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12 results for Executive Assistant in Burnsville, MN

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 45 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-25T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an experienced Executive Assistant to provide onsite support for leadership in Minneapolis, Minnesota in a part-time Contract role. This position is ideal for someone who can step in quickly, manage shifting priorities with confidence, and keep schedules, meetings, and communication organized in a fast-paced environment. The assignment is expected to continue through November, with a flexible schedule of approximately 20 hours per week across four or five days. Responsibilities: • Coordinate complex calendars for executive leadership, ensuring appointments, internal discussions, and key commitments are organized accurately. • Arrange meetings from start to finish, including confirming attendees, reserving spaces, and preparing rooms before sessions begin. • Respond quickly to last-minute scheduling adjustments and reorganize plans smoothly while keeping stakeholders informed. • Collect updates and essential information from multiple departments to support executive decision-making and meeting preparation. • Provide day-to-day administrative support to designated leaders and adapt to additional support needs as business priorities evolve. • Use Outlook and other Microsoft Office tools to manage scheduling, correspondence, and routine administrative tasks efficiently. • Help maintain an effective onsite office experience by anticipating logistical needs and keeping executive activities running smoothly.
2026-08-25T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support client-facing operations in Minneapolis, Minnesota. This is a Contract position suited for someone who can balance administrative coordination, responsive communication, and relationship support in a fast-paced environment. The person in this role will help deliver a strong client experience by organizing account activity, handling requests with professionalism, and keeping records and workflows accurate and up to date. Responsibilities: • Coordinate day-to-day administrative support for assigned client accounts, ensuring requests are handled promptly and professionally. • Oversee client setup activities, including onboarding coordination, account documentation, and introductions to internal team members. • Maintain accurate records within company software and related bookkeeping platforms to support organized account management. • Assist with client communications tied to proposals, service updates, and ongoing account needs in partnership with business development teams. • Monitor service commitments for existing clients and work with internal departments to help ensure deliverables align with agreed expectations. • Identify client concerns, gather relevant details, and help drive timely solutions by involving the appropriate team members. • Build strong working relationships with key client contacts through clear communication and dependable follow-through. • Track account objectives such as renewals, service milestones, and annual planning activities to support long-term client success. • Prepare and update service request lists, account records, and related administrative documentation as client needs evolve. • Support follow-up efforts on overdue receivables for assigned accounts when balances extend beyond established timelines.
2026-08-24T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. Responsibilities:<ul><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ul>
2026-08-10T00:00:00Z

Legal Assistant

Edina, MN
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is conducting a search on behalf of a valued client in the South Metro of Minneapolis/St Paul. We seek a Legal Assistant with prior law firm experience, preferably working in support of a litigation practice to work in a growing practice. If successful, the candidate hired can work on a hybrid schedule spending Tuesday - Thursday in-office with the team and Mondays and Fridays working from home! In addition to salary, employees enjoy a competitive offering of other benefits, including 100% employer-paid health insurance. Key ResponsibilitiesLegal & Case Support<ul><li>Draft legal correspondence, pleadings, declarations, affidavits, and other legal documents.</li><li>Conduct legal research, including PACER searches and case status reviews.</li><li>Prepare and organize trial exhibits, including labeling, printing, binder preparation, and delivery.</li><li>Assist attorneys with legal research, case management, and special projects.</li><li>Maintain accurate case records and support litigation-related activities as needed.</li><li>Enter and maintain attorney time entries within the firm's case management and billing systems.</li></ul>Client Portfolio & Collections Management<ul><li>Manage new account placements and maintain accurate records within case management platforms.</li><li>Conduct skip tracing and debtor research.</li><li>Communicate with clients regarding account issues, placement questions, and file discrepancies.</li><li>Monitor account activity to ensure timely follow-up and appropriate escalation when necessary.</li><li>Respond professionally to debtor inquiries while maintaining regulatory compliance.</li><li>Maintain and update account records within collections and case management systems.</li><li>Coordinate integration and utilization of payment processing platforms.</li></ul>
2026-08-25T00:00:00Z

Accounting Assistant

Blaine, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Assistant to support daily financial and administrative operations for a property-focused office in Blaine, Minnesota. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable balancing accounting tasks with general office and property support. The role includes invoice processing, lease record maintenance, deposit preparation, and routine site inspections to help keep operations running smoothly. Responsibilities: • Receive incoming mail, apply date stamps, and distribute documents to the correct internal folders or teams. • Record check payments in tracking logs, prepare deposits, and ensure funds are submitted accurately and on time. • Review vendor invoices, assign appropriate coding, enter payable information into Sage, and maintain organized digital and physical records. • Generate rent invoices for distribution and coordinate outgoing mail related to tenant billing. • Update lease information in Sage PM by entering new agreements and revising existing tenant records as changes occur. • Provide day-to-day office support, including ordering workplace materials and helping maintain an organized administrative environment. • Conduct scheduled walkthroughs of properties to identify maintenance or appearance concerns and communicate follow-up needs. • Inspect restrooms at designated buildings each week, note supply or cleanliness issues, and document or report concerns for corrective action. • Track inventory for restroom and office supplies, coordinate replenishment orders, and monitor recurring vendor deliveries and related billing. • Maintain lease files in both physical and electronic formats and assist with property management projects and other assigned operational tasks.
2026-08-06T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-08-12T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-08-21T00:00:00Z

Transactional Legal Administrative Assistant

Minneapolis, MN
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for an experienced Transactional Legal Administrative Assistant to support a busy legal team in Minnesota. This long-term contract position is ideal for someone with a strong background in transactional legal support who can manage documentation, coordination, and day-to-day administrative tasks with accuracy and discretion. The role focuses on assisting with corporate and transactional matters while helping maintain organized files, complete documentation, and ensure timely follow-through on legal processes. Responsibilities:• Support attorneys and legal staff with a range of transactional matters, including preparing and organizing agreement-related documents.• Maintain legal files by opening new matters, updating records, and keeping documentation properly stored and accessible.• Track signature status on agreements and follow up to ensure all required approvals and executed documents are received.• Assist with document retrieval by locating contracts, supporting materials, and other legal records as requested.• Handle filing activities and help keep legal documentation accurate, complete, and easy to reference.• Provide administrative assistance to the legal team through scheduling, correspondence, and general office support tied to transactional work.
2026-08-25T00:00:00Z

Human Resources (HR) Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team. This position supports daily HR operations by keeping employee records organized, assisting with documentation, and helping team members navigate routine HR processes. The ideal candidate is comfortable handling confidential information, providing administrative support, and maintaining accuracy across both digital and paper-based files. Responsibilities:• Maintain accurate employee files and HR documentation by reviewing records, updating information, and ensuring materials are properly stored.• Manage both electronic and physical recordkeeping systems for personnel documents, compliance materials, and department correspondence.• Address routine employee inquiries related to HR guidelines, time-off requests, and leave processes, while directing more complex matters to the appropriate HR staff.• Guide employees through the completion and submission of HR forms and track documentation to support timely processing.• Protect sensitive personnel information by following confidentiality standards and secure document-handling practices.• Provide day-to-day administrative assistance to the HR team, including entering data, preparing documents, and supporting report creation.
2026-08-24T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
23 - 30 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-08-10T00:00:00Z

Office Manager

Hugo, MN
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an organized and dependable Office Manager to support daily business operations in Saint Paul, Minnesota. This Long-term Contract position combines front-office coordination, administrative support, and loan servicing oversight to help the organization run smoothly and serve stakeholders effectively. The ideal candidate will bring strong attention to detail, sound judgment, and the ability to manage financial and office processes with accuracy. Responsibilities:• Direct daily office activities to maintain an efficient, well-organized workplace environment.• Serve as a central point of contact for vendors, building services, and external office partners.• Monitor supply levels, arrange purchases, and coordinate equipment or facility-related administrative needs.• Provide bookkeeping assistance, support routine banking activities, and help maintain accurate financial records.• Organize office files, documentation, and tracking tools to ensure information is current and accessible.• Handle borrower questions and servicing requests professionally, providing timely follow-up and clear communication.• Record and apply loan payments within servicing systems while maintaining precise account documentation.• Administer tax and insurance disbursements for applicable loans and prepare recurring borrower statements.• Support operational reporting and ensure administrative and loan servicing activities align with established procedures. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-08-20T00:00:00Z