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27 results for Office Specialist in Carlsbad, CA

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-08-07T00:00:00Z

Office Assistant

Costa Mesa, CA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a dependable Office Assistant for a Contract position in Costa Mesa, California. This role will support student-facing administrative operations with a strong emphasis on financial aid guidance, document handling, and responsive service for prospective and current students. The ideal candidate is organized, detail-oriented, and comfortable balancing clerical duties, phone support, and detailed record management in a fast-paced higher education environment. Responsibilities: • Provide front-line administrative support by answering inbound calls, responding to inquiries, and directing students and families to appropriate resources. • Review and organize student documents, including scanning, filing, and maintaining accurate electronic and physical records. • Assist students with financial aid-related processes by explaining application steps, eligibility basics, and required documentation. • Process assigned student files with care and accuracy while helping the team meet service timelines and operational goals. • Coordinate with admissions, registrar, and student accounts teams to help resolve questions and support a smooth student experience. • Schedule and support appointments, meetings, and follow-up communication for student-facing office activities. • Perform general clerical work such as data entry, correspondence preparation, and record updates in office systems. • Contribute to outreach events, orientation activities, and other departmental projects as needed.
2026-08-07T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half is partnering with a growing construction company seeking an experienced and organized Office Manager to oversee daily office operations and support a fast-paced team. This is an excellent opportunity for a proactive professional who enjoys wearing multiple hats and helping keep projects and administrative functions running smoothly.Key Responsibilities:<ul><li>Manage day-to-day office operations and ensure an organized, efficient work environment.</li><li>Provide administrative support to leadership and project management teams.</li><li>Answer and direct incoming calls, greet visitors, and manage office correspondence.</li><li>Coordinate office supplies, equipment, vendors, and facility needs.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating travel as needed.</li><li>Process invoices, purchase orders, expense reports, and vendor documentation.</li><li>Maintain employee files and assist with onboarding new hires.</li><li>Support project teams with contract documentation, permits, insurance certificates, and other construction-related administrative tasks.</li><li>Prepare reports, spreadsheets, and presentations using Microsoft Office.</li><li>Maintain organized filing systems and ensure confidential information is handled appropriately.</li><li>Assist with additional administrative projects as assigned.</li></ul>
2026-07-27T00:00:00Z

Office Manager

Irvine, CA
onsite
Permanent / Full Time
130000 - 170000 USD / Yearly
One of our best law firm clients is looking for an experienced Office Manager to lead the daily administrative operations of our office and help maintain a highly organized, efficient environment. This role works closely with firm leadership to support people operations, coordinate office services, and strengthen internal processes across a busy legal setting. The ideal candidate brings sound judgment, strong organizational skills, and a proven ability to keep multiple priorities moving smoothly in a services environment. Responsibilities:• Direct the day-to-day functioning of the office to ensure attorneys and staff have the resources and support needed to work efficiently.• Oversee employee onboarding and departures, including orientation scheduling, workspace and equipment coordination, and benefits-related administration.• Maintain personnel records and support compliance with internal policies, employment practices, and documentation standards.• Partner with leadership on recruiting logistics, interview coordination, performance review administration, and general employee support matters.• Manage office inventory, supplies, and equipment while monitoring workplace needs and resolving administrative issues promptly.• Build and manage relationships with building contacts and external service providers, including maintenance, telecommunications, IT, and office equipment vendors.• Coordinate repairs, facility upkeep, and workplace improvements to preserve a well-maintained and productive office environment.• Support administrative team members, help streamline workflows, and identify opportunities to improve operational efficiency.• Assist with tracking office-related expenses, vendor costs, and budget items while handling sensitive firm information with discretion. Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Assistant to join a growing law firm in Santa Ana, California. This position offers an opportunity to work in a dynamic environment within a nationally recognized firm specializing in defense litigation. The ideal candidate will bring strong organizational skills, attention to detail, and knowledge of legal processes to support attorneys in delivering exceptional service to clients. Responsibilities:• Handle electronic filings for both state and federal courts, ensuring accuracy and compliance.• Prepare legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), as well as assist with drafting client correspondence.• Manage expense processing for assigned partners using firm-specific systems.• Maintain and oversee attorneys’ calendars to ensure deadlines and meetings are effectively managed.• Support general office operations, demonstrating proficiency with document management systems.• Collaborate with attorneys and staff to prepare case-related documents and manage administrative tasks.• Assist with coordinating schedules and maintaining smooth communication among team members.• Provide exceptional organizational support to attorneys handling general liability, toxic torts, and construction defect cases.• Adapt to a hybrid work schedule with flexibility in start times to meet the firm's needs.
2026-07-17T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-07-28T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Billing Specialist

San Diego, CA
onsite
Permanent / Full Time
55000 - 72800 USD / Yearly
We are looking for a detail-oriented Billing Specialist to join a marketing and public relations organization in San Diego, California. This role is ideal for someone who can translate client agreements and project activity into accurate invoices while maintaining strong control over accounts receivable records. The position works closely with project and finance teams to support timely billing, resolve account issues, and contribute to reliable financial reporting. Responsibilities: • Interpret client agreements, statements of work, and payment terms to ensure each invoice reflects the correct billing structure and schedule. • Create and issue client invoices using approved budgets, rate cards, and documented project activity while maintaining a high level of accuracy. • Validate billing information before submission by checking time entries, expenses, rates, and supporting documentation for completeness and consistency. • Coordinate with project managers and internal stakeholders to confirm billed amounts match completed work and contractual expectations. • Reconcile customer accounts, research discrepancies, and help resolve billing or payment issues in partnership with cross-functional teams. • Record incoming payments in the accounting system, apply cash correctly, and maintain organized documentation of billing transactions and client correspondence. • Track open receivables, review aging trends, and assist with outreach related to overdue balances. • Prepare recurring reports on invoice progress, accounts receivable status, and project-level billing performance for finance leadership. • Compare subledger activity to the general ledger, investigate variances, and support month-end and year-end close activities. • Recommend process improvements that strengthen billing accuracy, efficiency, and adherence to internal controls and client requirements.
2026-08-04T00:00:00Z

Legal Billing Specialist

La Jolla, CA
remote
Temporary to Hire
34 - 36 USD / Hourly
We are looking for a detail-oriented Legal Biller to join a legal organization in La Jolla, California in a contract capacity with permanent potential. This position supports the full billing cycle by preparing accurate invoices, coordinating electronic submissions, and addressing billing questions in a timely manner. The ideal candidate brings strong legal billing experience, sound judgment, and the ability to manage a high-volume workload while meeting client-specific requirements. Responsibilities: • Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges among clients, applying retainer balances, and readying invoices for submission. • Process billable time and related charges for attorneys and paralegals in accordance with client billing instructions and firm standards. • Transmit invoices through electronic billing platforms and investigate submission rejections or technical issues until resolved. • Manage a substantial billing volume each cycle while maintaining accuracy, completeness, and timeliness. • Verify invoice details and supporting records to ensure all billing information is correct before release. • Research billing discrepancies, respond to inquiries, and provide practical solutions to resolve account-related concerns. • Apply client guidelines consistently, including requirements tied to rates, billing schedules, documentation, and cost controls. • Partner with the Billing Manager, billing team, and legal staff to address exceptions, coordinate priorities, and support billing-related projects. • Use billing software effectively, including troubleshooting system issues that affect invoice preparation or submission.
2026-07-29T00:00:00Z

Executive Legal Assistant

La Jolla, CA
onsite
Temporary to Hire
45 - 50 USD / Hourly
We are seeking a highly organized and detail-oriented Executive Legal Assistant/Secretary to join a growing start-up technology company in La Jolla, California. This role is ideal for a Corporate Legal Assistant, Executive Assistant, Legal Operations Professional, or startup operations professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and has experience supporting executive leadership, corporate governance, and business operations. This person will serve as a trusted partner to the COO, General Counsel, and company leadership team, helping manage corporate records, equity administration, financing activities, compliance matters, and key operational initiatives. Candidates with experience supporting founders, boards of directors, investors, or executive leadership in high-growth organizations and has demonstrated longevity and progression within prior companies are encouraged to apply. Responsibilities:• Support corporate governance activities, including maintaining corporate records, board materials, resolutions, meeting documentation, and compliance-related filings.• Administer equity programs through Carta, including cap table updates, option processing, and ongoing maintenance of ownership records.• Prepare and coordinate documents related to stock options, equity plans, and 83(b) election processes with careful attention to accuracy and deadlines.• Coordinate equity administration processes, including stock options, equity grants, ownership records, vesting schedules, and related documentation.• Assist with financing, fundraising, investor relations, due diligence requests, and virtual data room management.• Draft, organize, and manage a variety of corporate, legal, employment, and operational documents, including agreements, contracts, offer letters, and confidentiality documentation.• Partner with executive leadership, outside counsel, investors, auditors, and other stakeholders to support strategic initiatives and corporate transactions.• Manage and maintain organized systems for legal, corporate, HR, and operational records while ensuring accuracy, confidentiality, and accessibility.• Support HR and people operations activities, including onboarding, offboarding, policy administration, compliance tracking, recruiting coordination, and employee documentation.• Assist with financial operations, including invoice processing, vendor coordination, expense reporting, budget tracking, and corporate payment administration.• Manage multiple projects, deadlines, and executive priorities while maintaining exceptional attention to detail in a fast-paced, high-growth environment.
2026-08-07T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and dependable Administrative Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for a professional who enjoys supporting daily office operations, coordinating administrative tasks, and contributing to a team focused on making a positive impact in the community. Key Responsibilities:<ul><li>Provide day-to-day administrative support to departments and leadership</li><li>Answer and route phone calls, emails, and general inquiries</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and other administrative documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Order office supplies and assist with general office coordination</li><li>Greet visitors and provide professional front-office support</li><li>Assist with event coordination, meeting logistics, and special projects</li><li>Support internal teams with data entry, tracking, and follow-up tasks</li><li>Perform additional administrative duties as assigned</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-08-07T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Robert Half is partnering with a reputable financial services company seeking a detail-oriented and organized Administrative Assistant to support daily operations and provide administrative support to a growing team. This role is ideal for a professional who enjoys staying organized, managing multiple priorities, and contributing to a collaborative office environment.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams in a professional financial services environment.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, format, and maintain reports, presentations, spreadsheets, and business documents.</li><li>Handle incoming calls, emails, and correspondence with professionalism and attention to detail.</li><li>Assist with client documentation, account records, and confidential business information.</li><li>Process and organize paperwork, forms, and financial documents.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Coordinate meetings, including preparing materials and managing logistics.</li><li>Assist with data entry, tracking reports, and updating internal systems.</li><li>Support office operations, including supply management, vendor coordination, and general administrative tasks.</li><li>Collaborate with team members on special projects and process improvements.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-07T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.5 - 26 USD / Hourly
Our client in San Diego is seeking a detail-oriented and proactive Administrative Assistant for a contract to permanent opportunity. This role is ideal for a professional who thrives in a fast-paced office environment, enjoys supporting a team, and can manage multiple priorities with strong organizational skills. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, documents, and presentations</li><li>Maintain filing systems and ensure accurate recordkeeping</li><li>Order office supplies and assist with general office coordination</li><li>Greet visitors and provide professional front-office support</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to join our client's growing team in San Diego, CA. This is a contract-to-permanent opportunity for someone who enjoys providing administrative support, multitasking in a fast-paced environment, and delivering exceptional customer service. The ideal candidate is proactive, dependable, and possesses excellent communication and organizational skills. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails professionally.</li><li>Greet visitors and provide outstanding customer service.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare correspondence, reports, and other business documents.</li><li>Perform data entry and maintain accurate records.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Order office supplies and assist with general office operations.</li><li>Coordinate with internal departments to support daily business needs.</li><li>Assist with special projects and additional administrative tasks as assigned.</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

El Cajon, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a mission-driven nonprofit organization in El Cajon, CA, is seeking a detail-oriented and organized Administrative Assistant to support daily office operations. This contract-to-permanent opportunity is ideal for someone who is passionate about making a difference, enjoys working in a collaborative environment, and excels at providing administrative support while helping the organization achieve its mission. Key Responsibilities<ul><li>Provide administrative support to leadership and program staff.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries in a professional and welcoming manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Assist with planning meetings, community events, and fundraising activities.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support volunteer and donor communications as needed.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations in San Diego, California. This is a Contract position suited for someone who can manage administrative priorities efficiently, communicate professionally, and provide dependable support across a range of office tasks. The ideal candidate is comfortable using Microsoft Office tools, handling correspondence, and helping maintain an organized and responsive workplace. Responsibilities: • Support daily administrative activities by organizing materials, preparing office items such as mail carts, and assisting with general clerical needs • Manage incoming phone calls and emails with professionalism, ensuring questions are addressed or routed to the appropriate contact • Perform accurate data entry and maintain up-to-date records, files, and administrative documents • Coordinate calendars and schedule appointments to help keep office activities running smoothly • Create, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook • Provide customer-facing support by responding to routine inquiries and delivering timely administrative assistance • Assist with both inbound and outbound communications to support office coordination and follow-up activities
2026-08-06T00:00:00Z

Front Office Receptionist

Solana Beach, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
A luxury hospitality company in North County is expanding its guest services team and is searching for a Front Office Receptionist who genuinely enjoys creating memorable first impressions.As the first point of contact for guests, clients, and visitors, you'll help set the tone for the entire customer experience. This position is perfect for someone who enjoys interacting with people, staying organized, and working in a polished, professional environment where hospitality and service are top priorities.Responsibilities<ul><li>Welcome guests and visitors with a warm, professional demeanor</li><li>Answer and direct a multi-line phone system</li><li>Coordinate appointments, meetings, and conference room schedules</li><li>Assist with guest check-in procedures and visitor management</li><li>Receive deliveries and distribute incoming mail</li><li>Maintain office supplies and reception area organization</li><li>Support administrative projects for management</li><li>Assist multiple departments with clerical and customer service needs</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

La Mesa, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a highly organized, proactive, Executive Assistant to provide high-level administrative support to executive leadership. This contract-to-permanent opportunity is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining the highest level of confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leadership.</li><li>Manage complex calendars, coordinate meetings, and schedule appointments.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate executive meetings, board meetings, and special events.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Maintain confidential files and sensitive information with discretion.</li><li>Serve as a liaison between executives, internal departments, clients, and external stakeholders.</li><li>Assist with office operations and special projects as assigned.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role will provide high-level administrative support to executive leadership and requires a professional who can manage confidential information, coordinate complex schedules, and help keep daily operations running smoothly. Key Responsibilities:<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and respond or route appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize board meetings, leadership meetings, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track deadlines, follow up on action items, and support ongoing projects</li><li>Serve as a liaison with internal teams, donors, community partners, and external stakeholders</li><li>Assist with general office coordination and special administrative projects as needed</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
45 - 55 USD / Hourly
About the RoleRobert Half is partnering with a respected wealth management firm to hire an experienced Executive Assistant to support the Chief Executive Officer. This highly visible role requires a proactive, detail-oriented professional who can manage complex priorities, anticipate executive needs, and provide seamless administrative and operational support. The ideal candidate is organized, resourceful, and thrives in a fast-paced environment while maintaining the highest level of professionalism, discretion, and confidentiality. Key Responsibilities: Executive Partnership & Administrative Support<ul><li>Serve as a trusted partner to the CEO, proactively managing a complex calendar, competing priorities, and daily business activities.</li><li>Coordinate executive meetings from planning through execution, including scheduling, preparing agendas and meeting materials, documenting action items, and ensuring timely follow-up.</li><li>Manage executive communications by screening correspondence, prioritizing requests, and responding or escalating matters appropriately.</li><li>Prepare, edit, and proofread presentations, reports, board materials, client communications, and other executive-level documents.</li><li>Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.</li><li>Process expense reports, maintain executive records, and oversee day-to-day administrative operations supporting the CEO.</li><li>Handle highly confidential information with professionalism, discretion, and sound judgment.</li></ul>Business Operations & Strategic Support<ul><li>Support the CEO with strategic initiatives, organizational priorities, and cross-functional projects.</li><li>Conduct research, compile data, and prepare executive summaries to support business decisions.</li><li>Track key initiatives, project milestones, and deliverables while ensuring accountability across departments.</li><li>Develop and maintain reports, dashboards, and tracking tools that provide visibility into organizational priorities.</li><li>Identify opportunities to improve operational efficiency and recommend process enhancements.</li><li>Assist with annual planning activities, leadership initiatives, and business operations as needed.</li></ul>Relationship Management & Communication<ul><li>Serve as a primary liaison between the CEO, executive leadership team, clients, advisors, and external business partners.</li><li>Foster strong relationships through timely, professional communication and exceptional service.</li><li>Coordinate executive leadership meetings and ensure follow-up on key decisions and action items.</li><li>Represent the Office of the CEO with a high level of professionalism, confidentiality, and executive presence.</li></ul>Project Coordination<ul><li>Lead administrative coordination for special projects and executive initiatives.</li><li>Monitor project timelines, priorities, and deliverables across multiple departments.</li><li>Partner with leadership to ensure projects remain on schedule and organizational objectives are achieved.</li><li>Assist with implementing new processes, systems, and operational improvements.</li></ul>
2026-08-06T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
Job DescriptionOur client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.</li><li>Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.</li><li>Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.</li><li>Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.</li><li>Maintain confidential files and handle sensitive business information with discretion.</li><li>Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.</li><li>Assist with board meetings, investor meetings, and company events.</li><li>Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.</li><li>Track project deadlines and ensure timely completion of action items.</li><li>Order office supplies, coordinate vendors, and provide general office support as needed.</li></ul>
2026-07-29T00:00:00Z