<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
We are looking for an Executive Assistant to provide high-level administrative and operational support to senior leadership within a non-profit organization in Azusa, California. This Long-term Contract position will partner closely with operations executives to manage priorities, coordinate communications, and keep critical projects and meetings moving forward efficiently. The ideal candidate brings discretion, strong organizational judgment, and the ability to handle confidential matters while supporting executives, board-related activities, and cross-functional initiatives.<br><br>Responsibilities:<br>• Manage complex calendars, appointments, interviews, and executive meetings to ensure leaders are well-prepared and on schedule.<br>• Track assignments and project milestones for operations leadership, sharing timely status updates with stakeholders and helping keep short- and long-range initiatives on target.<br>• Prepare agendas, attend meetings, record accurate minutes, and distribute follow-up materials promptly to support informed decision-making.<br>• Serve as a key point of coordination between operations leaders and internal or external contacts, relaying information clearly and directing inquiries to the appropriate parties.<br>• Draft, revise, and format correspondence, reports, spreadsheets, and presentation materials on behalf of senior executives.<br>• Arrange business travel, conference registration, lodging, and related logistics for leadership and team members as needed.<br>• Organize and maintain electronic and manual records while safeguarding sensitive documents and confidential information.<br>• Provide administrative support for presentations and special meetings, including assembling packets, preparing speaker materials, and assisting with logistics.<br>• Support operational projects by monitoring deadlines, following up on action items, and helping leadership stay informed on progress and deliverables.
We are looking for an experienced Executive Assistant to support senior leadership and help maintain an efficient corporate office. This Long-term Contract position is well suited for a highly organized, detail-oriented individual who can balance executive-level coordination with day-to-day office oversight. The role requires sound judgment, discretion, and the ability to keep priorities moving in a fast-paced environment. You will play a key part in helping leadership stay focused while ensuring the office operates smoothly and effectively.<br><br>Responsibilities:<br>• Coordinate the President’s schedule by arranging meetings, managing competing priorities, and organizing travel plans and related logistics.<br>• Draft, edit, and format business correspondence, presentations, and reports for internal and external audiences with a high degree of accuracy.<br>• Act as a central point of support for executive leadership by tracking requests, anticipating needs, and helping resolve scheduling or administrative challenges before they escalate.<br>• Provide confidential administrative assistance to senior leaders and handle sensitive information with discretion.<br>• Oversee daily office operations, including reception coverage, supply management, vendor coordination, equipment servicing, and general workplace needs.<br>• Organize internal meetings and office events by managing room arrangements, catering, setup, and other logistical details.<br>• Lead corporate office safety meetings on a regular basis and assist with workplace compliance-related activities.<br>• Review office processes and recommend practical improvements that increase efficiency and support a better employee experience.<br>• Contribute to internal communications and assist with special projects that support broader business operations.
We are looking for a dependable Admin Assistant to support daily office operations in Inglewood, California. This is a Long-term Contract opportunity for someone who enjoys keeping administrative tasks organized, accurate, and on schedule in a busy work environment. The role offers a mix of clerical, office support, and coordination duties, with occasional weekend availability needed based on business demands.<br><br>Responsibilities:<br>• Enter invoice details, purchase order information, and other records into company systems with a strong focus on accuracy<br>• Use Microsoft Excel to complete routine calculations, update trackers, and format information for administrative reporting<br>• Manage incoming and outgoing mail by sorting, distributing, and preparing items for delivery<br>• Monitor office and supply inventory levels and help replenish materials to keep operations running smoothly<br>• Assist with workplace coordination tasks by maintaining an orderly office environment and addressing day-to-day supply needs<br>• Provide broad administrative support to team members, including handling clerical tasks and responding to office requests<br>• Help maintain organized records and documentation so information is easy to access when needed
We are looking for a dependable Admin Assistant to support daily office operations. This long-term contract opportunity is ideal for someone who enjoys keeping administrative processes organized, accurate, and running smoothly in a busy environment. The role offers a steady weekday schedule with occasional weekend support as business needs require, and it suits someone who can manage multiple tasks with minimal supervision.<br><br>Responsibilities:<br>• Enter invoice details, purchase order information, and other records into internal databases with a strong focus on accuracy.<br>• Prepare and update spreadsheets using basic Excel functions to organize information, calculate totals, and maintain clear reporting.<br>• Manage incoming and outgoing mail by sorting, distributing, and preparing correspondence and shipments as needed.<br>• Monitor office supply levels, track inventory needs, and help coordinate timely replenishment of materials.<br>• Assist with workplace upkeep by supporting facility-related needs and helping maintain an orderly office setting.<br>• Provide day-to-day administrative assistance to team members across the office to support efficient operations.<br>• Handle routine clerical tasks and help prioritize assignments in a fast-paced work environment.<br>• Be available to support occasional weekend activities when additional coverage is required.
We are looking for a dependable General Office Clerk to provide short-term administrative support for a Contract assignment in Los Angeles, California. This position will assist the Fundraising Department with essential clerical work, helping keep documents organized and outgoing materials prepared on scheduled support dates. The ideal candidate is detail-oriented, efficient, and comfortable handling high-volume office tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Organize and maintain department files to ensure records are easy to access and accurately stored.<br>• Scan paper documents into digital formats and verify that electronic files are complete and legible.<br>• Prepare mailings by assembling, sorting, and processing materials for outgoing distribution.<br>• Enter and update information in office records with a high level of accuracy and attention to detail.<br>• Provide back-office support to the Fundraising team by assisting with routine clerical assignments.<br>• Review documents for completeness and arrange materials according to established filing systems.
<p>We are looking for a versatile Paralegal - Office Manager to support litigation matters while helping maintain an efficient and organized office in El Segundo. This role is helping set up the firm's Los Angeles office; their headquarters is on the East Coast.</p><p><br></p><p>This position offers a blend of litigation and operational responsibilities (roughly 50/50), making it ideal for someone who enjoys balancing litigation case support with day-to-day office coordination.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>Litigation -</p><p>• Manage filings in state and federal courts, with significant involvement in federal court procedures and deadlines.</p><p>• Prepare initial drafts of routine legal documents, including pleadings, motions, and business correspondence for attorney review.</p><p>• Assemble exhibits, document tables, and other supporting materials needed for filings, hearings, and case organization.</p><p>• Perform factual investigation and targeted legal research to support ongoing litigation matters.</p><p>Operational -</p><p>• Support partners with business development activities by helping create presentation materials, proposals, and other marketing content.</p><p>• Coordinate administrative and office management tasks to help maintain smooth daily operations in a growing legal environment.</p><p>• Serve as a point of contact for external technology providers and other service vendors to address office needs.</p><p>• Help guide and support entry-level team members while contributing to the development of effective office processes and infrastructure.</p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· You can have a hand in building and growing an office – exciting!</p><p>· The East Coast director can provide guidance. “They will not be on an island on their own!”</p><p>· Quickly growing, evolving firm.</p><p>· Strong tenure from support staff in their headquarters. </p><p><br></p><p><strong><u>Logistical Details</u></strong>:</p><p>· <strong>Billable Hours</strong>: None</p><p>· <strong>Certificate</strong>: Not required but preferred</p><p>· <strong>Software/Tech</strong>: Clio, Westlaw, Outlook, Trellis (court filings), PACER</p><p>· <strong>Working Hours</strong>: Standard business hours</p><p>· <strong>Reports</strong> <strong>to</strong>: Partner in LA office.</p><p>· <strong>Benefits:</strong> Kaiser plans for medical + dental + vision + 401K + PTO</p>
<p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
<p>We are looking for an Office Manager to lead the financial and administrative activities that keep a CPA office running effectively. This position combines ownership of billing, receivables, payroll coordination, and daily office support in a fast-paced, team-oriented environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage both accounting-related tasks and operational priorities with confidence.</p><p><br></p><p>Responsibilities:</p><p>• Direct the full invoicing process for client services, preparing accurate billing documents and confirming charges are issued on schedule.</p><p>• Monitor outstanding receivables, post incoming payments, investigate account variances, and follow up on overdue balances until resolved.</p><p>• Administer semi-monthly payroll for a small employee population while maintaining confidentiality, accuracy, and adherence to required deadlines.</p><p>• Enter deposits, cash activity, and other routine financial data into QuickBooks and maintain well-organized accounting records.</p><p>• Review payment status tied to tax-related work and confirm electronic filings are released only after required client balances have been satisfied.</p><p>• Support bookkeeping and record maintenance across multiple business entities to ensure reliable financial documentation.</p><p>• Oversee office operations by managing supply levels, coordinating with service providers, and helping equipment and workplace resources remain functional.</p><p>• Assist with onboarding by organizing employment documentation, preparing workspaces, and coordinating orientation logistics.</p><p>• Maintain administrative files, office procedures, and internal records while identifying practical ways to improve efficiency.</p><p><br></p>
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
<p><br></p><ul><li>Providing general administrative support</li><li>Answering phones and greeting visitors</li><li>Scheduling and calendar management</li><li>Data entry, filing, and document preparation</li><li>Assisting with basic HR administrative duties</li><li>Supporting the office with day-to-day operations</li></ul><p>Because this position is with a Christian ministry, we are looking for someone who is comfortable working in a faith-based environment and supporting an organization whose daily operations reflect Christian values and practices. Respect for the ministry's mission and culture is important for success in this role.</p><p>If you are interested, please reply with your updated resume and confirm that you are available for the assignment dates and schedule.</p><p>I look forward to hearing from you!</p>
<p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration.</p><p> </p><p>· Perform administrative duties, such as maintaining employee database and sorting emails for the HR department</p><p>· Maintain proper records of employee attendance and leaves</p><p>· Assist HR Manager in policy formulation, hiring and salary administration</p><p>· Submit online job postings, shortlist candidates and schedule job interviews</p><p>· Coordinate orientation and training sessions for new employees</p><p>· Ensure smooth communication with employees and timely resolution to their queries</p><p><br></p>
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly.<br><br>Responsibilities:<br>• Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities.<br>• Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records.<br>• Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities.<br>• Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through.<br>• Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed.<br>• Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications.<br>• Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination.<br>• Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
<p>A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together.</p><p><br></p><p>The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment.</p><p><br></p><p><strong>This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period.</strong></p><p><br></p><p><strong><u>What you will do:</u></strong></p><ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul><p><br></p><p><strong><u>What they are looking for:</u></strong></p><ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul><p><br></p><p><strong><u>Compensation:</u></strong></p><ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com></p>
<p><strong>Looking to join a modern, growing litigation firm where your career can continue to evolve?</strong></p><p><br></p><p>Our client, a <strong>tech-forward civil litigation firm in Irvine</strong>, is seeking a <strong>Legal Assistant with 3+ years of litigation experience</strong> to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.</p><p>This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment.</p><p><br></p><p>What You'll Do</p><ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul><p>What They're Looking For</p><ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul><p>Why This Firm?</p><ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul><p>Schedule</p><ul><li><strong>Onsite daily – Irvine</strong></li></ul><p>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.</p><p><strong>Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.</strong></p>
<p>If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.</p><p>Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team.</p><p><br></p><p>The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.</p><p>This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.</p><p>Responsibilities</p><ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul><p>Qualifications</p><ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul><p>Why Consider This Opportunity?</p><ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul><p>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.</p><p>Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
We are looking for a Human Resources (HR) Assistant to support both office operations and day-to-day HR administration in Irvine, California. This Long-term Contract position is ideal for someone who enjoys balancing employee support, coordination tasks, and general administrative responsibilities in an organized office environment. The role will help keep workplace operations organized while assisting with onboarding, records management, and HR-related documentation.<br><br>Responsibilities:<br>• Oversee the presentation and readiness of shared office areas, including the front desk, meeting rooms, and common spaces.<br>• Manage the flow of incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and tracking.<br>• Monitor inventory levels for office and breakroom materials and place orders as needed to keep supplies stocked.<br>• Coordinate calendars for meetings, arrange room bookings, and provide logistical support for office gatherings and events.<br>• Handle administrative duties such as organizing files, scanning records, entering data, and preparing business documents.<br>• Support new employee onboarding by coordinating orientation activities and collecting pre-employment paperwork.<br>• Assist with employee lifecycle administration, including onboarding, offboarding, and maintaining personnel documentation.<br>• Process background screening, employment verification, and related hiring documents with accuracy and confidentiality.<br>• Maintain secure and up-to-date employee records while following company policies and documentation standards.<br>• Prepare HR-related reports, spreadsheets, correspondence, and provide support for employee engagement initiatives and company events.
<p>Our client is seeking a dependable and detail-oriented <strong>Mailroom Assistant</strong> to their team in Beverly Hills. This is a great opportunity for someone who enjoys staying organized, thrives in a busy environment, and takes pride in keeping daily operations running smoothly. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort, distribute, and process incoming and outgoing mail, packages, and deliveries</li><li>Maintain mailroom organization and ensure timely delivery of correspondence throughout the office</li><li>Coordinate courier services, shipping labels, and package tracking</li><li>Assist with inventory management for office and shipping supplies</li><li>Support general office operations, including filing, scanning, copying, and document handling</li><li>Interact professionally with vendors, delivery personnel, and internal staff</li><li>Help set up conference rooms, assist with office moves, and provide administrative support as needed</li><li>Ensure sensitive documents and packages are handled securely and confidentially</li></ul><p><br></p>
<p>DUTIES</p><p> Provide administrative support to the Chief Compliance Officer/General Counsel that includes, but is not limited to:</p><p> • Scheduling meetings, filing, records management, processing invoices and timesheets, and tracking expenses</p><p> • Preparing corporate filings, meeting agendas, minutes, corporate resolutions and other correspondence </p><p> • Routing contracts for execution</p><p> • Processing subpoenas, liens and document requests </p><p> • Assist with preparing draft legal documents for approval</p><p> • Provide back-up administrative support to other C-Suite Executives</p><p> • Work with other administrative staff to set-up for meetings, events and trainings</p><p><br></p><p> EXPERIENCE</p><p> • A minimum of two years’ experience providing direct administrative support to an Executive or Attorney</p><p> • One year of experience working in a corporate legal department, law firm or compliance department required</p><p> • Proficient in Outlook, PowerPoint, and Adobe Acrobat</p><p><br></p><p> EDUCATION</p><p> • Bachelor’s degree or paralegal certificate preferred.</p><p><br></p><p> </p>
We are looking for an Administrative Coordinator to support daily operations and help maintain organized, responsive administrative services in Long Beach, California. This Long-term Contract position is ideal for someone who can manage communications, scheduling, and event-related coordination with professionalism. The role requires strong attention to detail, sound judgment, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. <br> Responsibilities: Respond to inbound phone, email, and walk-in inquiries in a timely and detail oriented manner Schedule client meetings and prepare/distribute supporting materials, including agendas and related documents Provide general administrative support to the department as needed Maintain financial records, assist with reporting and tracking, and serve as a point of coordination with the finance team Update profit and loss information and support departmental recordkeeping Review contracts for completeness before submitting to leadership Communicate with clients regarding billing and invoicing Represent the venue/property at meetings and events as needed Coordinate event-day logistics, including setup, load-in, breakdown, and strike Arrange event security and accommodate special event requirements Support must be eligible to work in the U.S. and partnership initiatives, including fulfillment activities Identify and research new business and event opportunities Help foster strong community relationships and outreach efforts Provide team support and coordination across event-related activities Perform additional responsibilities as assigned by management