<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our construction team. In this fast-paced environment, you will play a key role in supporting daily office functions and project administration, ensuring efficient operations for our field and office teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phones, greet visitors, and provide general office support</li><li>Organize, schedule, and coordinate meetings, appointments, and project timelines</li><li>Assist with document preparation, including contracts, proposals, and reports</li><li>Maintain project files, track submittals, and manage job documentation (physical and digital)</li><li>Process incoming and outgoing mail, invoices, and expense reports</li><li>Coordinate with vendors, subcontractors, and project managers as needed</li><li>Handle data entry, prepare spreadsheets, and update project management systems</li><li>Order office supplies and maintain inventory</li><li>Support special projects as assigned</li></ul><p><br></p>
<p>We are looking for a highly skilled Tax Manager to lead the development and implementation of strategic tax technology solutions. This role involves collaborating with cross-functional teams to enhance tax processes, ensure compliance, and optimize the use of advanced tools in managing tax operations. The ideal candidate will have a strong background in tax technology and a proven track record in driving efficiency and innovation.</p><p><br></p><p>Responsibilities:</p><p>• Design and execute a comprehensive tax technology strategy to streamline compliance, reporting, data analytics, and process management.</p><p>• Serve as the primary tax representative on cross-functional project teams, ensuring tax requirements are met during technology implementations.</p><p>• Collaborate with IT and other departments to define functional requirements, review technical designs, and oversee application testing, deployment, and maintenance.</p><p>• Lead tax technology projects using recognized project management methodologies to ensure successful outcomes.</p><p>• Establish and maintain robust internal controls for all tax technology applications, ensuring compliance with Sarbanes-Oxley Section 404.</p><p>• Manage user access, perform system updates, and provide technical support for tax technology applications.</p><p>• Stay informed about emerging tax technology trends and refine strategies to achieve optimal performance.</p><p>• Develop detailed process documentation, deliver end-user training, and create policies for efficient technology use.</p><p>• Oversee relationships with vendors and consultants to ensure effective implementation and support of tax applications.</p><p>• Provide training to tax team members on software tools and process enhancements. </p><p><br></p>
We are looking for a dynamic Marketing Manager to join our team in La Jolla, California. This Contract to permanent position is ideal for someone who excels at blending strategy with execution, driving impactful campaigns, and delivering measurable results. The selected candidate will play a crucial role in shaping brand presence, enhancing client engagement, and supporting growth initiatives.<br><br>Responsibilities:<br>• Collaborate with the Marketing Director to develop comprehensive marketing plans and prioritize quarterly initiatives.<br>• Lead brainstorming sessions to generate innovative ideas for campaigns, client experiences, events, and brand improvements.<br>• Manage large-scale marketing projects, ensuring alignment with strategic goals and smooth execution from start to finish.<br>• Oversee project budgets, timelines, and deliverables, maintaining accountability across internal teams and external partners.<br>• Build efficient workflows and processes to address operational gaps and support scalability.<br>• Coordinate cross-team communication to ensure seamless collaboration with Advisors, Business Development, Operations, and Leadership.<br>• Develop detailed project plans using tools like Asana or Jira to track dependencies and progress.<br>• Analyze campaign performance, track engagement metrics, and optimize strategies based on data-driven insights.<br>• Enhance brand awareness through targeted digital marketing efforts, including email campaigns, social media, and content creation.<br>• Research market trends and audience behaviors to inform strategic decisions and improve marketing outcomes.
We are looking for a dedicated Project Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a vital role in coordinating installation activities and ensuring projects are executed efficiently and exceed customer expectations. This role demands strong organizational skills, attention to detail, and the ability to foster effective communication among all stakeholders.<br><br>Responsibilities:<br>• Coordinate installation activities with sales representatives, subcontractors, and customers to ensure smooth project execution.<br>• Conduct pre-sale site visits to identify potential challenges and incorporate them into project quotes.<br>• Review incoming orders to identify those classified as projects and manage their scheduling.<br>• Facilitate project startup meetings to establish clear communication among customers, contractors, and team members.<br>• Maintain and update the electronic installation schedule for the district.<br>• Monitor subcontractor performance, ensuring compliance with safety standards and quality expectations.<br>• Perform cost-control measures by reviewing subcontractor invoices and managing project budgets.<br>• Support workplace safety initiatives by collaborating with service managers and field technicians, conducting audits, and promoting safe practices.<br>• Stay updated on product knowledge, including company and allied products, to better support project coordination.
<p>A well-established and growing construction services company in San Marcos is seeking a <strong>Billing Specialist</strong> who brings accuracy, accountability, and confidence to a complex billing environment. This role is ideal for someone who understands that billing is more than issuing invoices—it’s about accuracy, compliance, and maintaining strong client relationships. You will work closely with project managers, accounting leadership, and clients to ensure billing aligns with contract terms, project milestones, and regulatory requirements. The ideal candidate is detail-oriented, deadline-driven, and comfortable managing multiple projects at once in a fast-paced, high-volume setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process detailed invoices based on contract terms, project schedules, and progress billing</li><li>Manage billing for time & materials, percentage-of-completion, and milestone-based projects</li><li>Review contracts, change orders, and work authorizations to ensure accurate billing</li><li>Coordinate with project managers to validate billable work and resolve discrepancies</li><li>Track retainage, lien releases, and compliance documentation</li><li>Maintain organized billing records and support audit requests</li><li>Monitor billing schedules to ensure timely invoicing and cash flow</li><li>Assist with month-end close related to billing and revenue recognition</li></ul><p><br></p>
<p>A well-established construction services company in San Marcos is seeking a <strong>professional and results-driven Collections Specialist</strong> to manage outstanding receivables while maintaining positive client relationships. This role is ideal for someone who understands the importance of balancing firm follow-up with diplomacy. You will work closely with project managers, accounting staff, and customers to ensure timely payments, resolve disputes, and support healthy cash flow across multiple active projects. The ideal candidate is organized, confident in communication, and comfortable working with contract-based billing and lien-sensitive environments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Monitor AR aging reports and proactively follow up on past-due balances</li><li>Communicate with clients regarding invoices, payment status, and discrepancies</li><li>Coordinate with project managers to resolve billing disputes</li><li>Document collection activity and maintain detailed account notes</li><li>Assist with lien waivers, conditional releases, and compliance documentation</li><li>Support month-end close and AR reporting</li></ul>
<p>We are looking for a talented Graphic Designer with 2-4 years of experience to join the creative team for our e-commerce client in Irvine, California. This role is ideal for a highly motivated individual who is passionate about design and thrives in collaborative environments. The ideal candidate will have a strong portfolio showcasing innovative work across a variety of mediums.</p><p><br></p><p>Responsibilities:</p><p>• Develop visually compelling digital designs that align with brand standards and effectively support product sales across ecommerce platforms.</p><p>• Create impactful graphics for product carousels and below-the-fold content to enhance brand storytelling and engagement.</p><p>• Collaborate with creative directors, sales teams, and marketing professionals to conceptualize and execute design solutions that meet business objectives.</p><p>• Adjust to shifting priorities and deadlines while maintaining high-quality output.</p><p>• Ensure adherence to graphic standards and contribute to improved efficiency within the creative team.</p><p>• Communicate project timelines and requirements clearly with team members and project managers.</p><p>• Organize, archive, and manage design files in accordance with company protocols.</p><p>• Handle multiple projects simultaneously, delivering work on time and within budget.</p><p>• Maintain a proactive approach to workflow management in a fast-paced environment, ensuring quick turnarounds and effective communication.</p>
<p>We’re currently seeking a <strong>motivated and resourceful Administrative Assistant</strong> to join a dynamic office environment where adaptability and clear communication are essential. This role goes beyond traditional clerical responsibilities—you will support department heads, help coordinate daily operations, and contribute to long-term organizational efficiency. The ideal candidate loves being the “go-to person,” someone others rely on for accurate information, timely follow-ups, and polished documentation. If you enjoy working closely with leadership, juggling multiple responsibilities at once, and creating order out of complexity, this is a fantastic opportunity to grow within a stable company committed to professional development.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate calendars, appointments, and travel arrangements for supervisors and managers.</li><li>Prepare correspondence, reports, spreadsheets, and presentation materials.</li><li>Monitor incoming emails and phone calls, ensuring timely and appropriate follow-up.</li><li>Assist with onboarding, office orientation, and employee support needs.</li><li>Track expenses, process invoices, and assist with budget-related administrative tasks.</li><li>Provide light project management support by coordinating deadlines and deliverables.</li></ul>
<p>Our client in the biotechnology sector is seeking an experienced and detail-oriented Executive Assistant to support their executive leadership team. This critical role will be instrumental in streamlining operations, improving efficiency, and ensuring that organizational priorities are executed seamlessly in a cutting-edge, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, including complex calendar management, travel coordination, meeting preparation, and internal/external correspondence.</li><li>Prepare technical presentations, board materials, and project documentation; manage sensitive information with a high degree of integrity and professionalism.</li><li>Serve as a liaison between executives, internal teams, industry partners, research collaborators, and stakeholders to ensure effective communication and project alignment.</li><li>Organize and support scientific conferences, board meetings, and industry events, overseeing logistics and participant coordination.</li><li>Maintain and update critical records such as compliance documents, intellectual property files, and regulatory submissions.</li><li>Coordinate onboarding for new hires and assist with cross-functional projects, supporting teams across R& D, regulatory, and business units.</li><li>Contribute to workflow optimization, process improvement initiatives, and administrative best practices by leveraging digital tools and process automation.</li></ul><p><br></p>
<p>Our client in the construction sector is seeking a highly organized and proactive Executive Assistant to support senior leadership. The selected candidate will play a critical role in ensuring seamless day-to-day operations, coordinating administrative needs, and improving efficiencies within a fast-paced setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage heavy executive calendars, coordinate confidential meetings, and oversee travel logistics for multiple projects and job sites.</li><li>Prepare and edit reports, presentations, proposals, and correspondence for clients, subcontractors, and internal teams.</li><li>Screen incoming communications, prioritize tasks, and act as a reliable liaison between construction leadership, staff, and external partners.</li><li>Support the preparation and tracking of contracts, change orders, and compliance documents.</li><li>Assist with project management—helping to schedule inspectors, vendors, and coordinate permitting documentation.</li><li>Organize company events, trainings, safety meetings, and project milestone celebrations.</li><li>Maintain the highest level of confidentiality regarding sensitive business information.</li><li>Contribute to workflow automation and process improvements, leveraging digital tools commonly used in modern construction business operations.</li></ul><p><br></p>
<p>Our client in San Diego is seeking a professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will possess strong communication and organizational skills, digital fluency, and a proactive, service-oriented approach.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and handle all aspects of travel arrangements</li><li>Prepare correspondence, reports, and presentations on behalf of executives</li><li>Screen and prioritize incoming communications, acting as a gatekeeper as needed</li><li>Support CRM entries, workflow automation, and cross-functional process improvements</li><li>Organize events, conferences, and company-wide meetings, ensuring flawless execution</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with special projects, research requests, and manage daily priorities</li><li>Liaise with internal teams and external contacts to ensure seamless communication</li></ul><p><br></p>
We are looking for a detail-oriented Project Accountant to join our team in Newport Beach, California. This role involves managing financial aspects of various projects, ensuring accurate reporting, and supporting project teams with accounting tasks. The ideal candidate will be skilled in both accounts payable and accounts receivable processes, with a strong ability to analyze budgets and monitor financial performance.<br><br>Responsibilities:<br>• Process and review accounting documents related to multiple projects to ensure accuracy and compliance.<br>• Support project teams by overseeing financial activities and tracking overall project performance.<br>• Perform postings, allocations, and payments for assigned projects in a timely manner.<br>• Collaborate with project teams to update financial records based on changes in scope or timelines.<br>• Analyze budget variances, monitor expenses, and provide detailed financial reports.<br>• Prepare and deliver financial reports and handle special accounting projects as required.<br>• Maintain project budgets and adhere to guidelines for project close-out procedures.<br>• Manage invoice tracking, review accounts receivable ledgers, and ensure accurate payment records.<br>• Focus on accounts payable processes during the initial period and transition to accounts receivable tasks as needed.
<p>We are looking for a talented Motion Graphic Designer to join our dynamic e-commerce client in Irvine, California. In this role, you will focus on designing engaging motion graphics, managing video edits, and ensuring the efficient delivery of creative assets across various platforms. This position is ideal for a detail-oriented individual who excels in a fast-paced environment and is passionate about visual storytelling and digital content creation.</p><p><br></p><p>Responsibilities:</p><p>· Create a wide range of motion graphic content to support brand, product, social media, UX, web, and marketing initiatives.</p><p>· Partner with Division Manager to ensure all creative projects are executed, managed and delivered properly from start to finish.</p><p>· See concepts through to completion by working to develop final edits, color correction and any other elements part of the post-production process.</p><p>· Work collaboratively and constructively on each project with others on the Marketing & Creative teams.</p><p>· Contribute new ideas and look for ways to improve content and processes </p><p>· Manage and archive files as directed.</p><p>· Able to manage multiple complex projects on time and on budget; able to self-manage projects and work within established deadlines.</p><p>· Adapt to scheduling changes and willingness to shift gears when necessary.</p><p>· Must thrive in a fast-paced environment and be able to prioritize tasks with quick turnaround time while demonstrating strong workflow management and communication skills.</p><p>· Support E-com Video Content Creator on all video projects as needed</p><p>· Create alternate variations from cut masters for different social media channels.</p>
<p>A growing engineering and technical services firm in Carlsbad is seeking an <strong>HR Coordinator</strong> to support daily HR operations across a diverse, project-driven workforce. This role is ideal for someone who enjoys being highly organized, process-oriented, and actively involved in the execution of HR programs. You will play a key role in keeping HR functions running smoothly while serving as a dependable resource for employees and managers alike. This position offers broad exposure to HR administration, recruiting coordination, compliance tracking, and employee support in a professional, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate onboarding and offboarding processes, including documentation and system updates</li><li>Maintain accurate employee records in HRIS and personnel files</li><li>Schedule interviews and support recruiting logistics</li><li>Assist with benefits administration and employee enrollment</li><li>Track certifications, training, and compliance documentation</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Prepare HR reports related to headcount, turnover, and compliance</li></ul>
We are looking for an experienced Senior Staff Accountant to join our team in El Cajon, California. In this role, you will lead accounting operations across multiple entities and ensure compliance with financial standards. The ideal candidate will possess strong analytical skills, a deep understanding of accounting principles, and the ability to manage teams and processes effectively.<br><br>Responsibilities:<br>• Oversee cash handling processes, including petty cash, expense management, rent roll reviews, and accounts payable workflows.<br>• Manage accounting functions for corporate and property management entities, including intercompany allocations and inventory tracking for sales and renovations.<br>• Conduct financial analysis and budgeting activities to drive informed decision-making and business growth.<br>• Develop and implement Standard Operating Procedures (SOPs) for internal and offshore teams, while providing leadership to the accounting staff.<br>• Ensure compliance with corporate tax regulations and maintain strong internal controls, delivering accurate and timely reports.<br>• Prepare and review journal entries, ensuring accuracy and alignment with financial standards.<br>• Maintain and reconcile general ledger accounts to support accurate financial reporting.<br>• Collaborate on cost and project accounting to align financial operations with organizational goals.<br>• Provide guidance on sales tax and corporate tax filings, ensuring adherence to regulatory requirements.<br>• Lead initiatives to improve accounting processes and enhance operational efficiency.
