprofit organization to identify a meticulous and driven Data Entry Specialist. If you have excellent attention to detail and a desire to contribute to impactful initiatives, this is your chance to join a team focused on making a difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input data into databases, systems, and spreadsheets with accuracy and efficiency.</li><li>Verify and correct data entries to ensure accuracy and consistency.</li><li>Maintain organized filing systems (digital and physical) for easy retrieval of records.</li><li>Assist in compiling reports and statistics by pulling data from various sources.</li><li>Manage sensitive or confidential information with the utmost discretion and professionalism.</li><li>Perform basic administrative tasks, such as scanning, copying, and filing, as needed.</li><li>Collaborate with team members to ensure data integrity and resolve issues promptly</li></ul><p><br></p>
<p>We are looking for a skilled Accounts Payable Specialist to join our team in Carlsbad, California. This is a Contract to permanent position that requires an experienced individual who is detail oriented, capable of handling diverse tasks and improving processes within the accounts payable function. The ideal candidate will have strong technical skills, particularly in Excel, and be adept at managing payments, reports, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and analyze invoice information from various programs to ensure accurate payment processing.</p><p>• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports.</p><p>• Review aged accounts payable and accounts receivable reports to determine outstanding balances.</p><p>• Process daily bank payments, which may involve multiple transactions per payment.</p><p>• Communicate with customers to address inquiries and resolve payment-related issues.</p><p>• Prepare journal entries and maintain accurate financial records.</p><p>• Manage intercompany payables and ensure compliance with relevant policies.</p><p>• Identify and implement process improvements to optimize the efficiency of accounts payable operations.</p>
<p>Our client is seeking a diligent Payroll Specialist to support their growing payroll operations. This is an outstanding opportunity for an individual with strong analytical skills and a keen attention to detail to join a collaborative finance team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and process payroll for employees in accordance with company policies and relevant regulations</li><li>Maintain and update payroll records, reviewing timesheets, wage computations, and other information</li><li>Respond to employee inquiries regarding payroll, deductions, and benefits</li><li>Prepare payroll reports for management and assist with year-end tax reporting</li><li>Collaborate with HR and accounting to ensure accuracy and compliance</li></ul><p><br></p>
<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in San Diego, California. In this role, you will handle full-cycle accounts payable processes while ensuring accuracy and compliance with company policies. The ideal candidate will be proactive, organized, and capable of building strong relationships with vendors and internal teams.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable processes, including invoice entry, coding, matching, and payment processing through checks, ACH, and wire transfers.<br>• Set up new vendors in the company database, ensuring all required documentation is collected and maintained.<br>• Process monthly expense reports, verifying adherence to corporate policies.<br>• Address vendor inquiries and resolve discrepancies to maintain positive vendor relationships.<br>• Reconcile monthly commission statements and investigate undocumented charges or discrepancies.<br>• Maintain both physical and electronic filing systems for the accounts payable department.<br>• Collaborate with the accounting manager to identify opportunities for process improvements.<br>• Handle the processing of specific non-standard invoices and ensure timely payment.<br>• Audit accounts payable records to identify and resolve unjustified charges.<br>• Assist internal teams and customers by coordinating communications with other departments.
<p>A well-established <strong>real estate investment and mortgage company</strong> in Pala is seeking a detail-oriented <strong>Payroll Specialist</strong> to join their corporate accounting team. The ideal candidate has experience processing <strong>commission-based payroll</strong>, understands California wage laws, and thrives in a collaborative, deadline-driven environment. This role is ideal for someone who enjoys balancing precision and efficiency while supporting a dynamic, fast-paced financial services organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly and semi-monthly payroll for both salaried and commissioned employees.</li><li>Manage payroll adjustments, bonuses, and incentive compensation with accuracy.</li><li>Audit timesheets, commission structures, and pay changes for compliance.</li><li>Maintain payroll records, garnishments, and benefit deductions.</li><li>Collaborate with HR to ensure accurate onboarding, terminations, and benefit entries.</li><li>Prepare and reconcile payroll reports and general ledger entries.</li><li>Stay current with <strong>California wage and hour laws</strong> and <strong>multi-state payroll tax regulations</strong>.</li><li>Respond promptly to employee payroll questions and verification requests.</li></ul>
<p>A rapidly growing <strong>manufacturing and assembly company</strong> in San Marcos is looking for an <strong>Accounts Payable Specialist</strong> to join their finance team. This position is ideal for a detail-oriented individual who enjoys working with vendors, managing large volumes of invoices, and ensuring accuracy in financial processing.</p><p>The company offers a collaborative workplace, supportive leadership, and opportunities to take on new responsibilities as the department expands.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Review, match, and process high-volume invoices with purchase orders and receiving documents.</li><li>Maintain AP inbox and respond to vendor inquiries promptly and professionally.</li><li>Reconcile vendor statements and resolve discrepancies related to pricing, quantities, or shipping.</li><li>Prepare weekly check runs and support electronic payment and ACH processing.</li><li>Code invoices accurately to appropriate GL accounts and departments.</li><li>Assist with month-end closing tasks including accrual entries and AP aging analysis.</li><li>Support the purchasing and inventory teams on invoice/receiving issues.</li><li>Maintain vendor documentation such as W-9s and insurance certificates.</li></ul>
