16 results for Property Administrator in Capitola, CA

Property Administrator

Carmel, CA
onsite
Contract / Temporary to Hire
27 - 30 USD / Hourly
We are looking for a dedicated Property Administrator to join our team in Carmel, California. This contract-to-permanent position involves working with high-end luxury properties, providing exceptional service to clients, and managing various administrative and operational tasks. The role offers opportunities for career growth and the chance to work in a collaborative and dynamic environment. Responsibilities: • Coordinate and oversee daily property management tasks, including scheduling events, floral arrangements, and dry cleaning services. • Manage construction projects and liaise with contractors to ensure smooth operations. • Provide exceptional customer service to high-profile clients, maintaining attention to detail and discretion. • Utilize tools like Asana, Microsoft Outlook, and Nines for efficient project tracking and communication. • Conduct fieldwork in Carmel and Pebble Beach, with mileage reimbursement provided. • Collaborate with team members to develop and enhance concierge services. • Maintain appropriate business attire while working in high-end environments. • Support potential future roles in home services coordination. • Assist with budgeting processes and billing functions related to property management. • Build strong relationships with clients and stakeholders through proactive communication.
2026-02-26T00:00:00Z

Property Administrator

Watsonville, CA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a Property Administrator to join our team in Watsonville, California. This is a long-term contract position that offers an exciting opportunity to contribute to the management of affordable housing properties. The ideal candidate will play a key role in ensuring smooth operations, maintaining compliance, and assisting with tenant-related processes. Responsibilities: • Assist with rent collection and collaborate with the accounting department to manage financial data effectively. • Prepare and complete tenant recertifications while issuing notices for non-compliance as required. • Prioritize service requests for both residential and commercial units to ensure timely resolution. • Process invoices accurately and oversee the turnover of units to maintain occupancy rates. • Coordinate with maintenance teams and assist in sourcing vendors to address property needs. • Support affordable housing programs by ensuring compliance with tax credit requirements. • Utilize property management software, including Yardi, to streamline operations. • Maintain organized documentation and records related to tenants and property management. • Communicate professionally with tenants, vendors, and team members to foster positive relationships. • Ensure adherence to housing regulations and city program guidelines.
2026-03-18T00:00:00Z

Property Manager

San Carlos, CA
onsite
Temporary
35 - 40 USD / Hourly
Our client, a well-established real estate owner/operator, is seeking an experienced and hands-on Property Manager to oversee operations at a dynamic business park in San Carlos. This is an excellent opportunity for a proactive professional who thrives in a fast-paced commercial environment and is passionate about delivering high-quality tenant experiences while maximizing asset performance. Position OverviewWe are looking for a results-driven Property Manager who will take full ownership of day-to-day operations, tenant relations, financial performance, and vendor management for a multi-tenant business park. The ideal candidate will bring a strong background in commercial property management, with the ability to balance operational efficiency and tenant satisfaction. Key Responsibilities<ul><li>Oversee daily operations of the business park, ensuring the property is well-maintained, fully operational, and compliant with all regulations</li><li>Serve as the primary point of contact for tenants, addressing inquiries, resolving issues, and fostering strong, long-term relationships</li><li>Manage vendor contracts and service providers, including maintenance, landscaping, security, and janitorial services</li><li>Prepare and manage operating budgets, track expenses, and support financial reporting, including rent collection and expense reconciliation</li><li>Coordinate leasing support activities, including space tours, tenant onboarding, and renewals in partnership with ownership or leasing teams</li><li>Conduct regular property inspections to ensure high standards of safety, cleanliness, and curb appeal</li><li>Ensure compliance with local regulations, lease agreements, and company policies</li><li>Support capital improvement projects, including planning, execution, and vendor coordination</li></ul>
2026-03-18T00:00:00Z

Property Manager

Hayward, CA
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a dedicated Property Manager to oversee operations, compliance, and resident relations for affordable housing communities in Hayward, California. This Contract position requires strong leadership, expertise in property management software, and a deep understanding of affordable housing regulations. The ideal candidate will ensure the smooth functioning of day-to-day operations while fostering positive relationships with residents and staff. Responsibilities: • Manage daily operations of assigned properties, including leasing, resident services, and maintenance coordination. • Ensure compliance with affordable housing regulations, fair housing laws, and organizational policies. • Utilize Yardi software to manage rent collection, reporting, and communication with residents. • Monitor financial performance by managing budgets, approving invoices, and preparing monthly reports. • Conduct property audits, annual recertifications, and inspections in collaboration with compliance teams. • Address resident concerns promptly to maintain satisfaction and retention. • Lead and train onsite staff, promoting a collaborative and productive work environment. • Partner with regional management to implement process improvements and ensure accurate reporting. • Maintain detailed records and documentation to ensure regulatory and audit readiness.
2026-03-18T00:00:00Z

Property Accountant

Foster City, CA
onsite
Permanent
85000 - 90000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION ACCOUNTANT - PROPERTY ACCOUNTANT Well established full service real estate company is seeking a strong Accountant to join their property accounting department. This company offers stability, growth and great company culture.Responsibilities:-General ledger, month-end close of multiple entities/portfolios-Prepare and review complex account reconciliation and journal entries-Perform analytical review in support of the monthly close process.-Prepare monthly analysis of account variances -Prepare annual audit schedules
2026-03-16T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-02-25T00:00:00Z

Contract Administrator

Sunnyvale, CA
onsite
Temporary
32 - 42 USD / Hourly
We are seeking an experienced Contract Administrator for a contract-only opportunity located in Sunnyvale, CA. The Contract Administrator will support contract lifecycle management activities, working closely with internal stakeholders to ensure contracts are accurate, compliant, and properly executed. This role is well-suited for a detail-oriented professional with mid-level administrative or contract support experience. Key Responsibilities<ul><li>Assist with contract review, drafting support, routing, and execution processes</li><li>Maintain contract records, files, and databases to ensure accuracy and compliance</li><li>Track contract terms, renewals, amendments, and key deadlines</li><li>Coordinate with legal, finance, procurement, and business stakeholders</li><li>Support contract intake, approvals, and internal workflows</li><li>Prepare reports and summaries related to contract status and obligations</li><li>Ensure adherence to internal policies and contract administration procedures</li></ul>
2026-03-20T00:00:00Z

Contract Administrator

Foster City, CA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism. Responsibilities:• Provide administrative support to organizational leaders, assisting with various tasks and projects.• Act as backup for the Office Assistant and provide front desk coverage when needed.• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.• Manage executive calendars by scheduling meetings and updating schedules regularly.• Prepare and submit expense reports promptly in line with company policies.• Order, organize, and distribute office supplies and event materials as needed.• Handle confidential information with the utmost discretion and integrity.• Collaborate with the Operations team to enhance workflows and support organizational goals.• Participate in planning events and activities that promote a positive company culture.
2026-02-25T00:00:00Z

Contract Administrator

Palo Alto, CA
onsite
Temporary
35 - 45 USD / Hourly
Join a groundbreaking team at the forefront of healthcare innovation! Our dedicated medical device company in Palo Alto is searching for a dynamic Contracts Administrator to play a key role in supporting commercial growth and operational excellence. Key Responsibilities<ul><li>Draft, review, and negotiate a variety of contracts (including vendor, procurement, and customer agreements), ensuring full compliance with company policies and regulatory standards.</li><li>Oversee end-to-end contract lifecycle management, from initial intake and administration through to execution, amendments, and renewals.</li><li>Collaborate cross-functionally with Legal, Procurement, Finance, and Operations teams to resolve contractual issues, mitigate risks, and provide strategic guidance.</li><li>Support the procurement process, helping to select, onboard, and manage external partners and suppliers.</li><li>Maintain meticulous and up-to-date electronic and physical records to ensure audit readiness and contract retrieval efficiency.</li><li>Advise stakeholders on contract interpretation, compliance best practices, and process improvement opportunities.</li><li>Proactively identify areas for efficiency gains and help implement contract management system upgrades or process enhancements.</li></ul>
2026-03-17T00:00:00Z

Loan Administrator

San Jose, CA
onsite
Temporary
26.125 - 30.25 USD / Hourly
About the RoleWe are seeking an experienced Personal Banker who comes directly from a banking institution and has a proven background in retail or consumer banking. This individual will support clients with day‑to‑day banking needs, offer tailored financial solutions, and deliver exceptional customer service while upholding compliance and operational standards here in San Jose. Responsibilities<ul><li>Serve as the primary point of contact for clients regarding personal banking needs.</li><li>Open and maintain deposit accounts including checking, savings, CDs, and IRAs.</li><li>Assist clients with online banking, debit card issues, account maintenance, and general inquiries.</li><li>Educate customers on banking products and recommend appropriate financial solutions.</li><li>Cross‑sell banking services such as credit cards, consumer loans, overdraft protection, and digital tools.</li><li>Process transactions, resolve account issues, and ensure high accuracy in daily operations.</li><li>Maintain compliance with bank policies, security standards, and regulatory requirements.</li><li>Build long-term client relationships based on trust, professionalism, and service excellence.</li></ul>
2026-03-02T00:00:00Z

Governance Administrator

Burlingame, CA
onsite
Temporary
40 - 50 USD / Hourly
Robert Half is partnering with one of its top clients to identify a highly organized and detail-oriented professional to support governance and administrative functions. This role is ideal for a candidate who thrives in a collaborative environment, demonstrates strong analytical skills, particularly in Microsoft Excel, and can quickly adapt to new processes and systems. Key Responsibilities<ul><li>Review, analyze, and maintain organizational bylaws, ensuring accuracy and alignment with current governance standards</li><li>Collaborate closely with internal committees and committee chairs to support meetings, documentation, and follow-up actions</li><li>Utilize advanced Microsoft Excel skills to track data, generate reports, and support decision-making processes</li><li>Coordinate and organize materials for committee meetings, including agendas, minutes, and supporting documentation</li><li>Maintain accurate records and ensure timely updates to governance-related documents</li><li>Provide administrative and project support across multiple teams, managing competing priorities effectively</li></ul>
2026-03-17T00:00:00Z

Real Estate Specialist

Menlo Park, CA
onsite
Temporary
35 - 50 USD / Hourly
We are looking for an experienced to join our team in Menlo Park, California. In this long-term contract position, you will play a vital role in managing departmental projects, ensuring smooth operations, and fostering collaboration across various teams and stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities effectively. Responsibilities:• Manage project schedules, activities, and reporting to ensure efficient utilization of company resources.• Coordinate departmental projects, documenting each phase and ensuring tasks are completed within designated timelines.• Provide administrative leadership, overseeing processes such as paperwork flow and departmental documentation.• Support human resources activities, including coordinating hiring processes, conducting orientations, and ensuring policy compliance.• Monitor inventory and supplies, conducting periodic reviews and preparing reports for facility management.• Organize and manage events, ensuring all logistics and details are handled effectively.• Serve as a liaison between departments, vendors, and customers to maintain strong working relationships.• Facilitate workshops and committee meetings, presenting results and guiding discussions.• Participate in assigned projects, ensuring completion within required timeframes and providing updates as needed.• Track cost management efforts, presenting findings during departmental staff meetings.
2026-03-05T00:00:00Z

Payroll Administrator

Fremont, CA
onsite
Permanent
90000 - 110000 USD / Yearly
We are looking for an experienced Payroll Administrator to oversee payroll operations in Fremont, California. This role requires a detail-oriented individual with a strong background in payroll management, account reconciliations, and compliance with multi-state regulations. The ideal candidate will ensure accuracy and efficiency in payroll processes while supporting related financial tasks. Responsibilities: • Process full-cycle payroll for a workforce of approximately 240 employees, including 100 contract staff. • Manage multi-state payroll operations to ensure compliance with varying state regulations. • Conduct thorough reconciliations of accounts, including credit card transactions, bank statements, and ledger balances. • Verify the accuracy of payroll data and resolve discrepancies promptly. • Handle payments reconciliation and ensure timely processing of employee compensation. • Maintain and renew business licenses, monitor sales tax obligations, and oversee insurance documentation. • Utilize ADP Workforce Now and NetSuite for payroll processing and financial reporting. • Prepare detailed reports on payroll activity and account reconciliations for management review. • Collaborate with internal teams to address payroll-related inquiries and provide support. • Ensure adherence to company policies and government regulations in all payroll activities.
2026-02-25T00:00:00Z

Payroll Administrator

Morgan Hill, CA
onsite
Permanent
75000 - 90000 USD / Yearly
Colleen McAuliffe from Robert Half is looking for a skilled Payroll Administrator to oversee and manage comprehensive payroll operations for our organization. This role involves ensuring accurate and timely payroll processing while adhering to compliance standards and regulations. The ideal candidate will possess strong attention to detail and the ability to collaborate across departments to optimize payroll systems and procedures. 100% onsite Responsibilities:• Process payroll efficiently and accurately, ensuring all payments comply with organizational policies and relevant regulations.• Monitor and apply updates to payroll laws, tax regulations, and compliance standards to maintain accuracy.• Validate payroll inputs such as employee time records, deductions, and compensation changes to ensure proper processing.• Collaborate with internal teams to identify and implement process improvements for payroll operations.• Administer statutory deductions, including garnishments and support orders, ensuring accurate calculations and timely remittance.• Generate detailed payroll reports and summaries, highlighting key findings and addressing discrepancies.• Provide support for employee inquiries related to payroll, resolving issues promptly and professionally.• Assist with annual payroll activities such as regulatory filings and year-end reporting.• Document and refine payroll procedures to strengthen internal controls and ensure consistency.• Take on additional payroll-related tasks as required to support evolving business needs.
2026-03-10T00:00:00Z

Payroll Administrator

Hayward, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for an experienced Payroll Administrator to join our team in Hayward, California. This role requires expertise in handling multi-state payroll processes for both union and non-union employees. The ideal candidate will be detail-oriented, adept at managing complex payroll systems, and capable of ensuring compliance with all applicable regulations. Responsibilities:<ul><li>Administer weekly and biweekly payroll processing</li><li>Manage employee onboarding and offboarding activities</li><li>Review timekeeping records, validate wages, and resolve discrepancies</li><li>Develop documentation and deliver training on UKG for new and existing employees</li><li>Maintain and update confidential employee information in UKG Kronos</li><li>Respond to employee questions regarding payroll and benefits</li><li>Process union documentation and benefit-related paperwork</li><li>Submit biweekly census reports to benefit broker for new hires, terminations, and changes</li><li>Prepare reports for internal teams and external stakeholders</li><li>Support internal and external audit processes</li><li>Perform additional duties as assigned</li></ul>
2026-03-06T00:00:00Z

Payroll Administrator

Pleasanton, CA
remote
Temporary
45 - 65 USD / Hourly
We are looking for an experienced Payroll Administrator to join our team in Pleasanton, California. This long-term contract position offers an exciting opportunity to manage payroll operations for a diverse employee base of over 1000+ individuals across multiple states. The ideal candidate will bring expertise in payroll processing and must have processed payroll SuccessFactors EC Payroll or SAP on premise Payroll. (open to remote for PST and MT) Responsibilities:• Process payroll on a semi-monthly or bi-weekly basis for over 1000 employees across multiple states, ensuring compliance with federal, state, and local regulations.• Utilize SAP SuccessFactors as the primary payroll platform, supporting system activities such as data validation, testing, and troubleshooting.• Train and assist team members and end-users in the functionalities of SAP SuccessFactors.• Maintain accurate payroll records, conduct audits, and resolve discrepancies in a timely manner.• Prepare detailed payroll reports and analytics using advanced Excel functions, including pivot tables, VLOOKUPs, and custom formulas.• Collaborate with HR, Finance, and IT teams to ensure seamless data integration and accurate reporting.• Supervise and mentor team members, providing guidance and assigning tasks during system transitions.• Develop comprehensive documentation and training materials to support updated payroll procedures and workflows.
2026-03-06T00:00:00Z