<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul>
<p>A well-established construction and field services company in Oceanside is hiring an <strong>HR Manager</strong> to lead and oversee all human resources functions. This role is both strategic and operational, requiring hands-on leadership, strong compliance knowledge, and the ability to support a diverse workforce that includes field and office staff. The HR Manager will serve as a trusted advisor to leadership and a resource to employees.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all HR operations including recruitment, employee relations, compliance, and benefits</li><li>Develop and implement HR policies, procedures, and best practices</li><li>Ensure compliance with California labor laws and industry regulations</li><li>Lead performance management and employee development initiatives</li><li>Manage investigations, disciplinary actions, and conflict resolution</li><li>Partner with leadership on workforce planning and organizational growth</li><li>Oversee HR reporting, audits, and documentation</li><li>Support safety programs and training initiatives</li></ul><p><br></p><p><br></p>
We are looking for a dedicated Buyer to join our team in Corona, California. In this Contract-to-permanent position, you will play a crucial role in managing procurement activities, ensuring the efficient sourcing of goods, and maintaining strong relationships with suppliers. This role requires exceptional organizational skills, attention to detail, and the ability to successfully negotiate contracts and pricing to meet company objectives.<br><br>Responsibilities:<br>• Process purchase orders with accuracy, ensuring compliance with product specifications, pricing, and delivery timelines.<br>• Source suppliers and negotiate terms including pricing, delivery schedules, and payment conditions to secure favorable agreements.<br>• Address and resolve discrepancies such as incorrect shipments, damaged goods, and billing errors.<br>• Maintain accurate and organized purchasing records that adhere to company policies.<br>• Collaborate effectively with internal departments, such as accounting and operations, to ensure smooth procurement processes.<br>• Prepare and manage purchasing reports to optimize procurement strategies and support budgeting efforts.<br>• Provide necessary documentation and respond to inquiries during audits.<br>• Build and maintain strong relationships with vendors to ensure reliable supply chain operations.<br>• Utilize purchasing software and systems to streamline procurement activities.<br>• Monitor and analyze market trends to make informed purchasing decisions.
We are looking for a talented Production Artist to join our team on a contract basis in Vista, California. In this role, you will focus on high-volume production tasks, transforming existing assets into refined designs for digital platforms, social media, and paid advertising. This is an excellent opportunity for someone who is detail-oriented, thrives in fast-paced environments, and has a strong eye for effective layouts.<br><br>Responsibilities:<br>• Create and deliver high-quality visual content for social media and paid advertising channels using existing assets.<br>• Adapt, resize, and retouch digital imagery to suit various formats and platforms.<br>• Design clean and precise layouts for digital production tasks.<br>• Collaborate with the creative team to meet tight deadlines and execute quick-turn projects.<br>• Ensure consistency across all visual elements while adhering to brand guidelines.<br>• Support day-to-day production needs, focusing on smaller-scale projects rather than large campaigns.<br>• Work with e-commerce and retail platforms to produce visually appealing designs.<br>• Utilize Adobe Creative Cloud tools, including Photoshop and Illustrator, to execute production tasks efficiently.
<p>We are seeking an Application Developer to design, build, test, and support custom software solutions that drive our business objectives. In this role, you will collaborate with internal teams and key stakeholders to analyze requirements, develop high-quality code, and deploy innovative applications that enhance both user experience and operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Design, build, and maintain scalable web and mobile applications.</li><li>Analyze user needs and software requirements to determine feasibility and technical specifications.</li><li>Write clean, efficient, and well-documented code following best practices and established development standards.</li><li>Collaborate with cross-functional teams on technical solutions, troubleshooting, and implementation of new features.</li><li>Participate in code reviews to ensure application security, reliability, and optimal performance.</li><li>Test and debug programs to ensure application reliability and functionality.</li><li>Continuously research and evaluate emerging technologies and tools to improve development processes.</li><li>Prepare technical documentation for reference and reporting.</li></ul>
<p>We are looking for two Business Immigration Attorneys to support a national law firm in Irvine, California. This long-term contract position offers the opportunity to work closely with Fortune 500 clients, assisting them with employment-based visa applications. The ideal candidate will be a licensed attorney in good standing, with a strong commitment to excellence in immigration law. Experience in immigration is preferred but not required as training is available. Please share your resume directly to Jennifer[dot]Cotton[at]RobertHalf[dotcom].</p><p><br></p><p>Responsibilities:</p><p>• Handle employment-based visa petitions, ensuring accuracy and compliance with legal requirements.</p><p>• Draft and review legal documents related to immigration cases for Fortune 500 clients.</p><p>• Provide legal counsel on immigration matters and advise clients on strategic solutions.</p><p>• Collaborate with internal teams to ensure smooth handling of client cases.</p><p>• Stay updated on immigration law changes and apply them effectively to client cases.</p><p>• Conduct thorough research and analysis to support visa applications and legal strategies.</p><p>• Represent clients during immigration proceedings, if necessary.</p><p>• Maintain organized case files and ensure timely submissions of applications.</p><p>• Work onsite in the firm’s Orange County office to provide hands-on support for client needs.</p>
<p>Robert Half is partnering with an <strong>established, family-owned construction-related company</strong> that works directly with <strong>subcontractors, builders, and sales teams</strong> to identify an <strong>Accounts Receivable / Credit & Collections Specialist</strong>. This position is open due to a retirement and offers long-term potential for the right candidate.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Apply and post <strong>high-volume construction-related payments</strong> including checks, ACH, and web payments (30–50/week)</li><li>Support <strong>credit review and collections</strong> for subcontractor and builder accounts</li><li>Assist with <strong>preliminary lien documentation and lien-related tracking</strong> as needed</li><li>Manage and monitor <strong>customer aging</strong> across multiple branches and regions</li><li>Prepare and maintain <strong>Excel-based AR schedules</strong> to reconcile balances across <strong>32 branches in 2 regions</strong></li><li>Handle <strong>construction collections</strong> primarily via email with periodic phone outreach</li><li>No collection calls on cash-on-delivery or cash-fill accounts</li><li>Assist with <strong>sales and use tax documentation</strong> as it relates to customer accounts and payment activity</li><li>Help prepare <strong>credit memos and chargebacks</strong> as needed (training provided)</li><li>Partner closely with internal teams including AR leadership and <strong>outside sales representatives</strong> (10–12 reps)</li><li><br></li></ul>
<p>We are looking for a skilled Technical Customer Support specialist with a detail-oriented approach to join our team on a contract basis. In this role, you will play a key part in assisting customers with technical inquiries, managing documentation, and ensuring prompt resolution of issues. This position is ideal for someone with strong communication skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Provide timely and effective support to customers by addressing technical inquiries and troubleshooting issues.</p><p>• Maintain accurate documentation of customer interactions, resolutions, and follow-up actions.</p><p>• Collaborate with internal teams to ensure quality service and adherence to established protocols.</p><p>• Assist in training customers on product usage and provide guidance on best practices.</p><p>• Review and process invoices accurately, ensuring compliance with financial procedures.</p><p>• Support billing activities and resolve related discrepancies.</p><p>• Prioritize and manage customer requests while adhering to company policies.</p><p>• Monitor system performance and escalate issues to engineering teams when necessary.</p><p>• Facilitate authorizations and promotions, ensuring smooth customer experiences.</p><p>• Utilize Windows OS and other computer systems to manage technical support activities.</p>
We are looking for an experienced Accounting Manager to join our team in Irvine, California. This role is essential to overseeing key accounting functions, including general ledger management, accounts payable, and procurement. With a focus on leases, fixed assets, and Oracle Projects, the Accounting Manager will play a critical role in ensuring accurate financial reporting and analysis.<br><br>Responsibilities:<br>• Oversee daily general ledger accounting activities to ensure accuracy and compliance with regulations.<br>• Manage accounts payable and procurement processes, with a focus on leases, fixed assets, and Oracle Projects.<br>• Lead and mentor a team of accounting professionals, fostering growth and collaboration.<br>• Coordinate and execute the monthly, quarterly, and annual financial close processes.<br>• Prepare and review financial statements, ensuring timely and accurate reporting.<br>• Collaborate with cross-functional teams to resolve complex accounting issues and improve processes.<br>• Support the Assistant Controller with internal and external reporting requirements.<br>• Ensure compliance with relevant accounting standards and internal policies.<br>• Provide updates and insights to accounting leadership on financial matters.<br>• Participate in audits, ensuring all documentation and reconciliations are completed accurately.
<p><strong>About the Company:</strong></p><p>A nationally recognized, hospitality-driven organization founded in the mid-1990s and now a nationwide leader serving the aviation, travel, and luxury hospitality industries. Known for exceptional service, strong industry partnerships, and a collaborative, people-first culture.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The company seeks a Corporate Paralegal to support its growing licensing, regulatory, and corporate governance needs. This role works cross-functionally and partners closely with outside counsel. Ideal for someone organized, detail-oriented, and tech-savvy who enjoys a fast-paced, regulated environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage business licensing, permitting, and regulatory filings</li><li>Handle entity registrations, annual reports, and governance documents</li><li>Administer contracts using MFILES (or similar systems)</li><li>Coordinate with outside counsel on corporate and compliance matters</li><li>Support trademark filings and collaborate with marketing</li><li>Maintain corporate records and assist with research and special projects</li></ul><p><strong>Work Plan:</strong></p><p>5 days onsite in a stable, team-oriented environment.</p><p><br></p><p><strong>Compensation & Benefits:</strong></p><p><strong> Salary:</strong> $85,000–$105,000 DOE</p><p> <strong>Benefits:</strong> Medical (PPO/HMO), 401(k), PTO (vacation + sick), disability coverage</p><p> <strong>Perks:</strong> Beautiful office, luxury-oriented industry, collaborative culture, in-house stability</p>
<p>At Robert Half, we connect skilled professionals with organizations that depend on attentive and efficient personnel to keep their property operations running smoothly. Our client is seeking a Property Coordinator responsible for supporting property management activities and ensuring high levels of service for tenants and stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with day-to-day property management operations</li><li>Act as a point of contact for tenants, vendors, and service providers</li><li>Schedule and coordinate maintenance, repairs, and inspections</li><li>Prepare and maintain documents, reports, and lease files</li><li>Track and resolve tenant requests and issues in a timely manner</li><li>Support property managers with budgeting, invoices, and recordkeeping</li><li>Help with compliance and regulatory documentation as needed</li><li>Maintain organized electronic and physical filing systems</li></ul><p><br></p>
<p>At Robert Half, we connect skilled professionals with organizations committed to excellence and growth. Our client in the property management sector is seeking a Customer Service Agent to serve as a crucial liaison between tenants, property managers, and vendors. This role offers the opportunity to make a meaningful impact by delivering exemplary customer support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide prompt and courteous responses to tenant inquiries, service requests, and general questions</li><li>Assist with coordinating maintenance, repairs, and property services</li><li>Document all customer interactions and maintain accurate resident records</li><li>Support property managers by handling phone calls, emails, and walk-ins professionally</li><li>Resolve escalated issues quickly, maintaining positive relationships with tenants and stakeholders</li><li>Collaborate with vendors and contractors to ensure timely service delivery</li><li>Help with administrative tasks such as preparing notices, updating databases, and scheduling appointments</li><li>Uphold confidentiality and demonstrate a commitment to quality service</li></ul><p><br></p>
We are looking for an experienced Controller to oversee document management processes and ensure the accuracy and organization of critical records. This role requires a meticulous individual who excels at maintaining control over documentation workflows. The ideal candidate will have a strong background in document handling and scanning techniques.<br><br>Responsibilities:<br>• Manage and oversee document control processes to ensure records are accurately maintained and easily accessible.<br>• Implement and maintain systems for efficient document scanning and storage.<br>• Review and verify scanned documents for accuracy and completeness.<br>• Develop and enforce protocols for compiling and organizing documents.<br>• Collaborate with team members to streamline document workflows and enhance efficiency.<br>• Ensure compliance with company policies and regulatory requirements related to document handling.<br>• Troubleshoot issues related to scanning equipment and document storage systems.<br>• Train staff on best practices for document control and scanning procedures.<br>• Monitor and report on document management performance metrics.<br>• Provide recommendations for improving document control processes.
<p>We are looking for an experienced Cost Accountant to join our team in San Jose, California. In this role, you will be responsible for analyzing and managing costs within a manufacturing environment, ensuring accurate financial reporting and cost control. The ideal candidate will possess strong expertise in cost accounting principles and demonstrate proficiency with Oracle and advanced Excel tools.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and analyze manufacturing costs to ensure accuracy and identify areas for optimization.</p><p>• Develop and maintain standard cost accounting systems to support financial reporting.</p><p>• Perform cost analysis to evaluate production expenses and assess profitability.</p><p>• Collaborate with cross-functional teams to improve cost efficiency and streamline processes.</p><p>• Utilize Oracle software to maintain accurate cost accounting records and financial data.</p><p>• Prepare detailed reports on cost trends and present findings to management.</p><p>• Assist in budgeting and forecasting activities related to manufacturing costs.</p><p>• Conduct variance analysis to identify discrepancies and recommend corrective actions.</p><p>• Support audits by providing relevant cost accounting information and documentation </p><p><br></p><p>What We’re Looking For</p><ul><li><strong>Manufacturing Experience:</strong> Hands-on exposure to production environments.</li><li><strong>Standard Cost Expertise:</strong> Deep understanding of cost accounting principles.</li><li><strong>Excel Mastery:</strong> Advanced skills to manipulate large data sets.</li><li><strong>Systems Knowledge:</strong> Oracle experience a plus (we’ll train on Alteryx).</li><li><strong>Compliance:</strong> Must be a <strong>U.S. Citizen</strong> (ITAR regulations).</li></ul><p><br></p><p><strong>Your Day-to-Day</strong></p><ul><li>Analyze operational metrics: s.</li><li>Drive variance analysis and cost performance reviews.</li><li>Support budgeting, forecasting, and ROI evaluations.</li><li>Manage audits and ensure compliance.</li><li>Maintain inventory standards and monitor production variances.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>BS in Accounting or Finance.</li><li>3–5 years in a <strong>manufacturing cost accounting</strong> role.</li><li>Strong analytical and communication skills.</li></ul><p><br></p><p><br></p>
<p>Our client is looking for a skilled Litigation Attorney to join their team in San Clemente, California. This is a long-term contract position ideal for someone who is detail oriented, with expertise in civil litigation and a strong commitment to delivering high-quality legal services. The role involves managing complex cases, drafting legal documents, and actively participating in various stages of litigation.</p><p><br></p><p>Responsibilities:</p><p>• Handle a caseload focused on civil litigation, including liability and business disputes.</p><p>• Draft and refine legal motions, pleadings, and discovery requests with precision.</p><p>• Conduct depositions of witnesses, experts, and involved parties to gather critical case information.</p><p>• Represent clients effectively during mediations, arbitrations, hearings, and settlement discussions.</p><p>• Perform thorough legal research to create well-reasoned and persuasive work products.</p><p>• Collaborate closely with partners to develop strategic approaches and prepare for trials.</p><p>• Maintain proactive communication with clients, providing updates and strategic advice.</p>
We are looking for an experienced Controller to join our team in San Diego, California. This role requires a detail-oriented individual with strong leadership skills and a solid background in finance and accounting. The Controller will oversee key financial processes while ensuring compliance, managing risks, and driving profitability.<br><br>Responsibilities:<br>• Supervise financial accounting and reporting processes, ensuring timely and accurate month-end close procedures.<br>• Manage accounting for physical commodities, including inventory valuation, cost allocation, and balance sheet reconciliation.<br>• Oversee accounting and reconciliation of futures, options, and hedging instruments while coordinating with risk management teams.<br>• Implement and maintain robust internal controls across trading, credit exposure, and cash forecasting.<br>• Lead internal and external audits, coordinating with auditors and stakeholders to ensure compliance.<br>• Monitor adherence to contractual agreements with suppliers and customers, maintaining operational integrity.<br>• Support the preparation and analysis of budgets, forecasts, and financial variances for trading and operational activities.<br>• Train and mentor the finance and accounting team, fostering a culture of accuracy, accountability, and growth.<br>• Collaborate with senior management to provide analytical insights and drive strategic decisions.
<p>A manufacturing and distribution company in San Marcos is seeking an experienced <strong>Accounts Receivable Specialist</strong> to manage end-to-end AR processes. This role supports invoicing, cash application, reconciliations, and customer account management. The ideal candidate is analytical, process-driven, and comfortable working cross-functionally with sales, operations, and finance teams.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices accurately and timely</li><li>Apply customer payments via ACH, wire, check, and credit card</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Manage credit limits and assist with credit reviews</li><li>Monitor AR aging and escalate delinquent accounts as needed</li><li>Support month-end close and reporting</li><li>Prepare AR schedules and audit support documentation</li><li>Maintain customer records and ensure data accuracy</li></ul><p><br></p>
<p>Our client, a highly respected organization in the nonprofit sector, is seeking a detail-oriented Payroll Analyst to join their team. This role offers the opportunity to ensure accurate and timely payroll processing, compliance, and reporting, all while supporting a mission-driven organization dedicated to making a difference.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly payroll for salaried and hourly employees, ensuring compliance with federal, state, and local regulations</li><li>Analyze payroll data and resolve discrepancies or errors in a timely manner</li><li>Maintain employee payroll records and ensure confidentiality of sensitive information</li><li>Prepare and review payroll reports for management, audits, and grant reporting</li><li>Assist with benefits administration and coordination with Human Resources</li><li>Stay current on industry regulations and best practices relevant to nonprofit organizations</li><li>Support internal and external audits related to payroll</li></ul><p><br></p>
<p>A respected organization supporting operations at Camp Pendleton is seeking a skilled and dependable <strong>Accountant</strong> to manage core accounting functions in a structured, compliance-driven environment. This role is ideal for an accounting professional who values process, accountability, and stability while contributing to mission-critical operations. You’ll work within established financial frameworks while playing a key role in maintaining accuracy and transparency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and post journal entries in accordance with GAAP</li><li>Perform monthly reconciliations of balance sheet and general ledger accounts</li><li>Assist with month-end and year-end close processes</li><li>Support budget tracking and expenditure analysis</li><li>Prepare financial reports and internal summaries for leadership</li><li>Ensure compliance with internal controls and regulatory requirements</li><li>Support audits by preparing schedules and documentation</li><li>Collaborate with internal departments on financial inquiries</li></ul><p><br></p>
We are looking for an experienced Controller to join our team in Spring Valley, California. This role will oversee critical financial operations, including reporting, accounting, and cost management, while ensuring compliance with regulatory standards. The ideal candidate will possess strong leadership skills and a deep understanding of manufacturing processes, enabling them to drive strategic decisions and operational excellence.<br><br>Responsibilities:<br>• Manage and oversee the monthly, quarterly, and annual financial close processes to ensure accuracy and compliance with organizational standards.<br>• Approve journal entries, balance sheet reconciliations, accruals, and financial statements with a focus on timely and accurate reporting.<br>• Supervise general ledger activities, accounts payable, accounts receivable, cash management, and bank reconciliations.<br>• Develop and implement robust internal controls, accounting policies, and procedures tailored to the needs of a growing manufacturing company.<br>• Ensure compliance with tax regulations and coordinate with external auditors, accountants, and advisors for audits and filings.<br>• Lead inventory accounting processes, including analyzing variances, managing reserves, and overseeing cycle counts.<br>• Provide detailed product-level cost analysis, including materials, labor, overhead, and other cost components to support profitability assessments.<br>• Analyze manufacturing and operational expenses, identify cost-saving opportunities, and collaborate with teams to implement efficiency measures.<br>• Deliver financial insights and performance metrics to executive leadership, supporting strategic planning and decision-making.<br>• Partner with operations, supply chain, and manufacturing teams to drive alignment on financial objectives and process improvements.
<p><strong>Overview</strong></p><p> Robert Half is partnering with a well-established property management company to identify an experienced Residential Property Manager to oversee day-to-day operations of a residential portfolio. This role is ideal for a proactive, detail-oriented professional who excels in tenant relations, property operations, and financial oversight.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage daily operations of assigned residential properties, ensuring compliance with company standards and local regulations</li><li>Serve as the primary point of contact for residents, addressing inquiries, concerns, and service requests in a timely and professional manner</li><li>Oversee leasing activity, including marketing vacancies, conducting property tours, reviewing applications, and executing lease agreements</li><li>Coordinate maintenance and repair activities with vendors and internal teams, including preventative maintenance and emergency response</li><li>Conduct regular property inspections to ensure safety, cleanliness, and overall property condition</li><li>Manage budgets, rent collection, accounts payable/receivable, and expense tracking</li><li>Prepare financial reports, variance analyses, and operational updates for ownership and leadership</li><li>Enforce lease terms and community policies, including handling notices, renewals, and move-in/move-out processes</li><li>Maintain accurate records within property management software and CRM systems</li></ul><p><br></p>
<p>Our client, a respected nonprofit organization dedicated to community impact and meaningful change, is seeking a highly organized and proactive Executive Assistant to support senior leadership. This is an excellent opportunity to contribute directly to a vital mission and collaborate in an environment driven by purpose.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to the executive team, ensuring efficiency in daily operations.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements with attention to detail.</li><li>Prepare correspondence, presentations, and reports for internal and external stakeholders.</li><li>Organize and support board meetings, including agenda creation, minute-taking, and follow-ups.</li><li>Serve as a liaison between executives, staff, donors, and community partners—maintaining professionalism and confidentiality.</li><li>Support fundraising initiatives, donor relations, and event planning.</li><li>Maintain and organize sensitive documents, files, and records.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
We are looking for an experienced Senior Accountant to join our team in Irvine, California. The ideal candidate will bring bilingual proficiency in Mandarin and English, along with a strong background in full-cycle accounting and financial management. This role requires attention to detail, exceptional organizational skills, and the ability to operate in a multi-entity environment.<br><br>Responsibilities:<br>• Manage the complete accounting cycle for multiple entities, including journal entries, intercompany transactions, and month-end closing processes.<br>• Oversee accounts receivable and accounts payable functions, ensuring accurate billing and collections for contract-based projects.<br>• Prepare monthly reconciliations for bank accounts and other financial records.<br>• Collaborate with external tax advisors to ensure timely filing of federal, state, and local tax returns, including income, sales/use, and franchise taxes.<br>• Monitor changes in tax regulations, assess their impact on the company, and maintain knowledge of seller’s permits.<br>• Produce accurate and compliant financial statements while maintaining audit-ready documentation.<br>• Support the headquarters team with financial forecasting, budgeting, and operating expense management.<br>• Coordinate with internal teams such as administration, marketing, and technology to support daily operations.
We are looking for an experienced Accounts Payable Specialist to join a non-profit organization in San Diego, California. This contract position requires a detail-oriented individual to manage weekly accounts payable processes and ensure accurate, timely payments. The ideal candidate will bring expertise in AP functions, vendor management, and financial systems, contributing to the organization's operational efficiency.<br><br>Responsibilities:<br>• Process accounts payable transactions on a weekly basis, ensuring accuracy and compliance.<br>• Prepare and execute payment batches, including Visa Direct payments and debit card transactions.<br>• Utilize automated AP systems to maintain efficiency and handle exceptions as needed.<br>• Collect, review, and manage W-9 forms for proper vendor documentation and compliance.<br>• Process employee reimbursements and corporate expenses through Concur, including reconciling American Express statements.<br>• Reconcile accounts payable activity and provide support for month-end close processes.<br>• Maintain organized and audit-ready documentation for all AP transactions.<br>• Collaborate with finance and operations teams to ensure timely and accurate payment processing.<br>• Operate and manage financial tools such as QuickBooks Enterprise Desktop, Concur, and Microsoft Excel.<br>• Ensure adherence to internal controls and strengthen vendor relationships.
<p>A growing healthcare organization in Vista is hiring a <strong>Collections Specialist</strong> to support patient and insurance collections in a fast-paced, regulated environment. This role focuses on reducing outstanding balances while delivering compassionate, compliant communication. The ideal candidate understands healthcare billing cycles and thrives in a detail-driven role that balances accuracy with patient service.</p><p><strong>Responsibilities</strong></p><ul><li>Follow up on outstanding patient and insurance balances</li><li>Communicate with patients regarding payment plans and account resolutions</li><li>Coordinate with billing, coding, and insurance teams to resolve denials</li><li>Review EOBs and identify discrepancies</li><li>Maintain accurate notes and documentation for compliance purposes</li><li>Monitor aging reports and prioritize collection efforts</li><li>Support audits and reporting requirements</li><li>Ensure adherence to HIPAA and healthcare regulations</li></ul>
