10 Results for Medical Front Desk Coordinator Jobs in Carlsbad, CA

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Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a friendly, organized, and patient-focused Front Desk Coordinator to support daily operations in a medical office. This individual will serve as the first point of contact for patients, helping create a welcoming and professional environment while ensuring appointments, patient records, and front office workflows are managed efficiently.The ideal candidate has strong customer service skills, excellent attention to detail, and the ability to multitask in a fast-paced healthcare setting while maintaining patient confidentiality. Key Responsibilities<ul><li>Greet patients and visitors, assist with check-in and check-out, and provide a welcoming front desk experience.</li><li>Answer incoming phone calls, respond to patient inquiries, and direct calls to the appropriate staff members.</li><li>Schedule, confirm, and reschedule patient appointments while maintaining accurate provider calendars.</li><li>Verify patient demographic information, insurance details, and eligibility as needed.</li><li>Collect copayments, process patient payments, and maintain accurate transaction records.</li><li>Maintain and update electronic health records (EHR) and patient information in accordance with office procedures.</li><li>Obtain, organize, and process patient forms, referrals, authorizations, and other documentation.</li><li>Coordinate communication between patients, providers, clinical staff, and external offices.</li><li>Respond to patient questions professionally and assist with resolving scheduling or administrative concerns.</li><li>Maintain organized patient files and ensure all documentation is accurate and complete.</li><li>Follow HIPAA regulations and organizational policies to protect confidential patient information.</li><li>Monitor office supplies, maintain a clean and organized reception area, and assist with general administrative tasks.</li><li>Support the medical team with additional clerical and operational responsibilities as needed.</li></ul>
2026-10-16T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our client is seeking a professional and organized Front Desk Coordinator to serve as the first point of contact for visitors, clients, and employees while supporting daily front office operations. This role is ideal for someone with strong customer service skills, and the ability to manage multiple administrative tasks in a fast-paced environment. Key Responsibilities<ul><li>Greet visitors, clients, and staff in a friendly and professional manner</li><li>Answer and route incoming phone calls</li><li>Maintain a clean, organized, and welcoming front desk and reception area</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Coordinate conference rooms, meetings, and visitor schedules</li><li>Assist with administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Monitor office supplies and place orders as needed</li><li>Support office security procedures, visitor logs, and badge distribution</li><li>Provide general administrative and clerical support to office staff and leadership</li></ul>
2026-10-14T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a professional and organized Front Desk Coordinator to manage daily front office operations and create a welcoming experience for visitors, clients, and staff. The ideal candidate will have strong communication skills, and the ability to handle administrative and customer-facing responsibilities in a fast-paced environment. Key Responsibilities:<ul><li>Greet visitors, clients, and employees in a friendly and professional manner.</li><li>Answer and direct incoming phone calls and respond to general inquiries.</li><li>Manage front desk operations, including mail distribution, package handling, and visitor check-in.</li><li>Coordinate meeting rooms, appointments, and office schedules as needed.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Assist with administrative tasks such as data entry, filing, scanning, and document preparation.</li><li>Support office operations by ordering supplies and assisting with general clerical duties.</li></ul>
2026-10-14T00:00:00Z

Front Desk Receptionist

Carlsbad, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is seeking a polished, organized Front Desk Receptionist to support a professional office in Carlsbad! This is a great opportunity for someone who enjoys creating a welcoming environment, interacting with visitors, and keeping daily office operations organized. You'll serve as the first point of contact for clients, vendors, and employees while providing essential administrative support behind the scenes. The ideal candidate is personable, dependable, and comfortable juggling phone calls, visitor requests, and administrative tasks without losing sight of the details. Key Responsibilities:<ul><li>Greet visitors and ensure they are directed to the appropriate team members.</li><li>Answer incoming calls, transfer inquiries, and take accurate messages.</li><li>Monitor the general office inbox and respond to routine requests.</li><li>Schedule conference rooms and coordinate meeting logistics.</li><li>Notify employees of guest arrivals and assist with visitor check-in.</li><li>Receive mail, deliveries, and packages and distribute them appropriately.</li><li>Maintain the reception area and shared office spaces.</li><li>Assist with office supply inventory and ordering.</li><li>Update contact lists, visitor logs, and internal spreadsheets.</li><li>Provide basic administrative support, including scanning, filing, and data entry.</li><li>Coordinate catering and meeting materials when needed.</li><li>Assist with special projects and general office coordination.</li></ul>
2026-10-20T00:00:00Z

Receptionist & Office Services Coordinator

Oceanside, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests. What You'll Do:<ul><li>Manage front-desk coverage and greet visitors, vendors, and project partners.</li><li>Answer and direct incoming calls and maintain accurate message records.</li><li>Coordinate meeting schedules, conference rooms, and visitor appointments.</li><li>Receive and distribute incoming mail, packages, plans, and project documents.</li><li>Assist with document scanning, filing, copying, and electronic recordkeeping.</li><li>Maintain office supply inventory and coordinate replenishment.</li><li>Help prepare project packets, vendor paperwork, and internal meeting materials.</li><li>Route invoices, purchase orders, and other documents to the appropriate departments.</li><li>Maintain contact lists, spreadsheets, and office tracking logs.</li><li>Coordinate office access and visitor information according to company procedures.</li><li>Assist with employee onboarding logistics, including workspace preparation.</li><li>Support general administrative projects and office services requests.</li></ul>
2026-10-20T00:00:00Z

DATA ENTRY CLERK HEALTHCARE ADMINISTRATION

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A healthcare organization in North County is looking for a Data Entry Clerk to support its administrative team. This role is focused on maintaining accurate patient, provider, scheduling, and billing-related information while helping the office stay organized and responsive. The ideal candidate is comfortable handling detailed information, understands the importance of accuracy, and can maintain professionalism when working with sensitive records.Responsibilities:<ul><li>Enter and update patient and administrative information</li><li>Review documents for missing or inconsistent information</li><li>Maintain electronic records and databases</li><li>Enter referral, authorization, scheduling, and billing information</li><li>Verify information against source documents</li><li>Update spreadsheets and tracking logs</li><li>Scan and organize supporting documentation</li><li>Research and correct data discrepancies</li><li>Assist with routine reports and administrative projects</li><li>Communicate with internal departments regarding missing information</li><li>Maintain confidentiality of sensitive records</li><li>Provide general administrative support as needed</li></ul>
2026-10-02T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and staff. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure the office runs smoothly and efficiently. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a friendly and professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and assist with meeting room coordination</li><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Monitor office supplies and coordinate replenishment as needed</li><li>Assist with visitor logs, badges, and basic office security procedures</li><li>Support internal teams with clerical and operational tasks as assigned</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will manage front desk operations, answer and route calls, greet guests, handle administrative tasks, and help maintain an organized and welcoming office environment. Key Responsibilities:<ul><li>Greet visitors, clients, and employees in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage front desk operations, including visitor check-in, mail distribution, and general office coordination.</li><li>Maintain office supplies, conference room schedules, and reception area organization.</li><li>Provide administrative support such as filing, data entry, scheduling, and document handling.</li><li>Assist with meeting preparation and other clerical duties as needed.</li><li>Help ensure a positive and efficient front office experience for internal and external stakeholders.</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a professional and detail-oriented Receptionist to serve as the first point of contact for a financial services firm. This individual will play a key role in creating a welcoming and professional environment for clients, visitors, and employees while supporting daily office operations. The ideal candidate is personable, organized, and highly attentive to detail, with excellent communication skills and the ability to handle confidential information with discretion. Previous experience in a financial services or professional office environment is a plus. Key Responsibilities<ul><li>Greet and welcome clients, visitors, and guests, ensuring a professional and positive first impression.</li><li>Answer, screen, and direct incoming phone calls and emails to the appropriate team members.</li><li>Manage the front desk, including visitor check-in, meeting room coordination, and general office presentation.</li><li>Schedule appointments and coordinate meeting logistics for internal teams and clients.</li><li>Receive, sort, and distribute incoming mail, packages, and other correspondence.</li><li>Maintain office supplies and coordinate orders, deliveries, and vendor requests.</li><li>Provide administrative support to financial advisors, executives, and other team members as needed.</li><li>Assist with document preparation, data entry, filing, and maintaining accurate records.</li><li>Handle sensitive client and company information with the highest level of confidentiality and professionalism.</li><li>Coordinate conference rooms, refreshments, and other meeting arrangements.</li><li>Support general office operations and assist with special projects as needed.</li><li>Ensure the reception area and shared office spaces remain organized and presentable.</li></ul>
2026-10-16T00:00:00Z

Bilingual Spanish Receptionist

Escondido, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Robert Half is partnering with a busy medical practice in Escondido to find a bilingual English/Spanish Receptionist who enjoys helping patients and keeping front-office operations running smoothly! This position is ideal for someone who can communicate comfortably in both languages, provide a welcoming first impression, and help patients navigate scheduling and registration. You'll work closely with clinical and administrative staff to coordinate appointments, maintain accurate records, and ensure patients receive clear information. The ideal candidate is empathetic, detail-oriented, and able to remain calm and professional during busy periods. Responsibilities Include:<ul><li>Greet patients and visitors and assist with check-in procedures.</li><li>Answer incoming calls in English and Spanish and route inquiries appropriately.</li><li>Schedule, confirm, reschedule, and cancel patient appointments.</li><li>Update patient demographics, contact details, and registration information.</li><li>Assist patients with routine questions regarding appointments and office procedures.</li><li>Collect intake paperwork and verify that required forms are complete.</li><li>Coordinate appointment changes with clinical staff.</li><li>Direct billing, insurance, referral, and clinical questions to the appropriate department.</li><li>Maintain accurate electronic records and follow patient privacy requirements.</li><li>Scan, upload, and organize medical and administrative documentation.</li><li>Monitor appointment schedules and notify staff of changes or cancellations.</li><li>Assist with general office tasks, correspondence, and front-desk organization.</li></ul>
2026-10-20T00:00:00Z

10 results for Medical Front Desk Coordinator in Carlsbad, CA