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57 results for Real Estate Paralegalcontracts Administrator in Burlingame, CA
- Lafayette, CA
- onsite
- Permanent / Full Time
- 140000 - 200000 USD / Yearly
- We are looking for a Real Estate Attorney to join a dynamic legal practice serving clients in Lafayette, California. This opportunity is suited for an attorney with at least three years of experience who can advise on real estate matters and contribute to a broader practice focused on environmental, land use, and natural resources issues. Candidates at the associate or counsel level will be considered based on depth of experience and ability to manage sophisticated legal work.<br><br>Responsibilities:<br>• Advise clients on a broad range of real estate matters, including transactions, disputes, and regulatory issues affecting property use and development.<br>• Prepare, review, and negotiate legal documents such as purchase agreements, leases, easements, and other real estate-related instruments.<br>• Develop litigation strategy and draft motions, pleadings, and other court filings in connection with real estate and civil litigation matters.<br>• Conduct legal research and provide practical guidance on land use, environmental, and natural resources issues that intersect with property matters.<br>• Represent clients in negotiations, hearings, mediations, and other proceedings involving real estate rights and obligations.<br>• Partner with colleagues across related practice areas to deliver coordinated legal solutions for complex client matters.<br>• Manage active caseloads efficiently while maintaining high standards of legal analysis, responsiveness, and client service.
- 2026-10-22T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 120000 - 150000 USD / Yearly
- We are looking for a detail-oriented Probate/Trust Administration Paralegal to support sophisticated estate matters in San Jose, California. This role focuses on guiding probate and trust administration files from opening through final distribution while ensuring accurate documentation, reporting, and coordination of assets. The ideal candidate brings strong organizational skills, sound judgment, and experience handling fiduciary and tax-related matters in a legal environment.<br><br>Responsibilities:<br>• Manage probate and trust administration matters through each stage of the process, from initial court filings to closing distributions.<br>• Coordinate the collection, valuation, and transfer of estate and trust assets, ensuring timely preparation of supporting documentation.<br>• Prepare and review estate, gift, and related fiduciary tax filings for accuracy and completeness.<br>• Assemble fiduciary accountings and supporting financial records for attorney review and submission.<br>• Draft probate and trust administration documents, including petitions, orders, pleadings, and related court materials.<br>• Prepare deeds and other real estate transfer documents connected to estate and trust matters.<br>• Maintain well-organized case files, calendars, and records to support efficient matter management and compliance deadlines.
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Permanent / Full Time
- 150000 - 195000 USD / Yearly
- We are looking for a real estate transactional attorney to join our team in Oakland, California. This role is ideal for a lawyer with several years of experience advising nonprofit organizations, private entities, and public agencies on property-related matters tied to affordable housing and community development. The position offers the opportunity to manage substantial portions of complex transactions while working in a collaborative, high-performing legal environment.<br><br>Responsibilities:<br>• Advise clients on real estate transactions involving affordable housing, community development, and economic development initiatives.<br>• Draft, review, and negotiate purchase agreements, financing documents, operating agreements, and other transaction-related contracts.<br>• Lead key components of deal structuring, due diligence, and closing processes for acquisitions, dispositions, and development projects.<br>• Counsel nonprofit organizations, for-profit entities, and public agencies on ownership structures, tax considerations, and regulatory obligations.<br>• Support matters involving government funding programs, subsidies, and compliance requirements connected to housing and development projects.<br>• Provide legal guidance on rental housing operations and affordable housing program rules throughout the transaction lifecycle.<br>• Coordinate with internal and external stakeholders to move transactions forward efficiently and resolve legal issues as they arise.
- 2026-11-12T00:00:00Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 95000 - 110000 USD / Yearly
- We are looking for a Litigation Paralegal to support a busy legal team in Walnut Creek, California. In this role, you will contribute across the full lifecycle of civil litigation, helping attorneys stay organized, prepared, and responsive as matters progress. The ideal candidate brings strong procedural knowledge, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Support attorneys throughout active litigation matters by tracking progress, organizing case materials, and helping move each matter forward efficiently.<br>• Manage discovery workflows by gathering records, reviewing materials, and preparing documents for production in accordance with legal and procedural requirements.<br>• Keep physical and electronic case files well organized, maintain exhibit collections, and oversee litigation documents within case management systems and databases.<br>• Perform legal and factual research using digital research platforms, court resources, and public records to assist with case development.<br>• Draft, finalize, and submit pleadings, motions, and related filings in state and federal courts, including electronic court submissions.<br>• Track filing dates, hearing schedules, and other key deadlines while maintaining attorney calendars to support timely case activity.<br>• Arrange and coordinate depositions, mediations, arbitrations, and court appearances, including scheduling and logistics management.<br>• Serve as a reliable point of contact for clients, opposing counsel, court staff, expert witnesses, and external service providers.<br>• Assist with trial readiness by preparing witness materials, organizing binders, compiling exhibit and trial lists, and supporting courtroom logistics.
- 2026-11-12T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 37 - 43 USD / Hourly
- <p>Robert Half is partnering with an Environmental Law Firm to hire a Litigation Paralegal to support attorneys with litigation matters, legal research, document review, proofreading, cite-checking, and case management. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment while utilizing legal technology and AI tools to enhance efficiency.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Support attorneys throughout all phases of litigation.</li><li>Conduct legal research and assist with drafting and reviewing legal documents.</li><li>Proofread and cite-check pleadings, motions, correspondence, and filings.</li><li>Prepare and manage court filings, deadlines, and case files.</li><li>Assist with discovery, document review, and trial preparation.</li><li>Utilize legal technology and AI tools to support workflows.</li><li>Handle administrative and project-based tasks as needed.</li><li>Collaborate with attorneys and staff to ensure matters are completed accurately and efficiently.</li></ul>
- 2026-11-04T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary / Contract
- 35 - 45 USD / Hourly
- <p>We are looking for an experienced Paralegal to provide focused litigation support for a complex trust and estates firm in Walnut Creek, California. This temp-to-hire opportunity allows for the candidate to play a key role in organizing discovery, clarifying claims across multiple active petitions, and preparing case materials. The position requires someone who can work through incomplete or disjointed records, coordinate closely with operations staff, and help bring structure to a high-volume case file.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Review and organize discovery materials for an active litigation matter involving numerous petitions and overlapping allegations.</p><p>• Analyze filings, motions, and related case documents to help identify key claims, issues, and supporting records across the case.</p><p>• Locate missing deposition materials by working through both physical and electronic files and reconciling inconsistencies between record sources.</p><p>• Partner with on-site operational staff to retrieve documents from boxed files, arrange scanning, and ensure materials are properly added to the case record.</p><p>• Support mediation preparation by assembling relevant discovery, tracking critical case information, and helping counsel access complete documentation.</p><p>• Maintain orderly case files and update litigation records within case management systems to improve document reliability and accessibility.</p><p>• Assist with broader civil litigation support tasks, including document review, trial preparation activities, and follow-up on outstanding discovery items.</p>
- 2026-11-05T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 45 - 65 USD / Hourly
- <p>Boutique litigation firm, is seeking a Litigation Paralegal with 3–5+ years of experience to support a busy civil defense litigation practice in San Jose, California. This hybrid role requires regular on-site attendance and offers the opportunity to support matters throughout the full litigation lifecycle. As a Litigation Paralegal with this firm, you'll support up to five attorneys with document drafting, research, discovery, and trial support. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support attorneys in all phases of civil litigation, from case inception through trial and resolution. </li><li>Draft, review, and file pleadings, motions, discovery requests and responses, subpoenas, and correspondence. </li><li>Manage case files, maintain calendars, track deadlines, and ensure compliance with court rules and filing requirements.</li><li>Coordinate document production, discovery tracking, and case materials for depositions, mediations, and hearings.</li><li>Assist with trial preparation, including exhibit management, witness files, trial binders, and pretrial documentation. B</li><li>Conduct factual research, summarize records, and support attorneys with case organization and strategy preparation. </li><li>Communicate with clients, experts, vendors, court personnel, and outside counsel as needed. </li><li>Support eDiscovery processes, including document review, organization, and production, as needed. </li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Emeryville, CA
- onsite
- Temporary to Hire
- 33 - 42 USD / Hourly
- <p>We are looking for a skilled Paralegal to join a growing litigation team in California in a contract-to-hire position. This on-site opportunity is ideal for someone who thrives in a deadline-driven legal environment and can support attorneys through every stage of case development and trial readiness. The role focuses on case coordination, document preparation, client interaction, and litigation support for complex plaintiff-side matters.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys throughout the life cycle of litigation, from initial case activity through trial preparation and courtroom readiness.</li><li>Prepare and revise legal documents such as pleadings, written correspondence, discovery materials, authorizations, and other case-related filings.</li><li>Manage filing activities for complaints and summonses while coordinating with outside providers to complete service of process accurately and on time.</li><li>Organize and track discovery requests and responses, helping ensure deadlines, documentation, and case details remain current.</li><li>Schedule depositions and related case events, working closely with counsel, clients, experts, vendors, and court personnel.</li><li>Maintain case calendars, monitor file progress, and communicate timely updates regarding matter status and upcoming deadlines.</li><li>Conduct legal and procedural research using internal resources and online tools, including review of court rules and filing requirements.</li><li>Assist with trial preparation by assembling exhibits, creating trial binders, and coordinating logistics with experts, opposing counsel, and court staff.</li></ul>
- 2026-10-29T00:00:00Z
- San Carlos, CA
- onsite
- Temporary / Contract
- 25 - 28 USD / Hourly
- <p>We are seeking a dynamic and organized Commercial Property Administrator to join our property management team. The ideal candidate will be responsible for managing day-to-day administrative functions of our commercial properties, while also conducting property tours for prospective tenants, clients, and partners. This is an exciting opportunity for an individual who excels in customer service, organization, and enjoys engaging with clients in a professional yet approachable manner.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Liaise with tenants, contractors, and vendors to ensure smooth operations and prompt issue resolution.</li><li>Answer questions about the property, leasing terms, building amenities, and neighborhood offerings in a professional and knowledgeable manner.</li><li>Oversee general administrative tasks for the property, including but not limited to managing correspondence, maintaining files, processing leases, coordinating repairs and maintenance, and preparing reports for property managers and owners.</li><li>Track and monitor rent collections, service charges, and other financial transactions related to the property.</li><li>Assist with lease renewals, tenant inquiries, and resolving tenant concerns in a timely manner.</li><li>Provide detailed information and assist in the leasing process by helping prospective tenants understand all property-related documentation and procedures.</li><li>Customer Service & Relationship Management:</li></ul><p><br></p>
- 2026-11-14T00:00:00Z
- Lafayette, CA
- onsite
- Temporary / Contract
- 30 - 34 USD / Hourly
- <p>Robert Half client is seeking a commercial Property Administrator to support day-to-day property operations in Lafayette, CA for a contract assignment. The Property Management Administrator will support administrative functions and work closely with the Property Manager and company Principals. This position will handle office-based property management responsibilities while assisting with the implementation of company decisions and projects. The role requires experience in property management, tenant communications, lease language, standard lease provisions, and coordinating tenant requests, including repairs.</p><p><br></p><p>Property Administrator Responsibilities:</p><p>Communicate with tenants regarding property-related matters.</p><p>Work with lease language and standard lease provisions.</p><p>Respond to or delegate tenant requests, including repair requests.</p><p>Perform administrative and office-based property management duties.</p><p>Support the Property Manager while they are in the field.</p><p>Assist company Principals with implementing decisions and projects.</p><p>Enter rent checks.</p><p>Track accounts receivable, including collections.</p><p>Assist with invoice approval.</p><p>Coordinate and share responsibilities with Property Management and Accounting staff.</p><p>MS Excel</p><p><br></p><p>Qualifications:</p><p>3+ years commercial property management experience required.</p><p>Experience with tenant communications.</p><p>Familiarity with lease language and standard lease provisions.</p><p>Ability to respond to or coordinate tenant requests.</p><p><br></p><p>If you are interested in this Property Administrator role, please apply today!</p>
- 2026-11-12T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 27 - 33 USD / Hourly
- <p><strong>Commercial Property Administrator</strong></p><p>Our client is seeking a dynamic and organized Commercial Property Administrator to join their property management team. This is an excellent opportunity for a polished, customer-focused professional who enjoys balancing administrative responsibilities with client-facing interaction. In this role, the Commercial Property Administrator will support the day-to-day operations of commercial properties while also conducting property tours for prospective tenants, clients, and business partners. The ideal candidate will bring strong organizational skills, a professional presence, and the ability to build positive relationships with tenants, vendors, and stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong></p><ul><li>Manage daily administrative operations for commercial properties, including correspondence, file maintenance, lease documentation, and reporting</li><li>Coordinate maintenance requests, repairs, and vendor scheduling to support smooth property operations</li><li>Liaise with tenants, contractors, and vendors to address issues and ensure timely follow-up</li><li>Track rent collections, service charges, and other property-related financial activity</li><li>Assist with lease renewals, tenant communications, and compliance-related documentation</li></ul><p><strong>Property Tours and Client Engagement</strong></p><ul><li>Conduct property tours for prospective tenants, clients, and stakeholders</li><li>Showcase available spaces, amenities, and neighborhood highlights in a professional and engaging manner</li><li>Answer questions regarding leasing terms, property features, and related processes</li><li>Support prospective tenants through the leasing process by providing clear property and documentation guidance</li></ul><p><strong>Customer Service and Relationship Management</strong></p><ul><li>Build and maintain strong relationships with tenants, vendors, and prospective clients</li><li>Respond promptly to tenant concerns and escalate issues when appropriate</li><li>Deliver a high level of service to ensure a positive tenant and visitor experience</li></ul><p><strong>Marketing and Leasing Support</strong></p><ul><li>Assist with marketing materials, digital content updates, and property communications</li><li>Support leasing efforts by maintaining knowledge of available space and market activity</li></ul>
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Permanent / Full Time
- 80000 - 105000 USD / Yearly
- <p>Reach out to <strong><u>Michelle Espejo</u></strong><u> via </u><strong><u>email or LinkedIn</u></strong> for additional information or questions regarding this listing.</p><p> </p><p><strong>Staff Accountant | Real Estate Development | Oakland - Hybrid</strong></p><p> </p><p>Join a <strong>highly respected real estate development firm</strong> behind some of the region's most impactful mixed-use projects. This is an opportunity to work in a <strong>collaborative, entrepreneurial environment</strong> where you'll gain broad exposure across <strong>accounts payable, general ledger accounting, month-end close, and financial reporting</strong> in a complex multi-entity business.</p><p> </p><p>The team is known for its <strong>excellent tenure</strong>, supportive culture, and opportunities to take ownership while building a well-rounded accounting career.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Process and code vendor invoices across multiple entities and projects</li><li>Manage the AP process, vendor relationships, and payment activities</li><li>Prepare journal entries, reconciliations, accruals, and intercompany transactions</li><li>Support month-end close, financial reporting, budgeting, and forecasting</li><li>Assist with consolidations, audits, tax requests, and compliance reporting</li><li>Partner with accounting, operations, and project teams to improve processes and maintain strong financial controls</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
- 2026-11-04T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
- 2026-11-04T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 50 - 60 USD / Hourly
- <p>A financial services organization is seeking an experienced Corporate Paralegal to support its legal team on a temporary basis. This is a full-time contract opportunity with potential for extension or conversion and a hybrid schedule of 4 days onsite and Fridays remote.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Assist with formation and maintenance of corporate entities and special purpose entities.</li><li>Support corporate governance and organizational matters.</li><li>Assist with private and structured transactions.</li><li>Prepare organizational and structure charts.</li><li>Draft corporate documents and AML-related letters.</li><li>Provide general support to the in-house legal team.</li></ul>
- 2026-10-29T00:00:00Z
- Menlo Park, CA
- onsite
- Permanent / Full Time
- 60000 - 100000 USD / Yearly
- <p>Robert Half, one of FORTUNE’s World’s Most Admired Companies and a Fortune 100 Best Companies to Work For is hiring a Corporate Paralegal to join the Legal Department in our Menlo Park (or San Jose) office(s) and by telecommute on a hybrid basis. This individual will work in the Legal Department to support the provision of legal services to the Company by the lawyers in the department for both corporate and litigation matters.</p><p><br></p><p><em><u>What You’ll Do</u></em></p><p>The paralegal manages individual functions with supervision from lawyers and collaborates with lawyers and with other colleagues across corporate functions. Duties include subsidiary maintenance, license filings, preparing reports and logs, maintaining data on various legal projects, due diligence review for acquisitions or threatened or active litigation, preparation of summaries and presentations, file organization and maintaining corporate minute books, among other tasks.</p><ul><li>Prepare state and local filings for employment licenses, dba filings, parent and subsidiary corporate filings and related correspondence with external counsel. Monitor due dates and proactively gathers supporting approvals and signatures for timely filings. Provide notary jurat as required on filings or arranges for notary.</li><li>Perform research to assist attorneys in all aspects of the company’s business. Summarize research and prepare reports for attorneys.</li><li>Primary responsibility for gathering information for weekly, monthly and quarterly reports and logs used by team. Update the information for the period. Monitor deadlines for reports, send prompts and reminders or escalate to a supervisor or department lawyer in order to support timely reporting. Initial point of contact for data in report to corporate services business units or external counsel. Distribute report on schedule.</li></ul><p><br></p><p><em><u>Compensation & Benefits</u></em></p><p>The typical starting salary range for this position is $61,000 - 94,000/year and is negotiable depending upon experience and location. Eligible for annual salary raise.</p><p><br></p><p>We offer exceptional benefits package, including group health insurance benefits (medical, vision, dental), FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability.</p><p><br></p><p>Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year.</p><p><br></p><p>We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees.</p><p><br></p><p><em><u>APPLY TODAY!</u></em></p><p>This is a direct-hire opportunity with excellent work-life balance. Please email resume to Jon Lucchese, VP – Permanent Placement Services Division, at jon.lucchese‹at›roberthalf‹dot›com .</p><p><br></p><p>Robert Half Inc. is an Equal Opportunity Employer. M/F/Disability/Veteran. As part of Robert Half’s Corporate Services facility employment process, any offer of employment is contingent upon successful completion of a background check.</p>
- 2026-11-13T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 40 - 50 USD / Hourly
- <p>A San Francisco–based corporate legal department is seeking an experienced and detail-oriented Corporate Paralegal to support in-house counsel with a wide range of corporate governance, compliance, and transactional matters. This is a contract-to-hire opportunity for someone who thrives in a fast-paced, business-oriented legal environment and brings strong organizational skills, sound judgment, and a proactive mindset. The Corporate Paralegal will play a key role in supporting day-to-day legal operations and ensuring accurate documentation and compliance across the organization.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support in-house counsel with corporate governance matters, including entity management and maintenance</li><li>Prepare, review, and organize corporate documents such as board consents, resolutions, and meeting minutes</li><li>Assist with entity formations, dissolutions, mergers, and other corporate transactions</li><li>Maintain corporate records, minute books, and cap tables</li><li>Manage contract lifecycle tasks, including tracking, organizing, and assisting with reviews of NDAs, MSAs, and other commercial agreements</li><li>Coordinate signatures and execution of legal documents</li><li>Assist with compliance filings and deadlines, including annual reports and regulatory requirements</li><li>Conduct basic legal research and support special projects as needed</li><li>Collaborate cross-functionally with finance, HR, and business teams</li></ul>
- 2026-11-09T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 115000 - 175000 USD / Yearly
- <p>Inhouse legal team is seeking a Corporate Paralegal/Senior Legal Assistant to join their team in San Jose, CA. This role offers an exciting opportunity to contribute to a company that is reshaping the future of energy. As a key member of the Legal Department, you will provide advanced administrative and legal support, ensuring the smooth operation of corporate governance and legal processes. This role offers excellent benefits package including medical, dental, vision, paid time off, and 401k. </p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative and legal support to the Chief Legal Officer and Corporate Secretary.</p><p>• Manage legal invoices, set up purchase orders, and track expenses to maintain alignment with budgetary goals.</p><p>• Prepare and distribute Board of Directors meeting materials, draft agendas and consents, and oversee compliance with governance requirements.</p><p>• Maintain corporate records, assist with entity formation, and handle annual filings to support subsidiary governance.</p><p>• Organize, draft, review, and archive contracts, agreements, and other critical legal documents.</p><p>• Coordinate document execution processes, including electronic signatures and contract lifecycle management systems.</p><p>• Update and maintain legal knowledge databases and systems to ensure accessibility and accuracy.</p><p>• Conduct research on legal matters and create summaries or reports to support decision-making.</p><p>• Facilitate onboarding and training for new Legal team members to ensure seamless integration.</p><p>• Collaborate with internal teams and external vendors to address legal inquiries and improve department processes.</p>
- 2026-11-12T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 20 - 35 USD / Hourly
- <p>Legal Administrative Assistant</p><p>We are seeking a dependable and organized Legal Administrative Assistant to support our attorneys and legal staff. This position is suitable for someone interested in building a career in the legal field. Prior law firm experience is not required, and training will be provided.</p><p>Responsibilities</p><ul><li>Answer and route telephone calls, emails, and general inquiries.</li><li>Welcome clients and visitors professionally.</li><li>Schedule appointments, meetings, court dates, and deadlines.</li><li>Prepare, format, proofread, scan, copy, and file legal documents.</li><li>Maintain electronic and physical client files.</li><li>Enter client and case information into case-management systems.</li><li>Assist with opening and closing files.</li><li>Process incoming and outgoing mail.</li><li>Request records and follow up on routine administrative matters.</li><li>Support attorneys, paralegals, and other staff with daily administrative tasks.</li><li>Protect confidential client and firm information.</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent required.</li><li>Previous legal experience is a plus</li><li>Strong written and verbal communication skills.</li><li>Good organizational, time-management, and attention-to-detail skills.</li><li>Basic proficiency with Microsoft Word, Outlook, and office equipment.</li><li>Ability to follow instructions and manage multiple assignments.</li><li>Professional, reliable, and willing to learn.</li><li>Ability to handle sensitive information with discretion.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Hayward, CA
- onsite
- Permanent / Full Time
- 100000 - 150000 USD / Yearly
- We are looking for a California-certified Paralegal Manager to lead legal support operations for a boutique litigation practice in California. This permanent, on-site position combines department leadership with hands-on oversight of complex document review efforts, with a strong emphasis on accuracy, organization, and risk-sensitive handling of confidential records. The role supports defense-side employment litigation matters, primarily for public sector clients, and works closely with attorneys to keep projects moving efficiently and consistently.<br><br>Responsibilities:<br>• Direct large-scale document review initiatives, including coordinating collection, preservation, preparation, and workflow management for materials under review.<br>• Supervise a team of review professionals, providing guidance, assigning work, and monitoring output to maintain quality and deadlines.<br>• Partner with attorneys to define review priorities, refine project scope, and identify the most significant information for each matter.<br>• Oversee the redaction process for confidential content, ensuring sensitive medical, personnel, and related records are handled with precision.<br>• Manage daily operations for the legal support function, including docketing, court filings, subpoena support, and trial readiness activities.<br>• Maintain complete and well-organized physical and digital case files to support efficient case management across matters.<br>• Establish and improve litigation support procedures that promote consistency, accuracy, and dependable service across the department.<br>• Balance multiple active assignments by coordinating timelines, escalating priorities when needed, and aligning team efforts with firm objectives.
- 2026-11-12T00:00:00Z
- Palo Alto, CA
- onsite
- Permanent / Full Time
- 120000 - 140000 USD / Yearly
- <p><strong>Commercial Property Manager</strong></p><p><br></p><p>Real estate investment, development, and ownership company focused on high-quality, value-add commercial properties in supply-constrained downtown markets. Company own and operate a portfolio of office, retail, mixed-use, and residential assets across markets including Palo Alto, Menlo Park, Mountain View, Redwood City, and San Francisco. We are looking for a highly organized, detail-oriented, and proactive Commercial Property Manager who can help keep our portfolio running smoothly and make day-to-day execution more predictable, professional, and efficient.</p><p>Position Overview</p><p>The Commercial Property Manager / Portfolio Operations Manager will oversee the day-to-day operations of a portfolio of Bay Area commercial properties, with a focus on tenant communication, vendor coordination, maintenance follow-up, property inspections, lease administration support, small project management, and overall tenant experience.</p><p>This person should be comfortable managing multiple small-to-mid-sized properties, working directly with tenants, vendors, brokers, contractors, architects, and internal team members. The right candidate will be proactive, organized, responsive, and able to identify issues before they become larger problems.</p><p>This is an important role for a boutique real estate owner-operator where people wear multiple hats. The ideal candidate is not just collecting work orders, but actively thinking about how each property should feel, operate, lease, and improve over time.</p><p><br></p><p>Qualifications</p><p>• 5+ years of property management, commercial real estate operations, asset management support, facilities management, or related real estate experience.</p><p>• Experience with commercial office, retail, mixed-use, or downtown properties preferred.</p><p>• Strong vendor management and tenant communication skills.</p><p>• Ability to manage multiple properties, projects, vendors, and deadlines at the same time.</p><p>• Strong written and verbal communication skills.</p><p>• Comfortable reviewing leases, vendor proposals, invoices, budgets, and operating expenses.</p><p>• Strong attention to detail and follow-through.</p><p>• Ability to visit properties regularly across the Bay Area.</p><p>• Experience with Yardi, AppFolio, MRI, Building Engines, Angus, Excel, Google Workspace, Microsoft Office, or similar tools preferred.</p><p><br></p>
- 2026-11-14T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 35 - 50 USD / Hourly
- <p>A growing technology company in Fremont is seeking a Contracts Administrator to join its Legal team. This role will provide day-to-day support to the General Counsel and help manage the full contract lifecycle across the organization. The position is primarily administrative in nature, with responsibility for contract intake, tracking, routing, execution, organization, and renewal management, while also assisting with first-pass review of agreements, especially nondisclosure agreements (NDAs). The Contracts Administrator will work across a wide range of company agreements and partner closely with internal stakeholders including sales, procurement, finance, HR, operations, and business leadership to help ensure contracts are processed efficiently and maintained accurately.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the General Counsel with administration of the company’s contract lifecycle management process from request through execution, storage, and renewal tracking</li><li>Serve as a central point of contact for contract intake, status updates, document routing, signature coordination, and follow-up with internal stakeholders</li><li>Conduct first-pass review of standard agreements, with a particular focus on NDAs, using approved templates, playbooks, and escalation guidelines</li><li>Prepare, revise, format, and distribute contracts and related legal documents for review and execution</li><li>Maintain organized contract files, databases, trackers, and electronic records to ensure accuracy, completeness, and accessibility</li><li>Monitor key contract dates, including renewals, expirations, notice periods, and other obligations, and proactively alert stakeholders</li><li>Assist with administration of all agreement types across the company, including customer, vendor, partner, procurement, consulting, and confidentiality agreements</li><li>Help identify nonstandard terms and route issues to the General Counsel or appropriate legal team member for further review</li><li>Track contract status and generate reports related to volume, turnaround times, renewals, and outstanding items</li><li>Support process improvement initiatives for legal operations, contract workflows, templates, and recordkeeping practices</li><li>Coordinate with cross-functional teams to collect required information and ensure timely completion of agreements</li><li>Assist with legal templates, signature packets, and document version control</li><li>Support audits, compliance requests, and internal document retrieval as needed</li><li>Perform other legal administrative and contract support duties as assigned</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 30 - 41 USD / Hourly
- <p>Robert Half is partnering with a leading international law firm seeking an experienced Business Immigration Paralegal to support its San Francisco office on a contract basis, with potential to convert to permanent employment.</p><p>This is an immediate need for a paralegal with hands-on employment-based immigration experience to join an established practice, work directly with attorneys, and manage substantive immigration matters.</p><p>The ideal candidate will have prior law firm experience preparing employment-based immigrant and nonimmigrant petitions, managing active caseloads, and coordinating filings with USCIS and other government agencies.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and file employment-based immigrant and nonimmigrant petitions and applications, including H-1B, L-1, TN, PERM, I-140, I-485, and related immigration matters.</li><li>Manage immigration cases from initial intake and document collection through petition preparation, filing, and responses to Requests for Evidence (RFEs).</li><li>Draft immigration forms, supporting letters, and documentation for attorney review and submission to USCIS, DOL, and other government agencies.</li><li>Communicate directly with clients and employees to gather supporting documentation, coordinate case requirements, and provide updates on pending matters.</li><li>Maintain accurate case records, monitor filing deadlines and visa expiration dates, and track case progress using immigration case management systems.</li><li>Collaborate with attorneys to ensure timely, accurate, and compliant immigration filings.</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Los Altos, CA
- onsite
- Permanent / Full Time
- 85000 - 130000 USD / Yearly
- We are looking for an experienced Paralegal to join our boutique estate planning and trust administration practice in Los Altos, California. This position requires a motivated and meticulous individual who thrives in a collaborative environment and possesses expertise in all aspects of trust and estate administration. You will work closely with attorneys, clients, fiduciaries, and support staff, managing complex cases and meeting deadlines with precision.<br><br>Responsibilities:<br>• Organize and analyze asset information to support trust and estate administration processes.<br>• Assist in appraising and valuing assets, including strategies for asset allocation and subtrust funding.<br>• Prepare inventories, asset allocation agreements, and transfer documents for trust and estate matters.<br>• Draft and file court pleadings such as Probate petitions, Spousal Property petitions, and Trust Reformation petitions.<br>• Manage court filings, eFilings, discovery processes, and service of legal documents.<br>• Research and prepare deeds and supporting documents for real property transfers, including grant deeds and quitclaim deeds.<br>• Create fiduciary reports and accountings to ensure compliance and accuracy.<br>• Review and prepare Estate and Gift Tax returns with attention to detail.<br>• Maintain organized physical and electronic client files for seamless access and management.
- 2026-10-22T00:00:00Z
- Emeryville, CA
- onsite
- Permanent / Full Time
- 80000 - 110000 USD / Yearly
- We are looking for a skilled Paralegal to join a litigation team in Emeryville, California. This position supports attorneys from initial case development through trial, with a strong focus on document review, deadline management, and coordination across courts and third parties. The ideal candidate brings sound judgment, strong organizational ability, and experience handling complex matters in a fast-moving legal setting.<br><br>Responsibilities:<br>• Analyze and condense medical, billing, and other case-related records into clear summaries for attorney review.<br>• Prepare, send, and monitor subpoenas for documents, witnesses, and court matters across various jurisdictions.<br>• Work with courts, healthcare providers, expert witnesses, and external organizations to secure records and supporting materials.<br>• Oversee litigation calendars and track filing dates, court deadlines, and follow-up tasks to keep matters progressing on schedule.<br>• Assemble pleadings, discovery materials, exhibit sets, deposition summaries, and trial notebooks for active cases.<br>• Support attorneys before depositions and hearings by organizing witness information, exhibits, and related case documents.<br>• Submit legal filings to county and state courts, including electronic filing when required by the jurisdiction.<br>• Maintain orderly electronic and paper case files so documents are accessible, complete, and up to date.<br>• Assist with trial logistics by preparing exhibits, coordinating materials, and ensuring readiness for hearings and courtroom proceedings.<br>• Communicate professionally with clients, opposing counsel, court staff, service providers, and other case contacts.
- 2026-10-20T00:00:00Z
- Burlingame, CA
- onsite
- Permanent / Full Time
- 110000 - 170000 USD / Yearly
- <p>Out client is looking for a skilled Paralegal to support a busy trusts and estates practice in Burlingame, California, serving individuals and families. This position offers meaningful hands-on involvement in estate and trust matters, regular interaction with clients and advisors, and exposure to sophisticated asset and tax issues. The right candidate brings strong organizational ability, sound judgment, and a detail-oriented, service-oriented approach to sensitive matters.</p><p><br></p><p>Responsibilities:</p><p>• Guide clients, trustees, and family members through trust and estate administration matters with care.</p><p>• Coordinate communications with beneficiaries and outside professionals such as accountants, financial advisors, and other consultants to keep matters moving efficiently.</p><p>• Prepare and revise legal correspondence, transfer documents, deeds, and court filings related to probate and estate administration.</p><p>• Assemble and maintain detailed asset schedules, allocation summaries, and distribution records to support accurate administration.</p><p>• Assist with the preparation of federal estate and gift tax filings, including Forms 706 and 709, and organize supporting financial information.</p><p>• Examine bank records and related financial documents to identify assets, verify transactions, and support reporting requirements.</p><p>• Maintain orderly client files, oversee document execution logistics, and provide notarial support when needed.</p><p>• Contribute to the day-to-day management of probate proceedings and post-death trust administration from opening through final distribution.</p>
- 2026-11-12T00:00:00Z