15 Results for Office Specialist Jobs in Cambridge, MA

Add your latest resume to match with open positions.

Office Assistant

Boston, MA
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Our client, a successful law firm, is seeking an Office Assistant to support the Office Manager with daily operations in their office. This position plays an important role in keeping administrative workflows running smoothly by assisting with front desk coverage, document handling, and general office coordination. The ideal candidate is attentive, dependable, and comfortable managing multiple tasks in a detail-oriented legal environment. Role: Office Administrative AssistantLocation: Wellesley, MASalary: $45,000 - $55,000 (depending on experience) + great benefitsSchedule: In Office M-F Responsibilities:<ul><li>Manage and process incoming and outgoing mail and deliveries in a timely and organized manner.</li><li>Perform copying, scanning, printing, and document preparation with accuracy and attention to detail.</li><li>Welcome, greet, and direct clients, visitors, and guests in a professional and courteous manner.</li><li>Monitor office supply and marketing collateral inventory, placing orders as needed to maintain adequate stock.</li><li>Confirm client appointments and assist with coordinating and maintaining accurate schedules.</li><li>Coordinate and organize firm lunches, meetings, and office events.</li><li>Provide administrative support to the Office Manager and assist with day-to-day office operations.</li><li>Support special projects and perform additional administrative and general office duties as needed.</li></ul>
2026-10-02T00:00:00Z

Office Manager

Framingham, MA
onsite
Permanent / Full Time
26880 - 30720 USD / Yearly
We are looking for an organized and proactive Part-time Office Manager to oversee daily administrative operations and keep the office running efficiently in the Framingham, MA area. This role is ideal for someone who is comfortable balancing people support, financial administration, and process coordination within a trades or landscaping environment. The successful candidate will bring strong software skills, sound business judgment, and the ability to create structure across both office and field-facing activities. Responsibilities:• Direct day-to-day office operations, ensuring administrative workflows are handled accurately and efficiently.• Coordinate employee-related administrative tasks and help support a well-organized workplace environment.• Maintain up-to-date business documentation and personnel records with a high level of accuracy and confidentiality.• Assist with accounting-related activities, including administrative support for financial reporting and payable processes.• Examine pricing details, labor hours, and material information to help confirm accurate operational and financial records.• Partner with organizational leadership to address financial administrative needs and support informed decision-making.• Identify opportunities to streamline office procedures and build more consistent internal systems.• Learn, adopt, and manage business software tools, including QuickBooks Online, to support office effectiveness.• Serve as a link between field teams and office functions so information and processes remain aligned.• Provide hands-on support for leadership initiatives, operational problem-solving, and special assignments as needed.
2026-10-14T00:00:00Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
19 - 19.5 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations in Boston, Massachusetts. This is a Contract position suited for someone who thrives in a fast-paced office setting and takes pride in delivering dependable administrative and customer service support. The ideal candidate will help keep mail, copy, supply, and meeting room functions running smoothly while maintaining a detail-oriented and organized environment. Responsibilities: • Manage the receipt, sorting, and internal distribution of mail to ensure timely delivery across the office. • Complete copying and document production requests on schedule, and provide basic assistance when office equipment issues arise. • Prepare outgoing mail and packages with proper postage and coordinate dispatch to postal or courier drop-off points. • Respond to supply requests from staff and replenish materials as needed to support daily business operations. • Maintain supply rooms and pantry areas by keeping them stocked, orderly, and presentable. • Set up and reset conference rooms for meetings, while helping track room usage and scheduling needs. • Conduct routine walkthroughs to support the overall appearance of the office, identify maintenance concerns, and communicate service needs to vendors or building management. • Provide additional clerical and administrative assistance as needed to support changing business priorities.
2026-10-13T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 130000 USD / Yearly
We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters. Responsibilities: • Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy. • File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines. • Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials. • Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics. • Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments. • Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake. • Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems. • Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
2026-10-08T00:00:00Z

General Office Support Positions

Lowell, MA
onsite
Temporary / Contract
18 - 30 USD / Hourly
Robert Half is actively seeking bilingual Spanish-speaking professionals for ongoing opportunities with our clients throughout the Greater Boston and surrounding Massachusetts areas. We are looking to connect with talented professionals who are fluent in English and Spanish and have experience in Human Resources, Customer Service/Support, Administrative Support, Office Management, or General Office environments. These opportunities may include contract, contract-to-permanent, and direct-permanent positions depending on the needs of our clients. Areas of Opportunity Human Resources HR Assistant / HR Coordinator HR Generalist Recruiting Coordinator Talent Acquisition / Recruiting Support Onboarding and New permanent Administration Employee Records and HR Documentation Benefits and Payroll Administration Customer Support & Service Customer Service Representative Customer Support Specialist Client Services Representative Call Center / Contact Center Order Entry and Customer Account Support Spanish-speaking customer and client support Administrative & Office Support Administrative Assistant Office Assistant / Office Coordinator Receptionist / Front Desk Data Entry Scheduling and Appointment Coordination Operations and Project Support Executive or Departmental Administrative Support If you are a bilingual Spanish-speaking detail oriented and are interested in hearing about current or upcoming opportunities that match your background, we would love to connect with you!
2026-09-28T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
95000 - 112000 USD / Yearly
Robert Half is partnering with an in-house organization in their search for a Legal administrative Assistant to join their team. This role is located in the Greater Boston area and has a hybrid work model of 4 days in office, 1 day remote. This position is ideal for an experienced legal administrative assistant who can manage competing priorities, maintain accuracy in sensitive work, and operate confidently in a fast-paced environment. The role requires strong judgment, careful attention to detail, and the ability to build effective working relationships while handling confidential matters with discretion. Responsibilities:• Provide day-to-day administrative and legal support to the General Counsel, ensuring priorities are organized and critical matters are addressed promptly.• Coordinate complex scheduling, maintain calendars, and arrange meetings while balancing shifting demands and deadlines.• Prepare, edit, proofread, and organize legal correspondence, reports, and other documents with a high level of accuracy.• Manage electronic filing processes and maintain orderly records for legal and administrative materials.• Review documents for completeness, formatting, and consistency before submission or distribution.• Track action items, monitor deadlines, and follow up on outstanding requests to help keep legal work moving efficiently.• Handle sensitive information with discretion and sound judgment while supporting confidential legal matters.• Assist with office processes and administrative workflows related to legal operations as needed.
2026-09-28T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-10-14T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Our client, a successful law firm, a Legal Administrative Assistant to support a busy trust and estates practice. This permanent position is ideal for someone who brings strong organizational skills, sound judgment, and an effective communication style to a legal environment that values accuracy and attention to detail. The person in this role will help keep daily operations on track while providing dependable administrative support to attorneys and delivering attentive service to clients and internal stakeholders. Role: Legal Administrative AssistantLocation: Wellesley, MASalary: $75,000 - $90,000 (depending on experience) + great benefitsSchedule: In Office M-F first 90 days, then hybrid (3 days in office, 2 days remote) Responsibilities:<ul><li>Provide comprehensive administrative support to a Managing Partner while effectively managing competing priorities and deadlines.</li><li>Serve as a professional point of contact for prospective clients, responding to inquiries promptly and professionally.</li><li>Coordinate and maintain attorney calendars, including scheduling meetings, appointments, and client calls.</li><li>Draft, proofread, and prepare professional written correspondence with accuracy and attention to detail.</li><li>Monitor and manage client billing activities, ensuring invoices and billing information are processed accurately and in a timely manner.</li><li>Perform a variety of administrative duties, including mailings, scanning, copying, document organization, and maintaining organized client files.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests. Responsibilities: • Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness. • Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts. • Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items. • Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently. • Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines. • Perform detailed data entry and document management tasks to keep files organized and current. • Track pending matters proactively and follow up with relevant parties to ensure timely completion. • Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
2026-09-23T00:00:00Z

Administrative Assistant

Malden, MA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support leasing and office operations for a real estate and property team in Malden, Massachusetts. This Long-term Contract position focuses on maintaining strong communication with prospective tenants, coordinating appointments, and helping keep daily administrative activities running smoothly. The ideal candidate brings a service-minded approach, strong follow-through, and the ability to manage documentation and prospect activity with accuracy. Responsibilities: • Connect with prospective tenants or clients to introduce available opportunities and arrange appointments in a timely, thorough manner. • Coordinate and manage property showing schedules while ensuring a welcoming and informative experience for visitors. • Maintain consistent follow-up with prospects to answer questions, encourage engagement, and move opportunities through the pipeline. • Track prospect interactions and status updates in CRM and related systems so records remain current and actionable. • Organize, file, and maintain paper and digital documents, ensuring required information is accurately entered into Yardi. • Provide day-to-day administrative support to the team by handling routine communications, scheduling needs, and record management. • Assist with operational tasks that may involve accounting-related documentation, billing support, or coordination with internal business systems as needed.
2026-10-05T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in a Contract position. This role is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of front desk and administrative responsibilities. The successful candidate will help keep the office running smoothly by coordinating communications, maintaining shared spaces, and assisting staff with essential clerical and scheduling needs. Responsibilities: • Manage daily office opening and closing routines while ensuring the workspace remains orderly, well-maintained, and ready for employees and visitors. • Welcome guests warmly, identify the purpose of their visit, and connect them with the appropriate team members in a thoughtful manner. • Process incoming packages, mail, and deliveries accurately, and arrange outgoing shipments through courier, postal, and express mail services. • Oversee the upkeep of conference rooms, shared office areas, and kitchen spaces to maintain a clean and functional environment. • Track inventory levels for office, kitchen, and beverage supplies and replenish materials on a regular schedule. • Coordinate food service and meeting support for client sessions, internal gatherings, presentations, and office events, including room setup and reset. • Communicate consistently with department leaders to confirm priorities, receive direction on assignments, and address questions as they arise. • Provide administrative assistance to staff by preparing documents and presentations, organizing print requests, and supporting project-related tasks. • Complete a variety of clerical duties such as copying, printing, data entry, proofreading, and expense report preparation, while also assisting with onboarding activities and calendar coordination for shared spaces and office events.
2026-10-14T00:00:00Z

Administrative Assistant

Cambridge, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a contract position suited for someone who can manage front-desk activity, handle incoming calls effectively, and keep administrative tasks organized and on schedule. The ideal candidate is comfortable working in a fast-paced office environment and can maintain accurate records while providing dependable support to staff and visitors. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and stay well organized. • Receive and direct inbound phone calls, taking clear messages and routing inquiries to the appropriate team members. • Welcome visitors and provide attentive front-desk support while maintaining a positive office experience. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents so materials are easy to access and kept up to date. • Support general office coordination by scheduling meetings, monitoring shared resources, and assisting with routine clerical tasks.
2026-10-09T00:00:00Z

Administrative Assistant

Worcester, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half's client in Worcester MA is seeking an Administrative Assistant to help support their education program within the medical space for a long term engagement! Responsibilities include:- Administrative work to set up scenarios for medical students- Scheduling- Arranging training- Communications with various internal coordinators- Light communication to external vendors- Keep workplace organized- Phone/Email correspondence- Assessment support (assist medical students and per diem employees who are acting as patients with any guidance they may need during trainings)○ Check-in○ Set up orientations○ Ensure everyone arrives on time○ Print schedules○ Make announcements (as needed) Start Date: 10/5End Date: Through end of year (could extend)Hours: M-F | 8:30am-4:30pm & someone who can be flexible to work different hours on day of events!Work Type: On-sitePay Rate: $19.50+ (dependent on experience) **If interested, APPLY now
2026-10-09T00:00:00Z

Administrative Assistant

Dorchester, MA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support office operations for a busy HR-focused team in Dorchester, Massachusetts. This position plays an important role in keeping daily administrative activities organized, assisting internal staff and members, and ensuring requests are handled accurately and promptly. The ideal candidate is adaptable, detail-oriented, and comfortable balancing routine tasks with changing priorities in a fast-paced, fully onsite environment. Responsibilities: • Provide day-to-day administrative support to leadership and partner teams, ensuring office activities run smoothly and efficiently. • Assist members and internal stakeholders by answering questions, directing requests, and following up on service needs in a thorough and attentive manner. • Process and track quarterly dues payments while maintaining accurate records and resolving routine payment-related inquiries. • Prepare daily reconciliation and balancing reports to support financial accuracy and organized recordkeeping. • Coordinate project-based assignments and general office tasks across multiple departments, adjusting priorities as business needs shift. • Create, update, and organize documents, spreadsheets, and correspondence using Microsoft Office applications. • Support communication and collaboration among cross-functional teams by sharing information and helping keep assignments on schedule.
2026-09-30T00:00:00Z

Executive Assistant

Newburyport, MA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in Massachusetts. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage sensitive information, coordinate executive priorities, and keep daily operations running smoothly. The role combines high-level administrative support, internal communication coordination, and event planning in a fast-paced environment. Responsibilities: • Provide direct executive support to senior leadership through preparation of correspondence, reports, and a wide range of internal business documents. • Manage schedules, meeting logistics, and travel arrangements to ensure leadership calendars and priorities are organized effectively. • Create well-designed spreadsheets, presentations, charts, and other detailed materials to support leadership initiatives and decision-making. • Compile and organize recurring leadership updates, including materials needed for finance-related reporting and board-level meetings. • Develop and distribute internal communications on behalf of executive leadership with a high degree of accuracy and care. • Offer administrative, clerical, and project coordination assistance to the broader leadership team as needed. • Oversee front desk and reception workflows to help maintain an efficient office experience. • Coordinate company and board events by securing venues, arranging catering, preparing materials, organizing support, and assisting on-site during execution. • Support fundraising efforts by helping plan and carry out events and strategies that advance organizational goals.
2026-10-14T00:00:00Z

15 results for Office Specialist in Cambridge, MA